HomeMy WebLinkAboutAgenda_LAB_06.16.2014Notice of Meeting for the
Library Advisory Board
of the City of Georgetown
June 16, 2014 at 6:30 PM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Consideration of minutes of May 19, 2014 Library Advisory Board meeting.
C Consideration of Library Director's report -- Eric Lashley
D Update on the City Council workshop to consider development of a Government Center in
downtown Georgetown -- Eric Lashley
E Presentation of video: TED talk by Andrew Roskill, "Get a Read on This: Bridging the Digital
Divide" -- Eric Lashley
F Consideration of and possible action to update the Georgetown Public Library's strategic plan --
Eric Lashley
G Consideration of dates of future Board meetings -- Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2014, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This agenda item has no financial impact.
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Consideration of minutes of May 19, 2014 Library Advisory Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This agenda item has no financial impact.
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
minutes of may 19 2014 meeting Backup Material
Minutes of the Meeting of the
Library Advisory Board
of the City of Georgetown
May 19, 2014 at 6:30 p.m.
In the Staff conference room, Georgetown Public Library, 402 W. 8 th Street
MEMBERS PRESENT: Linda Nix, Stephanie Blanck, Lois Case, and Margaret Thompson.
Regular Session began at 6:30 p.m.
A. There were no citizens wishing to address the Board.
B. Consideration of minutes of the March 17, 2014 meeting. – Stephanie Blanck made the
motion to accept the minutes of the April 2014 Library Advisory Board Meeting and Lois
Case seconded the motion. The motion passed unanimously.
C. Consideration of Library Director’s report – Eric Lashley – Director Lashley reported April
was a strange month in terms of attendance and circulation. Attendance was slightly up over
the previous year, but circulation was slightly down. Lashley had expected the visitations to
be much higher due to the popularity of the Anne Frank exhibit.
OverDrive circulation was also slightly down with 1,213 ebooks and 316 audiobooks being
checked out. Bookmobile checkouts for April were steady at 2,695.
The library hosted a volunteer luncheon on May 14, 2014 and over 80 volunteers
participated. Since October 2013, the beginning of our fiscal year, the library has had more
than 5,714 volunteer service hours performed. Mary Beth Huba was in attendance and she
has volunteered for 30 years at the library.
Lashley noted a $1,000 donation from the Sun City Kiwanis and a $1,000 donation from the
Congregation Havurah Shalom in Sun City. He also reported the previous donation from
Bonnie Stump came from her unspent campaign contributions and did not have any
designated purpose.
Lashley announced that more than 250 people participated in the May the 4th Star Wars
event that was held at the Community Center in San Gabriel Park. The event was well
received.
On May 13, 2014 City Council approved a lease agreement with Williamson County for a
parking lot at the corner of MLK Jr. and 8th Street. This parking lot will help with the overflow
parking for our library events.
Lashley reported the Friends’ Hill Country author series featuring James Magnuson was very
successful with approximately 90 in attendance.
The director reported that the library will have a new database called Zinio. Zinio allows
patrons to electronically download magazines to computers, tablets and other electronic
devices. These magazines do not have a due date and you will be able to subscribe to the
magazines in the future.
Director Lashley noted Summer Reading will be kicked off on June 5, 2014. The theme of
the program is Fizz, Boom, Read.
Lashley announce the library will be offering notary services to the public and the library is
looking into becoming a passport office for Georgetown.
Lashley reported the library needed to update our strategic plan and he is looking at ways to
incorporate surveys and focus groups to help gain community input on the process.
The director read the patron comments.
D. Consideration of library’s policies regarding reconsideration of materials – Eric Lashley –
Lashley reviewed the procedures for requesting that materials to be removed from the
collection. He read portions of the Library Bill of Rights to emphasize that the library will
have books and resources that are provided for the interest, information, and enlightenment
of all people of the community the library serves.
E. Consideration and possible action regarding the City Center Plan that will be presented to
City Council on May 27 – Eric Lashley – Director Lashley noted that he had hoped to have
an update on the council workshop since it was originally scheduled for May 13, but was
moved to May 27. He noted he would be meeting with an architect hired to give more
detailed renderings on Thursday, May 22. He noted that the council did approve the lease
for the parking lot in Phase 1 of the City Center Plan and that any plan require s additional
parking.
F. Report on the meeting of chairs of the Arts and Culture Board, the Convention and Visitors
Bureau Advisory Board, the Main Street Advisory Board, and the Library Advisory Board on
April 30, 2014. – Linda Nix, Eric Lashley – Chair Nix reported that there was a meeting of the
board chairs on April 30 at the new Art Center. She noted a big change will come to
Georgetown when the new convention center is opened. The group discussed ways to get
the visitors to the convention center to visit downtown. There was a brief discussion about
how a new City Center around the library could help draw people to the downtown. There
was a general consensus that a regular meeting of the board chairs would be nice to keep
the lines of communication open among the different boards.
G. Consideration of dates of future Board meetings – Eric Lashley – No accommodations
needed to be made to move the June board meeting.
Chair Linda Nix adjourned the meeting at 7:37 P.M.
Respectfully submitted,
Margaret Thompson, Secretary Linda Nix, Chair
City of Georgetown, Texas
SUBJECT:
Consideration of Library Director's report -- Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This agenda item has no financial impact.
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
memorials log may 2014 Backup Material
director's report for May Backup Material
library statistics for May 2014 Backup Material
DONOR DONATION
Havurah Shalom of Sun city $1,000 for nonfiction, books on holocaust, where ever there is need in collection
Dr. and Mrs. David Stephens $100 in honor of the birth of Claire Alisha Johnson
Gene and Jeanne Jacob $25 in memory of Diane Jowell Roberson
Jill and Andy Sandberg $200 in memory of Evelyn Tintera
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- May 2014
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
MAY 2014
HIGHLIGHTS
Laura Helpert, a librarian who has been working for us as a temp on call, was hired
during May to fill the part-time position that came available when Susan Firth resigned
in late April. Besides having professional credentials, Laura also is bilingual in
Spanish.
On May 9, musicians associated with the Festival of the Arts (Olé in Georgetown)
presented a special children’s concert based upon the story of Ferdinand the Bull. A
large audience appreciated a very entertaining and educational show.
During May, the art teachers from Georgetown Independent School District showed
the work of their students in the 2 nd floor galleries and also in the children’s room and
the lobby. The show included many media and 3D as well as 2D pieces.
Victor Andrada, a vocalist and guitarist, played in the lobby on Sunday, May 20. His
performance generated a number of very positive comments.
On May 14 Eric Lashley, Sally Bernier, Brenna Normann, and Valerie Barber
traveled to the Pflugerville library to look at the Apollo acquisitions module that they
are using. The visit convinced everyone that the software does not yet have the
capabilities that our library needs.
As the spring element of this year’s Georget own Reads! program, Sally Miculek led
three discussion sessions focused on Animal, Vegetable, Miracle by Barbara
Kingsolver. Programming related to the book will resume in September.
The new magazine database, Zinio, went live during May. The Friends of the Library
agreed to foot the $5000 cost of this addition to our collection. There are 17 popular
magazines in the package, with no limit on the number of copies that may be checked
out. It is available to anyone who has a GPL library card and works on mobi le devices
as well as PCs and Macs.
PATRON COMMENTS FOR MAY 2014
1. Please get some new decorating books and retire most of what you have.
2. Please, please purchase new art technique books! There are never new ones.
Round Rock has a much better selection – but I’m from Georgetown.
3. I think Kalena needs a raise.
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2013
Oct Nov Dec Jan Feb Mar Apr May Annual Total
Patron Visits
Current Year 26554 29893 24808 29552 28508 32771 29993 32224 234303
2012-2013 26729 27473 19786 27227 27534 32142 29052 31322 350225
2011-2012 30822 27674 22499 35123 32409 47620 39433 26692 396094
2010-2011 31410 27524 28878 27363 29232 31269 33018 28835 362923
Circulation 2013
Current Year 46597 42212 40366 44732 40648 46748 42575 44837 348715
2012-2013 41909 42277 38971 44973 40288 45324 44749 44932 550683
2011-2012 45280 42854 38880 44006 41925 45073 42285 46462 552032
2010-2011 40965 40697 35963 42919 40488 44139 40729 44652 527746
Children's Programs Annual Total
Attendance 1351 789 612 854 1031 1178 989 1140 7944
Programs 11 5 11 4 11 12 5 17 76
Story Time 27 19 12 22 20 18 23 20 161
Other (Tour, Movies, Crafts)8 4 0 0 0 4 4 6 26
After School Programs 4 5 4 4 4 4 4 4 33
Other Services
ILL Ordered 64 38 38 52 36 28 29 25 310
ILL filled 41 32 31 26 31 17 21 21 220
Internet usage (persons)6130 5002 4453 5428 5020 5661 4862 4737 41293
Overdrive usage (E-books)1129 1188 1278 1370 1294 1307 1213 1521 10300
Overdrive usage (audiobooks)237 282 282 292 280 352 316 393 2434
Bookmobile circulation 2979 2609 2466 2038 2941 2464 2695 2553 20745
Volunteer Hours
Adult 667.25 692.50 559.50 716.85 634.50 770.75 601.75 730.75 5373.85
Teen 44.00 11.00 52.00 75.50 79.75 15.50 40.00 106.00 423.75
Community Service 42.00 55.75 130.25 107.50 72.25 141.50 204.00 166.25 919.50
Total 753.25 759.25 741.75 899.85 786.50 927.75 845.75 1003.00 6717.10
Registrations
City Residents-new 142 95 97 94 185 150 139 99 1001
GISD Kids' Cards 8 6 0 1 12 10 11 10 58
Non-residents-new 26 21 28 39 40 39 27 26 246
Total 176 122 125 134 237 199 177 135 1305
Cash Receipts
Fines/Misc. Revenue 3302.99 3042.65 2996.25 3923.26 3253.24 3645.42 3151.51 3454.35 26769.67
Non-resident fees 2060.00 1880.00 1905.00 3090.00 2555.00 2630.00 2220.00 2965.00 19305.00
Donations 2868.85 1115.53 2197.52 389.70 1216.10 1850.90 1313.30 360.43 11312.33
Gifts/Memorials 125.00 2525.00 1182.50 9171.25 5273.50 4154.81 18928.75 1387.00 42747.81
Meeting Room Use
persons attdg meetings 3542 3009 2396 2744 2868 5500 4410 3092 27561
Library Collection Changes
Copies Added 1851 890 1278 967 1220 1299 1416 1164 10085
Copies Discarded 473 389 394 701 629 449 572 1391 4998
212 75 138 138 77 132 133 159 1064
Notes:Count taken early in July 2012 so August had 6 extra days
Bookmobile did not run the last week of January 2014--maintenance time
2014
2014
FY 2013-0214Statistics
Donations Added
City of Georgetown, Texas
SUBJECT:
Update on the City Council workshop to consider development of a Government Center in
downtown Georgetown -- Eric Lashley
ITEM SUMMARY:
The City Council will be considering the proposal to create a Government Center on the west side
of downtown. The library would be part of the center and development adjacent to the library will
have a significant impact on parking, pedestrian and automobile traffic, and the types of activities
that take place nearby.
FINANCIAL IMPACT:
The library board's discussion of this topic has no financial impact.
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Presentation of video: TED talk by Andrew Roskill, "Get a Read on This: Bridging the Digital
Divide" -- Eric Lashley
ITEM SUMMARY:
Andrew Roskill addresses the problems libraries face trying to compete with Amazon, Google,
and Apple in providing electronic resources to their customers. The video may be viewed at :
http://www.youtube.com/watch?v=J198u5HK0pY&sns=em
FINANCIAL IMPACT:
This agenda item has no financial impact.
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Consideration of and possible action to update the Georgetown Public Library's strategic plan --
Eric Lashley
ITEM SUMMARY:
The library's strategic plan is the document that guides the director and staff as they consider new
projects, changes to the building, and staffing needs. In coming months the director plans to do
targeted surveys of library users to determine whether the goals of the strategic plan are in line
with the community's needs and perceptions of the library.
FINANCIAL IMPACT:
Updating the library's financial plan could potentially have a financial impact in the future.
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Consideration of dates of future Board meetings -- Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This agenda item has no financial impact.
SUBMITTED BY: