HomeMy WebLinkAboutAgenda_LAB_06.01.2021Notice of Meeting for the
L ibrary Adv isory Board
of the City of Georgetown
June 1, 2021 at 6:00 P M
at Classroom 211, Georgetown P ublic Library, 2nd floor, 402 W. 8th St., Georgetown,
T X 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
The L ibr ary A dvisory B oard is now mee ting in pe rson. A quor um
of the L ibrar y Advisor y B oar d will be in attendance at the
Ge orge town P ublic L ibrar y, 402 W. 8th S tre et, Geor getown,
Texas 78626. It is possible that one or more boar d membe rs may
attend via video Confe re nc e using the Zoom clie nt.
To allow for as much citizen par tic ipation as possible , citizen comme nts
are acc epted eithe r in per son or via the Zoom clie nt.
F ace masks are encourage d. Use of pr ofanity, thr eate ning language,
slander ous re mar ks or thre ats of har m ar e not allowe d and will r esult
in you being immediate ly r emove d from the me eting.
If you have que stions or nee d assistance , please c ontac t L awre n Weiss
at lawre n.weiss@geor getown.or g or at 512-930-3552.
To par tic ipate vir tually, please c opy and paste the following
we blink into your browse r:
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M e eting I D: 920 2105 3519
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C itize n c omments ar e ac ce pte d in the following formats:
S ubmit wr itte n c omments to lawr en.we iss@ge orge town.org
by 6 p.m. on the date of the mee ting and the R ec ording
S ec re tary will forward your comme nts to the boar d before
the me eting.
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P ublic Wishing to Address the B oard
O n a s ubjec t that is posted on this agenda: P lease fill out a speaker regis tration form whic h can be found at the
Board meeting. C learly print your name, the letter of the item on which you wish to speak, and pres ent it to the
S taff Liais on, preferably prior to the start of the meeting. You will be c alled forward to speak when the Board
cons iders that item.
O n a s ubjec t not posted on the agenda: P ersons may add an item to a future Board agenda by filing a written
request with the S taff Liais on no later than one week prior to the Board meeting. T he reques t must include the
s peaker's name and the spec ific topic to be addres s ed with sufficient information to inform the board and the
public . F or Board Liaison c ontact information, pleas e logon to
http://government.georgetown.org/c ategory/boards -commissions /.
A C itizens wishing to address the board. -Michael Kelley, Board C hair.
L egislativ e Regular Agenda
B Introduc tion of Library s taff members . -S ally Mic ulek-Library Director, S heri Miklaski-C ommunity
O utreach Librarian, and Liz P edrosa-C ommunity O utreac h Assistant.
C C ons ideration and possible action to approve minutes from the May 4, 2021 Library Advisory Board
meeting. -Mic hael Kelley, Board C hair.
D C ons ideration of the Library Direc tor's report. -S ally Miculek, Library Direc tor.
E Disc ussion of Library program advertis ing strategies . -Susan C ooper, Board Secretary and S ally Miculek,
Library Direc tor.
F C ons ideration and possible action regarding future meeting dates and times. -Michael Kelley, Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
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meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
May 4, 2021
The Library Advisory Board met on Tuesday, May 4, 2021 at 6:00 p.m. virtually using a Zoom meeting.
Consistent with Governor Greg Abbott’s suspension of various provisions of the Open Meetings Act, effective August 1,
2020 and until further notice, to reduce the chance of COVID-19 transmission, all City of Georgetown Advisory Board
meetings will be held virtually.
MEMBERS IN ATTENDANCE: Nosa Asowata, Susan Cooper, David Garlock, Nancy Hill, Michael Kelley, Thom
Sinwell, and Richard Thielmann.
MEMBERS ABSENT: None
STAFF IN ATTENDANCE: Sally Miculek –Library Director, Ann Evans, Reference Librarian and Lawren Weiss-
Administrative Assistant.
The meeting was called to order at 6:00 p.m. by Board Chair Kelley.
A. Discussion on how this virtual conference will be conducted, to include options for public comments and
how the public may address the Board. -Sally Miculek, Library Director. Miculek explained to
the Board how the meeting would proceed if a member of the public wished to join the
meeting. Chair Kelley will call roll when voting on an agenda item to allow for a clear
recording of the vote. No action required.
B. Introduction of Library staff member. -Sally Miculek, Library Director and Ann Evans, Reference
Librarian. Miculek introduced Evans to the board, explaining that she was hired just before the
pandemic hit so she had not had an opportunity to meet the Board until now. Evans is a long-time
resident of Georgetown. Before coming to joining the Library team, she worked for The Williamson
Museum. Evans brings a wealth of Georgetown knowledge which she has shared through the virtual
program Tuesday Talks with Britin and Ann, and with Library patrons. No action required.
C. Consideration of Library Director's report. -Sally Miculek, Library Director. Miculek reviewed the
Library’s monthly statistics, announced the hiring of Community Outreach Assistant Liz Pedrosa, and
discussed Volunteer Appreciation Week. Miculek also reviewed a PowerPoint report with the board about
current library operations (attached). Board members noted they would like staff to resume projects that
were in progress before COVID so momentum is not lost. No action required.
D. Discussion regarding the possibility of additional Library locations. -Richard Thielmann, Board
member and Sally Miculek, Library Director. Thielmann mentioned previous Board discussion with
former Director Eric Lashley about possibilities for a future Library branch or satellite location.
Miculek noted that another Library location has been in the City’s long-range planning discussions
but there are no firm plans at this time. Thielmann offered to be a liaison with the Planning
Department to make an additional location a City priority. Kelley requested Library staff and Board
strategize on how to maximize the current Library spaces to better illustrate a need for an additional
location. No action required.
E. Discussion regarding the American Rescue plan Act. -Nancy Hill, Board member and Sally Miculek,
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Library Director. Hill is looking for information on how the states are dispersing money to libraries
and museums from the American Rescue Plan Act. Miculek agreed that the information is hard to
find and did not have any other information to provide at this time. No action required.
F. Discussion on how the direction and success of Georgetown Public Library may change following
the decades long career of Eric Lashley. -Dave Garlock, Board member and Sally Miculek, Library
Director. Garlock explained that Miculek answered his questions about how the Library is moving
forward after former Library Director Eric Lashley’s retirement during her Director’s report and did
not have anything further to add. No action required.
G. Discussion regarding the Sustainable Libraries Initiative. -Susan Cooper, Board Secretary and Sally
Miculek, Library Director. Cooper explained that she learned about the Sustainable Libraries
Initiative at the Texas Library Association conference, but it’s offered only in New York. Cooper
inquired about the Library’s sustainability practices. Miculek provided information on the Library’s
recycling efforts and how donated items are handled through the Friends of the Library’s Second-
Hand Prose bookstore. No action required.
H. Citizens wishing to address the board. -Michael Kelley, Chair. None were present. Weiss noted the agenda
software template was an old version, so the items are in a different order than they should be. Citizens
wishing to address the board are typically at the top of each month’s agenda. The City Secretary’s Office
provided information on how to adjust the agenda moving forward. No action required.
I. Consideration and possible action to approve minutes from the April 6, 2021 Library Advisory Board
meeting. -Michael Kelley, Board Chair. Thielmann requested the line that appears at the bottom
of the virtual meeting minutes, “These minutes were approved at the virtual Library Advisory
Board meeting on…” not be added to the minutes until after they are approved. Weiss agreed to
make that change moving forward. Motion by Thielmann; second by Asowata to approve the
April 6, 2021 minutes as amended. Approved 6-0 (Hill absent).
J. Consideration and possible action to recommend to City Council tha t Library staff continue
purchasing digital materials from OverDrive, Inc., in a total amount not to exceed $70,000 for
fiscal year 2020-2021. -Sally Miculek, Library Director. Miculek explained that City
procurement policy requires staff to get permission from City Council any time more than
$50,000 is spent with one vendor. The Library’s increase in demand for e-materials through the
pandemic has brought the need for requesting this permission from Council. Miculek clarified
that the Library is not asking for more budget funds this fiscal year but rather permission to use
budget and gift funds already received on OverDrive expenses. She also asked the Board to
recommend this additional spend to Council. Motion by Thielmann; second by Garlock to
recommend Council allows Library staff to continue purchasing digital materials from
Overdrive, Inc. in a total amount not to exceed $70,000 for fiscal year 2020-2021. Approved 6-
0 (Hill absent).
K. Consideration and possible action regarding future meeting dates and times. -Michael Kelley, Board Chair.
The next Library Advisory Board meeting will continue as regularly scheduled on Tuesday, June 1 at 6
p.m. No action taken.
Chair Kelley adjourned the meeting at 8:36 p.m.
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Respectfully submitted,
Michael Kelley Susan Cooper
Board Chair Board Secretary
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GEORGETOWN PUBLIC LIBRARY
Patron Visits Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Annual Total
Current Year 22205 12192 0 0 0 0 35548 69945
2019-2020 32586 26643 23995 35422 33250 17193 NA 9883 5802 18184 10272 11174 224404
Circulation Annual Total
Current Year 38241 26368 15961 16009 14279 22625 28820 162303
2019-2020 46708 38121 39868 44513 41707 31253 5296 24497 40771 40002 39822 38347 430905
Annual Total
# patron checkouts 3588 3094 2130 2042 1998 2512 2885 18249
WOW! Circs 2155 1533 502 501 455 1028 1747 7921
Children's Programs
Attendance 11 25 49 21 19 105 21 251
Programs 0 0 1 0 0 2 0 3
Story Time Programs 1 3 4 3 3 4 7 25
Other (Tour, Movies, Crafts)0 0 0 0 0 0 0 0
After School Programs 0 0 0 0 0 0 0 0
Teen Programs
Programs 0 1 0 2 1 3 3 10
Attendance 0 8 0 13 7 17 17 62
Teen Space Users 0 0 0 0 0 0 0 0
Adult Programs
Programs 5 1 1 1 1 3 1 13
Attendance 290 34 21 23 56 46 34 504
Other Services
GPL ILL Req. filled 0 0 0 0 0 0 0 0
Outgoing ILL 0 0 0 0 0 0 0 0
Overdrive usage (E-books)4824 4822 4981 5511 5168 4943 4647 34896
Overdrive usage (audiobooks)2422 2346 2383 2710 2290 2649 2480 17280
SimplyE 1 1 23 8 16 7 2 58
Database Searches 3617 1574 1981 5096 5202 5133 4904 27507
Volunteer Hours
Adult 124 0 0 0 0 98 230 452
Teen 0 0 0 0 0 0 0 0
Community Service 0 0 0 0 0 0 0 0
Total 124 0 0 0 0 98 230 0 0 0 0 0 452
Registrations
City Residents-new 155 64 48 80 37 105 138 627
Non-residents-new 89 46 5 8 5 32 68 253
2020 2021
FY 2020-2021 Statistics
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GISD Student memb.2 2 0 0 1 0 9 14
Total 246 112 53 88 43 137 215 0 0 0 0 0 894
Cash Receipts
Non-resident fees 1,845.00 1,365.00 280.00 560.00 1,290.00 3,425.00 1,535.00 10,300.00
Copies 220.07 142.50 - 7.60 3.10 194.22 263.70 831.19
Donations 2,184.67 2,648.26 1,304.54 351.18 576.27 1,961.23 869.80 9,895.95
Gifts/Memorials 375.00 12,594.84 12,145.00 47,206.25 300.00 5,099.50 30,467.50 108,188.09
Meeting Room Use
# of attendees 0 0 0 0 0 0 100 100
# of reservations 0 0 0 0 0 0 5 5
Study Room Use
# of attendees 0 0 0 0 0 0 0 0 0
# of reservations 0 0 0 0 0 0 0 0 0
Library Collection Changes
Copies Added 1127 1061 1205 894 787 1372 960 7406
Copies Discarded 1350 1098 1194 1280 532 746 758 6958
130 135 19 131 12 188 66 681 Donations Added
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Director’s Monthly Report
Georgetown Public Library
May 2021
May Highlights
• The Library’s expanded Grab and Go service hours continue 9 a.m.-6 p.m., Monday-Friday and 9 a.m.-5 p.m. on
Saturdays. Curbside hours are Monday- Friday, 10-11 a.m. and 3-4 p.m. The building remains closed on
Sundays.
• Library staff continued planning for the next phases in re-opening the library. Changes will be implemented
throughout the month of June and will include but are not limited to, the opening of meeting and study rooms,
more seating, and Sunday hours.
• Technical Services Librarian and supervisor Sally Bernier’s last day was May 14. With permission from City
leaders, Library staff coordinated a farewell party so staff could thank Sally for her years of service and wish her
well.
• Cataloging Librarian Becca Sexton was hired at the Library’s Assistant Director. Becca has been working for the
Library since November and came from Bastrop Public Library where she was the Director. Library staff are
pleased to have the top two leadership positions filled.
• Asian American and Pacific Islander Heritage Month was celebrated via social media posts, a special storytime,
and reading lists for all ages.
• Star Wars Day: May the Fourth Be With You was celebrated in May with themed storytimes and kit maker videos.
• The Library was closed on Monday, May 31 in observance of Memorial Day.
• Virtual programs and activities for children in May included:
o Storytimes
o LED lightsaber kits
• Virtual programs and activities for teens in May included:
o Teen Advisory Board meeting
o Felt ewok kits
• Virtual programs and activities for adults in May included:
o City Staff art exhibit, April 7-May 9
o Rachel Hancock: Art with Heart exhibit, April 7-June 13
o Tuesday Talks with Britin and Ann
▪ Tuesday Talks were featured weekly in May in recognition of Preservation Month
• The Library’s staff art committee reviewed art exhibit proposals for the Library’s gallery spaces in 2022. Applicants
will be notified by June 1. The Library received 18 submissions to consider.
• Library staff met with Preservation Georgetown in April to coordinate the re-opening of Grace Heritage Center to
the public for tours. Grace Heritage Center re-opened for tours beginning May 6.
Patron Comments
1. Comment: We appreciate y’all being open sooooo much! Thank you for serving! Xo
2. Comment: Please add audio books in Spanish. They are marvelous for native speakers and students learning
Spanish. (This will be passed along to Collection Development staff for follow-up)
3. Comment: Stop requiring masks.
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Library Media Outlets
Where to find information and news stories about Georgetown Public Library
- Library.georgetown.org
- Georgetown.org
- Library newsletter- Sign up at the bottom right of the Library’s home page
- City e-newsletter- Sign up at the bottom left of the City’s home page
- What’s Up, Georgetown? Youtube videos
- Library Youtube videos
- The Williamson County Sun newspaper
- Community Impact newspaper
- Georgetown View magazine
- Austin American Statesman newspaper (occasional)
- Hellogeorgetown.com
- The Advocate (occasional)
- Facebook
- Instagram
- Twitter
- Local news such as KVUE, Fox 7 and KXAN
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CITY OF GEORGETOWN POLICIES AND PROCEDURES
Issued:
Updated and Issued:
Calendar of Observances
1
Purpose
The increasingly pluralistic population of the United States, and specifically Georgetown, Texas, creates
diverse employees, communities, and customers. To enhance mutual understanding and respect among
the various ethnic, and cultural groups, the City of Georgetown created this Calendar of Observances as
a tool to increase awareness and sensitivity about colleagues, customers, and communities who are
conspicuously absent or underrepresented. Observances were selected solely based on their federal
designation as Special Emphasis Program Observances (defined below). These designations reflect both
the City of Georgetown’s values as an employer and as a local government organization and are
significant to communities that have been historically marginalized, underrepresented, or have federal
protections.
This calendar reflects the City of Georgetown’s commitment not only to its residents, but also to its
employees, all of whom represent a diverse population. The diversity of our community and employees
provides us with new perspectives, making us stronger as a city and as a country, and should be
recognized and celebrated. Observing these events is one step the City takes to recognize the value our
diverse communities bring us.
This policy and calendar of observances does not detail the days the City has identified as employment
holidays, during which time City offices are closed. For events and holidays involving City office closures,
the City will publish notifications in advance of City closures. These notifications also will include
information about any related programming corresponding with the event or holiday, including events and
programming provided by the City’s partner agencies.
Definitions
Special Emphasis Program Observances (SEP)
All items included in this calendar are Special Emphasis Program Observances. Special Emphasis
Programs refer specifically to employment-related programs that focus special attention on groups that
are conspicuously absent or underrepresented in a specific occupational category or grade level in our
workforce. These programs are identified by the Equal Employment Opportunity and Civil Rights
Program, and SEP Observances are implemented by Presidential Proclamation, Executive Orders, and
Public Law.
The City will observe each of these federally recognized observances in a similar manner. At minimum,
City observances will include the following:
• Library programming, including collection emphasis and a display.
• News release about related City programming and events coordinated by community partners.
• Biweekly social media posts to raise awareness and encourage community involvement.
The City will work to identify community partners to expand awareness programming around these SEP
observances. When such partnerships are identified, the City will offer additional activities, such as
advertisements, banners, and community conversations.
Calendar of Observances
JANUARY
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CITY OF GEORGETOWN POLICIES AND PROCEDURES
Issued:
Updated and Issued:
Calendar of Observances
2
Third Monday Dr. Martin Luther King, Jr., Day
Martin Luther King Jr. Day commemorates the birth of Martin Luther King Jr.,
the recipient of the 1964 Nobel Peace Prize and an activist for nonviolent social
change until his assassination in 1968.
FEBRUARY
Month Black History Month
February is Black History Month in the United States and Canada. Since 1976,
the month has been designated to remember the contributions of people of the
African diaspora.
MARCH
Month Women’s History Month
March is Women’s History Month. Started in 1987, Women’s History Month
recognizes all women for their valuable contributions to history and society.
MAY
Month Asian Pacific American Heritage Month
May is Asian Pacific American Heritage Month in the United States. The month
of May was chosen to commemorate the immigration of the first Japanese to
the United States on May 7, 1843, and to mark the anniversary of the
completion of the transcontinental railroad on May 10, 1869. The majority of
the workers who laid the tracks on the project were Chinese immigrants.
JUNE
Month LGBTQIA+ Pride Month (national observance)
June is Lesbian, Gay, Bisexual, Transgender, Queer, Intersexed, Agender,
Asexual, and Ally Pride Month, established to recognize the impact that gay,
lesbian, bisexual and transgender individuals have had on the world. LGBT
groups celebrate this special time with pride parades, picnics, parties,
memorials for those lost to hate crimes and HIV/AIDS, and other group
gatherings. The last Sunday in June is Gay Pride Day.
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CITY OF GEORGETOWN POLICIES AND PROCEDURES
Issued:
Updated and Issued:
Calendar of Observances
3
SEPTEMBER
Sept. 15-Oct. 15 National Hispanic Heritage Month
Celebrates the contributions, heritage, and culture of Hispanic and Latino
Americans
OCTOBER
Month National Disability Employment Awareness Month
Congress, with the aim of helping disabled veterans, designated the first week
of October as National Employ the Physically Handicapped Week in 1945.
Seventeen years later, the word "physically" was removed from the phrase in
order to recognize the needs and contributions of individuals with all types of
disabilities. In the 1970s, a shift in disability public policy led to further
amendments. For the first time, it was viewed as discriminatory to exclude or
segregate people because of a disability, and activists were fighting strongly for
legal revisions. As a result, the U.S. saw changes such as the passage of the
Americans with Disabilities Act in 1990 and the designation, by presidential
proclamation, of a full month to increase public awareness of those with
disabilities and appreciate the capabilities of the 30 million people in the U.S. of
working-age who are disabled. Various programs throughout the month headed
by The Office of Disability Employment Policy emphasize specific employment
barriers that still need to be addressed and eliminated.
NOVEMBER
Month National American Indian Heritage Month
November is National American Indian Heritage Month, which celebrates the
history and contributions of Native Americans.
Sources
This policy was informed by several sources of information:
• Equal Employment Opportunity and Civil Rights Program
• Library of Congress
• Texas Comptroller
• City of Georgetown
• Diversity Best Practices
• Diversity Central: Resources for Cultural Diversity at Work
• City of Portland, Maine
Review
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CITY OF GEORGETOWN POLICIES AND PROCEDURES
Issued:
Updated and Issued:
Calendar of Observances
4
This policy will be reviewed and updated at least every three years by the Communications and Public
Engagement Department (CAPE).
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