HomeMy WebLinkAboutAgenda_LAB_06.20.2017Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
June 20, 2017 at 10:00 AM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda.
B Introduction of new Board memb er Jo hn Hud s o n. -P ete Rose, Board C hair
C Review of minutes from the May 16, 2017 Lib rary Ad visory Board meeting. -Pete Ro s e, Bo ard Chair
D Co nsideration of the Lib rary Direc tor's report. -Eric Las hley, Lib rary Direc to r
E Introduction of Library staff members. -Eric Las hley, Lib rary Direc tor
F Co nsideration of the Co mmunity Res o urc e Coordinator's mo nthly repo rt. -P atric k Lloyd , Community
Res o urc e Coordinator
G Co nsideration of WOW!mo b ile monthly report. -Eric Las hley, Lib rary Direc to r
H Review of Lib rary Strategic Plan retreat in July. -Eric Lashley, Library Direc tor
I Co nsideration of future meeting d ates. -Pete R o s e, Bo ard c hair
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 18
City of Georgetown, Texas
Library Advisory Board
June 20, 2017
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 2 of 18
City of Georgetown, Texas
Library Advisory Board
June 20, 2017
SUBJECT:
Intro d uc tion o f new Bo ard member John Huds on. -Pete Ro s e, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 3 of 18
City of Georgetown, Texas
Library Advisory Board
June 20, 2017
SUBJECT:
Review o f minutes fro m the May 16, 2017 Library Advis o ry Bo ard meeting. -P ete Rose, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes May 2017 Backup Material
Page 4 of 18
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
May 16, 2017
The Library Advisory Board met on Tuesday, May 16, 2017 at 6:00 p.m. in the Small Conference Room of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Milburn, Pete Rose, and Linda
Schaffer.
MEMBERS ABSENT: Teresa Robinson
STAFF PRESENT: Eric Lashley- Library Director
Chair Rose called the meeting to order at 6:00 P.M.
A. Citizens wishing to address the Board. – As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda.
B. Review of minutes from the April 18, 2017 Library Advisory Board meeting. –Pete Rose, Board Chair.
Motion by Barnes; second by Schaffer to approve the April minutes. Approved 6-0. (Robinson absent)
C. Consideration of Library Director’s Report. –Eric Lashley, Library Director. Lashley reviewed monthly
statistics with the board.
Congregation Havurah Shalom and the library hosted a viewing of the documentary Defying the Nazis: The
Sharp’s War in April. The event was well attended.
During April several librarians attended the Texas Library Association’s conference in San Antonio.
Lashley and Children’s Librarian Bethni King attended the Family Place Libraries training in Long Island,
NY.
Community Outreach Librarian Michele Harber retired April 28 and the library will be posting the position.
Lashley handed out an article from the Williamson County Sun concerning a nonprofit organization
wanting to start legal aid services for Georgetown residents (attached to these minutes). The library will
provide space to the organization and will offer information to patrons seeking legal aid. Community
Resources Coordinator Patrick Lloyd has found that legal services are among the highest needs for low-
income patrons.
Lashley announced upcoming library events and read patron comments from the suggestion box. No action
required.
D. Report on Family Place Libraries training. –Eric Lashley, Library Director. Lashley showed a promotional
video for Family Place Libraries that can be found at https://www.youtube.com/watch?v=rtaepSyLjOk.
Lashley explained a space will be created in the children’s library that will have educational toys for
children ages 0-5. Parenting training will be offered for a 5 week period. Professionals from the community
such as speech pathologists, social workers and nutritionists will be available to discuss parents’ questions
as their children play. The library received a $6,000 grant to purchase supplies and implement training. No
action required.
Page 5 of 18
E. Consideration of Community Resources Coordinator’s report. –Eric Lashley, Library Director. Lashley
distributed Patrick Lloyd’s monthly report (see attachment). Lloyd is working with the City’s internal
homeless task force and attending meetings for the new bus system. No action required.
F. Consideration of the WOW!mobile monthly report. –Eric Lashley, Library Director. Lashley reviewed the
report submitted by Community Outreach Assistant Kalena Powell regarding bookmobile operations. No
action required.
G. Consideration and possible action to select a date for a board retreat to address the Library’s Strategic Plan.
–Eric Lashley, Library Director. Motion by Baldwin; second by Barnes to hold a retreat on July 18 from
8:00 a.m. to noon. Approved 6-0 (Robinson absent).
H. Consideration of future meeting dates. – Pete Rose, Board Chair. Motion by Milburn; second by Barnes
to meet June 20 at 10 a.m. for the next Library Advisory Board meeting. Approved 6-0 (Robinson absent).
Chair Rose adjourned the meeting at 7:00 PM.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
Page 6 of 18
City of Georgetown, Texas
Library Advisory Board
June 20, 2017
SUBJECT:
Cons id eration o f the Library Directo r's report. -Eric Lashley, Library Director
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Statis tics May 2017 Backup Material
Director's report May 2017 Backup Material
Memorials Log May 2017 Backup Material
Page 7 of 18
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Nov Dec Jan Feb Mar Apr May Annual Total
Current Year 22635 25379 22756 28673 31853 33022 29243 31661 225222
2015-2016 25180 21672 23173 25830 17923 19129 23348 20901 261525
Circulation Annual Total
Current Year 38883 37956 34844 39470 37137 42893 38359 42594 312136
2015-2016 43295 40538 38374 41508 39510 43111 39522 41144 513725
# of patron Annual Total
checkouts 3959 3931 3727 4073 4303 4234 4021 4199 32447
Bookmobile
Circulation 2266 2329 2073 2856 2376 2466 2673 1728 18767
Children's Programs
Attendance 1189 943 919 1237 1182 2059 1402 1587 10518
Programs 5 6 9 8 8 11 7 7 61
Story Time Programs 16 21 15 24 22 24 23 24 169
Other (Tour, Movies, Crafts)8 8 3 8 8 8 8 8 59
After School Programs 4 3 3 4 4 4 4 4 30
Adult Programs
Programs 16 16
Attendance 390 390
Other Services
ILL Ordered 36 30 34 53 46 34 53 20 306
ILL filled 31 22 29 32 34 37 45 9 239
Internet usage (persons)5565 5085 4682 5637 5568 6167 4705 6016 43425
Overdrive usage (E-books)2248 1970 2153 2165 1926 2233 2155 2362 17212
Overdrive usage (audiobooks)661 635 672 689 653 712 703 805 5530
Volunteer Hours
Adult 784.00 738.25 455.25 677.50 735.00 923.75 687.17 678.27 5679.19
Teen 46.75 84.50 33.25 92.75 35.50 78.00 25.47 29.42 425.64
Community Service 0.00 0.00 16.25 0.00 4.00 2.00 0.00 0.00 22.25
Total 830.75 822.75 504.75 770.25 774.50 1003.75 712.64 707.69 6127.08
Registrations
City Residents-new 184.00 156.00 108.00 205.00 166.00 211.00 193.00 173.00 1396.00
GISD Kids' Cards 9.00 4.00 3.00 6.00 7.00 8.00 12.00 13.00 62.00
Non-residents-new 88.00 55.00 49.00 55.00 59.00 66.00 59.00 51.00 482.00
Total 281.00 215.00 160.00 266.00 232.00 285.00 264.00 237.00 1940.00
Cash Receipts
Fines/Misc. Revenue 1394.79 1448.26 1372.34 2122.36 1884.28 2286.25 1846.05 1916.75 14271.08
Non-resident fees 2155.00 2125.00 1790.00 2610.00 2595.00 2550.00 2525.00 3138.00 19488.00
Donations 177.02 2116.38 1965.53 1857.81 7286.96 14185.74 5166.94 2827.15 35583.53
Gifts/Memorials 174.00 4750.00 4079.00 4360.00 355.00 1200.00 305.00 1650.00 16873.00
Meeting Room Use
persons attdg meetings 4373 3115 3095 3536 4181 4095 4255 4738.00 31388
Library Collection Changes
Copies Added 1399 1502 1271 1308 1655 1496 1400 1019 11050
Copies Discarded 1277 1223 2815 2135 3475 1702 1177 1388 15192
189 242 147 268 138 437 197 77 1695
2017
FY 2016-2017Statistics
Donations Added
2016
Page 8 of 18
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
May 2017
MAY- HIGHLIGHTS
The library was closed Monday, May 29 for Memorial Day.
Artsy Lens exhibit by Sun City Photography Club displayed during April.
GPL Cinema screened Princess Bride May 12.
Austin Dance India performed Sunday, May 12 in the Live Music series.
Summer Reading Program kicked off Tuesday, May 30 featuring a performance by Magik Theater.
Staff members attended a mental health first aid training lead by Bluebonnet Trails staff members on
May 9 and 16.
Fine Arts Librarian Dana Hendrix formed a committee of staff members to select proposals for the 2018
library exhibits.
PATRON COMMENTS
1. Patron Comment: Wonder It’s A Book
2. Patron Comment: Keep Being Awesome!!! We love you!!! Drawn smiley face
3. Patron Comment: Have a contest for patrons to see who saves the most money by checking out
books at the library (amount that prints at the bottom of their receipts).
4. Patron Comment: Shelf markers would be great!
Page 9 of 18
DONOR DONATION
Sun City Kiwanis Foundation $1400 for Teen Programming
Anne E. Cunningham 9 titles in memory of Robert K. Wilson, Jr.
Unleasing Mr. Darcy, Unmasking Juliet, The Art of Us,
The Princess Problem, His Ballerina Bride,
Alaskan Homecoming, Alaskan Hero, Alaskan Sanctuary,
Sleigh Bell Sweethearts by Teri Wilson
Evening in Paris fundraiser $5898.51 for child programs/materials
Col. Lester Frazier $250 for staff christmas party
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- May 2017
Page 10 of 18
City of Georgetown, Texas
Library Advisory Board
June 20, 2017
SUBJECT:
Intro d uc tion o f Lib rary s taff memb ers . -Eric Las hley, Library Directo r
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 11 of 18
City of Georgetown, Texas
Library Advisory Board
June 20, 2017
SUBJECT:
Cons id eration o f the Community Resource C o o rd inato r's monthly rep o rt. -Patric k Llo yd, Co mmunity
Resource Coo rd inato r
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 12 of 18
City of Georgetown, Texas
Library Advisory Board
June 20, 2017
SUBJECT:
Cons id eration o f WOW!mobile mo nthly rep o rt. -Eric Lashley, Library Direc tor
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
WOW! report June 2017 Backup Material
Page 13 of 18
WOW!MOBILE HAPPENINGS
LIBRARY BOARD MEETING
6/20/17
Greetings!
WOW! Happenings for June:
Since the last Board meeting I have added 2 new permanent bookmobile stops to our monthly
calendar.
Wesleyan Independent, Phase 2 – East building will be on the 1st & 3rd Thursday of each month
at 4pm. The Wow!mobile already stops at the first Wesleyan Independent building. I anticipate
this being a very successful addition to the calendar. We have a lovely professional relationship
with the staff and are mutually interested in serving the residents to the best of our ability.
Georgetown Square Apartments will be on the 2nd and 4th Wednesday of each month at
4:45pm. Wow! stopped here a few years ago in the mornings and was canceled due to low
attendance. I’m hoping the new 4:45 time slot and the cooperation of new and enthusiastic
management will help nurture our second attempt at success.
Rough 2 weeks for the WOW…and maybe Kalena
The bus was out of service for almost 2 weeks for body repair. The service time ran longer than
initially scheduled and we all know that Sun City waits for no (wo)man so, I had to improvise.
Many people still missed me despite my best efforts. I would like to request the purchase of a
large car magnet with the WOW!mobile logo/graphics on it so I have more of an identifying
mark on whatever van COG gives me in these circumstances.
Page 14 of 18
***SWIMMING IN WORDS***
I have reached out and paired up with the Aquatics Supervisor (Aaron Duke) with COG’s Parks &
Recreation department to offer a wowmobile meetup for the kiddos in the Algerita
neighborhood. The kids will receive a punch card pass for Williams Dr. Pool that looks like this:
This program will replace Run&Read. It’s just too dang hot. Hopefully this will draw some kids
out of their air conditioned living room to hang out and have some library sponsored free fun
with their community.
***REMINDER*** SUMMER!!!!!
SUMMER WOW!MOBILE ACTIVITIES FOR THE KIDDOS
Bball Book Club: 1st and 3rd Thursday of the month, 6pm at San Jose Park (June 8-Aug.3)
We’ll shoot hoops for 30 minutes, relax in the shade with cold water and fruit while I read 2
chapters of the summer book selection (Boy 21 by Matthew Quick).
Swimming In Words! : Thursdays 12-3 on dates above. See pass for details.
Prizes are awarded for perfect attendance as incentive for participation.
SUMMER READING
SWIMMING IN WORDS 2017
WOW!MOBILE SUMMER
BOOKCLUB
Williams Drive Pool
3201 Williams Drive
THURSDAYS 12pm-3pm
(ON THESE DATES ONLY!)
JUNE 22nd 29th
JULY 6th 13th 20th 27th
AUGUST 3rd 10th
Swimming, snacks, crafts with Ms. Kalena!
DO NOT LOSE THIS PASS – 1 PER PERSON
Commented [KP1]:
Page 15 of 18
The Wow!mobile will offer a separate summer reading program as most WOW!mobile kiddos
are stuck at home over the summer.
It is similar to the one offered at the main library. Reading minutes will be counted, honor
based system, paper tally sheet, and prizes awarded to highest minutes read.
Thanks for reading! Have a great day!
With Kindness,
Kalena Powell
Community Outreach Assistant
Georgetown Public Library
402 W 8th St.
Georgetown , TX 78262
512-819-3106
“The best way to find yourself is to lose yourself in the service of others.” - Mahatma Gandhi
Page 16 of 18
City of Georgetown, Texas
Library Advisory Board
June 20, 2017
SUBJECT:
Review o f Library S trategic P lan retreat in July. -Eric Las hley, Lib rary Direc to r
ITEM SUMMARY:
FINANCIAL IMPACT:
Financ ial impac t is unkno wn at this time.
SUBMITTED BY:
Page 17 of 18
City of Georgetown, Texas
Library Advisory Board
June 20, 2017
SUBJECT:
Cons id eration o f future meeting dates . -Pete Ros e, Board chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 18 of 18