HomeMy WebLinkAboutAgenda_LAB_06.21.2016Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
June 21, 2016 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda.
B Co nsideration of minutes fro m the May 17, 2016 Library Advis o ry Board meeting. -P ete Rose
C Co nsideration of Library Directo r's Report. -Eric Las hley
D Strategic Plan Up d ate o verview. -Eric Las hley
E Review of the Summer Read ing Pro gram c alendar. -Eric Las hley
F Co nsideration of future meeting d ates. -Eric Las hley
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 11
City of Georgetown, Texas
Library Advisory Board
June 21, 2016
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 2 of 11
City of Georgetown, Texas
Library Advisory Board
June 21, 2016
SUBJECT:
Cons id eration o f minutes from the May 17, 2016 Lib rary Ad visory Board meeting. -Pete Ro s e
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Minutes May 2016 Backup Material
Page 3 of 11
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
May 17, 2016
The Library Advisory Board met on Tuesday, May 17, 2016 at 6:30 p.m. in the Small Conference Room of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Hagen, Tom Milburn, Pete Rose,
and Jonathan Sherwin.
STAFF PRESENT: Eric Lashley- Library Director
A. Citizens wishing to address the Board. – None were present.
B. Consideration of the minutes from the April 19, 2016 Library Advisory board meeting. Pete Rose. Tom
Hagen moved to accept the April 2016 minutes as distributed. Michael Barnes seconded the motion,
which passed unanimously.
C. Consideration of Library Director’s Report. – Eric Lashley. Lashley reviewed April’s statistics and events
with the board, noting that library staff attended the Public Library Association and Texas Library
Association’s Conferences. Lashley shared the presentation he gave with librarians from Lake Travis,
Southlake, and Coppell called, “Spinning Plates: Balancing the Budget as Collection Formats Multiply.”
Lashley also noted that Cienfuegos will return in June to perform in the Live Music at the Library series.
The group last played at the library for the 50th Anniversary Gala in March. There will be a Dr. Seuss
lecture by Gregg Philipson at 2 p.m. on Wednesday, May 18, in collaboration with the Dr. Seuss exhibit in
the library. The Children’s Services staff will put on a puppet show Saturday, May 21 at 3 p.m. During May
the library will roll out a 2 new adult programs: Coloring Circle and Games for Grownups will each take
place twice a month. Lashley read patron comments from the library’s suggestion box.
D. Strategic Plan Update overview. – Eric Lashley. Lashley shared a survey that the Anacortes Public
Library (Anacortes, Washington) is currently using in the development of their strategic plan. Board
members reviewed the questions and discussed how a similar survey could be used in Georgetown. Rose
commented that the survey should be done both via the Internet and with paper copies. Hagen noted that
the survey should consider features that libraries will have in the next 10 years and use the survey to
educate and capture the evolution of libraries. Board members discussed future development of the City
and discussed possible locations of a future branch library. Lashley offered to invite Sofia Nelson (Director
of the City’s Planning Department), to come and speak to the board about where future development will
happen in the city and extra territorial jurisdiction.
E. Consideration of future board meetings. – Eric Lashley. The next Library Advisory Board meeting
will be Tuesday, June 21, 2016 at 6:00 p.m.
Chair Rose adjourned the meeting at 7:20 PM.
Respectfully submitted,
Lindsay Cooper Pete Rose
Secretary Chair
Page 4 of 11
City of Georgetown, Texas
Library Advisory Board
June 21, 2016
SUBJECT:
Cons id eration o f Lib rary Direc tor's Report. -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Director's report May 2016 Backup Material
Statis tics May 2016 Backup Material
Memorials Log May 2016 Backup Material
Page 5 of 11
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
May 2016
MAY- HIGHLIGHTS
May 1- lecture and book signing by Yvonne Ward-Hughes, author of The Red
Handkerchief.
Georgetown ISD provided art from all schools up and down stairs for 2 weeks
during May. The Waterloo Watercolor Group finished the month with a watercolor
exhibit entitled, Sacred Spaces: The Artist’s Landscape. This exhibit will be up
through July 1.
Minnie and Ella Jordan provided live music on May 15 at 2 p.m.
May 21 the children’s crew put on a puppet show celebrating Dr. Seuss in
conjunction with the Dr. Seuss Wants You! exhibit.
Gregg Philipson presented on May 18 about the art & politics of Dr. Seuss.
Philipson also loaned his collection of Dr. Seuss memorabilia to display at the
library during the month.
Kristina Gonzales Zepeda was hired in April as a Cataloging Librarian. She has
already helped the Technical Services department deplete some of the backlog
the library has been dealing with.
Recurring programs such as Storytime, Wired Wednesday, Knitting Club, READ
Dogs, Teen Advisory Board (TAB), and Fandomosity continue.
PATRON COMMENTS for May 2016
1. Patron comment: Get a vending machine.
2. Patron comment: Make printing process easier.
3. Patron comment: The Spanish books are being shelved with EF.
4. Patron comment: Disregard previous comment about Spanish books in EF.
5. Patron comment: Carts – small like the ones at HEB – Bring in your used
puzzles and let someone else take them home to keep or return.
6. Patron comment: Need Morningstar.
Page 6 of 11
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Nov Dec Jan Feb Mar Apr May Annual Total
Current Year 25180 21672 23173 25830 17923 19129 23348 20901 177156
2014-2015 27404 25057 29346 22955 23173 24513 24639 27168 344433
2013-2014 26554 29893 24808 29552 28508 32771 29993 32224 361444
2012-2013 26729 27473 19786 27227 27534 32142 29052 31322 350225
2011-2012 30822 27674 22499 35123 32409 47620 39433 26692 396094
2010-2011 31410 27524 28878 27363 29232 31269 33018 28835 362923
Circulation Annual Total
Current Year 43295 40538 38374 41508 39510 43111 39522 41144 327002
2014-2015 40634 41409 39820 41946 39834 45358 41654 43891 527987
2013-2014 46597 42212 40366 44732 40648 46748 42575 44837 559209
2012-2013 41909 42277 38971 44973 40288 45324 44749 44932 550683
2011-2012 45280 42854 38880 44006 41925 45073 42285 46462 552032
2010-2011 40965 40697 35963 42919 40488 44139 40729 44652 527746
Children's Programs Annual Total
Attendance 378 390 475 980 1018 1697 931 1343 7212
Programs 6 5 4 7 6 9 4 8 49
Story Time Programs 16 18 18 24 22 22 30 26 176
Other (Tour, Movies, Crafts)4 3 2 4 4 4 4 5 30
After School Programs 4 3 3 4 4 4 4 4 30
Other Services
ILL Ordered 47 30 24 28 47 37 25 43 281
ILL filled 32 28 20 17 34 5 24 35 195
Internet usage (persons)6224 5332 5260 6163 5691 6213 5709 6011 46603
Overdrive usage (E-books)2001 1975 2045 2313 2067 2224 2171 2372 17168
Overdrive usage (audiobooks)587 491 518 609 526 574 622 569 4496
Bookmobile circulation 2465 3054 2281 3090 2993 2948 2563 2320 21714
Volunteer Hours
Adult 607.00 649.75 547.50 599.50 691.00 706.25 625.25 773.80 5200.05
Teen 58.50 90.75 45.25 73.75 48.50 57.50 62.25 109.00 545.50
Community Service 0.00 39.75 43.00 49.25 15.25 14.75 20.50 0.00 182.50
Total 665.50 780.25 635.75 722.50 754.75 778.50 708.00 882.80 5928.05
Registrations
City Residents-new 224.00 164.00 153.00 192.00 200.00 213.00 147.00 196.00 1489.00
GISD Kids' Cards 10.00 4.00 6.00 12.00 8.00 8.00 1.00 10.00 59.00
Non-residents-new 69.00 43.00 41.00 74.00 92.00 88.00 67.00 55.00 529.00
Total 303.00 211.00 200.00 278.00 300.00 309.00 215.00 261.00 2077.00
Cash Receipts
Fines/Misc. Revenue 2571.41 1886.80 1850.32 1690.72 2258.12 2204.34 2009.38 1996.04 16467.13
Non-resident fees 2425.00 1810.00 2050.00 2438.00 2980.00 2555.00 2585.00 2710.00 19553.00
Donations 1443.78 1856.66 2058.09 3659.71 3357.90 2988.61 2438.97 2694.91 20498.63
Gifts/Memorials 1202.85 1800.00 2700.00 461.71 1020.00 180.00 2784.60 15000.00 25149.16
Meeting Room Use
persons attdg meetings 2943 2466 1835 2087 3083 3144 2988 3865.00 22411
Library Collection Changes
Copies Added 963 720 734 956 1305 814 1132 2349 8973
Copies Discarded 1865 444 595 1429 2192 841 861 959 9186
101 59 30 108 324 70 78 201 971
2016
FY 2015-2016Statistics
Donations Added
Page 7 of 11
DONOR DONATION
Texas Book Festival $2269.60 book club in a bag books
Mina Aragon 5 books for her 6th birthday $46.21 360031/CH/RF/BK
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- May 2016
Page 8 of 11
City of Georgetown, Texas
Library Advisory Board
June 21, 2016
SUBJECT:
Strategic Plan Update overview. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 9 of 11
City of Georgetown, Texas
Library Advisory Board
June 21, 2016
SUBJECT:
Review o f the S ummer Reading Program c alend ar. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 10 of 11
City of Georgetown, Texas
Library Advisory Board
June 21, 2016
SUBJECT:
Cons id eration o f future meeting dates . -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 11 of 11