HomeMy WebLinkAboutAgenda_LAB_06.02.2020Notice of Meeting for the
L ibrary Adv isory B oard
of the City of Georgetown
June 2, 2020 at 6:00 P M
at F riends Room, 2nd F loor, Georgetown P ublic L ibrary, 402 W. 8th St.
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's
O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
P lease note that a quor um of the L i br ary A dvisory B oar d may not all be
pre se nt at the same physic al loc ation. S ome me mber s may i nstead par tic ipate
in this me e ting fr om one or mor e r e mote loc ations in an e ffort to advance the
public he alth goal of limiting fac e to fac e mee tings and to contain the spre ad
of C O V I D -19. In addition, the r e may be oc casions whe n the audio
tr ansmissi on may not be c le ar or may be inter rupte d. I n those instance s, the
mee ting wil l c onti nue so long as a quorum i s still pre se nt.
With the G ove rnor’s O r de r, all C ity B ui ldings ar e fol lowing the se
proc edur e s:
· M asks are re c ommende d
· P hysical distanc ing; 6 fe et betwee n you and anyone not in
your household
· P r actice good hygi ene and wash your hands
If any of the se appl y, do not vi si t: known cl ose contac t wi th C O V I D -19
P e rson, fe ve r gr eate r or equal to 100.0 degr ee s F ahr e nhe it, diffi culty
bre athing or shor tne ss of bre ath, c ough, l oss of taste or sme ll , sor e throat,
c hills, he adac he , di arr he a or musc le pai n.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A C itizens wis hing to ad d res s the b o ard . As of the deadline, no p ers o ns were s igned up to s p eak on items
other than what was posted on the agenda. -M ichael K elley, B oard C hair.
B C ons id eratio n and p o s s ib le ac tion to app ro ve the March 3, 2020 Library Advis o ry Board minutes –
Michael Kelley, Board C hair
C C ons id eratio n o f the Lib rary Directo r’s report – Eric Las hley, Library Direc to r
D R eview of Lib rary’s current bud get and b udget req uest for F Y 2021 - Eric Las hley, Lib rary Directo r
E Disc ussio n with Larry Ko b rin, P resident of the F riend s of the G eo rgetown P ublic Library,
c o nc erning efforts by the F riends to support the L ibrary during the next year. – E ric L ashley, L ibrary
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D irector and L arry K obrin, P resident of F O L .
F C ons id eratio n and p o s s ib le ac tion regarding future meeting d ates and times .
– Mic hael Kelley, Bo ard C hair.
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2020, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
R o b yn Dens more, C ity S ecretary
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
March 3, 2020
The Library Advisory Board met on Tuesday, March 3, 2020 at 6:00 p.m. in the staff conference room of
the Georgetown Public Library, 402 W. 8th Street.
MEMBERS IN ATTENDANCE: Michael Kelley, Richard Thielmann, Thom Sinwell, Susan Cooper, David
Garlock, and Linda Schaffer.
MEMBERS ABSENT: None.
STAFF IN ATTENDANCE: Eric Lashley – Library Director and Dana Hendrix – Fine Arts Librarian.
The meeting was called to order at 6:00 p.m. by Board Chair Kelley.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak
on items other than what was posted on the agenda. No action required. – Michael Kelley,
Board Chair.
B. Introduction of new board member David Garlock. – Michael Kelley, Board Chair. Garlock
introduced himself to the Board. He is a retired professor of Journalism from the University of
Texas at Austin. He said he enjoyed working with librarians at the Perry-Castaneda Library on
the UT campus. He has lived in Georgetown for 16 years. Before coming to Texas he worked as
a journalist in Long Island, NY. Each board member introduced themselves to Garlock as well.
C. Consideration and possible action to approve the February 4, 2020 Library Advisory Board
minutes. – Michael Kelley, Board Chair. Motion by Sinwell, seconded by Thielmann to approve
the February 4, 2020 Library Advisory Board minutes. Approved 6-0.
D. Review of Library Advisory Board bylaws and attendance policy. - Eric Lashley, Library Director.
Lashley reviewed the purpose of the Library Advisory Board and explained that the bylaws
require a 75% attendance. He noted some absences can be excused due to illness. If members
know they will be unable to attend, it is best to contact Lashley or Administrative Assistant
Lawren Weiss. Lashley reported the Mayor and Council appoint the Chair (Kelley), and the
Board elects a Vice-Chair and Secretary. The role of the Vice-Chair is to lead meetings in the
Chair’s absence and the Secretary reviews the minutes taken by staff for accuracy.
E. Discussion and possible action to elect a Vice-Chair and Secretary to the Library Advisory Board.
– Michael Kelley, Board Chair. Kelley asked for nominations for the positions of Vice-Chair and
Secretary. Motion by Schaffer, seconded by Cooper to elect Sinwell Vice-Chair. Approved 6-0.
Motion by Sinwell, seconded by Schaffer to elect Thielmann Secretary. Approved 6-0.
H. Consideration and possible action regarding future meeting dates and times. – Michael Kelley,
Board Chair. [Chair Kelley moved Item H to be considered prior to Item E.] Kelley asked if
anyone felt the need to change the traditional day and time of the board meeting. Schaffer
stated she would be unable to attend the April meeting, but did not have any problems keeping
the day and time the same. The April meeting will be Tuesday, April 7 at 6:00 p.m.
F. Presentation and discussion of the proposed second floor re-organization. – Dana Hendrix, Fine
Arts Librarian. Hendrix informed the Board Lashley had asked her to lead a project to determine
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the best use of the second-floor reference study area and determine a proposed budget.
Hendrix showed members the preliminary results of a patron survey being conducted on the
second floor. She said she was looking at: creating a glass partition to allow for more quiet
study; new furniture to allow individual workspace for more users; and maximizing the use of
the small study rooms on the opposite side of the second floor. She shared types of furniture
being considered (see attachment). Schaffer asked how the change would impact the Texas
History room. Hendrix and Lashley replied eventually the usage of the Texas History Room
would need to be evaluated. Board members were supportive of the change. The Board moved
the meeting to the second floor to tour the reference study area and the Texas History Room.
There was much discussion on whether a self-service scanner would be best on the second or
first floors.
G. Consideration of the Library Director’s report. – Eric Lashley, Library Director. – Lashley
reviewed the January library statistics (see attached), including circulation, which equaled
44,704 for the month, an increase of 809. Visitations equaled 35,422 and bookmobile
circulation equaled 2,276. The Library checked out 4,212 e-books and added 1,452 items and
withdrew 1,065. Study room use accommodated 793 individuals in 317 reservations. Lashley
reported the parking lot had not been completed. He showed an image of the two murals
dedicated behind City Hall during Black History Month. He reviewed library programming and
discussed the possibility of having the Farmers’ Market located in the Monument Café parking
lot move to the new parking lot across from the Library on 8th Street. Lashley asked Sinwell to
give an update on AARP Tax Aide. Sinwell reported the tax assistance had been going smoothly.
Lashley read the patron comments for January. He reported Council will reappoint Kelley and
Sinwell to the Board on February 11 and the Mayor is nominating Kelley to be the upcoming
Chair.
Chair Kelley adjourned the meeting at 7:52 p.m.
Respectfully submitted,
Michael Kelley Richard Thielmann
Chair Secretary
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2020 Reference Area
Renovation Proposal
With the population growth in Georgetown, demands on the library
building are increasing. We see a need to accommodate more individuals
who require quiet individual study space and also to maximize the
options for collaborative work space for small groups.
Renovating the study area behind the Reference Desk would allow us to
relocate collaborative workers to the existing study rooms, and
accommodate more individuals to a new quiet study area.
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Gathering Information
In order to be sure we approach any renovation in the best way, we are
gathering opinions and ideas:
Reference Area Use Survey February 2-March 21
Friends of the Library Board Meeting February 12
Reference Staff Meeting February 18
Hourly Building Usage Counts March 2-21
Library Advisory Board Meeting March 3
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Reference Area Use Survey
Feb. 26-March 21
A few response examples as of
March 3
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“The library needs a
dedicated quiet area
since no attempt is
made to restrict
noise anywhere.
There is really no
quiet place for
people to read or
study. The study
rooms are often
noisy and the walls
between them are
not effective sound
barriers.”
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“Perfect in every
way! Wouldn’t be
here every day if it
weren’t perfect.”
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“Need more quiet
study areas that
don’t seat 4—
Smaller tables for 2—
Add plants—Visual
barriers to create
more coziness & cut
down noise.”
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“I’m working on a
book. I love the big
tables where I can
spread out my
resources as I write.
But, there aren’t any
plugs at the tables
for my laptop.
Otherwise, the space
is great!”
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Creating a Quiet Study Area
•Clear glass wall for sound dampening.
•If affordable, retractable panels for future flexibility in using the space
•Soundproofing with acoustic ceiling tiles would be a plus as well
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Demco
Sound absorbing ceiling tiles
https://www.demco.com/versare-soundsorb-ceiling-tiles
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Increasing Quiet Study Space
•Individual workspaces should be about 48” wide, some at counter
height and some at desk-height
•Tables or carrels that are reconfigurable as needs change
•Each should have power, with possibly a USB port and/or an
individual lamp
•Some with translucent partitions delimiting each person’s space, and
some without any partitions
•Regarding the existing counter, we can either keep it as is or replace it
with something more aesthetically pleasing/coordinated with the
new furniture
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Texas History Room
•Microfilm cabinets
•Film/fiche reader/copier
•Self serve scanner
•Local history resources
Reference Study Area
•Glass wall for definition/sound dampening
•Seating for 37
•Sound dampening ceiling tiles
•Each work area has:
•48x24” table space
•rolling chair
•electrical outlet
•desk light
•USB port
•Privacy dividers
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Director’s Report
•Circulation = 44,704 -additional 809 over the previous January
•Visitations equaled 35,422
•Bookmobile circulation = 2,276
•E-books = 4,212
•Downloadable audiobooks = 2,387
•Added 1,452 Withdrawals = 1,065
•Study Room Use –793 individuals and 317 reservations
•Donations
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Director’s Monthly Report
Georgetown Public Library
March - May 2020
March - May Highlights
• The library building closed to the public at 6 p.m. March 16 due to the COVID -19 pandemic and did not reopen
until May 1.
• Bookmobile services also were curtailed in mid-May and did not resume until May 19. The bookmobile held
reserved books for curbside pickup.
• In the intervening weeks, some library staff worked partially from home and meetings were held remotely using
Microsoft Teams as well as physical distancing and masks for those in the building .
• Staff quickly improved access to e-library resources from the website and through social media and added new
content to the library’s Overdrive/Libby collection. Usage of e-books and e-audiobooks through Libby has
increased during the pandemic. Rollout of a new e-book platform, SimplyE, provided by TSLAC and the Texas
Reads! Program also occurred in mid-March in anticipation of higher demand.
• Staff completely reworked routines and processes to offer curbside pickup, then home delivery, then curbside
pickup again in quick succession, responding to state and local directives. The new home delivery van was made
available in March and it and other City vehicles were used for delivery and pickup of materials.
• Recurring in-person events for children/tweens/teens such as Storytimes, READ Dogs, Read to a Mini-Pony!,
Music with Mar, Teen Advisory Board and Dungeons & Dragons were curtailed in mid-March. Virtual programs
were offered instead including:
o Ms. Bethni Reads
o Science with Elisabeth
o Storytimes
o Wash Your Hands!
o Teen Social Distancing Challenge
o Virtual TAB meetings and Teen Hang
o Tignon Workshop
• Recurring in-person events for adults such as artist receptions, Games for Grown Ups/Adult Coloring Circle,
Knitting Club and Wired Wednesday were also curtailed as of mid-March. Several art exhibits, including the
annual Texas Society of Sculptors exhibit, were canceled or rescheduled. Virtual programs offered included:
o Q&A Checkin
o Public Dogbrary
o Fandom Frenzy Trivia
o March art exhibits were extended into June:
▪ Linda Murray: “Infrastructure” (Bridge & Hall galleries)
▪ Wladimir Barantschikov: “Colors” (Café Gallery)
Patron Comments
Comments from the library’s suggestion box:
o The Library makes our day…Saturday is our time to play! All bookworms unite and do not stray—here’s to
fight boredom and conquer the corona V way!
o Last week was my first time ever to checkout a magazine. I so enjoyed having time to browse thru the
articles. I’ve told 3 friends (also library card holders) & they now will check out your magazines. I suggest
a small sign near magazines to let others know (of course current magazines aren’t allowed). Thanks.
o Does the last computer (LP) print to printer? If no, please put a sign to let patrons know.
o During tax preparing season I suggest getting a nursery going where the parents can drop the children for
a nominal fee.
o Do not like the new arrangement of new books. Take one and they all fall.
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o Overlapping the books on New Book shelves makes seeing what’s there very difficult, as you can’t t ell
what the book is or read the title. Plus patrons have to stand longer, trying to figure out what’s there.
Please reverse this recent development. Thank you!
o Patron wants to see donated bks at county jail. Only bks available were authored by Danielle Steel. He
hopes to choose from Robt Ludlum, Baldacci, Clancy, etc.
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Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Annual Total
Patron Visits
Current Year 32586 26643 23995 35422 33250 17193 NA 169089
2018-2019 32687 17375 27062 28098 38313 34359 34863 35202 36305 37413 33739 31231 386647
Circulation Annual Total
Current Year 46708 38121 39868 44513 41707 31253 5296 247466
2018-2019 43804 36467 35565 43704 43782 47233 43448 46603 53945 57301 50579 44848 547279
Annual Total
# patron checkouts 4722 4274 4258 4624 4639 3886 1173 27576
WOW! Circs 2447 2063 2454 2276 2320 1903 36 13499
Children's Programs
Attendance 1380 595 1057 909 1067 650 287 5945
Programs 7 2 4 4 6 2 4 29
Story Time Programs 28 14 13 28 24 10 6 123
Other (Tour, Movies, Crafts)8 2 4 8 8 4 0 34
After School Programs 4 5 3 5 5 1 0 23
Teen Programs
Programs 7 5 3 6 5 7 3 36
Attendance 112 81 58 96 96 99 29 571
Teen Space Users 572 491 461 606 599 433 NA 3162
Adult Programs
Programs 17 7 9 17 14 9 3 76
Attendance 402 227 154 442 641 121 56 2043
Other Services
GPL ILL Req. filled 99 77 98 73 92 63 0 502
Outgoing ILL 24 21 32 17 116 36 0 246
ILL Requests 91 142 35 119 96 35 0 518
Overdrive usage (E-books)3944 3793 3628 4212 3851 4843 5986 30257
Overdrive usage (audiobooks)2044 2069 2007 2387 2280 2289 2410 15486
Volunteer Hours
Adult 911 688 710 757 909 764 0 4739
Teen 88 69 27 40 47 42 0 313
Community Service 6 1 2 0 0 9
Total 1005 758 739 797 956 806 0 0 0 0 0 0 5061
Registrations
City Residents-new 240 172 200 285 286 119 32 1334
Non-residents-new 129 42 76 117 103 56 8 531
GISD Student memb.4 5 2 11 10 2 0 34
Total 373 219 278 413 399 177 40 0 0 0 0 0 1865
Cash Receipts
Non-resident fees 2,465.00 1,735.00 1,985.25 3,275.00 3,095.00 1,350.00 0.00 13,905.25
2019 2020
FY 2019-2020 Statistics
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Copies 1,820.83 1,466.13 1,452.92 2,326.43 1,782.48 698.10 0.00 9,546.89
Donations 3,291.33 3,279.70 2,962.68 2,859.40 2,696.13 1,046.35 0.00 16,135.59
Gifts/Memorials 7,000.00 2,100.00 4,430.00 39,415.00 55,197.85 250.00 0.00 108,392.85
Meeting Room Use
# of attendees 3038 2348 1450 2572 3790 1462 NA 14660
# of reservations 128 310 76 95 117 61 NA 787
Study Room Use
# of attendees 520 584 793 829 443 NA 3169
# of reservations 201 244 317 321 171 NA 1254
Library Collection Changes
Copies Added 2057 1222 1588 1452 748 1381 974 9422
Copies Discarded 1232 937 938 1065 1460 863 1126 7621
59 97 72 149 118 67 87 649 Donations Added
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DONOR DONATION
Dorothy Spencer Smoke & Whispers, Why We Die All
Down Cemetery Road, This is What Happened
The Last Voice You Here
The Woods Book Club $225 Carolyn Calhoun-fiction
Lee Wolber Porcupine Polly Needs a Hug by Wolber
James B. Hendricks The Demon of the Well by Hendricks
Charly Comer 6-Equestria Girls titles
Steve & Karen Sherman $100 in memory of Mary Moe-kids books
James B. Hendricks The Demon of the Well (cdbk) by Hendricks
Libby O. Wood Texas a Photographic Journey in memory
Doak Fling
Colonel Lester Frazier $250 for staff Christmas party
Sun City Kiwanis $1200 for Teen battle of the books
William Heestand The Ownership Ladder by Heestand
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- February 2020
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DONOR DONATION
Victor Ladd $25 in memory of Martha Lawlor
Myrna Maldonado $150 for Kobe Bryant children's books & 1 biography
Charles & Judy Walker $50 in memory of Martha Lawlor
Roger & Mary Hansen $25 in memory of Martha Lawlor
Jim & Sue Berry $100 in memory of Martha Lawlor
Friends of the Library $190.74 for postage reimbursment
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- March 2020
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DONOR DONATION
Thom & Vicky Sinwell $500 for staff needs only
Sun City Cyclists $300 for bike lending program
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- April 2020
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