HomeMy WebLinkAboutAgenda_LAB_06.04.2019Notice of Meeting for the
L ibrary Adv isory Board
of the City of Georgetown
June 4, 2019 at 6:00 P M
at Staff conference room, F irst F loor, Georgetown P ublic Library, 402 W. 8th Street
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
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O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C itizens wishing to address the board. -Linds ay C ooper, Board C hair.
B C ons ideration and possible action to approve the May 7, 2019 Library Advis ory Board minutes. -Linds ay
C ooper, Board C hair.
C C ons ideration of Library Director's report. -Eric Las hley, Library Direc tor.
D R eport on the Texas Library As s ociation C onference. -John Hudson, Board member.
E Update on library's budget and fisc al year 2019-2020 budget requests . -Eric Las hley, Library Direc tor.
F C ons ideration and possible action regarding the library's strategic plan. -Eric Lashley, Library Director.
G C ons ideration and possible action regarding future meeting dates. -Linds ay C ooper, Board C hair.
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
May 7, 2019
The Library Advisory Board met on Tuesday, May 7, 2019 at 6:00 p.m. in the first floor Conference Room, Georgetown
Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Cale Hart, Michael Kelley, Linda Schaffer, Thom Sinwell, and Richard Thielmann.
MEMBERS ABSENT: Lindsay Cooper and John Hudson.
STAFF IN ATTENDANCE: Eric Lashley-Library Director and Sheila Gauntt–Library Assistant, Outreach Services.
The meeting was called to order at 6:00 p.m. by Vice Chair Sinwell.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other
than what was posted on the agenda. No action required.
B. Consideration and possible action to approve the April 2, 2019 Library Advisory Board minutes. – Thom Sinwell,
Vice Chair. Motion by Kelley; second by Hart to approve the April 2, 2019 Library Advisory Board minutes.
Approved 5-0 (Cooper and Hudson absent).
C. Consideration and possible action to recommend to Council the acceptance of a $65,000 grant for an outreach
services van. – Eric Lashley, Library Director and Sheila Gauntt, Library Assistant. Lashley reminded the board
the Friends of the Library had been working with staff to research the costs and benefits of purchasing a Ford
F150 Transit van for outreach services. Lashley requested that the board recommend to City Council accepting a
grant from the Friends of the Library for the purchase of an outreach services van. Gauntt spoke to the board
about the home delivery program which she coordinates. Gauntt provides services to approximately 30 homes
on each side of the interstate for an approximate total of 70 patrons. Board members asked a number of
questions of Gauntt. One major concern was accommodating the increase in demands and services, since the
library hasn’t advertised or marketed the home delivery services. Board members also recommended that Sheila
have a backup in case something kept her from providing the service. Lashley reported other staff members as
well as volunteers would assist Gauntt with her home deliveries. Motion by Thielmann; second by Hart to
recommend to City Council to accept a $65,000 grant for an outreach services van from the Friends of the
Georgetown Public Library. Approved 5-0 (Cooper and Hudson absent).
D. Consideration of the Library Director’s report. – Eric Lashley, Library Director. Lashley reviewed the monthly
statistics and patron comments with the board.
On April 23, Lashley presented the outdoor art space conceptual plans to City Council. The conceptual drawings
were well received even though an article in the Williamson County Sun may have given the impression that
Council was against the plans.
A documentary of Ruth Gruber Ahead of Time was shown during Yom HaShoah and was viewed by over 250
patrons.
E. Update on library budget and 2019-2020 fiscal year budget requests. - Eric Lashley, Library Director. Lashley
distributed a copy of the library’s budget and a list of budget requests for fiscal year 2019-20 (attached). Lashley
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noted the largest expense for library is personnel costs. The library’s total budget is approximately $2.6 million.
Lashley noted for next fiscal year he is requesting $50,000 for Library materials, $10,00 for Travel and Training,
$2,000 for periodicals, $1,500 for postage, $2000 for telephone services, $71,932 for a Circulation Supervisor,
$52,000 for a full-time Library Assistant, $20,00 for a part-time Library Assistant, and $25,000 for temp/on-call
Library Assistants.
Lashley reported he will be requesting $35,000 from the Friends of the Library to supplement the library
materials budget. The W.D. Kelley Foundation grant resides in a Special Revenue Account, so those funds do not
have to be spent during the fiscal year in which they are received and can be carried forward from year to year.
No action required.
F. Consideration and possible action regarding the library’s strategic plan. –Eric Lashley, Library Director. Board
members discussed waiting until Cooper and Hudson return to decide whether or not to have a retreat for
completing the Strategic Plan. No action taken.
G. Consideration and possible action regarding future meeting dates. – Thom Sinwell, Vice Chair. The next meeting
will take place as regularly scheduled at 6:00 p.m. on Tuesday, June 4, 2019.
Vice Chair Sinwell adjourned the meeting at 7:15 p.m.
Respectfully submitted,
Michael Kelley Lindsay Cooper
Secretary Chair
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GEORGETOWN PUBLIC LIBRARY
Oct Nov Dec Jan Feb Mar Apr Annual Total
Patron Visits
Current Year 32687 17375 27062 28098 38313 34359 34863 212757
2017-2018 29114 28197 27459 58231 33028 27693 36839 381859
Circulation Annual Total
Current Year 43804 36467 35565 43704 43782 47233 43448 294003
2017-2018 41038 34474 34140 40354 37950 41310 38139 498281
# of patron Annual Total
checkouts 4457 4008 3892 4496 4859 4848 4588 31148
Bookmobile
Circulation 2254 2234 1703 2253 1813 2494 2265 15016
Children's Programs
Attendance 1622 903 949 1830 1253 1123 1411 9091
Programs 14 9 6 15 14 5 3 66
Story Time Programs 30 16 13 29 23 20 24 155
Other (Tour, Movies, Crafts)10 4 2 8 8 8 8 48
After School Programs 4 4 3 4 4 5 3 27
Teen Programs
Programs 7 7 14
Attendance 97 173 270
Teen Space Users 787 486 1273
Adult Programs
Programs 14 13 15 17 14 16 18 107
Attendance 230 222 558 552 317 513 736 3128
Other Services
GPL ILL Req. filled 65 113 54 46 94 134 506
Outgoing ILL 26 16 21 24 23 27 137
ILL Requests 165 165
Internet usage (persons)5628 3782 4011 5180 4986 23587
Overdrive usage (E-books)3036 2833 3066 3270 2995 3370 3144 21714
Overdrive usage (audiobooks)1473 1360 1477 1604 1534 1646 1622 10716
Volunteer Hours
Adult 796.03 818.03 774.08 1008.35 1017.35 1052.10 881.70 6347.64
Teen 132.28 133.58 83.22 142.00 153.00 179.40 121.40 944.88
Community Service 50.07 12.48 50.18 13.00 0.00 0.00 0.00 125.73
Total 978.38 964.09 907.48 1163.35 1170.35 1231.50 1003.10 7418.25
Registrations
City Residents-new 270.00 147.00 160.00 295.00 207.00 248.00 218.00 1545.00
Non-residents-new 117.00 51.00 47.00 132.00 90.00 87.00 74.00 598.00
GISD Student memb.2 8.00 1.00 6 6.00 15.00 18.00 56.00
Total 389.00 206.00 208.00 433.00 303.00 350.00 310.00 2143.00
Cash Receipts
Non-resident fees 2685.00 1610.00 1520.00 3495.00 2920.00 2835.00 2675.00 17740.00
Copies 1900.26 1244.75 1223.51 1979.13 1806.70 2131.14 1761.54 12047.03
Donations 2948.26 2092.25 8288.88 2788.60 2034.96 3292.82 2989.99 24435.76
Gifts/Memorials 450.00 3200.00 10500.00 16310.00 735.00 865.00 1914.83 33974.83
Meeting Room Use
persons attdg meetings 4095 3406 3755 3395 4073 3963 6752 29439
# of reservations 219 162 115 153 136 174 144 1103
Library Collection Changes
Copies Added 1878 1588 1231 1466 1323 1226 1248 9960
Copies Discarded 1061 2709 1715 1234 887 1947 1831 11384
102 126 196 96 158 228 90 996
2018 2019
FY 2018-2019 Statistics
Donations Added
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Director’s Monthly Report
Georgetown Public Library
May 2019
May Highlights
The library was closed on Monday, May 27 for Memorial Day.
The library exhibits committee met on May 22 to review proposals for the 2020 library art exhibits. There were
only 13 slots and close to 30 proposals to review.
Programs for children/tweens/teens in May included:
o Recurring events such as Storytimes (no Storytime May 27-31), READ Dogs, Teen Advisory Board, Teen
Hang, Teen Writing Group, Homeschool Happenings, and Dungeons & Dragons
o Tween Flutter and Buzz, May 11
o Music with Mar, May 20
Programs for adults in May included:
o Recurring events such as artist receptions, Knitting Club, Games for Grown Ups/Adult Coloring Circle and
Wired Wednesday
o Adultish hosted Summer Sips, May 17
o GPL World Cinema screened “The Last Suit”, May 8
o Live Music Sunday featuring Minnie and Ella Jordan, May 19.
o Art exhibits:
The World is my Garden by J.U. Salvant (Second floor bridge and hallway Gallery)
Doll Portraits and Lovely Flowers by Burton Anes (Café Gallery)
Patron Comments
1.
2. Loved Adult-ish Summer Sips- Except Church service (in mtg room next door) music volume prevented us
from hearing Library staff clearly. Maybe future events could be moved to library lobby.
3. Would you enjoy sitting at these filthy computer stations?
4. Summer Sips was a great program! I enjoyed tasting the different beverages and the wonderful food paired
with them. Great team work by employees.
5. For years I have put ads on your bulletin boards, faithfully dating them. Recently I put an ad on each board
(4/23) and they were gone on 5/14. If we are not supposed to put ads up-please put a note up. One library
employee said someone is now putting them up on Thursdays. No other employee could confirm that. Please
put a note up if you have a new policy for posting. Thank you!
6. The Sumer Sips program was a great program. I enjoyed all the samples especially proscutto sangria. Will
make some of it when I get home. Thank you for putting on this program. Great team work.
7. –The wounded-parking space is a waste
-If you are wounded you are handicapped and can park there anyway
-I am handicapped and had no place to park
There are only 2
8. Great presentation! Summer Sips
9. Thank you for always being friendly & helpful
10. What a blast! I am so glad I came & hope there are more like this! Summer Sips
11. Get Modern Family DVD’s at least some seasons
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DONOR DONATION
Rosie Rocke $200 in memory of Cobby Caputo
Judy Hindelang $100 in memory of Cobby Caputo
Anna Aiken $1000 unspecified use
Kathy Olmstead $10 in memory of Leaf-art
Linda Scarbrough They Came from the Sky by Stephen Harrigan
Mr. & Mrs. Andrew Smyth $75 in memory of Cobby Caputo
Victoria Bodanza & Sally Raub $100 in memory of Cobby Caputo
Susan Biggs $75 in memory of Leaf Walker
Friends of the Library $100 in memory of Leaf Walker
John Campbell Copy of his book Week of Years
JoAnne Bergren $28 in memory of Cobby Caputo
Lynette Haddock Three Spunkiens Find a Monkey and
Three Spunkiens on Safari by Grammy Lyn
Blake Betts 32 books-"books you need to read before you die"
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- April 2019
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