HomeMy WebLinkAboutAgenda_LAB_07.19.2016Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
July 19, 2016 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda.
B Co nsideration of minutes fro m the June 21, 2016 meeting. -P ete Rose
C Co nsideration of Library Directo r's report. -Eric Lashley
D Review of L etters to the E d itor of the Williams on Co unty S un. -Eric Las hley
E Dis cus s ion c o nc erning lib raries bridging the digital d ivide b y lending Wi-Fi hots p o ts. -Lindsay Co o p er,
Eric Lashley.
F Dis cus s ion regard ing the lib rary's firs t e-news letter. -Eric Las hley
G Strategic Plan Up d ate o verview. -Eric Las hley
H Co nsideration of future meeting d ates. -Eric Las hley
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 16
City of Georgetown, Texas
Library Advisory Board
July 19, 2016
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 2 of 16
City of Georgetown, Texas
Library Advisory Board
July 19, 2016
SUBJECT:
Cons id eration o f minutes from the June 21, 2016 meeting. -Pete Ro s e
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Minutes June 2016 Backup Material
Page 3 of 16
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
June 21, 2016
The Library Advisory Board met on Tuesday, June 21, 2016 at 6:00 p.m. in the Small Conference Room of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Hagen, Tom Milburn, and Pete
Rose.
STAFF PRESENT: Eric Lashley- Library Director
A. Citizens wishing to address the Board. – None were present.
B. Consideration of the minutes from the May 17, 2016 Library Advisory board meeting. -Pete Rose. Tom
Milburn moved to accept the May 2016 minutes as distributed. Tom Hagen seconded the motion, which
passed unanimously.
C. Consideration of Library Director’s Report. – Eric Lashley. Lashley reviewed May’s statistics with the
board, noting that special events held that month were well attended. Hagen noted that the number of titles
added to the library’s collection during May had drastically increased compared to previous months. Board
members discussed how the hiring of an additional Cataloging Librarian has had a major impact this year.
Lashley read the patron comments from the library’s suggestion box and gave a report to the board
regarding his involvement in the Texas Library Association’s TALL Texan Leadership Institute.
D. Strategic Plan Update overview. – Eric Lashley. Lashley built on his discussion of “Turning
Outward” and suggested that the Library Board, staff, and Friends of the Georgetown Public
Library kick-off the strategic planning process with a survey Lashley was given at the TALL Texan
Institute. Lashley will send out the survey to the group of library supporters and gather the data to
review at the July meeting. Lashley would like to schedule a public survey and public meetings to
be held in October.
E. Review of the Summer Reading Program calendar. –Eric Lashley. Lashley reviewed the Summer
Reading Program brochure (attached to these minutes) and discussed staff procedures regarding
production of the calendar.
F. Consideration of future board meetings. – Eric Lashley. The next Library Advisory Board meeting
will be Tuesday, July 19, 2016 at 6:00 p.m.
Chair Rose adjourned the meeting at 6:50 PM.
Respectfully submitted,
Lindsay Cooper Pete Rose
Secretary Chair
Page 4 of 16
City of Georgetown, Texas
Library Advisory Board
July 19, 2016
SUBJECT:
Cons id eration o f Lib rary Direc tor's rep o rt. -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Director's report June 2016 Backup Material
Statis tics June 2016 Backup Material
Memorials Log June 2016 Backup Material
Page 5 of 16
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
June 2016
JUNE- HIGHLIGHTS
June 7 – Summer Reading Program Kick-Off party w/ Joe McDermott. Teen Summer Reading Program
Kick-Off party was June 10
The Waterloo Watercolor Group provided art for the library’s galleries with a watercolor exhibit entitled,
Sacred Spaces: The Artist’s Landscape.
Cienfuegos provided live music on June 19 at 2 p.m.
Eric Lashley attended the TALL Texan conference in Dallas in mid-June.
Kalena Powell began incorporating summer activities for her WOW! mobile patrons, including Yoga in
the Park and Movie Nights.
Library received an abundant amount of feedback regarding the library’s first e-newsletter, which
mailed out on Monday, July 11. Patrons are excited about the new platform to receive information, and
many gave suggestions for future topics.
PATRON COMMENTS for May 2016
1. Patron comment: More time on the computer after 2 hours are done.
2. Patron comment: Thanks for the history on the accounts- it would be good if we could highlight or work tithes in
some way.
3. Patron comment: Great work on not having any Microsoft (thieves) products in the Georgetown Library!! Kudos
to you all!!
4. Patron comment: Thank you for your free access Internet services please don ’t change.
5. Patron comment: Hire Elizabeth.
6. Patron comment: How about a kids’ photo exhibit? Different age groups- different subjects. Georgetown, nature,
summer fun, etc.
7. Patron comment: I’m a lifetime citizen of Georgetown. 61 years old. I’ve only recently (6 months) became a
regular library patron. I’ve read the “Letters to the Editor” column, in our local paper. I gave though to several
comments as to the “noise” level in the building.
1. In my youth – a person would have been “barred for life” for some of the “noise” I have witnessed.
2. Change is inevitable
3. Don’t let this issue become controversial
4. Expand!!! Go vertical the city is expanding.
5. Separate services, i.e. computer lab, quiet reading area.
6. If current library staff does not do something soon… the city “fathers” WILL!
Ready history.
Think political
Think unemployed
Just Saying
Page 6 of 16
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Nov Dec Jan Feb Mar Apr May Jun Annual Total
Current Year 25180 21672 23173 25830 17923 19129 23348 20901 27962*177156
2014-2015 27404 25057 29346 22955 23173 24513 24639 27168 35237 344433
2013-2014 26554 29893 24808 29552 28508 32771 29993 32224 34833 361444
2012-2013 26729 27473 19786 27227 27534 32142 29052 31322 27364 350225
2011-2012 30822 27674 22499 35123 32409 47620 39433 26692 37182 396094
2010-2011 31410 27524 28878 27363 29232 31269 33018 28835 29195 362923
Circulation Annual Total
Current Year 43295 40538 38374 41508 39510 43111 39522 41144 49711 376713
2014-2015 40634 41409 39820 41946 39834 45358 41654 43891 53730 527987
2013-2014 46597 42212 40366 44732 40648 46748 42575 44837 55464 559209
2012-2013 41909 42277 38971 44973 40288 45324 44749 44932 54345 550683
2011-2012 45280 42854 38880 44006 41925 45073 42285 46462 55172 552032
2010-2011 40965 40697 35963 42919 40488 44139 40729 44652 53999 527746
Children's Programs Annual Total
Attendance 378 390 475 980 1018 1697 931 1343 1819 9031
Programs 6 5 4 7 6 9 4 8 17 66
Story Time Programs 16 18 18 24 22 22 30 26 24 200
Other (Tour, Movies, Crafts)4 3 2 4 4 4 4 5 3 33
After School Programs 4 3 3 4 4 4 4 4 4 34
Other Services
ILL Ordered 47 30 24 28 47 37 25 43 44 325
ILL filled 32 28 20 17 34 5 24 35 27 222
Internet usage (persons)6224 5332 5260 6163 5691 6213 5709 6011 8146 54749
Overdrive usage (E-books)2001 1975 2045 2313 2067 2224 2171 2372 2339 19507
Overdrive usage (audiobooks)587 491 518 609 526 574 622 569 572 5068
Bookmobile circulation 2465 3054 2281 3090 2993 2948 2563 2320 2043 23757
Volunteer Hours
Adult 607.00 649.75 547.50 599.50 691.00 706.25 625.25 773.80 769.50 5969.55
Teen 58.50 90.75 45.25 73.75 48.50 57.50 62.25 109.00 74.50 620.00
Community Service 0.00 39.75 43.00 49.25 15.25 14.75 20.50 0.00 14.00 196.50
Total 665.50 780.25 635.75 722.50 754.75 778.50 708.00 882.80 858.00 6786.05
Registrations
City Residents-new 224.00 164.00 153.00 192.00 200.00 213.00 147.00 196.00 329.00 1818.00
GISD Kids' Cards 10.00 4.00 6.00 12.00 8.00 8.00 1.00 10.00 37.00 96.00
Non-residents-new 69.00 43.00 41.00 74.00 92.00 88.00 67.00 55.00 117.00 646.00
Total 303.00 211.00 200.00 278.00 300.00 309.00 215.00 261.00 483.00 2560.00
Cash Receipts
Fines/Misc. Revenue 2571.41 1886.80 1850.32 1690.72 2258.12 2204.34 2009.38 1996.04 2069.51 18536.64
Non-resident fees 2425.00 1810.00 2050.00 2438.00 2980.00 2555.00 2585.00 2710.00 4542.50 24095.50
Donations 1443.78 1856.66 2058.09 3659.71 3357.90 2988.61 2438.97 2694.91 2146.97 22645.60
Gifts/Memorials 1202.85 1800.00 2700.00 461.71 1020.00 180.00 2784.60 15000.00 11037.00 36186.16
Meeting Room Use
persons attdg meetings 2943 2466 1835 2087 3083 3144 2988 3865.00 6585.00 28996
Library Collection Changes
Copies Added 963 720 734 956 1305 814 1132 2349 1772 10745
Copies Discarded 1865 444 595 1429 2192 841 861 959 978 10164
101 59 30 108 324 70 78 201 166 1137
2016
FY 2015-2016Statistics
Donations Added
Page 7 of 16
DONOR DONATION
GHS Anime Club $290 for Teen Programming
Libby O. Wood Book Wine Cats, In Memory of Doris B. Oglesby
Georgetown Optimist Club $25 for Children's Programming
Nelma Wilkinson $25 in honor of Dorothy Sullivan Green
Suzette Davidson $22 in memory of Ella Barr Davidson
Frances Samuelson copy of her book Soda Pop
Dan Overlander 3 copies of his book Stanley the Stinky Frog
Vicky & Thomas Sinwell $250 in memory of Joan L. Collier
Ann C. Snell (Ladies Number One Book Club)$200 in honor of Eugenia Harrell
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- June 2016
Page 8 of 16
City of Georgetown, Texas
Library Advisory Board
July 19, 2016
SUBJECT:
Review o f Letters to th e Editor o f the Williams o n County Sun. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Wilco Sun Letters to the Editor Backup Material
Page 9 of 16
Page 10 of 16
City of Georgetown, Texas
Library Advisory Board
July 19, 2016
SUBJECT:
Disc ussion c onc erning libraries b rid ging the d igital divid e by lend ing Wi-Fi ho ts pots . -Lind s ay Cooper,
Eric Las hley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Article- wifi hots pots Backup Material
Page 11 of 16
Page 12 of 16
Page 13 of 16
City of Georgetown, Texas
Library Advisory Board
July 19, 2016
SUBJECT:
Disc ussion regarding the library's first e-news letter. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 14 of 16
City of Georgetown, Texas
Library Advisory Board
July 19, 2016
SUBJECT:
Strategic Plan Update overview. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 15 of 16
City of Georgetown, Texas
Library Advisory Board
July 19, 2016
SUBJECT:
Cons id eration o f future meeting dates . -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 16 of 16