Loading...
HomeMy WebLinkAboutAgenda_LAB_07.20.2015Notice of Meeting for the Library Advisory Board of the City of Georgetown July 20, 2015 at 6:30 PM at Staff conference room, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Consideration of the minutes of the June 15, 2015 Library Advisory Board meeting. C Introduction of new Library Advisory Board member, Tom Milburn. - Eric Lashley D Introduction of new City Manager, David Morgan. - Eric Lashley E Report on proposed City of Georgetown Public Transportation Plan – Nathaniel Waggoner, Transportation Analyst F Consideration or possible action to draft a letter of support for the proposed City of Georgetown Transportation Plan – Eric Lashley G Consideration of the Library Director's report. - Eric Lashley H Update on budget for FY 2015-16. - Eric Lashley I Consideration of dates of future board meetings. - Eric Lashley CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary Page 1 of 15 City of Georgetown, Texas Library Advisory Board July 20, 2015 SUBJECT: Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 2 of 15 City of Georgetown, Texas Library Advisory Board July 20, 2015 SUBJECT: Consideration of the minutes of the June 15, 2015 Library Advisory Board meeting. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type Minutes June 2015 Backup Material Page 3 of 15 Minutes of the Meeting of the Library Advisory Board City of Georgetown June 15, 2015 The Library Advisory Board met on Monday, June 15, 2015 at 6:30 p.m. in the Staff conference room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Pat Baldwin, Lois Case, Tom Hagen, Linda Nix, and Pete Rose. STAFF PRESENT: Eric Lashley- Library Director Regular Session A. Citizens wishing to address the Board. – None were present. B. Consideration of minutes of the May 18, 2015 meeting. – Tom Hagen made the motion to accept the minutes of the May 2015 Library Advisory Board Meeting. Lois Case seconded the motion, which passed unanimously. C. Consideration of Library Director’s report – Eric Lashley. Lashley reviewed statistics from May 2015 with the Board. He reported that circulation and visitations were slightly down for the month of May. The number of titles added to the collection was 1,355; a slight improvement over the last few months. Lashley announced that Tom Milburn would be appointed to the Library Advisory Board at the June 23, 2015 Council Meeting. May’s live music performer was Peter Fletcher, a classical guitarist. The staff put out over 80 chairs in the lobby to accommodate the crowd, which was much larger than usual. On May 22nd, the library had a viewing of the movie To Kill a Mockingbird. We had 26 in attendance and the patrons asked for more movie events. The new library website design should go live the week after the July 4th holiday. Lashley announced that there would be an artist reception on Sunday, June 21 at 1:00 PM in honor of sculptor Terry Tunes. Terry is the artist who created the 3 recycled toy sculptures currently on display at the library. The annual Texas Society of Sculptors show will begin on June 27th. Lashley read the patron comments and informed the board about complaints he’s received about a number of homeless patrons in the library. Lashley explained that he is reaching out to area nonprofit organizations to assist the homeless patrons. Page 4 of 15 D. Report on possible budget changes for FY 15/16. – Eric Lashley. Lashley reported that he made a presentation to City Council at a workshop on May 26, and shared that presentation with the Board. He said that Council did receive the letter written by the Board in support of the library’s budget requests. Lashley said he would not know until late July whether or not the City Manager will be including the Cataloging Librarian position into the budget for Council’s approval. E. Report on the new parking lot project. – Eric Lashley. Lashley reported that the City hopes to hold a pre-construction meeting the week of June 22 and begin construction on July 6. Lashley reported that the library had already purchased signs to direct patrons to park at the old library at 808 Martin Luther King Street. F. Report on library facility improvements. – Eric Lashley. Lashley reported that new flooring has been installed in the public computer area, the circulation area and check-in area. New computer chairs were purchased along with a number of new lounge chairs for the second floor bridge area. The new audio-visual equipment has been installed in the Friends and Hewlett rooms; however the installation has not been completed or tested. G. Report on the 2015 Summer Reading Program: Every Hero has a Story. – Eric Lashley – Lashley handed out the schedule of summer reading program events to the board members. Lashley noted that attendance has rapidly increased and we have had some complaints about the size of the crowds. Lashley reported that next summer the library will try a pilot program to hire performers to do two shows in order to divide the crowd and provide a more comfortable experience for our patrons. H. Consideration of dates of future Board meetings – Eric Lashley. The board discussed cancelling the August Library Advisory Board meeting and rescheduling future meetings starting in September to be held the second Monday of the month at 10:00 A.M. Tom Hagen made the motion to cancel the August 2015 Library Advisory Board meeting and Pete Rose seconded the motion. The motion passed unanimously. Lois Case made the motion to move the regular meeting of the Library Advisory Board meeting starting in September to the second Monday of the month at 10:00 A.M. Tom Hagen seconded the motion, which passed unanimously. Chair Linda Nix adjourned the meeting at 7:20 P.M. Respectfully submitted, Tom Hagen, Secretary Linda Nix, Chair Page 5 of 15 City of Georgetown, Texas Library Advisory Board July 20, 2015 SUBJECT: Introduction of new Library Advisory Board member, Tom Milburn. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 6 of 15 City of Georgetown, Texas Library Advisory Board July 20, 2015 SUBJECT: Introduction of new City Manager, David Morgan. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 7 of 15 City of Georgetown, Texas Library Advisory Board July 20, 2015 SUBJECT: Report on proposed City of Georgetown Public Transportation Plan – Nathaniel Waggoner, Transportation Analyst ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 8 of 15 City of Georgetown, Texas Library Advisory Board July 20, 2015 SUBJECT: Consideration or possible action to draft a letter of support for the proposed City of Georgetown Transportation Plan – Eric Lashley ITEM SUMMARY: After reviewing a presentation by Nat Wagonner from transportation services, the board will discuss and possibly make an action to draft a letter to City Council in support of the Public Transportation Plan. FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 9 of 15 City of Georgetown, Texas Library Advisory Board July 20, 2015 SUBJECT: Consideration of the Library Director's report. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type Director's report June2015 Backup Material Statistics June 2015 Backup Material Memorials Log June 2015 Backup Material Page 10 of 15 DIRECTOR’S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY JUNE 2015 HIGHLIGHTS  The Sieker Band provided live music on June 21, 2015.  Alice Stultz’ art display concluded in the middle of June. The Texas Society of Sculptors followed with their summer show, continuing through September 25.  The Summer Reading Program began June 2, with an Every Hero has a story kick-off party. The grand prize this year is for an iPad mini. Due to the high volume of participants, Children’s staff started issuing tickets for the Tuesday events to ensure safety of all who attend. Teen Summer Reading began June 5.  Eric Lashley and Bethni King attended the American Library Association annual conference in San Francisco, California, June 25-30.  Library staff continues working on the new GPL website. PATRON COMMENTS FOR JUNE 2015 1. Patron comment: Hire someone more pleasant. 2. Patron comment: There is a problem with homeless patrons at this library. Shoes must be worn by all the folks using the city library facilities. Stinky feet – do the other patrons a dis-service to all other library guests. Please react!! (City Council next) Page 11 of 15 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2014 Oct Nov Dec Jan Feb Mar Apr May Jun SepAnnual Total Patron Visits Current Year 27404 25057 29346 22955 23173 24513 24639 27168 35237 239492 2013-2014 26554 29893 24808 29552 28508 32771 29993 32224 34833 361444 2012-2013 26729 27473 19786 27227 27534 32142 29052 31322 27364 350225 2011-2012 30822 27674 22499 35123 32409 47620 39433 26692 37182 396094 2010-2011 31410 27524 28878 27363 29232 31269 33018 28835 29195 362923 Circulation 2014 Current Year 40634 41409 39820 41946 39834 45358 41654 43891 53730 388276 2013-2014 46597 42212 40366 44732 40648 46748 42575 44837 55464 559209 2012-2013 41909 42277 38971 44973 40288 45324 44749 44932 54345 550683 2011-2012 45280 42854 38880 44006 41925 45073 42285 46462 55172 552032 2010-2011 40965 40697 35963 42919 40488 44139 40729 44652 53999 527746 Children's Programs Annual Total Attendance 988 790 807 1041 1109 1420 1103 1716 2682 11656 Programs 41 6 15 5 8 7 7 7 20 116 Story Time Programs 21 18 7 24 20 18 27 24 12 171 Other (Tour, Movies, Crafts)4 13 0 4 5 4 4 4 0 38 After School Programs 4 5 4 4 4 4 3 4 4 36 Other Services ILL Ordered 63 22 33 39 44 47 26 41 27 342 ILL filled 43 26 23 16 36 36 26 23 34 263 Internet usage (persons)5152 4831 4710 5427 5496 5844 5275 5510 7703 49948 Overdrive usage (E-books)1540 1578 1789 2041 1901 1999 1876 2179 2102 17005 Overdrive usage (audiobooks)392 430 444 458 432 505 495 538 555 4249 Bookmobile circulation 2626 2695 2697 2530 3118 2731 2903 2264 2570 24134 Volunteer Hours Adult 613.50 625.00 533.25 555.00 625.00 735.00 752.25 654.75 698.25 5792.00 Teen 124.25 40.00 54.75 46.00 58.50 75.00 24.00 91.25 211.25 725.00 Community Service 20.00 29.50 15.50 13.50 25.50 6.00 6.00 17.00 25.00 158.00 Total 757.75 694.50 603.50 614.50 709.00 816.00 782.25 763.00 934.50 6675.00 Registrations City Residents-new 159.00 116.00 78.00 123.00 172.00 232.00 208.00 215.00 340.00 1643.00 GISD Kids' Cards 14.00 2.00 10.00 9.00 6.00 7.00 2.00 2.00 17.00 69.00 Non-residents-new 49.00 36.00 33.00 84.00 102.00 83.00 55.00 61.00 175.00 678.00 Total 222.00 154.00 121.00 216.00 280.00 322.00 265.00 278.00 532.00 2390.00 Cash Receipts Fines/Misc. Revenue 3342.16 2714.21 2999.53 3645.36 3154.05 3277.44 3224.94 3344.37 3518.50 29220.56 Non-resident fees 2550.70 1995.00 2474.40 2575.00 2635.00 2875.00 2435.00 3105.00 5000.00 25645.10 Donations 1295.90 1359.57 1104.51 1946.91 1720.63 11853.07 1703.65 1436.19 1997.31 24417.74 Gifts/Memorials 390.00 3495.14 34642.00 2150.00 1054.00 1050.00 2531.00 235.24 5150.00 50697.38 Meeting Room Use persons attdg meetings 2978 3001 1293 1760.00 2573.00 3388.00 2545 3155.00 2972.00 23665 Library Collection Changes Copies Added 616 969 1475 887 855 1371 1027 1355 1081 9636 Copies Discarded 1658 1608 675 876 1745 594 631 896 761 9444 159 189 173 131 54 145 136 120 90 1197 2015 2015 FY 2014-2015Statistics Donations Added Page 12 of 15 DONOR DONATION Angie Worley $50 in memory of Georgia Copeland Williamson County Symphony Orchestra Copy of their dvd Spring Concert Series March Madness Tom Milburn copy of All the Light We Cannot See in honor of Michael Paul Milburn Jaclyn Kruzie Copy of her book Why Can't Every Day Be Halloween Britteny Garcia Pruett Copy of her dvd Psympatico Ray Sanson Copy of The Mighty Hunter in honor of Nimrod J. Miller Emory & Helen Douglass $100 donation to library unspecified use Friends of the Library $5,000 from FOL for Zinio online magazine subsription (see FOL memorials) Paul H. Santa Cruz Copy of his book Making JFK Matter GEORGETOWN PUBLIC LIBRARY DONATIONS -- June 2015 Page 13 of 15 City of Georgetown, Texas Library Advisory Board July 20, 2015 SUBJECT: Update on budget for FY 2015-16. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 14 of 15 City of Georgetown, Texas Library Advisory Board July 20, 2015 SUBJECT: Consideration of dates of future board meetings. - Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 15 of 15