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HomeMy WebLinkAboutAgenda_LAB_07.20.2019Notice of Meeting for the L ibrary Adv isory Board of the City of Georgetown July 20, 2019 at 9:00 AM at Staff conference room, first floor, Georgetown P ublic Library, 402 W. 8th Street T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C ons ideration and possible action to update the library's s trategic plan. -Eric P. Las hley, Library Direc tor. Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 1 of 9 City of Georgetown, Texas Library Advisory Board July 20, 2019 S UB J E C T: C onsideration and pos s ible ac tion to update the library's strategic plan. -Eric P. Lashley, Library Director. IT E M S UMMARY: T his is a spec ial meeting of the Library Advisory Board to update the library's strategic plan. T he meeting will take plac e from 9 a.m. to 1 p.m. T his will be the only agenda item disc ussed during the meeting. F IN AN C IAL IMPAC T: None. S UB MIT T E D B Y: AT TAC H ME N T S: Description Type Strategic Plan Draft Backup Material Page 2 of 9 Library Services Strategic Plan Georgetown Public Library Vision: The Georgetown Public Library will be a catalyst for an enriched community. Georgetown Public Library Mission: The Georgetown Public Library engages, enlightens, and empowers the community. Purpose: The purpose of the Georgetown Public Library’s strategic plan is to clearly define the library’s priorities and services for the next five years. _____________________________________________________________________ Goal I: Expand community access to information, collections, and other Library Resources. Objective 1: Increase outreach efforts to citizens with limited mobility and access to transportation by use of a bookmobile. Strategies a. Identify neighborhoods which include citizens with limited mobility and access to transportation b. Identify and contact day care providers to set up visits c. Establish liaison with activity directors of nursing homes and assistant living facilities d. Maintain Inter-Library Loan program with Georgetown Independent School District Objective 2: Provide reference service during all public hours Strategies a. Determine staffing schedules and hire staff b. Hire more staff, as hours increase Page 3 of 9 Objective 3: Enhance access to library collections through effective marketing strategies. Strategies a. Organize a method for customers to be able to recommend books to other customers b. Promote reader’s advisory through displays of books and booklists recommended by patrons c. Offer book talks or book reviews d. Objective 4: Develop an aggressive publicity program designed to increase the frequency with which Georgetown citizens hear about the library. Strategies a. Design promotional information guides for distribution to the public b. Distribute information about the library through the Internet, local community networks, and media outlets c. Increase public knowledge about library programs and services by publishing articles in the Williamson County Sun, City Reporter, and other local publications d. Involve staff proactively in community organizations, events, and leadership – Objective 5: Develop a program that assists citizens in finding information regarding social services. Strategies a. Identify and create relationships with nonprofit social services agencies b. Provide space and resources to nonprofit agencies c. Provide assistance for citizens to navigate the social services bureaucracy Objective 6: Decrease patron wait time for materials. Strategies a. Purchase multiple copies of titles in heavy demand b. Streamline acquisitions process c. Purchase all books that appear on the New York Times bestseller list d. Encourage donations of bestsellers and recently released materials e. Encourage customers to request materials for purchase Objective 7: Maintain a collection that meets state and national standards. Strategies a. Maintain a materials budget that equals or exceeds the median per capita expenditure determined for libraries with a population between 50,000-100,000 as reported in the annual Public Library Data Service b. Set up materials acquisitions plan to target areas of deficiency c. Establish a collection of 4 items per capita Page 4 of 9 d. Exceed circulation of 8 items per capita e. Maintain a collection in which 25% of the collection is less than 5 years old f. Weed the entire collection on an annual basis Objective 8: Increase non-traditional library materials Strategies a. Maintain audio books collection b. Maintain compact disc collection c. Maintain digital video disc collection _____________________________________________________________________________________ Goal II: Attain financial and human resources necessary to meet the service, information, and library program needs of the Georgetown community. Objective 1: Insure staff is adequate to provide basic service whenever the library is open. Strategy a. Increase staff to equal the median FTE as determined by the Public Library Data Service (PLDS) Objective 2: Provide children’s librarian in the children’s area during all open hours. Strategies a. Maintain staffing levels ______________________________________________________________________________________ Goal III: Provide high quality library services that enrich the lifelong learning needs for the community. Objective 1: Provide and improve access to the library’s catalog, the Internet, and other appropriate on-line electronic resources. Strategies Page 5 of 9 a. Improve the library’s Internet web site b. c. Provide training program for staff and library volunteers d. Provide public terminals, laptops, iPads, and other mobile devices for patrons to connect to the Internet e. Train public to use technology effectively within the library f. Develop publicity campaign to inform community of newly added resources g. Develop technology plan that will keep the library abreast of technology change and update plan annually h. Provide wireless Internet access to patrons’ personal computers Objective 2: Redesign the reference and non-fiction collection to support independent learners. Strategies a. Identify content areas most utilized or requested by patrons b. Continually identify and evaluate materials that support activities of the life long learner c. Collect and maintain genealogy and local history materials that enhance users’ knowledge and understanding of the community Objective 3: Develop programming to meet the needs and interests of adults. Strategies a. Every three years survey adult users to identify the interests and needs that are appropriate for library-based programs b. Conduct continuous customer satisfaction surveys b. Provide space and assistance for Senior University classes c. Seek co-sponsors from other community groups for library-based programs d. Contact continuing education agencies annually in order to improve public library service for adult students e. Provide space for English as a second language classes f. Provide space and opportunities for tutoring g. Provide computer assistance Objective 4: Develop programming to meet the needs and interests of young adults (teens) Strategies a. Survey young adults identify the interests and needs that are appropriate for library-based programs b. Create a space specifically designed for young adults c. Establish a young adult collection of 4 items per young adult, which would include Graphic Novels d. Seek co-sponsors from other community groups for library-based programs targeted at young adults e. Maintain a Young Adult Advisory Board Page 6 of 9 Objective 5: Develop programming to meet the needs and interests of children. Strategies a. Provide storytimes for Spanish speaking children b. Provide special programs during school holidays c. Provide evening and weekend storytimes d. Establish a children’s collection of 4 items per child e. Provide adequate space for special children’s events such as the summer reading program and other educational and cultural events f. Provide storytimes for children with learning disabilities g. Develop and promote a toy lending library Objective 6: Provide adequate space for library customers to meet and share information and ideas. Strategies a. Provide large meeting room for civic and community organizations to meet b. Provide large meeting room to hold lectures, concerts, recitals, public forums, book clubs, and cultural and educational events c. Provide small meeting rooms for group study and small meetings d. Provide space for public art exhibits, displays, and crafts Objective 7: Provide access to tools for library customers to perform home maintenance. Strategies a. Research the feasibility of operating a tool lending library b. Recruit volunteers that can assist with the lending library c. Identify community groups that may wish to partner with the library to establish at tool lending library d. Solicit donation of tools for tool library ________________________________________________________________ Goal IV: Develop a professional working environment that fosters continuous improvement, teamwork, and creativity. Objective 1: Establish continuing education requirements for Library Director Strategy a. Require completion of a minimum of 20 hours of continuing education courses per year or 3 hours of college credit per year Objective 2: Develop appropriate in-service training program for all staff. Strategies Page 7 of 9 a. Identify staff training needs and customize training plan for each staff member annually b. Train all staff in customer service, teamwork, and communication skills c. Provide standardized training for new hires d. Conduct weekly staff meetings e. Conduct monthly safety training Objective 3: Support staff attendance at conferences, seminars, and continuing education events. Strategies a. Identify continuing education opportunities that match employees’ training plans and send staff to appropriate events b. Provide annual financial support for both institutional and personal memberships in professional organizations c. Provide financial support for staff participation in professional organizations Objective 4: Develop an effective volunteer program Strategies a. Add paid volunteer coordinator to plan for and train volunteers b. Identify jobs for volunteers and develop work plans with staff C. Recruit, train, schedule and evaluate volunteers d. Identify community groups and organizations that wish to establish formal volunteer partnerships with the library Goal V: Promote the arts and culture in the City of Georgetown and create opportunities for art in public places. Objective 1: To acquire public art for the new library. Strategies b. Solicit donations of art from local artists c. Commission works of art for City facilities d. Establish a rotating art collection among the various art organizations in Georgetown Objective 2: Develop cultural programming at the library. Strategies Page 8 of 9 a. Coordinate with Southwestern University, the Williamson County Historical Museum, Preservation Georgetown, and other organizations to assist with cultural programming b. Provide meeting room space for cultural events Goal VI: Build relationships and partnerships that support outreach and reflect the community’s diversity. Objective 1: Initiate new partnerships with nonprofit agencies, corporate entities, governmental agencies, schools, community organizations, and citizens. Strategies a. Establish relationships with other area libraries to share information and pool resources b. Establish contact with area businesses, industries, nonprofit and governmental agencies as potential partners for library programs c. Improve communications with local schools to coordinate resources and collaborate on projects Page 9 of 9