HomeMy WebLinkAboutAgenda_LAB_07.05.2022Notice of Meeting for the
L ibrary Adv isory Board
of the City of Georgetown
July 5, 2022 at 6:00 P M
at Classroom 211, Georgetown P ublic Library, 2nd floor, 402 W. 8th St., Georgetown,
T X 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
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O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C itizens wishing to address the Board. As of the deadline, no persons were signed up to addres s the
Board. -Nos a As owata, Board C hair.
B C ons ideration and possible action to approve minutes from the May 3, 2022 Library Advisory Board
meeting. -Nos a As owata, Board C hair.
C C ons ideration of the Library Direc tor's report. -S ally Miculek, Library Direc tor.
D R eview of the Library's s trategic plan update. -S ally Miculek, Library Direc tor.
E C ons ideration and possible action regarding future meeting dates and times. -Nosa Asowata, Board C hair.
Adjournment
Adjournment. -Nosa Asowata, Board C hair.
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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City of Georgetown, Texas
Library Advisory Board
July 5, 2022
S UB J E C T:
C onsideration and pos s ible ac tion to approve minutes from the May 3, 2022 Library Advis ory Board
meeting. -Nosa Asowata, Board C hair.
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
None.
S UB MIT T E D B Y:
AT TAC H ME N T S:
Description Type
Minutes May 2022 Backup Material
Page 2 of 14
Notice of Meeting for the
Library Advisory Board
of the City of Georgetown
May 3, 2022 at 6:00 PM
at Classroom 211, Georgetown Public Library, 2nd floor, 402 W. 8th St., Georgetown,
TX 78626
Regular Session
Present: Richard Thielmann, Kathy Wieland, Nancy Hill, Catherine Morales, Susan Cooper
Absent: Nosa Asowata; Susan Cooper (Vice Chair) presided.
Staff present: Sally Miculek, Library Director, and Denise Mozingo, Library Volunteer Coordinator
Vice Chair Cooper called the meeting to order at 6:05 p.m.
A Citizens wishing to address the Board. As of the deadline, no persons were signed up to address the
Board. -Nosa Asowata, Board Chair. No citizens present, no action required.
B Library staff spotlight featuring Volunteer Coordinator Denise Mozingo. -Sally Miculek,
Library Director. Miculek introduced Mozingo to the Board who spoke about her history with
the Library and the volunteer program.
C Consideration and possible action to approve minutes from the April 5,2022 Library Advisory Board
meeting. -Nosa Asowata, Board Chair. Motion by Hill, second by Weiland to approve the April
minutes as distributed. Approved 5-0 (Asowata absent).
D Consideration and possible action to recommend City Council approve the Library’s updated
Collection Development Policy. -Sally Miculek, Library Director. Miculek reviewed the updated
Library Collection Development with the Board. No further discussion needed. Motion by
Cooper, second by Thielmann to approve the updated policy. Approved 5-0 (Asowata absent).
E Consideration of the Library Director's report. -Sally Miculek, Library Director. Miculek reviewed
the Director’s report with the Board covering library programs, services and the Little Lemon cafe.
No action required.
F Consideration and possible action regarding future meeting dates and times. -Nosa Asowata, Board
Chair.
G Adjournment. -Nosa Asowata, Board Chair. Vice Chair Cooper adjourned the meeting at 7:01
p.m.
Respectfully submitted,
Nosa Asowata Kathy Weiland
Board Chair Board Secretary
Page 3 of 14
City of Georgetown, Texas
Library Advisory Board
July 5, 2022
S UB J E C T:
C onsideration of the Library Director's report. -S ally Mic ulek, Library Director.
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
None.
S UB MIT T E D B Y:
AT TAC H ME N T S:
Description Type
Statistics May 2022 Backup Material
21-22 Materials Donations Backup Material
Director's report June 2022 Backup Material
Page 4 of 14
GEORGETOWN PUBLIC LIBRARY
Patron Visits Oct Nov Dec Jan Feb Mar Apr May Annual Total
Current Year 23860 17934 17290 17213 17485 22963 22693 20744 160182
2020-2021 22205 12192 0 0 0 0 8245 9366 129803
Circulation Annual Total
Current Year 40042 38101 34021 38249 36468 42287 39259 41435 309862
2020-2021 38241 26368 15961 16009 14279 22625 28820 31518 363581
Annual Total
# patron checkouts 3426 3754 3510 3803 3789 4067 4025 4136 30510
WOW! Circs 2736 3006 2230 2583 2546 2992 3097 2808 21998
Children's Programs
Attendance 858 332 579 405 498 1105 857 990 5624
Programs 3 2 4 0 0 4 0 0 13
Story Time Programs 15 12 19 28 24 26 38 37 238
Teen Programs
Programs 4 3 3 3 3 3 3 3 22
Attendance 34 30 28 15 29 46 87 34 269
Adult Programs
Programs 10 8 10 10 3 14 11 11 77
Attendance 544 207 279 255 10 678 164 313 2450
Other Services
GPL ILL Req. filled 76 120 52 67 110 84 66 48 623
Outgoing ILL 15 13 10 18 14 16 15 18 119
Overdrive usage (E-books)4819 4484 7817 5439 4843 5182 4861 5291 42736
Overdrive usage (audiobooks)3115 2990 3053 3333 3035 3445 3324 3486 25781
SimplyE 10 12 19 31 17 24 35 148
Database Searches 4657 4937 3517 2974 2918 3053 3403 2996 28455
Internet usage (sessions)837 1649 1988 4474
Volunteer Hours
Adult 383 137 37 644 425 582 465-736 440 2648
Teen 6 2 0 4 0 0 0 0 12
Community Service 0 0 0 0 0 0 0 0 0
Total 389 139 37 648 425 582 0 440 2660
Registrations
City Residents-new 335 208 184 277 273 320 317 295 2209
Non-residents-new 170 92 78 145 118 186 129 181 1099
GISD Student memb.9 6 5 6 4 10 14 6 60
Total 514 306 267 428 395 516 460 482 3368
Cash Receipts
Non-resident fees 3,635.00 2400 1,735.00 3,055.00 2,530.00 3,720.00 2,660.00 3,785.00 23,520.00
Copies 896.55 708.21 612.00 1,009.52 768.89 1,028.49 968.70 1,051.64 7,044.00
Donations 3,735.21 1597.82 2,707.60 2,324.78 1,303.85 2,284.74 2,204.10 2,040.26 18,198.36
Gifts/Memorials 770.00 180.00 810.00 60,833.40 881.80 29,950.64 1,170.00 38,721.00 133,316.84
Meeting Room Use
# of attendees 2894 3186 2476 2346 3370 4198 4159 3495 26124
# of reservations 122 99 85 99 118 127 122 131 903
Study Room Use
# of attendees 753 609 415 401 445 550 600 563 4336
# of reservations 282 258 222 264 270 317 278 316 2207
Library Collection Changes
Copies Added 1512 1761 990 1309 1477 1707 1228 1278 11262
Copies Discarded 367 674 1477 1183 1417 1364 1537 940 8959
8 30 4 7 16 15 4 6 90
2021 2022
FY 2021-2022 Statistics
Donations Added
Page 5 of 14
Materials Donated 2021-2022
Date Donation
12/07/2021 One Drop, Endless Ripples
11/19/2021 DVD, Short Life of Anne Frank
04/14/2022 2 books-Victory's Arrow
04/20/2022
2 book-Archaeology:Cool Women Who Dig & Kid Scientist: Archaeologists on a
Dig
05/11/2022
4 books-Mystery of the Grandfather Gone Missing and Mystery of the
Vanishing Skinny-Dippers
05/18/2022 Book 1-Grocery Girl by Virginia'Dele Smith, in honor of Sandra Montgomery
05/21/2022 1 book-Children's book, Night of Mysterious Blessings
Page 6 of 14
Director’s Monthly Report
Georgetown Public Library
June 2022
June 2022 Highlights
• Summer Reading Programs for kids began in June, following the theme Oceans of Possibilities.
• The Little Lemon at the Library celebrated a soft opening in the Library’s renovated café space. The
hours of operation and menu were limited at first and have continually expanded to better match the
Library’s open hours. Patrons and staff alike were enthusiastic to have the café open i n the Library
once again.
• The Library celebrated National Donut Day on June 3 with complimentary donuts for patrons in the
lobby.
• Programs and activities for children, tweens and teens in June included:
o Storytime
▪ Baby & Me
▪ Family
▪ Sensory
▪ Playdate in the Park
o Summer Reading Programs-Kids, tweens & teens
▪ Storyteller Elizabeth Kahura
▪ Austin Reptile Show
▪ A Real Mad Hatter Pirate Voyage
▪ Tiny Tails to You (tweens & teens)
• Programs and activities for adults and all ages in June included:
o In-person artist receptions
o Wired Wednesday
o Fiber & Friends
o AARP Tax Clinic
o Genealogy chat with the Williamson County Genealogical Society of Georgetown
o Adultish-To Wong Foo screening
o Live Music Sunday featuring Austin Dance India
o Healthy Living for your Brain and Body: Alzheimer’s Association
• Art & Exhibits
o The Many Faces of Texas Festivals by Dave Werner (Café gallery)
o Sung Cha Brooks: Works (2 nd floor bridge gallery)
o Gene Grubb: The Simple Things (2nd floor hall gallery)
o Texas Society of Sculptors 14th Annual Summer Show
Patron Comments
1. Patron comment:
Would it be possible to make different home repair tools available to the community for checkout?
Garden tools, automobile tools, seeds.
Director’s response:
We have recently added a “Library of Things” catalog to our Apollo Catalog, enabling us to offer better
Book Club in a Bag reservations. The addition of this catalog opens the possibility to add more
specialized, non-traditional items to our collection for patrons to browse and check out. This year, that
will include the new Archivist in a Backpack sets, a set of STEM Backpacks, and a set of Ukuleles for
patrons to borrow. In coming years we may be able to add more non-traditional “things” to these
Page 7 of 14
collections. Regarding seeds, we are in the process of launching a seed library and propagation station
for patrons to share unused seeds and propagating plant cuttings.
2. Patron Comment:
I do not think the city/Library should be a sponsor of “Pride Month.” It is a highly controversial subject,
due to the sexual nature and ethical questions. Further, the children’s area shouldn’t have any related
material. Homosexuality is not an appropriate topic for young children. The male/female biology
should be left to education, and the discussion of political and social aspects should be addressed by
parents. Those involved in that community can take their own actions, but the government, local or
higher, should remain neutral. Thank you fo r your consideration.
Director’s response:
Pride month is included in the City of Georgetown’s Calendar of Observances, which also includes
Hispanic Heritage Month, Black History Month, Asian American Pacific Islander Heritage Month,
Women’s History Month, National Native American Heritage Month, and Disability Employment
Awareness Month. The Library’s role in the City’s plans for these observances includes relevant
displays in Children’s, Teen, and Adult collections, and programming when possible wit h the support of
community partnering organizations.
3. Patron Comment:
Dear Library Director, As a Library patron I have noticed that the Library telephone is made available to
homeless people. What a commendable act of compassion! Thank you for being a source of Mercy!
Director’s response:
We are happy to make a public use telephone available at the corner of the Library’s Circulation Desk
for anyone who needs to make a quick phone call.
4. Patron Comment:
Clean front steps 8th street. Yikes!
Director’s response:
The front steps and front walk have been cleaned. The Crate Myrtle trees in front of the Library have
shed a lot of bark and flowers in the past few weeks, rendering the front walk a bit messier than we like.
Landscape crews visit the sidewalk on a set schedule to tidy up; if the front walk is messy between
visits, staff can sweep and manage plant detritus and litter.
Page 8 of 14
City of Georgetown, Texas
Library Advisory Board
July 5, 2022
S UB J E C T:
R eview of the Library's strategic plan update. -S ally Mic ulek, Library Director.
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
None.
S UB MIT T E D B Y:
AT TAC H ME N T S:
Description Type
Draft 2023-2026 Library Strategic Plan Backup Material
Page 9 of 14
Georgetown Public Library
2023-2026 Strategic Plan
Goal I: Expand community access to information, collections, and other library resources.
Objective 1: Provide robust and proactive library service in Main Library.
a. Maintain staffing at all three service desks during open hours.
b. Provide staff training to enhance customer service, library skills, reference and readers advisory services,
and response to crisis.
Objective 2: Maintain outreach efforts to citizens with limited mobility and access to transportation using WOW
Bookmobile and WOW:HD outreach van.
Strategies
a. Develop schedule of stops for WOW and WOW:HD.
a. Provide WOW or WOW:HD service to neighborhoods, apartment complexes, and care facilities
which include citizens with limited mobility and access to transportation.
i. Evaluate usage throughout the year; adjust schedules as necessary to remove underused
stops and add new stops where needs are identified.
b. Provide WOW service for private and charter schools, Head Start, and childcare facilities inside the
City of Georgetown as requested and as schedule allows.
c. Identify points of contact for assisted living facilities, apartment complexes, and adult day care
facilities.
i. Maintain communication with POCs in order to assess needs and find opportunities for
improvements in service delivery.
d. Assign 2 staff members from Outreach team and general Library staff to each WOW stop.
b. Develop annual schedule of Outreach visits to local schools, community gathering places, and community
events.
a. Participate in National Night Out, Red Poppy Festival, and other City-sponsored events.
b. Participate in school Literacy nights and other events sponsored by Georgetown ISD.
c. Maintain Inter-Library Loan program with the Georgetown Independent School District.
c. Increase staffing to provide service to new neighborhoods and facilities as Georgetown grows.
Objective 3: Enhance access to Digital and non-book Library materials
Strategies
a. Continue to evaluate audio book, compact disc, and digital video disc collections for usage, and adjust
purchasing accordingly.
b. Maintain at minimum 40% of materials collection budget dedicated to Digital resources.
Objective 4: Enhance access to Library collections through effective marketing strategies.
Strategies
a. Promote reader’s advisory through digital and physical displays of books and curated booklists.
b. Offer seasonal book talks or book reviews.
Objective 5: Maintain aggressive publicity program designed to ensure Georgetown citizens regularly learn about the
Library, its resources, and its services.
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Strategies
a. Marketing coordinator will design promotional information guides for distribution to the public.
b. Library information will be distributed through the Internet, local community networks, and media outlets.
c. Increase public knowledge about Library programs and services through articles published in the Williamson
County Sun, City Reporte, Georgetown View, Community Impact, Hello Georgetown, and other local print
and online publications.
Objective 6: Decrease patron wait time for materials.
Strategies
a. Evaluate average wait time from publication to item-in-hand for Author Express list titles.
b. Evaluate number of reserved items not picked up before expiration.
c. Explore options to automate more elements of collection development process.
d. Purchase books that appear on bestseller lists from the New York Times, The Wall Street Journal, and
Publisher’s Weekly.
e. Purchase multiple copies of heavily in-demand titles.
Objective 7: Maintain a collection that meets national standards.
Strategies
a. Maintain a materials budget that meets or exceeds the median per capita expenditure determined for
libraries with a population between 50,000 and 100,000, as reported annually by the Public Library
Association in Benchmark: Library Metrics and Trends
b. Maintain materials acquisitions plan that includes spending target deadlines.
c. Exceed circulation of 8 items per capita
d. Maintain a collection in which at least 25% of the collection is less than 5 years old.
e. Develop and implement an annual weeding plan that includes monthly targets for each collection.
Objective 8: Increase general use of the Library.
Strategies:
a. Increase by ___% the number of residents with actively used library cards by 2026.
b. Increase the number of GISD card holders to ____ by 2026.
c. Increase the number of daily visitations by ___% from 2023 to 2026.
d. Promote Library Card signups at outreach events, including local community events and festivals as well as
school-sponsored events such as literacy nights.
Goal II: Provide high quality library services that enrich the lifelong learning needs for the community.
Objective 1: Continue to provide and improve access to the Library’s catalog, the Internet, and appropriate on -line
electronic resources.
Strategies:
a. Work with City Communications and Public Engagement and IT departments to update the Library’s website
as part of a citywide web refresh.
b. Provide public use terminals, laptops, Chromebooks, and other devices for patrons to connect to the
Internet.
c. Provide wireless Internet access and wireless printing services for patrons to use with personal devices.
d. Design and provide online tutorials to help patrons better navigate the Library’s website.
Objective 2: Continually develop and evaluate collections and resources to support independent learning.
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Strategies:
a. Acquire materials for NonFiction, Reference, and History and Genealogy collections to support patrons’ learning
needs and interests.
b. Acquire nontraditional materials and equipment to support patrons’ curiosity about the world and interests in
learning new skills.
Objective 3: Develop programming to meet the needs and interests of adults.
Strategies:
a. Provide space and assistance for Senior University classes.
b. Seek partners and cosponsors among community groups for Library-based programming.
c. Provide computer assistance.
d. Provide space for community learning programs such as English as a Second Language classes.
e. Provide programming that meets current community interests.
f. Provide space and opportunities for tutoring.
g. Provide inclusive programs for adults with functional disabilities.
h. Provide programming that supports adults living with memory loss and their caregivers.
Objective 4: Develop programming to meet the needs and interests of teens.
Strategies:
a. Maintain a Teen Advisory Board to identify interests and needs that are appropriate for library-based
programs.
b. Maintain and update space specifically designed and set aside for teens.
c. Seek partners and cosponsors among community groups for Library-based programming designed for teens.
d. Offer inclusive programs for teens with functional disabilities.
Objective 5: Develop programming to meet the needs and interests of children.
Strategies:
a. Provide storytimes for English and Spanish speaking children.
b. Provide special programming during summer months and school holidays.
c. Provide evening and weekend storytimes.
d. Provide storytimes for children with learning disabilities and children with sensory processing challenges.
e. Expand the Library of Things, including a toy lending library, STEM backpack kits, and other materials and
equipment that encourage and support experiential learning.
f. Develop programming for tweens and early-elementary aged children.
g. Seek partners and cosponsors among community groups for Library-based programming designed for children.
Objective 6: Provide spaces for library patrons to meet and share information and ideas.
Strategies:
a. Provide large meeting room space for civic and community organizations’ use.
b. Provide large meeting room space for lectures, concerts, recitals, public forums, book clubs, and cultural and
educational events.
c. Provide small meeting room spaces for group study and small meetings.
d. Provide space for public art exhibits, displays, and crafts.
e. Provide space for educational traveling exhibits.
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Objective 8: Develop cultural programming at the Library.
Strategies:
a. Coordinate and assist with cultural programming with local institutions such as Southwestern University, The
Williamson County Museum, Preservation Georgetown, and other cultural organizations that represent
Hispanic, Native American, African American, and other ethnic or religious minorities.
b. Provide meeting room space for cultural events.
Goal III: Develop a professional working environment that fosters continuous improvement, teamwork, and
creativity.
Objective 1: Establish continuing education requirements for Library Director.
Strategy:
a. Require completion of a minimum of 20 hours of continuing education courses or 3 hours of college credit
per year.
Objective 2: Develop appropriate in-service training program for all staff.
Strategies:
a. Develop a comprehensive Circulation Training curriculum for all staff.
b. Identify individual staff training needs and develop annual training plans.
c. Revise standardized new-hire training.
d. Conduct bi-weekly general staff meetings.
e. Schedule bi-weekly or weekly small work team meetings.
Objective 3: Support staff attendance at conferences, seminars, and continuing education events.
Strategies:
a. Identify continuing education opportunities that match employees’ training plans and send staff to appropriate
events.
b. Provide annual financial support for institutional and personal memberships in professional organizations.
c. Provide financial support for staff participation in professional organizations.
d. Provide support for staff to participate in local training and education initiatives such as Leadership Georgetown
and the City of Georgetown’s Engaged Leaders program.
Objective 4: Maintain and expand an effective volunteer program
Strategies:
a. Maintain paid volunteer coordinator position to plan for, recruit, and train volunteers.
b. Identify jobs for volunteers and develop work plans with staff.
c. Train, schedule, and evaluate volunteers.
d. Identify and develop programs and events to recruit and retain volunteers.
e. Identify community groups and organizations that wish to establish formal volunteer partnerships with the
Library.
f. Maintain opportunities for student internships, Summer Youth Employment Program participants, and MLIS
student capstone projects.
Goal IV: Investigate options for expanding Library service throughout the community beyond the Main Library .
Objective 1: Explore and take advantage of opportunities to provide community programming out of doors.
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Strategies:
a. Develop partnerships with Parks and Recreation Department to create and offer family programming
throughout the City’s parks system.
b. Participate in CityCenter Development project and work with Economic Development Department to
activate CityCenter spaces around the Downtown West City of Georgetown Campus.
Objective 2: Maintain Sun City Express pick up service and seek opportunities for further expanding Express pick up
service availability.
Strategies
a. Identify regions where such service will be beneficial
b. Seek partnerships with homeowners’ associations and/or other City Departments to find space for express
pickup stations
c. Identify funding for express pickup stations and develop installation plans
d. Establish two new express pickup stations by 2026
Goal V: Attain financial and human resources necessary to meet the service, information, and library program needs
of the Georgetown community.
Objective 1: Ensure staff is adequate to provide basic service during all open hours.
Strategy
a. Increase staff to equal median FTE as determined by the Public Library Association Benchmark: Library Metrics
and Trends report.
b. Increase reach of advertised library positions; create opportunities to develop and improve staff diversity and
cultural literacy.
Objective 2: Seek and take advantage of opportunities to increase funding through grants.
Strategies:
a. Apply for Library Systems and Technology Act grants.
b. Research other grant offerings and apply as appropriate.
c. Maintain St. David’s Foundation Libraries for Mental Health grant through 2024.
Objective 3: Increase Library space available for materials collection and patrons’ use.
Strategies:
a. Undertake a space-use study to evaluate use of current library spaces and develop plans to maximize shelving
capacity and seating options for library patrons.
b. Develop opportunities to provide Library services in satellite locations hosted by other City departments or
community organizations.
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