HomeMy WebLinkAboutAgenda_LAB_07.06.2021Notice of Meeting for the
L ibrary Adv isory Board
of the City of Georgetown
July 6, 2021 at 6:00 P M
at Library L obby, F irst floor, Georgetown P ublic L ibrary, 402 W. 8th Street,
Georgetown, Texas, 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
The L ibr ary A dvisory B oard is now mee ting in pe rson. A quor um
of the L ibrar y Advisor y B oar d will be in attendance at the
Ge orge town P ublic L ibrar y, 402 W. 8th S tre et, Geor getown,
Texas 78626. It is possible that one or more boar d membe rs may
attend via video Confe re nc e using the Zoom clie nt.
To allow for as much citizen par tic ipation as possible , citizen comme nts
are acc epted eithe r in per son or via the Zoom clie nt.
F ace masks are encourage d. Use of pr ofanity, thr eate ning language,
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in you being immediate ly r emove d from the me eting.
If you have que stions or nee d assistance , please c ontac t L awre n Weiss
at lawre n.weiss@geor getown.or g or at 512-930-3552.
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C itize n c omments ar e ac ce pte d in the following formats:
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S ec re tary will forward your comme nts to the boar d before
the me eting.
Page 1 of 23
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P ublic Wishing to Address the B oard
O n a s ubjec t that is posted on this agenda: P lease fill out a speaker regis tration form whic h can be found at the
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O n a s ubjec t not posted on the agenda: P ersons may add an item to a future Board agenda by filing a written
request with the S taff Liais on no later than one week prior to the Board meeting. T he reques t must include the
s peaker's name and the spec ific topic to be addres s ed with sufficient information to inform the board and the
public . F or Board Liaison c ontact information, pleas e logon to
http://government.georgetown.org/c ategory/boards -commissions /.
A C itizens wishing to address the board. As of the deadline, no pers ons were s igned up to address the
Board. -Mic hael Kelley, Board C hair.
L egislativ e Regular Agenda
B C ons ideration and possible action to approve minutes from the June 1, 2021 Library Advisory Board
meeting. -Mic hael Kelley, Board C hair.
C S taff introductions and s ervic e spotlight. -S ally Miculek, Library Direc tor and Lawren Weis s ,
Adminis trative Assistant
D C ons ideration of the Library Direc tor's report. -S ally Miculek, Library Direc tor.
E Disc ussion regarding the Library's non-res ident fees. -S us an C ooper, Board S ec retary and S ally Miculek,
Library Direc tor.
F Disc ussion regarding additional Library locations. -R ic hard T hielmann, Board member and S ally Miculek,
Library Direc tor.
G R eview of draft reques t for proposals for the Library's cafe. -S ally Miculek, Library Direc tor.
H C ons ideration and possible action regarding future meeting dates and times. -Michael Kelley, Board C hair
Ce rtificate of Posting
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I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 3 of 23
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
June 1, 2021
The Library Advisory Board met on Tuesday, June 1, 2021, at 6:00 p.m. in Classroom 211 of the Georgetown Public Library,
402 W. 8th Street, and virtually via Zoom.
MEMBERS IN ATTENDANCE: Nosa Asowata (virtual), Susan Cooper, Nancy Hill, Michael Kelley, Thom Sinwell, and
Richard Thielmann.
MEMBERS ABSENT: David Garlock
STAFF IN ATTENDANCE: Sally Miculek–Library Director, Sheri Miklaski-Community Outreach Librarian, Liz Pedrosa-
Community Outreach Assistant and Lawren Weiss-Administrative Assistant (virtual).
The meeting was called to order at 6:00 p.m. by Board Chair Kelley.
A. Citizens wishing to address the board. -Michael Kelley, Chair. None were present. No action required.
B. Introduction of Library staff member. -Sally Miculek, Library Director, Sheri Miklaski-Community Outreach Librarian,
and Liz Pedrosa-Community Outreach Assistant. Miculek introduced Miklaski and Pedrosa to the Board, giving
each an opportunity to explain their background and role in the Library. Miculek ask Board members to let her know
if they’d be interested in a ride-along on the WOW!mobile (Words on Wheels), so they can get a first-hand look at
how Sheri and Liz provide outreach services to patrons outside of the building. No action required.
C. Consideration and possible action to approve minutes from the May 4, 2021 Library Advisory Board
meeting. -Michael Kelley, Board Chair. Board members did not have revisions for the May minutes.
Motion by Sinwell; second by Hill to approve the May 4, 2021 Library Advisory Board minutes as
distributed. Approved 6-0 (Garlock absent).
D. Consideration of Library Director's report. -Sally Miculek, Library Director. Miculek reviewed the Library’s monthly
statistics, gifts and memorials log, and her Director’s Report presentation (attached). The Board and Miculek also
discussed the City’s Special Emphasis Observances program, staff changes and the return of magazine donations. No
action required.
E. Discussion of Library program advertising strategies. -Susan Cooper, Board Secretary and Sally Miculek,
Library Director. Cooper asked for information regarding advertisements and articles about the Library.
Miculek explained that the Library does not currently pay for advertisements, rather various news outlets,
and the City’s Communications department report on Library happenings. Miculek will keep the Board
apprised of any news articles she knows about in advance. Miculek also provided the Board with
information in the agenda packet about where the public can find Library news.
F. Consideration and possible action regarding future meeting dates and times. -Michael Kelley, Board Chair. The next
Library Advisory Board meeting will continue as regularly scheduled on Tuesday, July 6 at 6 p.m. No action taken.
Chair Kelley adjourned the meeting at 7:58 p.m.
Respectfully submitted,
Michael Kelley Susan Cooper
Board Chair Board Secretary
Page 4 of 23
GEORGETOWN PUBLIC LIBRARY
Patron Visits Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Annual Total
Current Year 22205 12192 0 0 0 0 8245 9366 52008
2019-2020 32586 26643 23995 35422 33250 17193 NA 9883 5802 18184 10272 11174 224404
Circulation Annual Total
Current Year 38241 26368 15961 16009 14279 22625 28820 31518 193821
2019-2020 46708 38121 39868 44513 41707 31253 5296 24497 40771 40002 39822 38347 430905
Annual Total
# patron checkouts 3588 3094 2130 2042 1998 2512 2885 3183 21432
WOW! Circs 2155 1533 502 501 455 1028 1747 2034 9955
Children's Programs
Attendance 11 25 49 21 19 105 21 53 304
Programs 0 0 1 0 0 2 0 0 3
Story Time Programs 1 3 4 3 3 4 7 6 31
Other (Tour, Movies, Crafts)0 0 0 0 0 0 0 0 0
After School Programs 0 0 0 0 0 0 0 0 0
Teen Programs
Programs 0 1 0 2 1 3 3 2 10
Attendance 0 8 0 13 7 17 17 6 62
Teen Space Users 0 0 0 0 0 0 0 0 0
Adult Programs
Programs 5 1 1 1 1 3 1 4 17
Attendance 290 34 21 23 56 46 34 91 595
Other Services
GPL ILL Req. filled 0 0 0 0 0 0 0 24 24
Outgoing ILL 0 0 0 0 0 0 0 4 4
Overdrive usage (E-books)4824 4822 4981 5511 5168 4943 4647 4865 39761
Overdrive usage (audiobooks)2422 2346 2383 2710 2290 2649 2480 2651 19931
SimplyE 1 1 23 8 16 7 2 1 59
Database Searches 3617 1574 1981 5096 5202 5133 4904 3698 31205
Volunteer Hours
Adult 124 0 0 0 0 98 230 289 741
Teen 0 0 0 0 0 0 0 0 0
Community Service 0 0 0 0 0 0 0 0 0
Total 124 0 0 0 0 98 230 289 0 0 0 0 741
Registrations
City Residents-new 155 64 48 80 37 105 138 189 816
Non-residents-new 89 46 5 8 5 32 68 95 348
GISD Student memb.2 2 0 0 1 0 9 13 27
Total 246 112 53 88 43 137 215 297 0 0 0 0 1191
Cash Receipts
Non-resident fees 1,845.00 1,365.00 280.00 560.00 1,290.00 3,425.00 1,535.00 3,070.00 13,370.00
Copies 220.07 142.50 - 7.60 3.10 194.22 263.70 406.00 1,237.19
Donations 2,184.67 2,648.26 1,304.54 351.18 576.27 1,961.23 869.80 1,405.02 11,300.97
Gifts/Memorials 375.00 12,594.84 12,145.00 47,206.25 300.00 5,099.50 30,467.50 6,012.00 114,200.09
Meeting Room Use
# of attendees 0 0 0 0 0 0 100 257 357
# of reservations 0 0 0 0 0 0 5 16 21
Study Room Use
# of attendees 0 0 0 0 0 0 0 0 0
# of reservations 0 0 0 0 0 0 0 0 0
Library Collection Changes
Copies Added 1127 1061 1205 894 787 1372 960 1069 8475
2020 2021
FY 2020-2021 Statistics
Page 5 of 23
Copies Discarded 1350 1098 1194 1280 532 746 758 626 7584
130 135 19 131 12 188 66 209 890 Donations Added
Page 6 of 23
DONOR DONATION
Yvonne E. Canstantino $100 unspecified
Nancy Kelsey Her book Empresario's Son: E.S.C. Robertson of Salado
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- May 2021
Page 7 of 23
Director’s Monthly Report
Georgetown Public Library
June 2021
June Highlights
• The Library eliminated Grab and Go time limits beginning June 1. On that date pa trons were encouraged to visit
the library for as long as desired. Library staff returned all lounge seating to its pre-pandemic locations.
Chromebooks were made available to patrons on the first floor and meeting rooms re-opened to the public.
Curbside service continues by request only.
• June 7-Study rooms re-opened to the public.
• June 13-Sunday hours returned from noon to 5 p.m.
• Library staff continued planning for the next phases in reinstating pre-pandemic services such as stationary public
computers (Userfuls) and evening hours.
• Ann Evans officially began her new role as Adult Services Librarian after serving as the Library’s Reference
Librarian since her hire in 2020.
• Pride Month was celebrated via social media posts, a special storytime, reading lists for all ages, craft kits and a
lobby display of Library materials for patrons to checkout regarding LGBTQ+ topics.
• Arts programs and children/tween/teen Summer Reading Programs began in-person during June. Many patrons
expressed their joy in being able to participate in Library activities again. Children’s SRP programs took place at
Chautauqua Park. In the case of inclement weather Library staff moved the event to the meeting rooms. Tween
and Teen summer reading programs took place in the Library ’s meeting rooms.
• Library staff mourned the loss of Library founder and long-time supporter Anna Aiken in June. Social media posts,
newspaper articles and the Library newsletter celebrated Anna’s life and contributions to the Georgetown
community.
• Programs and activities for children in June included:
o Storytimes (virtual)
o Clothespin caterpillar and sandy ocean animal sticker art kits
o Summer Reading Program: Tails and Tales Kick-off w/ Storyteller Elizabeth Kahura
o Tween Care of Magical Creatures
o Lucas Miller the singing Zoologist
o Southwest Dairy Cow Milking Demo
o Tween Owl Pellet Dissection
• Programs and activities for teens in June included:
o Teen Advisory Board meeting
o Teen Care of Magical Creatures
o Rainbow mobile kits
• Programs and activities for adults in June included:
o with in-person reception
o Tuesday Talks with Britin and Ann (virtual)
o How to Use Libby: Virtual training
• Art exhibits
o Rachel Hancock: Art with Heart exhibit, April 7-June 13
o Diane Sandlin and Sam Elkins: In Our Own Company…A conversation in texture, light, layers and line-
June 2-July 18 (Bridge and Hall galleries)
o Ellen Greeney: Longitudes and Latitudes-June 16-August 22 (Café gallery)
o Texas Society of Sculptors: 13th Annual Summer Show-June 20-September 17 (Both floors of the library)
o 13 Jewish Drivers’ Licenses June 27-August 4 (First floor between Young Adult and Spanish collections)
Patron Comments
Page 8 of 23
1. Comment: “Robert has helped me with everything over al the years I’ve lived in Georgetown —He has a vast
knowledge and even helped me sign up for a job on Indeed and create an e-mail—he is very caring.”
2. Comment: “Am writing a comment for Becca-she helped me navigate the laptop in an awesome way w/h er excellent
knowledge—she was kind. If classes come back, she could teach.”
3. Comment: “No suggestions – you are doing a good job.”
4. Comment: “Plant some shade trees along the southwest side of the 9th Street parking lot. The existing -shrubs-
should be removed. The existing trees along 9th street would be a good choice for that area!”
5. Comment: “Please give us a full week to pick up requested items. =)”
6. Comment: “It would be really great if you offered board games to check out. We do gameschooling as part of our
homeschool and would love to have other game choices! =)”
7. Comment: “You guys Rock! Thank You!”
Library Media Outlets
Where to find information and news stories about Georgetown Public Library
Recent news stories:
• http://www.georgetownview.com/history-is-still-personal/ (13 Jewish Drivers Licenses exhibit)
• https://www.hellogeorgetown.com/2021/06/30/georgetown-public-library-founder-anna-aiken-passes-away/ (Anna Aiken
obituary)
• http://www.georgetownview.com/sally-miculek-guides-library-through-pandemic/ (Director profile)
• https://www.hellogeorgetown.com/2021/06/30/public-invited-to-cast-ballots-for-peoples-choice-award-in-library-
sculpture-exhibit/ (Sculpture show)
• https://www.hellogeorgetown.com/2021/06/03/13-jewish-drivers-licenses-exhibit-on-display-at-georgetown-public-
library/ (13 Jewish Drivers Licenses exhibit)
• https://etypeproductionstorage1.blob.core.windows.net/$web/Production_Prod/Jobs/191/2021-06-
29/222098/PreProcessedPDF/wcs_219112_prep_20210629142209722.pdf (Front page and pg. 12: 13 Jewish Drivers
Licenses exhibit)
• https://etypeproductionstorage1.blob.core.windows.net/$web/Production_Prod/Jobs/191/2021-06-
25/218210/PreProcessedPDF/wcs_215225_prep_20210625145652849.pdf (pg. 4: Letter to the Editor from Eric Lashley on
Anna Aiken’s passing)
• https://etypeproductionstorage1.blob.core.windows.net/$web/Production_Prod/Jobs/191/2021-06-
22/215686/PreProcessedPDF/wcs_212716_prep_20210622125336255.pdf (Front page: 13 Jewish Drivers Licenses exhibit,
and page 5: Anna Aiken
Where to find us:
- Library.georgetown.org
- Georgetown.org
- Library newsletter- Sign up at the bottom right of the Library’s home page
- City e-newsletter- Sign up at the bottom left of the City’s home page
- What’s Up, Georgetown? Youtube videos
- Library Youtube videos
- The Williamson County Sun newspaper
- Community Impact newspaper
- Georgetown View magazine
- Austin American Statesman newspaper (occasional)
- Hellogeorgetown.com
- The Advocate (occasional)
- Facebook
- Instagram
- Twitter
- Local news such as KVUE, Fox 7 and KXAN
Page 9 of 23
Director's Report
July, 2021
Page 10 of 23
•April 16th –Base Budgets are due (complete)
•May 3rd –Departmental meetings with City Manager
(complete)
•May/June –CIP Review & Special Topics Presentations
with Council
•May, June, July workshops: key issues
•July 20th and 21 st –Draft Budget Workshops *SPECIAL
MEETINGS*
•August 10 th –Normal Meeting:City Manager’s
Proposed Budget; set max tax rate, and set dates for
Public Hearings
•September 14th –Normal Meeting: public hearings, 1 st
reading of the budget, 1st reading of the tax rate
•September 28th –Normal Meeting: 2 nd reading of the
budget, 2nd reading of the tax rate
Budget
Process
Page 11 of 23
•Circulation:31,518 (May 2020: 24,497)
•Patron Visits:9,366 (May 2020: 9,883)
•WOW Circulation:2,034 (April 2021: 1,747)
•Ebooks : 4,866(Overdrive and SimplyE )circulation
•EAudiobooks 2,651 (Overdrive)Circulation
•Added items: 1,069
•Discarded items: 626
•Program Attendance: 150
•Volunteer Hours: 289
Statistics at
a Glance
Page 12 of 23
Programs and Events
Page 13 of 23
New Faces, New Roles
Page 14 of 23
Program Help
Page 15 of 23
Exhibits
Page 16 of 23
July Programs
Tales and Tails Summer Reading Adventure
•Children:
•Tuesday, July 6 10:30 AM:John O’Bryant (magic)
•Friday, July 9-Saturday, July 10:Stuffed Animals
Sleepover (in-person for the stuffies; virtual for their
people)
•Tuesday, July 20, 10:30 AM:Will Dupuy (music)
•Tuesday, July 27, 10:30 AM: Wildlife on the Move
(animals)
•Weekly Virtual Storytime
•Tweens:
•Wednesday, July 14 1 PM: Safari Mystery
•Wednesday, July 28 1 PM: Chemistry Road Show
•Teens:
•Friday, July 2 3 PM:DIY Plush Sloths
•Friday, July 16 3 PM: Animal Shelter Crafts
•Wednesday, July 28 3 PM: Chemistry Road Show
•Adults:
•June 2 -July 18 Diane Sandlin and Sam Elkins:In
Our Own Company...A Conversation in Texture,
Light, Layers, and Line
•June 11 4 -6 PM:Rachel Hancock Artist Reception
•June 13 2 -4 PM: Diane Sandlin and Sam Elkins
Artist Reception and Gallery Talk.
•June 16-August 22:Ellen Greeney exhibit
Longitudes with Latitudes
•June 20-September 17:Texas Society of Sculptors
13th Annual Summer Show
•June 27-July 31:13 Jewish Drivers Licenses
exhibit
•June 1 -30:PRIDE Movie Night Kits
•Tuesday, June 1 12 PM:Tuesday Talks with Britin
and Ann Hidden History
•Adults:
•June 2 -July 18 Diane Sandlin and Sam Elkins:In Our Own Company...A
Conversation in Texture, Light, Layers, and Line
•June 16-August 22:Ellen Greeney exhibit Longitudes with Latitudes
•June 20-September 17:Texas Society of Sculptors 13th Annual Summer
Show
•June 27-August 4:13 Jewish Drivers Licenses exhibit
•July 21-August 22: Alex Vietti exhibit: Construction
•July 21-August 22: Sun City Photography Club exhibit: The Eyes Have it
•July and August: Tails and Tales Adult Summer Reading Program
•July 13: Collar Bow Ties/Cat Teaser Toys take-and-makepickup
(registration July 6)
•Tuesday, July 6 12 PM: Tuesday Talks with Britin and Ann (virtual)
•Thursday, July 15 10 AM: How to Use Libby (virtual)
•Friday, July 23 4 PM: Sun City Photography Club Reception
•Sunday, July 25 2 PM: Alex Vietti Reception
Page 17 of 23
In the News!
•http://www.georgetownview.com/history-is -still-personal/(13 Jewish Drivers Licenses exhibit)
•https://www.hellogeorgetown.com/2021/06/30/georgetown-public-library-founder-anna-aiken-
passes -away/(Anna Aiken obituary)
•http://www.georgetownview.com/sally-miculek-guides -library-through-pandemic/(Director
profile)
•https://www.hellogeorgetown.com/2021/06/30/public-invited-to-cast-ballots-for-peoples-
choice-award-in-library-sculpture-exhibit/(Sculpture show)
•https://www.hellogeorgetown.com/2021/06/03/13 -jewish-drivers -licenses -exhibit-on-display-at-
georgetown-public-library/(13 Jewish Drivers Licenses exhibit)
•https://etypeproductionstorage1.blob.core.windows.net/$web/Production_Prod/Jobs/191/2021-
06-29/222098/PreProcessedPDF/wcs_219112_prep_20210629142209722.pdf (Front page and
pg. 12: 13 Jewish Drivers Licenses exhibit)
•https://etypeproductionstorage1.blob.core.windows.net/$web/Production_Prod/Jobs/191/2021-
06-25/218210/PreProcessedPDF/wcs_215225_prep_20210625145652849.pdf (pg. 4: Letter to
the Editor from Eric Lashley on Anna Aiken’s passing)
•https://etypeproductionstorage1.blob.core.windows.net/$web/Production_Prod/Jobs/191/2021-
06-22/215686/PreProcessedPDF/wcs_212716_prep_20210622125336255.pdf (Front page: 13
Jewish Drivers Licenses exhibit, and page 5: Anna Aiken obituary)
Page 18 of 23
DRAFT RFP FOR COFFEE SHOP VENDOR
Opportunity
The City of Georgetown is issuing this RFP to identify, select, and enter in an agreement with a highly
motivated restaurateur to manage and operate a coffee shop/café and provide special event catering in
the Georgetown Public Library located at 402 W. 8th Street, Georgetown, TX 78626. The Georgetown
Public Library is a community gathering center for the city and typically sees approximately 386,000
visitors, hosts over 400 library sponsored events, 1,700 public meetings annually, and is a primary focus
of the City Center project.
The City of Georgetown seeks a restaurateur offering the highest caliber professional service levels and
innovative food creations to meet the demands of the daily library visitors and employees.
Proposals are invited from qualified and responsible restaurateurs desiring to provide café and catering
services to the library. The selection process shall consist of an analysis of proposals with regard to
experience in providing high quality food and beverage services, business plans, demonstrated ability to
generate sales and profits, and a high quality operation. Quality food creatively and attractively
presented, competitively priced, and courteously provided is an important consideration in this
selection process.
Vision
The vision of the Georgetown Public Library’s cafe is to create a welcoming fast-casual restaurant
environment that offers a variety of beverages and food for patrons to enjoy. The restaurant should
offer customers an assortment of hot and cold beverages, baked goods, soups, salads, sandwiches, and
desserts. The café should appeal to time constrained, value conscious, urban consumer by providing a
range of better for you products, healthier food that is also fast. Food in the serving area must be
visually appealing with the predominant characteristic being fresh with a commitment to locally sourced
foods made from scratch.
The Georgetown Public Library desires an innovative proposal, which reflects the professional
management abilities of the proposing restaurateur, developed to meet financial objectives and desire
for a unique experience for customers and employees of the library. The café is expected to attract a
wide variety of library patrons, employees and volunteers, as well as nearby downtown businesses,
residents, and workers. It is the intent of the library that the café becomes a food and beverage
destination.
Respondents should demonstrate a clear understanding of the Georgetown Public Library’s vision for
the café and how their business proposal will realize that vision.
Tenant Space Information
Page 19 of 23
The café space is located at 402 W. 8th Street, Georgetown, TX 78626 in the northeast corner of the first
floor of the Library.
The café space provided consists of approximately 450 sq. ft. of service area and indoor seating area,
approximately 90 sq. ft. of storage/office, and approximately 50 sq. ft. of restroom space, all within the
building being a total of 590 square feet more depicted on the floor plan attached as Exhibit A.
Additionally, the Red Poppy Patio is accessible to café patrons and could be used for after-hours seating.
The library will provide the following items: telephone, Internet connectivity, ice machine, glass front
refrigerated display case, refrigerator, and custodial service. Access to the library’s second floor kitchen,
ice machine, and appliances will be available for catering functions.
The restauranteur must create and maintain a webpage and social media presence with information
regarding the café’s hours of operations and menu. Signage and physical alterations to the space are
subject to an approval process by the City of Georgetown.
Normal Library hours of operation: Monday through Thursday - 9:00 a.m. to 8:00 p.m.; Friday – 9:00
a.m. to 6:00 p.m.; Saturday – 9;00 a.m. to 5:00 p.m.; and Sunday – Sunday 12:00 p.m. to 5:00 p.m.
During the COVID-19 pandemic the Library has changed the hours of operation.
The Library closes for up to one week annually for collection inventory and staff development, and
closes at 6 PM for two weeks surrounding the Christmas Eve, Christmas, and New Year’s holidays.
The space primarily utilized by the coffee shop/café may have different hours of operation.
Requested minimum hours of operation for the coffee shop will be the same as the Library. However,
hours may be negotiated as part of the concession agreement.
Utilities, custodial service, and general maintenance costs will be built into the annual lease.
The City is seeking a qualified coffee shop/café operator to enter into a 5-year concession agreement
with the City of Georgetown to provide the Georgetown Public Library with food and beverage service.
At the conclusion of the 5-year term, this agreement will be reviewed and may be renewed.
Submittal Requirements
1. The selected restaurateur will be responsible for the professional staffing, operation, and
management of the café. The library further desires a café manager with experience in
restaurant operations. The library expects the on-site manager to be the single point of contact
for on-site restaurant operations.
a. Provide your company’s organization chart.
b. The on-site general manager must have experience operating in a restaurant/café
environment. Please list experience of the general manager.
2. Provide a list of all restaurant operations for which your firm has managed responsibility. List
the names of the restaurants and type of establishment.
Page 20 of 23
3. Please provide a letter of intent and complete description of how you intend to operate the
library café:
a. A description of the theme or menu of the café and how these will enhance the visitor’s
experience at the library. Menus should incorporate traditional and contemporary cuisine.
b. Other information that will assist in adequately conveying the type of café operation you
intend to provide, including proposed hours of operation. At a minimum, the café must
operate the same hours as the library.
c. Please provide price point information regarding the basic menus items you anticipate
serving at the café and the catering services for the meeting rooms, receptions, and other
library events.
d. Please indicate whether you propose to source and serve local, sustainable, and/or healthy
food choices. (e.g., Whole grain foods, fruits and vegetables, gluten free, lean/low or
reduced fat protein source, smaller portions sizes, foods that do not contain trans fats,
choices with less salt or refined sugars/sweeteners, etc.)
e. If there are any items you propose serving in the library café that you intend to prepare off-
site, please identify those.
4. Special Event Catering:
The selected restaurateur shall be the Preferred Caterer for special events at the Georgetown Public
Library. Should a customer wish to use a caterer other than the Preferred Caterer to cater an event
on-site, a “carve-out” fee of $XX.XX per person shall be paid by the non-Preferred Caterer to the
Georgetown Public Library.
a. Provide an explanation of your approach to catering; how you plan events, how you
determine menus, and what on-site support you will have.
b. Provide five varied sample event menus, including prices. Assume 50 people for each
type of event and include all food, beverage, staff, and all other costs.
5. Provide copies of all health department inspections in each of the facilities identified in your
submittal for the period of ____________ through the submission of your proposal.
6. Please provide the following operation details:
a. Specifications for disposable, recyclable or compostable service wares you intend to use,
including take-out items.
b. List of environmentally friendly practices.
7. Staffing Plan – please describe your operating plan for the Georgetown Public Library Café,
including security plans, process for conducting background checks, and any additional security
measures.
The City of Georgetown is open to proposals allowing the restaurateur to sell alcoholic beverages to
include wine and beer only.. If interested in pursuing alcohol sales:
a. Explain your experience selling alcoholic beverages.
b. Please indicate if your business already maintains a TABC license.
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Selection Criteria
Responses to this RFP will be evaluated competitively. Proposals will be reviewed to ensure all general
and submittal requirements are met and ranked by a committee designated by the City of Georgetown.
The designated committee may short-list proposals after the initial evaluation and /or request additional
information through interviews, correspondence and presentations, including food presentations.
Proposals will be ranked based on the following criteria:
Proposed Concept: 40 Points
Concept conforms to the library’s vision for the café.
Proposed café will enhance the library experience for visitors, employees, volunteers by offering a full
range of high quality food and beverages at breakfast, lunch, and dinner.
Proposed café will reflect the sustainability and health values of the City of Georgetown and the
Georgetown Public Library.
Proposed hours of operation will match or exceed the hours of operation of the library.
Proposed café will offer a variety of menu items at appropriate prices for a downtown café setting.
Overall appeal and quality of the café design intent is appropriate.
Restaurateurs’ Qualifications/Experience: 50 Points
Restaurateur has already been successful in operating or managing a restaurant for a minimum of five
(5) years
Restaurateur has proven experience in delivering high-quality food prepared with fresh ingredients
Restaurateur has the financial capacity to be successful in opening and operating a new café.
Letters of Recommendation: 5 Points
Restaurateur provides letter of recommendation from bank or financial institution.
Restaurateur provides letter(s) of recommendation from client(s).
Conducted business with the City: 5 points
Restaurateur has had a previous positive working relationship with the City of Georgetown.
Award
The selected firm will enter into negotiations with the City of Georgetown to determine terms and
provisions of a concession agreement for the café space. Selection will be made on the basis of the
evaluation criteria outlined in the previous pages and all other supplemental RFP materials as the City
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may request. The award shall be the sole discretion of the City of Georgetown /Georgetown Public
Library.
Appendix:
Definitions
Traditional cuisine – This cuisine refers to foods of American heritage that were traditionally prepared at
the family home. These foods are affectionately referred to as “comfort” foods.
Contemporary Cuisine – This cuisine type allows the chef to take a “comfort food” of the past (rooted in
tradition) and apply healthy, low-fat cooking, ethnic origins, creativity, and flavor to take something that
is familiar to most diners to a new level. Contemporary cuisine approaches the ingredient with the
utmost respect. One of the characteristics of this style of cooking is to take each ingredient and respect
the integrity of that ingredient as much as possible. This means that the ingredients that are used have
to be of the highest possible quality that can be acquired. Freshness is paramount. This incorporates
healthy, low-fat cooking into the dish.
Fresh Ingredients – Components or elements of a food mixture or compound which have been recently
harvested, made or produced and have not been preserved by being frozen or canned.
Sustainability and health values of the City of Georgetown – Choosing methods and means in all
endeavors which support the potential for long-term maintenance of well-being for our environment
and community.
Locally sourced foods – Food products from the same locality or region in which they are marketed, so
that the total distance that the food product is transported is less than 150 miles from the origin of the
food product.
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