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Home My WebLink AboutAgenda_LAB_07.07.2020Notice of Meeting for the L ibrary Adv isory B oard of the City of Georgetown July 7, 2020 at 10:00 AM at F riends Room, 2nd F loor, Georgetown P ublic L ibrary, 402 W. 8th St. T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay Texas at 711. P lease note that a quor um of the L i br ary A dvisory B oar d may not all be pre se nt at the same physic al loc ation. S ome me mber s may i nstead par tic ipate in this me e ting fr om one or mor e r e mote loc ations in an e ffort to advance the public he alth goal of limiting fac e to fac e mee tings and to contain the spre ad of C O V I D -19. In addition, the r e may be oc casions whe n the audio tr ansmissi on may not be c le ar or may be inter rupte d. I n those instance s, the mee ting wil l c onti nue so long as a quorum i s still pre se nt. With the G ove rnor’s O r de r, all C ity B ui ldings ar e fol lowing the se proc edur e s: • M asks ar e re quir ed • P hysic al di stanci ng; 6 fee t be twe e n you and anyone not i n your household • P rac ti c e good hygie ne and wash your hands • If any of the se apply, do not visit: known c lose c ontac t with C O V I D -19 P e rson, fe ve r gr eate r or equal to 100.0 degr ee s F ahr e nhe it, diffi culty bre athing or shor tne ss of bre ath, c ough, l oss of taste or sme ll , sor e throat, c hills, he adac he , di arr he a or musc le pai n. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.) A C itizens wis hing to ad d res s the b o ard . As of the deadline, no p ers o ns were s igned up to s p eak o n items other than what was posted on the agenda. -Michael Kelley, Bo ard C hair. B C ons id eratio n and p o s s ib le ac tion to app ro ve the June 2, 2020 Lib rary Ad vis ory Bo ard minutes . – Michael Kelley, Board C hair. C C ons id eratio n o f the Lib rary Directo r’s report. – Eric Lashley, Lib rary Direc tor. D Disc ussio n with memb ers of the Library s taff concerning future library s ervic es . – Eric P. Lashley, Library Direc to r. Page 1 of 48 E C ons id eratio n and p o s s ib le ac tion to draft letter to Mayor and C o uncil c o nc erning Lib rary’s b udget. – Michael Kelley. F C ons id eratio n and p o s s ib le ac tion regarding future meeting d ates and times . – Michael Kelley, Bo ard C hair. Ce rtificate of Posting I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2020, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid meeting. __________________________________ R o b yn Dens more, C ity S ecretary Page 2 of 48 Minutes of the Meeting of the Library Advisory Board City of Georgetown June 2, 2020 The Library Advisory Board met on Tuesday, June 2, 2020 at 6:00 p.m. in the Friends Room of the Georgetown Public Library, 402 W. 8th Street. MEMBERS IN ATTENDANCE: Michael Kelley, Richard Thielmann, Thom Sinwell, Susan Cooper, and Linda Schaffer. MEMBERS ABSENT: David Garlock. STAFF IN ATTENDANCE: Eric Lashley – Library Director The meeting was called to order at 6:00 p.m. by Board Chair – Kelley. Regular Agenda A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. – Michael Kelley, Board Chair. No action required. B. Consideration and possible action to approve the March 3, 2020 Library Advisory Board minutes. – Michael Kelley, Board Chair. Cooper noted the Board did not meet during the month of April due to the COVID – 19 pandemic. Motion by Schaffer, seconded by Thielmann to approve the March 3, 2020, Library Advisory Board minutes. Approved 5-0 (Garlock absent). C. Consideration of the Library Director’s report. - Eric Lashley, Library Director. Lashley presented a PowerPoint presentation (attached). He discussed the impact of the coronavirus pandemic on Library services. The Library closed to the public on March 16 and reopened on May 1. During the closure, staff offered various services including virtual programming and enhanced digital resources, including e-books and e-audiobooks. The Library saw a dramatic increase in e-book usage and the Friends provided funding to purchase additional copies of e-books to meet demand. Library staff offered curbside pickup service using the bookmobile. When the County Judge issued Stay at Home orders the staff shifted gears and organized a home delivery service. Staff first organized deliveries by zip code and then used a mobile app to create the most efficient routes. Staff used the new home delivery van purchased with funds provided by the Friends of the Library. When the Stay at Home order was lifted, staff moved back to curbside pickup service and when Governor Abbott allowed libraries and museums to open at 25% capacity, the Library reopened on May 1 with “Grab and Go” service allowing patrons to select materials and pick up reserves, but not to stay long periods of time in the Library. Limited bookmobile services were reinstated on May 19. Patrons are not allowed inside the vehicle and each stop is different. Some stops are only for reserve pickup and others allow patrons to browse and select from a limited number of titles. Staff use tables to create a barrier to maintain social distancing. All staff have their temperatures taken daily and are required to wear masks when they work out in public. We encourage patrons to wear masks. Lashley provided the Board with the different phases of re-opening and read the patron comments. D. Review of Library’s current budget and budget request for FY 2021. – Eric Lashley, Library Director. Lashley reported the Library materials budget had taken a $30,000 cut due to the Page 3 of 48 coronavirus pandemic. Lashley reported the City is waiting to get better data concerning sales tax revenues before deciding if further budget cuts are necessary. Lashley reported he submitted his budget and requested funds to replace the Library’s public access computers, additional funding for ebooks, and traditional library materials. Kelley noted he had heard at the Board Chair training the Mayor and Council had not been forwarded the letter the Board had submitted earlier in the year. Lashley said he would follow up. Schaffer asked to have an item on the July meeting agenda to draft an additional letter concerning the budget to the Mayor and Council. E. Discussion with Larry Kobrin, President of the Friends of the Georgetown Public Library, concerning efforts by the Friends to support the Library during the next year. – Eric Lashley, Library Director. Lashley introduced Kobrin to the Board. Kobrin discussed the challenges facing the Friends organization. Like the Library, the Friends shut down operations from March 16 through May 1. Most of the Friends’ revenue comes from the Second-Hand Prose bookstore. Until visitations increase at the Library, the revenues will be lower than normal and therefore, the Friends will need to adjust their projections and gifts to the Library. The Friends are using this opportunity to launch a new fundraising effort called “Our Library, Our Lifeline.” Kelley noted there was a front-page article in the following day’s edition of the Williamson County Sun (June 3) about the fundraising effort. Kobrin announced the Friends had a large reserve fund but wanted to take a conservative approach until the pandemic is over. The Board thanked Larry and the Friends for their support. F. Consideration and possible action regarding future meeting dates and times. – Michael Kelley, Board Chair. Kelley reminded the Board that during the summer, the board often met during the morning instead of meeting at 6:00 p.m. Members agreed to meet at July 7, 2020 at 10 a.m. Lashley said he would ask staff members to attend. Lashley noted that Ann Evans, the new Reference Librarian, would make a good guest. Chair Kelley adjourned the meeting at 7:17 p.m. Respectfully submitted, Michael Kelley Richard Thielmann Chair Secretary Page 4 of 48 Director’s Report –June 2, 2020 Eric P. Lashley –Library Director, Georgetown Public Library Page 5 of 48 Library Closed March 16 – April 30, 2020 Page 6 of 48 Great Staff Page 7 of 48 Page 8 of 48 Page 9 of 48 Curbside Service Page 10 of 48 Home Delivery Page 11 of 48 Page 12 of 48 Page 13 of 48 Page 14 of 48 Page 15 of 48 Page 16 of 48 Page 17 of 48 Page 18 of 48 Page 19 of 48 Back to Curbside Page 20 of 48 REVISED MAY 18, 2020 MINIMUM STANDARD HEALTH PROTOCOLS: Museums and libraries may operate up to 25% of the total listed occupancy, and must close any components of the museum or library that have interactive functions or exhibits, including child play areas. Local public museums and libraries may operate only if permitted by the local government. Employees and contractors of the museum or library are not counted towards the 25% occupancy limitation. Any components of the establishments or facilities that have interactive functions or exhibits, including child play areas, interactive games, and video arcades, must remain closed. Page 21 of 48 Grab and Go Service Page 22 of 48 Grab and Go Service Page 23 of 48 Page 24 of 48 Page 25 of 48 Page 26 of 48 Page 27 of 48 Page 28 of 48 Page 29 of 48 Page 30 of 48 Page 31 of 48 Page 32 of 48 Page 33 of 48 Page 34 of 48 Page 35 of 48 Page 36 of 48 Page 37 of 48 Page 38 of 48 Page 39 of 48 Phase 2 of re-opening •Some public computers on second-floor bridge •Limited seating –on second floor and lobby •Printing, faxing, and photocopying •Very limited volunteers –must maintain physical distancing •Proposed beginning of Phase 2 –June 15 Page 40 of 48 Phase 3 of re-opening •Additional seating •Additional public computers –Chromebooks –all over the building •Limited meeting room and study room usage –with physical distancing •More volunteers welcomed back –must maintain physical distancing Page 41 of 48 Phase 4 of re-opening •All seating returned to public areas •In person programming resumes •Meeting rooms and study rooms available without physical distancing limits •Public computers may still be limited to Chromebooks. •All volunteers welcomed back Page 42 of 48 Evening and Sunday Hours •We have not determined in which phase we will resume evening and Sunday hours. Page 43 of 48 Patron Comments Page 44 of 48 Questions????? Page 45 of 48 Director’s Monthly Report Georgetown Public Library June 2020 June Highlights • The library building remained open for “grab and go” service. • The bookmobile remained in operation with reserved books for curbside pickup and some limited browsing. • Library staff are almost all working full time in the building, but a few individuals are working partially from home, joining remote meetings using Microsoft Teams. Staff physically distance at all times and wear masks whenever they are in the public areas. A few members of the Friends group returned to refresh and organize • Ten lounge chairs were reintroduced to give patrons a refuge from predicted heat. Wireless printing from patrons’ own devices was reintroduced in June. Plans to re-introduce public-use computers were postponed. The library’s new microfilm reader was installed this month. • Our teen librarian, Melissa Mote, gave notice that she will be moving out of state in August. We will miss her! • The Friends of the Library’s “Our Library, Our Lifeline” campaign is going well. • Georgetown resident Lou Snead asked the library to create an anti-racism community read project. The library is partnering with Lark & Owl Booksellers to offer such a program and calling it Confronting Racism: A Community Conversation. Publicity will begin in July. • Virtual programs for children included: o Summer Reading Quest: Folktales with Elizabeth Kahura o Two teen hangouts • June virtual programs for adults included: o Virtual Pride Trivia o Art exhibits: ▪ Sonia Colonna Mathis: “Art in the Family” (Bridge & Hall galleries) ▪ Wladimir Barantschikov: “Colors” (Café Gallery) Patron Comments The suggestion box was not accessible to patrons in May and June. It was put back out July 1. Page 46 of 48 GEORGETOWN PUBLIC LIBRARY Oct Nov Dec Jan Feb Mar*Apr*May Jun Jul Aug Sep Annual Total Patron Visits Current Year 32586 26643 23995 35422 33250 17193 NA 9883 178972 2018-2019 32687 17375 27062 28098 38313 34359 34863 35202 36305 37413 33739 31231 386647 Circulation Annual Total Current Year 46708 38121 39868 44513 41707 31253 5296 24497 271963 2018-2019 43804 36467 35565 43704 43782 47233 43448 46603 53945 57301 50579 44848 547279 Annual Total # patron checkouts 4722 4274 4258 4624 4639 3886 1173 2624 30200 WOW! Circs 2447 2063 2454 2276 2320 1903 36 669 14168 Children's Programs Attendance 1380 595 1057 909 1067 650 287 48 5993 Programs 7 2 4 4 6 2 4 1 30 Story Time Programs 28 14 13 28 24 10 6 5 128 Other (Tour, Movies, Crafts)8 2 4 8 8 4 0 0 34 After School Programs 4 5 3 5 5 1 0 0 23 Teen Programs Programs 7 5 3 6 5 7 3 0 36 Attendance 112 81 58 96 96 99 29 0 571 Teen Space Users 572 491 461 606 599 433 NA NA 3162 Adult Programs Programs 17 7 9 17 14 9 3 1 77 Attendance 402 227 154 442 641 121 56 58 2101 Other Services GPL ILL Req. filled 99 77 98 73 92 63 0 0 502 Outgoing ILL 24 21 32 17 116 36 0 5 251 ILL Requests 91 142 35 119 96 35 0 0 518 Overdrive usage (E-books)3944 3793 3628 4212 3851 4843 5986 5714 35971 Overdrive usage (audiobooks)2044 2069 2007 2387 2280 2289 2410 2415 17901 Volunteer Hours Adult 911 688 710 757 909 764 0 0 4739 Teen 88 69 27 40 47 42 0 0 313 Community Service 6 1 2 0 0 0 9 Total 1005 758 739 797 956 806 0 0 0 0 0 0 5061 Registrations City Residents-new 240 172 200 285 286 119 32 130 1464 Non-residents-new 129 42 76 117 103 56 8 43 574 GISD Student memb.4 5 2 11 10 2 0 1 35 Total 373 219 278 413 399 177 40 174 0 0 0 0 2038 Cash Receipts Non-resident fees 2,465.00 1,735.00 1,985.25 3,275.00 3,095.00 1,350.00 - 1,410.00 15,315.25 Copies 1,820.83 1,466.13 1,452.92 2,326.43 1,782.48 698.10 - 5.50 9,552.39 Donations 3,291.33 3,279.70 2,962.68 2,859.40 2,696.13 1,046.35 - 978.65 17,114.24 Gifts/Memorials 7,000.00 2,100.00 4,430.00 39,415.00 55,197.85 250.00 - 540.74 108,933.59 Meeting Room Use # of attendees 3038 2348 1450 2572 3790 1462 NA NA 14660 # of reservations 128 310 76 95 117 61 NA NA 787 Study Room Use # of attendees 520 584 793 829 443 NA NA 3169 # of reservations 201 244 317 321 171 NA NA 1254 Library Collection Changes Copies Added 2057 1222 1588 1452 748 1381 974 864 10286 Copies Discarded 1232 937 938 1065 1460 863 1126 901 8522 59 97 72 149 118 67 87 45 694 2019 2020 FY 2019-2020 Statistics Donations Added Page 47 of 48 DONOR DONATION Col. Lester G. Frazier $250 for Library staff Christmas party only Bert & Joan Ingarfield $100 in memory of Scott Nelson GEORGETOWN PUBLIC LIBRARY DONATIONS -- May 2020 Page 48 of 48