HomeMy WebLinkAboutAgenda_LAB_08.16.2016Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
August 16, 2016 at 6:00 PM
at Staff conference room, 1st floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda.
B Co nsideration of the minutes from the July 19, 2016 Lib rary Ad visory Bo ard meeting.
C Co nsideration of Library Directo r's report. -Eric Lashley
D Co nsideration and possible actio n to approve library staff's rec o mmend ation to s elec t Ingram, Inc . as the
preferred book vendor fo r the lib rary. -Eric Las hley
E Co nsideration of future meeting d ates. -Eric Las hley
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 13
City of Georgetown, Texas
Library Advisory Board
August 16, 2016
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 2 of 13
City of Georgetown, Texas
Library Advisory Board
August 16, 2016
SUBJECT:
Cons id eration o f the minutes fro m the July 19, 2016 Library Advis o ry Bo ard meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Minutes July 2016 Backup Material
Page 3 of 13
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
July 19, 2016
The Library Advisory Board met on Tuesday, July 19, 2016 at 6:00 p.m. in the Small Conference Room of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Hagen, Tom Milburn, and Pete
Rose.
STAFF PRESENT: Eric Lashley- Library Director
A. Citizens wishing to address the Board. – None were present.
B. Consideration of the minutes from the June 21, 2016 Library Advisory board meeting. -Pete Rose. Tom
Milburn moved to accept the June 2016 minutes as distributed. Tom Hagen seconded the motion, which
passed unanimously.
C. Consideration of Library Director’s Report. – Eric Lashley. Lashley reviewed June’s statistics and reported
on topics such as Pokémon Go, a library promotional video, and grant recently received by the library.
Comments from the suggestion box were also read. No action required.
D. Review of Letters to the Editor of the Williamson County Sun. –Eric Lashley. Lashley reviewed
recent Letters to the Editor from the Williamson County Sun regarding the noise level at the
library. Lashley also read to the Board his response to the disgruntled visitor. No action required.
E. Discussion concerning libraries bridging the digital divide by lending Wi-Fi hotspots. –Lindsay
Cooper, Eric Lashley. Board members discussed the possibility of lending wi-fi hotspots to
patrons. Lashley reported that staff have been researching the possibility along with lending
Chromebooks. No action taken.
F. Discussion regarding the library’s first e-newsletter. –Eric Lashley. Lashley discussed the library’s
first e-newsletter and statistics with the board. No action required.
G. Strategic Plan Update overview. – Eric Lashley. Lashley informed the Board about a survey they
would soon receive to kick-off the Strategic Plan update. No action required.
H. Consideration of future board meetings. – Eric Lashley. The next Library Advisory Board meeting
will be Tuesday, August 16, 2016 at 6:00 p.m.
Chair Rose adjourned the meeting at 7:15 PM.
Respectfully submitted,
Lindsay Cooper Pete Rose
Secretary Chair
Page 4 of 13
City of Georgetown, Texas
Library Advisory Board
August 16, 2016
SUBJECT:
Cons id eration o f Lib rary Direc tor's rep o rt. -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Stats July 2016 Backup Material
Director's report July 2016 Backup Material
Memorials Log July 2016 Backup Material
Page 5 of 13
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Nov Dec Jan Feb Mar Apr May Jun Jul Annual Total
Current Year 25180 21672 23173 25830 17923 19129 23348 20901 27962*26836 203992
2014-2015 27404 25057 29346 22955 23173 24513 24639 27168 35237 33868 344433
2013-2014 26554 29893 24808 29552 28508 32771 29993 32224 34833 34543 361444
2012-2013 26729 27473 19786 27227 27534 32142 29052 31322 27364 34402 350225
2011-2012 30822 27674 22499 35123 32409 47620 39433 26692 37182 28176 396094
2010-2011 31410 27524 28878 27363 29232 31269 33018 28835 29195 36898 362923
Circulation Annual Total
Current Year 43295 40538 38374 41508 39510 43111 39522 41144 49711 49188 425901
2014-2015 40634 41409 39820 41946 39834 45358 41654 43891 53730 50360 527987
2013-2014 46597 42212 40366 44732 40648 46748 42575 44837 55464 55912 559209
2012-2013 41909 42277 38971 44973 40288 45324 44749 44932 54345 56862 550683
2011-2012 45280 42854 38880 44006 41925 45073 42285 46462 55172 55112 552032
2010-2011 40965 40697 35963 42919 40488 44139 40729 44652 53999 53332 527746
Children's Programs Annual Total
Attendance 378 390 475 980 1018 1697 931 1343 1819 2014 11045
Programs 6 5 4 7 6 9 4 8 17 22 88
Story Time Programs 16 18 18 24 22 22 30 26 24 24 224
Other (Tour, Movies, Crafts)4 3 2 4 4 4 4 5 3 1 34
After School Programs 4 3 3 4 4 4 4 4 4 4 38
Other Services
ILL Ordered 47 30 24 28 47 37 25 43 44 31 356
ILL filled 32 28 20 17 34 5 24 35 27 23 245
Internet usage (persons)6224 5332 5260 6163 5691 6213 5709 6011 8146 8202 62951
Overdrive usage (E-books)2001 1975 2045 2313 2067 2224 2171 2372 2339 2248 21755
Overdrive usage (audiobooks)587 491 518 609 526 574 622 569 572 624 5692
Bookmobile circulation 2465 3054 2281 3090 2993 2948 2563 2320 2043 1917 25674
Volunteer Hours
Adult 607.00 649.75 547.50 599.50 691.00 706.25 625.25 773.80 769.50 703.00 6672.55
Teen 58.50 90.75 45.25 73.75 48.50 57.50 62.25 109.00 74.50 111.75 731.75
Community Service 0.00 39.75 43.00 49.25 15.25 14.75 20.50 0.00 14.00 0.00 196.50
Total 665.50 780.25 635.75 722.50 754.75 778.50 708.00 882.80 858.00 814.75 7600.80
Registrations
City Residents-new 224.00 164.00 153.00 192.00 200.00 213.00 147.00 196.00 329.00 287.00 2105.00
GISD Kids' Cards 10.00 4.00 6.00 12.00 8.00 8.00 1.00 10.00 37.00 14.00 110.00
2016
FY 2015-2016Statistics
Page 6 of 13
Non-residents-new 69.00 43.00 41.00 74.00 92.00 88.00 67.00 55.00 117.00 142.00 788.00
Total 303.00 211.00 200.00 278.00 300.00 309.00 215.00 261.00 483.00 443.00 3003.00
Cash Receipts
Fines/Misc. Revenue 2571.41 1886.80 1850.32 1690.72 2258.12 2204.34 2009.38 1996.04 2069.51 2065.17 20601.81
Non-resident fees 2425.00 1810.00 2050.00 2438.00 2980.00 2555.00 2585.00 2710.00 4542.50 3974.00 28069.50
Donations 1443.78 1856.66 2058.09 3659.71 3357.90 2988.61 2438.97 2694.91 2146.97 2302.15 24947.75
Gifts/Memorials 1202.85 1800.00 2700.00 461.71 1020.00 180.00 2784.60 15000.00 11037.00 10000.00 46186.16
Meeting Room Use
persons attdg meetings 2943 2466 1835 2087 3083 3144 2988 3865.00 6585.00 6052.00 35048
Library Collection Changes
Copies Added 963 720 734 956 1305 814 1132 2349 1772 1432 12177
Copies Discarded 1865 444 595 1429 2192 841 861 959 978 1319 11483
101 59 30 108 324 70 78 201 166 333 1470 Donations Added
Page 7 of 13
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
July 2016
JULY- HIGHLIGHTS
Summer Reading continues with programs such as Mad Science, Zoofari, and magic show for kids, as
well as Zombie Apocalypse Training for teens.
Capitol Art Society provided art in the library’s galleries during July.
Waller Creek Quartet provided live music on July 17 at 2 p.m.
Eric Lashley attended the TALL Texan conference in Dallas in mid-June.
Staff members were trained to use a new cash register, in order to correct mistakes that prohibited a
smooth cash reconciliation process.
The library was closed on July 4 in observance of Independence Day.
PATRON COMMENTS for July 2016
1. Patron comment: Crepe Myrtle need to be lifted by library door – 8th Street – It is a hazard and can cause eye
problems if hit.
2. Patron comment: I have a son that is a wounded warrior and appreciates the parking space for them. I often see
a realtor parked there. He has a handicapped hanger in his car but no wounded warrior/military designation. Very
upsetting to see someone take advantage of parking space.
3. Patron comment: Free food.
4. Patron comment: Need Morningstar.
5. Patron comment: Batman tattoos for kids.
Page 8 of 13
DONOR DONATION
Friend of the Library $10,000 for library materials
Tx Mayflower Society Central Tx Colony 4 titles: Rush Revere and the American Revolution
Rush Revere and the Brave Pilgrims
Rush Revere and the First Patriots
Rush Revere and the Star-Spangled Banner
Ruth Jackson 2 copies of The War at Home
Leslie Bradley $200 to use where needed
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- July 2016
Page 9 of 13
City of Georgetown, Texas
Library Advisory Board
August 16, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve lib rary s taff's recommend atio n to s elect Ingram, Inc. as the
p referred boo k vend o r for the library. -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
Ingram, Inc . purc has es are mad e us ing the library's c ap ital b udget lines fo r c ollec tion develo p ment.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Ingram Library Dis counts Backup Material
Page 10 of 13
1 of 2
INGRAM LIBRARY SERVICES INC.
Discounts for the
STATE OF TEXAS - 715-M2 (Statewide Procurement Commission)
The following terms and discounts are offered to the Public Library Members.
Contract Period: Septemer 1, 2015 through August 31, 2016
Book Discounts Per Binding Discount %
Hardcover Trade (Adult & Juvenile) 47.0%
Quality & Mass Market Paperbacks (Adult & Juvenile) 41.0%
Prebound Books – Perfection Learning & San Val Turtlebacks 30.0%
Library Binding Editions (Adult & Juvenile) 15.5%
Short Discounted / Non-Trade Titles 10.0%
University Press Titles 10.0%
Legal, Technical, Reference and Scientific Titles 10.0%
Continuations - Trade Hardcover 47.0%
Continuations - Paperbacks 41.0%
Continuations - Short Discounted / Non-Trade Titles 10.0%
Net Titles at zero discount with no service charge 00.0%
Audiovisual Discounts Per Format Discount %
Spoken Word Audio CDs – Trade 45.5%
Spoken Word Audio CDs – Non-Trade 20.0%
Playaways 20.0%
DVDs 31.5%
Music CDs 25.0%
Net Titles at zero discount with no service charge 00.0%
Special Notice:
It is the responsibility of each Library Member to inform your Account Services Representative that you
wish to set up a new account or maintenance an existing account under the terms of this contract.
Ingram cannot issue credits for accounts failing to follow the proper notification and account set up
procedures. If a separate account is required for Continuations titles, a twice -a-month shipment
schedule will apply.
Any item ordered prior to the contra ct start date will not receive the discounts offered herein. This
includes both standing orders and previous backorders. Should the library receive a previously ordered
item after the contract is in effect, previous discounts will apply.
Shipping Charges:
Orders will ship FOB Destination with Ingram-paid freight from your Ingram designated primary and
secondary distribution centers. Items receiving processing and cataloging services may ship from the
primary distribution center exclusively.
Should you decide to order from any of our other distribution centers your shipping cost will average 3 -
7% of the total invoice price. Designation is subject to change by Ingram to provide the best service for
your library. No handling fees or other charges are added . Ingram normally ships items via UPS ground
transportation, Ingram delivery, or common carrier.
Page 11 of 13
2 of 2
Payment Terms:
Payment terms under this offer shall be 1% 10 Days/Net 30 Days EOM . Payment is required for invoices
within these terms even when a purchase order has not been completed. Ingram does not invoice for
items until they have been shipped. Ingram offers a 1% cash discount on payments made within 10 days
of statement date. Credit card payments are not eligible for this discount. Payments must be
postmarked by the 10th of the month to qualify for the 1% discount. This discount is shown on your
invoice and must be taken at the time the invoice is paid and cannot be taken retroactively. These
additional savings can be substantial when you take advantage of the prompt payment discount.
Processing Prices Price Per Unit
Mylar jacket, attached $0.65
Ryco Paperback Cover-up - 15 mil $1.79
Digital Processing for Audiovisual $1.95
Security Strip $0.40
Barcode affixed $0.18
Spine Label $0.18
RFID tag- unprogrammed (standard) $0.35
RFID tag – programmed (standard) $0.45
Pre-binding -Heckman $4.85
Cataloging Prices Price Per Record
BookMARC record FTP $0.25
Copy Cataloging $1.20
**Processing services are offered only for materials purchased through Ingram. For additional information
contact your representative.
Ingram Contact List:
The Public Library Members have toll-free telephone access to any Ingram point of contact. To reach
Ingram Library Services dial (800) 937-5300. Your call will be answered by an automated voice system
that will offer several prompts to assist you in reaching the correct department:
Stephen Casey, Senior Sales Representative…………...Dial Ext. 37474
Email: stephen.casey@ingrambook.com
Tom Graziosi, Inside Sales Representative ................. Dial Ext. 31313
Email: tom.graziosi@ingramcontent.com
Customer Care .............................................................. Press Option 1, then 1
Email: ILSCustomer.service@ingrambook.com
To discuss concerns or issues regarding your account
Debbie Purrington, Account Services ......................... Dial Ext 36302
Email: debbie.purrington@ingrambook.com
To Set Up / Update an Account or for Information on Programs and Services
Remittance address:
Ingram Library Services Inc., P.O. Box 502779, St. Louis, MO 63150 -2779
Email: cashapp@ingramcontent.com
Page 12 of 13
City of Georgetown, Texas
Library Advisory Board
August 16, 2016
SUBJECT:
Cons id eration o f future meeting dates . -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This items has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 13 of 13