HomeMy WebLinkAboutAgenda_LAB_08.04.2020Notice of Meeting for the
L ibrary Adv isory B oard
of the City of Georgetown
August 4, 2020 at 6:00 P M
at Virtual Meeting
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's
O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
C onsiste nt wi th Gove rnor Gre g A bbott’s suspension of vari ous pr ovisions of
the O pe n M e eti ngs A c t, effe ctive A ugust 1, 2020 and until further notice , to
r educ e the c hanc e of C O V I D -19 tr ansmi ssion, all C i ty of Geor getown
A dvisor y B oard me etings will be hel d vir tually. P ubl ic c omme nt will be
allowed via te le confe re nc e; no one wil l be allowed to appe ar i n per son.To
participate , ple ase copy and paste the fol lowing we bli nk into your br owser :
J oin fr om a P C , M ac, i P ad, i P hone or A ndroid devi c e , pl ease c li ck this U R L
to join:
https://ge or ge towntx.zoom.us/j/97594353055?
pwd=W U pjd2d4 M Xkze nh3 ZG R qV 3 F S U XM 3dz09
P assc ode : 379614
This is a me e ting of the City of Ge orge town L ibr ary A dvi sor y B oar d. The
mee ting wil l start at 6:00 p.m., but par tic ipants can joi n the mee ting star ting
at 5:30 p.m.
O r join by phone :
D ial toll fr e e :
(833)548-0282 or (877)853-5257 or (888)475-4499 or (833)548-0276
Webinar I D : 975 9435 3055
P assc ode : 379614
C itizen c omments ar e ac ce pte d in thr ee di ffer ent for mats:
1. Submi t wr itte n c omments to e r ic .lashl ey@ge orge town.or g by 12:00 p.m.
on the date of the me eting and the R ec ording S ec re tar y wi ll re ad your
c omments into the re cor ding dur i ng the i tem that is be ing di sc usse d.
Page 1 of 10
2. L og onto the me eti ng at the li nk above and “r aise your hand” dur ing the
item
3. Use your home/mobile phone to cal l the toll-fre e number
To join a Zoom mee ting, clic k on the l ink provided and joi n as an atte ndee .
You will be asked to enter your name and email addr e ss (this is so we c an
ide ntify you whe n you are call e d upon). To spe ak on an ite m, c li ck on the
“Raise your H and” option at the bottom of the Zoom me e ti ng webpage onc e
that ite m has ope ne d. When you ar e cal le d upon by the R ec ording S ec re tar y,
your de vi c e wi ll be re mote ly un-muted by the A dmini str ator and you may
spe ak for thr ee mi nutes. P le ase state your name clear l y, and whe n your time
is over, your devic e will be mute d again.
U se of pr ofani ty, thre atening l anguage, slande rous r e mar ks or thre ats of
harm ar e not all owe d and will r e sult i n you be ing imme diate ly r emove d from
the mee ti ng.”
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A C itizens wis hing to ad d res s the b o ard . As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -Michael Kelley, Bo ard C hair.
B C ons id eratio n and p o s s ib le ac tion to app ro ve the July 7, 2020 Lib rary Ad vis ory Bo ard minutes . –
Michael Kelley, Board C hair.
C C ons id eratio n o f the Lib rary Directo r’s report. – Eric Lashley, Lib rary Direc tor.
D R eview of Lib rary’s current bud get and b udget req uest for F Y 2021.-Eric Las hley, Library Direc tor.
E C ons id eratio n and p o s s ib le ac tion to draft letter to Mayor and C o uncil c o nc erning Lib rary s ervic es and
bud get. – Mic hael Kelley, Board C hair.
F C ons id eratio n and p o s s ib le ac tion regarding future meeting d ates and times . – Michael Kelley, Bo ard
C hair.
G Adjournment
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2020, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
Page 2 of 10
__________________________________
R o b yn Dens more, C ity S ecretary
Page 3 of 10
City of Georgetown, Texas
Library Advisory Board
August 4, 2020
S UB J E C T:
C o nsideration and pos s ible actio n to ap p rove the July 7, 2020 Library Advis o ry Board minutes. – Mic hael
Kelley, Board C hair.
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
No ne.
S UB MIT T E D B Y:
AT TAC H ME N T S:
D escription Type
Minutes July 2020 Backup Material
Page 4 of 10
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
July 7, 2020
The Library Advisory Board met on Tuesday, July 7, 2020 at 10:00 a.m. in the Friends Room of the
Georgetown Public Library, 402 W. 8th Street.
MEMBERS IN ATTENDANCE: Michael Kelley, David Garlock, Richard Thielmann, Thom Sinwell, Susan
Cooper, and Linda Schaffer.
MEMBERS ABSENT: None.
STAFF IN ATTENDANCE: Eric Lashley – Library Director, Ann Evans – Reference Librarian, Dana Hendrix –
Adult Services Librarian, Sally Bernier – Technical Services Librarian, and Rachael Pattillo – Marketing
Coordinator.
The meeting was called to order at 10:00 a.m. by Board Chair – Kelley.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak
on items other than what was posted on the agenda. – Michael Kelley, Board Chair. No action
required.
B. Consideration and possible action to approve the June 2, 2020 Library Advisory Board minutes. –
Michael Kelley, Board Chair. Motion by Thielmann, seconded by Sinwell to approve the June 2,
2020, Library Advisory Board minutes. Approved 6-0.
C. Consideration of the Library Director’s report. - Eric Lashley, Library Director. Lashley combined
Item C and Item D. As he made his report, he introduced staff members and they updated the
board on projects and their current work duties. Rachael Pattillo, Marketing Coordinator and
member of the adult programming team talked about promoting the Library during the
pandemic and the Library’s first Pride programs and upcoming anti-racism program. Kelley
complimented Pattillo for her work on social media especially when negative comments were
given during the Pride events. Lashley reported Melissa Mote, Teen Librarian, has resigned and
will be moving to Tennessee after working the Library for 7 years and doing a fantastic job.
Lashley noted that reinstatement of library services and bringing back volunteers would depend
on 14 consecutive days of declining infection rates. Sinwell asked if the City was considering
furloughs or layoffs. Lashley stated the City Manager was committed to having zero furloughs or
layoffs. Schaffer asked how the City determined budget cuts. Lashley stated the City looked first
at deferring projects and then look at each department individually versus asking all
departments to take a percentage cut. Ann Evans, Reference Librarian, previously worked at the
Williamson Museum. She is working with a team to assist patrons searching for employment
and offering remote readers’ advisory, and she helped get the new microfilm reader up and
running. Kelley noted he hoped the Library and Museum could do some joint projects. Sinwell
asked if the Library would continue with the annual genealogy event in partnership with the
Page 5 of 10
Waco Public Library. Evans said the Library would continue that program on October 16. Kelley
asked about access to Ancestry.com. Evans noted it was available to all patrons regardless of
location through July. Dana Hendrix, Adult Services Librarian, spoke about the Overdrive service,
noting the usage of Overdrive has gone up dramatically and that staff have been assisting
patrons over the phone with e-books. Sally Bernier, Technical Services Librarian, explained how
her job has changed working from home and that since most of her work is done on a computer,
it can be done at home. Bernier described accommodating the $30,000 cut to the materials
budget and the difficulty of making cuts this late in the fiscal year. Lashley went over the
monthly statistics, which are much lower than the previous year due to the pandemic, but not
as low as Lashley had expected. There were no patron comments.
D. Discussion with members of the Library staff concerning future library services. – Eric Lashley,
Library Director. Item D was combined with Item C (see notes above).
E. Consideration and possible action to draft letter to Mayor and Council concerning Library’s
budget. Michael Kelley, Board Chair. The Board discussed drafting a letter to the Mayor and
Council during the budget process. The board was concerned the Mayor and Council had not
received their previous letter. Lashley assured the board any future letter would be delivered to
the Mayor and Council. Lashley informed the Board that there may be additional cuts. The
Board wanted to be sure the Library did not take a disproportionate cut compared to other City
departments and they were concerned the Friends of the Library would be unfairly relied upon
to help cover a budget cut. The Board would like to see future budgets consider population
growth. Lashley recommended the Board and Friends issue a joint letter. Kelley thought it
would be better to keep any communication separate, but it may be a good idea to coordinate
with Larry Kobrin, chair of the Friends board. Cooper noted she wanted any communication to
Council to include support for the staff (no furloughs or layoffs), maintain the library materials
budget, and increase the level of expenditure from special revenue funds. The Board wanted to
be sure the Council recognized the role volunteers have played and the dollar amount they save
the City. Motion by Sinwell, seconded by Schaffer to permit Kelley to draft a letter on the
Board’s behalf to the Mayor and Council supporting the Library’s budget. Approved 6-0.
F. Consideration and possible action regarding future meeting dates and times. – Michael Kelley,
Board Chair. There was no need to move the August meeting date and therefore, the meeting
will be held on August 4, 2020 at 6:00 p.m.
Chair Kelley adjourned the meeting at 12:13 p.m.
Respectfully submitted,
Michael Kelley Richard Thielmann
Chair Secretary
Page 6 of 10
City of Georgetown, Texas
Library Advisory Board
August 4, 2020
S UB J E C T:
C o nsideration of the Library Direc tor ’s repo rt. – Eric Las hley, Library Direc to r.
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
No ne.
S UB MIT T E D B Y:
AT TAC H ME N T S:
D escription Type
Director's Report Backup Material
Statis tics Backup Material
Memorials log Backup Material
Page 7 of 10
Director’s Monthly Report
Georgetown Public Library
July 2020
July Highlights
• The library building and bookmobile remained open and in operation. On July 3, a mandatory mask order went
into effect. Jul 3-5 the library was closed, but when the building opened July 5 patrons were monitored to ensure
they had a mask when they entered.
• The only other change in operation was to close the library on Wednesday mornings so that all staff can work on
check-in and shelving of materials to keep up with work that library volunteers used to do. New library hours as of
July 22 are Monday, Tuesday, Thursday, and Friday 9 a.m.-6 p.m.; Wednesday noon-6 p.m.; and Saturday 9
a.m.-5 p.m.
• Cataloging librarian Kristina Zepeda gave notice that she will be starting a new position as a part-time librarian at
the Round Rock Public Library in August. We will miss her!
• Both the cataloging librarian and teen librarian positions will be frozen when those staff leave in August.
• The Friends of the Library’s “Our Library, Our Lifeline” campaign continues.
• Planning for Confronting Racism: A Community Conversation program is going well. The virtual panel discussion
of all three books will be conducted via Crowdcast on Aug. 31 at 7 p.m.
• Virtual programs for children included:
o Sandbank Shadow Factory shadow puppets workshop
o Tiny Tails
o Science Spots with Elisabeth
o Storytimes with Ms. Jaime
• July programs for adults included:
o Zine Making Tutorial as part of Imagine Your Story: Adult Summer Reading (virtual)
o New art exhibits installed:
▪ Rachel Hurst: “The Color of Animals” (Bridge & Hall galleries)
▪ Jennifer Gillen “Petal & Ink” (Café Gallery)
Patron Comment
“I love that we can put a large amount of items on hold. If there’s a limit, I haven’t reached it, yet.
I also love that whomever requests the item be purchased, gets it first when it is ready.
Here’s some suggestions for improving holds and purchase requests.
Enable patrons to view the status of all their purchase requests under their account info. The Round Rock Public Library
does this and it’s very helpful.
Enable patrons to defer holds on an individual basis, rather than all of them. This is helpful if you want to keep moving up
in line for longer-term holds. See the RRPL system for doing this.
Note on the purchase request form, if there’s a maximum number of purchase requests allowed each month.”
Page 8 of 10
GEORGETOWN PUBLIC LIBRARY
Oct Nov Dec Jan Feb Mar*Apr*May Jun Jul Aug Sep Annual Total
Patron Visits
Current Year 32586 26643 23995 35422 33250 17193 NA 9883 5802 184774
2018-2019 32687 17375 27062 28098 38313 34359 34863 35202 36305 37413 33739 31231 386647
Circulation Annual Total
Current Year 46708 38121 39868 44513 41707 31253 5296 24497 40771 312734
2018-2019 43804 36467 35565 43704 43782 47233 43448 46603 53945 57301 50579 44848 547279
Annual Total
# patron checkouts 4722 4274 4258 4624 4639 3886 1173 2624 3869 34069
WOW! Circs 2447 2063 2454 2276 2320 1903 36 669 1764 15932
Children's Programs
Attendance 1380 595 1057 909 1067 650 287 48 24 6017
Programs 7 2 4 4 6 2 4 1 2 32
Story Time Programs 28 14 13 28 24 10 6 5 1 129
Other (Tour, Movies, Crafts)8 2 4 8 8 4 0 0 1 35
After School Programs 4 5 3 5 5 1 0 0 0 23
Teen Programs
Programs 7 5 3 6 5 7 3 0 2 36
Attendance 112 81 58 96 96 99 29 0 11 571
Teen Space Users 572 491 461 606 599 433 NA NA NA 3162
Adult Programs
Programs 17 7 9 17 14 9 3 1 1 78
Attendance 402 227 154 442 641 121 56 58 9 2110
Other Services
GPL ILL Req. filled 99 77 98 73 92 63 0 0 0 502
Outgoing ILL 24 21 32 17 116 36 0 5 15 266
ILL Requests 91 142 35 119 96 35 0 0 0 518
Overdrive usage (E-books)3944 3793 3628 4212 3851 4843 5986 5714 5504 41475
Overdrive usage (audiobooks)2044 2069 2007 2387 2280 2289 2410 2415 2434 20335
Volunteer Hours
Adult 911 688 710 757 909 764 0 0 0 4739
Teen 88 69 27 40 47 42 0 0 0 313
Community Service 6 1 2 0 0 0 0 0 0 9
Total 1005 758 739 797 956 806 0 0 0 0 0 0 5061
Registrations
City Residents-new 240 172 200 285 286 119 32 130 176 1640
Non-residents-new 129 42 76 117 103 56 8 43 62 636
GISD Student memb.4 5 2 11 10 2 0 1 1 36
Total 373 219 278 413 399 177 40 174 239 0 0 0 2276
Cash Receipts
Non-resident fees 2,465.00 1,735.00 1,985.25 3,275.00 3,095.00 1,350.00 - 1,410.00 18,020.53 33,335.78
Copies 1,820.83 1,466.13 1,452.92 2,326.43 1,782.48 698.10 - 5.50 137.80 9,690.19
Donations 3,291.33 3,279.70 2,962.68 2,859.40 2,696.13 1,046.35 - 978.65 2,755.17 19,869.41
Gifts/Memorials 7,000.00 2,100.00 4,430.00 39,415.00 55,197.85 250.00 - 540.74 11,345.59 120,279.18
Meeting Room Use
# of attendees 3038 2348 1450 2572 3790 1462 NA NA NA 14660
# of reservations 128 310 76 95 117 61 NA NA NA 787
Study Room Use
# of attendees 520 584 793 829 443 NA NA NA 3169
# of reservations 201 244 317 321 171 NA NA NA 1254
Library Collection Changes
Copies Added 2057 1222 1588 1452 748 1381 974 864 1124 11410
Copies Discarded 1232 937 938 1065 1460 863 1126 901 1048 9570
59 97 72 149 118 67 87 45 60 754
2019 2020
FY 2019-2020 Statistics
Donations Added
Page 9 of 10
DONOR DONATION
Judy Parks Taste and See by Margaret Feinberd
Nicole Parker For the Children's Sake by Susan Macaulay
Joan Silverman Her book Somday This Will Fit
FOL $10,000 for library materials
Eugene & Carolyn Gregory $100 unspecified
Constance Carden $36 for anti-racism community read
Melba & Walt Doering $50 for anti-racism community read
Joe & Chris Kenney $90 for anti-racism community read
Lou Snead & Michelle Augustine $200 for anti-racism community read
Joe & Jan Nesheim $18 for anti-racism community read
Bob & Darlene Douglass $18 for anti-racism community read
Bill & Molly Hornbuckle $36 for anti-racism community read
Judi Frinstein $18 for anti-racism community read
Tom & Betty Wilkens $36 for anti-racism community read
Peggy Kennedy $100 for anti-racism community read
Stephanie Blanck $40 for anti-racism community read
Arthur & Marjorie Sabino $90 for anti-racism community read
Fances Reiser $20 for anti-racism community read
Colleen Sigley $36 for anti-racism community read
John & Marty Biesmann $200 for anti-racism community read
Edna & Dan McNeil $200 for audio books
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- June 2020
Page 10 of 10