HomeMy WebLinkAboutAgenda_LAB_09.14.2015Notice of Meeting for the
Library Advisory Board
of the City of Georgetown
September 14, 2015 at 10:00 AM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Consideration of minutes of the July 20, 2015 Library Advisory Board meeting.
C Consideration of the Library Director's report. -Eric Lashley
D Consideration and possible action to approve the library staff's recommendation to select Ingram,
Inc. as the preferred book vendor for the library. - Eric Lashley
E Consideration and possible action to approve the library staff's recommendation to select Midwest
Tape as the preferred media vendor for the library. -Eric Lashley
F Update on the new parking lot and Downtown West Project. - Eric Lashley
G Consideration of the Volunteer Report. -Tom Milburn
H Consideration and possible action to change the way board members receive agenda packets. -Eric
Lashley
I Consideration of dates of future board meetings. - Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
Page 1 of 17
City of Georgetown, Texas
Library Advisory Board
September 14, 2015
SUBJECT:
Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 2 of 17
City of Georgetown, Texas
Library Advisory Board
September 14, 2015
SUBJECT:
Consideration of minutes of the July 20, 2015 Library Advisory Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes July 2015 Backup Material
Page 3 of 17
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
July 20, 2015
The Library Advisory Board met on Monday, July 20, 2015 at 6:30 p.m. in the Staff Conference Room
of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lois Case, Tom Hagen, Tom Milburn, and
Pete Rose.
STAFF PRESENT: Eric Lashley- Library Director, David Morgan- City Manager, and Nat Waggoner-
Transportation Analyst.
Regular Session
A. Citizens wishing to address the Board. – None were present.
B. Consideration of minutes of the June 15, 2015 meeting. – Tom Hagen made the motion to
accept the minutes of the June 15, 2015 Library Advisory Board Meeting. Pete Rose seconded
the motion, which passed unanimously.
C. Introduction of new Library Advisory Board member, Tom Milburn. – Eric Lashley. Milburn
introduced himself to the board and each board member introduced themselves to him. Milburn
has been a library patron for over 10 years and a volunteer for the last 3 years.
D. Introduction of the new City Manager, David Morgan. – Eric Lashley. David Morgan introduced
himself to the Library Advisory Board. Board members asked Morgan the likelihood of the
Cataloging Librarian position being placed back in the budget for FY 15-16. Morgan explained that
the meeting held on July 17 was only the first meeting in a process to develop the budget. He
assured the Board that he understands how important the position is to the library and that he is
working to have the position included.
Rose asked Morgan about the budget process. Morgan stated that he would like to make changes
to the way the City budgets. Morgan plans to have a retreat with City Council early in fiscal year
2015-16, to review the budget processes that will impact the following fiscal years. Morgan wants
to develop a more formal budget process.
E. Report on proposed City of Georgetown Public Transportation Plan. – Nathaniel Waggoner,
Transportation Analyst. Waggoner presented a report drafted by City staff and Capital Metro to
establish a four route bus system in Georgetown. Waggoner said the report needs to be adopted
by Council in order to be eligible for federal funds for future public transportation projects.
Waggoner explained that the plans include a transfer station, to be locate d the library. Board
members had questions about costs, fares, and routes.
F. Consideration and possible action to draft a letter of support for the proposed City of Georgetown
Transportation Plan. – Eric Lashley. Board members discussed the pros and cons of the
proposed Public Transportation Plan, including concerns about costs and ridership. The Board did
not vote to support the plan.
G. Consideration of the Library Director’s Report. – Eric Lashley – Lashley reported that visitations
were up for the month of June but circulations were lower. This is a result of the backlog of new
Page 4 of 17
materials in the library. Lashley reported that the library’s current cataloger, Brenna Normann,
resigned to take a new position near Portland, Oregon.
Lashley reviewed the statistics for June, noting that Overdrive checkouts for downloadable e-
books and audiobooks were slightly up for the month.
Lashley reported that the new AV system had been installed in the Hewlett and Friends Rooms
and the video equipment will be installed in August. Meetings held in these rooms now have the
capability to be recorded and shown on the City’s local access cable channel 10.
Lashley and Bethni King attended the annual American Library Association conference in San
Francisco, California in June.
The library’s new website is now live. Lashley explained that it’s a work in progress. Staff
members are taking notes on necessary improvements that need to be made. These changes will
be implemented as the problems are found.
Lashley noted that there was a public meeting concerning the Downtown West project held at the
library on July 15. The project will include a renovation of the old library on 808 Martin Luther King,
into a new City Hall facility and municipal court, as well as other changes to the surrounding area.
Many who attended were concerned about parking and traffic. Other expressed concern that a
proposed festival area would take up existing library parking. Lashley informed the Board that he
will relay the parking concerns when he meets with the architectural firm hired for this project, the
Lawrence Group Architects.
H. Update on budget for FY 2015-16. – Eric Lashley. Lashley noted that the City Manger’s
proposed budget for next fiscal year includes the Cataloging Librarian position and market
adjustments, as well as other items. The library will receive increases in line items such as
travel/training, supplies, DVD’s, subscriptions and dues, and electronic materials. The library will
also be able to purchase new public computers and laptops.
I. Consideration of dates of future Board meetings. –Eric Lashley. Lashley reminded the Board that
they voted to cancel the Library Advisory Board meeting for August. They also voted to schedule
all future meetings to the second Monday of the month, at 10 a.m.
Chair Linda Nix adjourned the meeting at 8:05 P.M.
Respectfully submitted,
Tom Hagen, Secretary Linda Nix, Chair
Page 5 of 17
City of Georgetown, Texas
Library Advisory Board
September 14, 2015
SUBJECT:
Consideration of the Library Director's report. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Director's report July & August 2015 Backup Material
Statistics July & August 2015 Backup Material
Memorials Log July 2015 Backup Material
Memorials Log August 2015 Backup Material
Page 6 of 17
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
JULY 2015
HIGHLIGHTS
Cienfuegos provided live music on July 19, 2015.
The Texas Society of Sculptors’ Summer Show is going on through September 25,
pieces will be displayed throughout the entire building. An artist reception was held July
19, where guests could chat with the sculptors and winners for the TSOS contest were
announced. Christy Hullum showcased her Infrared Photography in the library’s gallery
during July.
The Summer Reading Program continued with events including: Reptile Man, Fun with
Dinosaurs and a Martial Arts demonstration.
The 50th anniversary committee hosted a Singin’ in the Rain movie screening, which
gained a crowd of nearly 30 guests. (a record for movie screenings)
July 13, Eric Lashley and Lawren Weiss met with Wayne Whyte from Records
Management, to discuss how to better manage the various records the library maintains.
PATRON COMMENTS FOR JULY 2015
1. Patron comment: Limit the number of books you can check out.
2. Patron comment: Have a book specific suggestion box (one for teens, adults, and
kids).
3. Patron comment: To Rachael’s Boss, She is dynamite! Great personality, super
talented, and helpful!
4. Patron comment: To have a drop (return) box in Sun City.
5. Patron comment: Get Tokyo Ghoul Manga
6. Patron comment: Robert thanks so much, you were awesome.
7. Patron comment: Nice libarreon. Ms. Kayalina is the best.
8. Patron comment: Pie is good.
9. Patron comment: When the toilets flush they splash all over so when you flush it you
get toilet water on you.
Page 7 of 17
10. Patron comment: We have the best experience in the childrens section!! Its wonderful
as a summer treat! Ms. Kaylina knows us by name and makes our seven year feel very
special. We love the where’s Oli.
11. Patron comment: the computers are the worst they have ever been. Videos are slow,
freeze, take forever. Needs spell check.
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
AUGUST 2015
HIGHLIGHTS
Minnie and Ella Jordan provided live music on August 23, 2015. After record breaking
crowds over the past few months, library supervisors decided to put out 80 chairs for
Live Music Sundays, instead of 40. Christy Hullum’s Infrared Photography continues to
display this month.
The Texas Society of Sculptors’ Summer Show continues through September 25.
August 21, all librarians and the administrative assistant participated in a staff retreat at
the Parks & Rec Administrative building. Staff members discussed how to make a
smooth transition into the next fiscal year and how to handle the changes in staff
members & job duties.
PATRON COMMENTS FOR JUNE 2015
12. Patron comment: I really like the movie night. Please have more.
13. Patron comment: I do not like the new library website. It is difficult to find where to sign
into my account.
14. Patron comment: The nonfiction end of shelf #s are wrong on 5-7 shelves.
Page 8 of 17
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2014
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug SepAnnual Total
Patron Visits
Current Year 27404 25057 29346 22955 23173 24513 24639 27168 35237 33868 39184 312544
2013-2014 26554 29893 24808 29552 28508 32771 29993 32224 34833 34543 28227 361444
2012-2013 26729 27473 19786 27227 27534 32142 29052 31322 27364 34402 33680 350225
2011-2012 30822 27674 22499 35123 32409 47620 39433 26692 37182 28176 41664 396094
2010-2011 31410 27524 28878 27363 29232 31269 33018 28835 29195 36898 27393 362923
Circulation 2014
Current Year 40634 41409 39820 41946 39834 45358 41654 43891 53730 50360 46153 484789
2013-2014 46597 42212 40366 44732 40648 46748 42575 44837 55464 55912 53094 559209
2012-2013 41909 42277 38971 44973 40288 45324 44749 44932 54345 56862 51078 550683
2011-2012 45280 42854 38880 44006 41925 45073 42285 46462 55172 55112 50183 552032
2010-2011 40965 40697 35963 42919 40488 44139 40729 44652 53999 53332 44806 527746
Children's Programs Annual Total
Attendance 988 790 807 1041 1109 1420 1103 1716 2682 1635 225 13516
Programs 41 6 15 5 8 7 7 7 20 23 1 140
Story Time Programs 21 18 7 24 20 18 27 24 12 14 0 185
Other (Tour, Movies, Crafts)4 13 0 4 5 4 4 4 0 0 0 38
After School Programs 4 5 4 4 4 4 3 4 4 4 5 45
Other Services
ILL Ordered 63 22 33 39 44 47 26 41 27 46 36 424
ILL filled 43 26 23 16 36 36 26 23 34 31 25 319
Internet usage (persons)5152 4831 4710 5427 5496 5844 5275 5510 7703 8239 7381 65568
Overdrive usage (E-books)1540 1578 1789 2041 1901 1999 1876 2179 2102 2277 2239 21521
Overdrive usage (audiobooks)392 430 444 458 432 505 495 538 555 531 534 5314
Bookmobile circulation 2626 2695 2697 2530 3118 2731 2903 2264 2570 2622 2039 28795
Volunteer Hours
Adult 613.50 625.00 533.25 555.00 625.00 735.00 752.25 654.75 698.25 643.75 672.75 7108.50
Teen 124.25 40.00 54.75 46.00 58.50 75.00 24.00 91.25 211.25 234.65 107.75 1067.40
Community Service 20.00 29.50 15.50 13.50 25.50 6.00 6.00 17.00 25.00 16.00 18.25 192.25
Total 757.75 694.50 603.50 614.50 709.00 816.00 782.25 763.00 934.50 894.40 798.75 8368.15
Registrations
City Residents-new 159.00 116.00 78.00 123.00 172.00 232.00 208.00 215.00 340.00 214.00 217.00 2074.00
GISD Kids' Cards 14.00 2.00 10.00 9.00 6.00 7.00 2.00 2.00 17.00 14.00 16.00 99.00
Non-residents-new 49.00 36.00 33.00 84.00 102.00 83.00 55.00 61.00 175.00 96.00 88.00 862.00
Total 222.00 154.00 121.00 216.00 280.00 322.00 265.00 278.00 532.00 324.00 321.00 3035.00
Cash Receipts
Fines/Misc. Revenue 3342.16 2714.21 2999.53 3645.36 3154.05 3277.44 3224.94 3344.37 3518.50 3445.34 3121.35 35787.25
Non-resident fees 2550.70 1995.00 2474.40 2575.00 2635.00 2875.00 2435.00 3105.00 5000.00 3880.00 2865.00 32390.10
Donations 1295.90 1359.57 1104.51 1946.91 1720.63 11853.07 1703.65 1436.19 1997.31 1299.20 1627.84 27344.78
Gifts/Memorials 390.00 3495.14 34642.00 2150.00 1054.00 1050.00 2531.00 235.24 5150.00 35.00 4275.00 55007.38
Meeting Room Use
persons attdg meetings 2978 3001 1293 1760.00 2573.00 3388.00 2545 3155.00 2972.00 3629.00 2540.00 29834
Library Collection Changes
Copies Added 616 969 1475 887 855 1371 1027 1355 1081 1283 831 11750
Copies Discarded 1658 1608 675 876 1745 594 631 896 761 1131 1652 12227
159 189 173 131 54 145 136 120 90 167 225 1589
2015
2015
FY 2014-2015Statistics
Donations Added
Page 9 of 17
DONOR DONATION
Brady H. Wood Copy of How to Train a Train in honor of Brady H. Wood
Bernard C. Baumbach Copy of his book His Father's Son
Flower Power Book Club-Kay Lawhon $35 in memory of Will Thorp; Only One You by Kranz & Have You Filled a Bucket Today?
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- July 2015
Page 10 of 17
DONOR DONATION
Humanities Texas $1,500 for Poetry Festival in October
Sweet Lemon $1,300 for Arts & Culture Board- Austin Monthly insert
Beacon Construction $1,400 for Arts & Culture Board- Austin Monthly insert
Dorothy Featherling Copy of her books Friendly, Michael & Conventional Murder
Barbara Hole $25 In memory of Harrol Kiser non fiction titles
Leslie Bradley $200 for bookies parties Entered in Donations
Wesley Chapel AME Church Wesley Chapel AME church 145th Anniversary & 146th Anniversary
Rita Kirkpatrick $25 in honor of Noreen Rafique
Rita Kirkpatrick $25 in honor of Brenna Normann
Tom & Annette Backus $50 in memory of Bill Metz
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- August 2015
Page 11 of 17
City of Georgetown, Texas
Library Advisory Board
September 14, 2015
SUBJECT:
Consideration and possible action to approve the library staff's recommendation to select Ingram,
Inc. as the preferred book vendor for the library. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 12 of 17
City of Georgetown, Texas
Library Advisory Board
September 14, 2015
SUBJECT:
Consideration and possible action to approve the library staff's recommendation to select Midwest
Tape as the preferred media vendor for the library. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 13 of 17
City of Georgetown, Texas
Library Advisory Board
September 14, 2015
SUBJECT:
Update on the new parking lot and Downtown West Project. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 14 of 17
City of Georgetown, Texas
Library Advisory Board
September 14, 2015
SUBJECT:
Consideration of the Volunteer Report. -Tom Milburn
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 15 of 17
City of Georgetown, Texas
Library Advisory Board
September 14, 2015
SUBJECT:
Consideration and possible action to change the way board members receive agenda packets. -Eric
Lashley
ITEM SUMMARY:
Library Board members currently receive their packet via the post office mail service. The board
should choose if they'd like to continue receiving agenda packets this way, or via email instead.
Sending packets via email will save staff time from printing and preparing the packets for the mail,
in order for board members to receive them in time for the meeting.
FINANCIAL IMPACT:
If the board chooses to receive agenda packets via email, the library will not have to pay postage
fees associated with sending the packets through the mail. However, this is a minimal cost and not
a financial burden to the library.
SUBMITTED BY:
Lawren Weiss
Page 16 of 17
City of Georgetown, Texas
Library Advisory Board
September 14, 2015
SUBJECT:
Consideration of dates of future board meetings. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 17 of 17