HomeMy WebLinkAboutAgenda_LAB_09.19.2017Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
September 19, 2017 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -P ete Rose, Board Chair.
B Introduction of new member Thom Sinwell. -Pete Ro s e, Bo ard Chair.
C Review of minutes from the Augus t 15, 2017 Library Advis o ry Bo ard meeting. -P ete Rose, Board Chair.
D Co nsideration of Library Directo r's report. -Eric Lashley, Library Director.
E Review of C o mmunity Res o urc es Co o rdinator's rep o rt. -Eric Lashley, Lib rary Direc tor.
F Review of WOW!mobile rep o rt. -Eric Las hley, Lib rary Direc tor.
G Review of Lib rary Strategic Plan proc es s . -Eric Lashley, Library Director.
H Review of the Ins titute o f Mus eum and Lib rary Services Natio nal Medal ap p licatio n d raft. -Eric Lashley,
Lib rary Direc to r.
I Co nsideration and possible actio n regard ing future meeting dates . -Pete Ros e, Board Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 19
City of Georgetown, Texas
Library Advisory Board
September 19, 2017
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda. -Pete R o s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 2 of 19
City of Georgetown, Texas
Library Advisory Board
September 19, 2017
SUBJECT:
Intro d uc tion o f new memb er Tho m Sinwell. -P ete Ros e, Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 3 of 19
City of Georgetown, Texas
Library Advisory Board
September 19, 2017
SUBJECT:
Review o f minutes fro m the August 15, 2017 Lib rary Ad visory Board meeting. -Pete Ro s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes Augus t 2017 Backup Material
Page 4 of 19
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
August 15, 2017
The Library Advisory Board met on Tuesday, August 15, 2017 at 6:00 p.m. in the Small Conference Room of
the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Lindsay Cooper, Pete Rose, and Linda Schaffer.
MEMBERS ABSENT: Michael Barnes and John Hudson
STAFF PRESENT: Eric Lashley- Library Director
Chair Rose called the meeting to order at 6:12 p.m.
A. Citizens wishing to address the Board. – As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda.
B. Review of minutes from the June 20, 2017 and July 18, 2017 Library Advisory Board meeting. –Pete Rose,
Board Chair. Motion by Baldwin; second by Schaffer to approve the June minutes. Approved 4-0
(Barnes and Hudson absent). Motion by Schaffer; second by Baldwin to approve the July minutes.
Approved 4-0 (Barnes and Hudson absent).
C. Consideration of Library Director’s Report. –Eric Lashley, Library Director. Lashley reviewed monthly
statistics with the board, noting that the GoGeo bus system will begin on Monday, August 21. Lashley
discussed library events and read comments from the library’s suggestion box.
No action required.
D. Consideration of the Community Resources Coordinator’s monthly report. –Eric Lashley, Library Director.
Lashley provided a copy of the CRC report to the board (attached), noting that there are a wide variety of
patrons in need yet Georgetown has very limited services available. No action required.
E. Report regarding operation of the WOW!mobile. –Eric Lashley, Library Director. Lashley noted that Kalena
Powell (bookmobile operator) was on vacation, so there was no report regarding WOW!mobile service. No
action required.
F. Review of Library Strategic Plan retreat held in July. –Eric Lashley, Library Director. Lashley passed out a
document containing the new vision, mission, and major goals (attached).
The new vision statement: The Georgetown Public Library will be a catalyst for an enriched community.
The new mission statement: The Georgetown Public Library engages, enlightens, and empowers the
community.
The six major goals:
I. Expand community access to information, collections, and other Library resources.
II. Attain financial and human resources necessary to meet service, information, and library
program needs of the Georgetown community.
III. Provide high quality library services that enrich the lifelong learning needs for the community.
IV. Develop a professional working environment that fosters continuous improvement,
collaboration, and creativity.
V. Expand arts and culture through collaboration with community arts entities.
VI. Build relationships and partnerships that support outreach and reflect the community’s diversity.
Page 5 of 19
John Hudson had sent Lashley notes (attached) and these additions were discussed by the board.
Lashley noted he and the staff were drafting objectives and additional objectives will be reviewed at the
September meeting. No action required.
G. Consideration and possible action to apply for the Institute of Museum and Library Services National Medal
in October 2017. – Eric Lashley, Library Director. Lashley handed out the application for the IMLS National
Medal (attached). Lashley noted a staff member of IMLS and two staff members from the Texas State
Library and Archives had visited the library in early August and suggested to Lashley and Patrick Lloyd that
Georgetown apply for the National Medal due to all the wonderful programs the library offers. Motion by
Schaffer; seconded by Cooper to apply for the IMLS National Medal. Approved 4-0 (Hudson and
Barnes absent).
H. Consideration of future meeting dates. – Pete Rose, Board Chair. The next meeting will be held Tuesday,
September 19 at 6 p.m.
Chair Rose adjourned the meeting at 7 p.m.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
Page 6 of 19
City of Georgetown, Texas
Library Advisory Board
September 19, 2017
SUBJECT:
Cons id eration o f Lib rary Direc tor's rep o rt. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Statis tics Augus t 2017 Backup Material
Director's report Augus t 2017 Backup Material
Memorials Log Augus t 2017 Backup Material
Page 7 of 19
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Jan Feb Mar Apr May Jun Jul Aug Annual Total
Current Year 28673 31853 33022 29243 31661 36750 36949 45381 344302
2015-2016 25830 17923 19129 23348 20901 27962*26836 29049 261525
Circulation Annual Total
Current Year 39470 37137 42893 38359 42594 48760 48145 45341 454382
2015-2016 41508 39510 43111 39522 41144 49711 49188 46120 513725
# of patron Annual Total
checkouts 4073 4303 4234 4021 4199 4757 4718 4633 46555
Bookmobile
Circulation 2856 2376 2466 2673 1728 1142 1572 1392 22873
Children's Programs
Attendance 1237 1182 2059 1402 1587 2131 1602 269 14520
Programs 8 8 11 7 7 20 16 4 101
Story Time Programs 24 22 24 23 24 23 20 0 212
Other (Tour, Movies, Crafts)8 8 8 8 8 0 0 0 59
After School Programs 4 4 4 4 4 4 4 4 42
Adult Programs
Programs 16 16 16 18 66
Attendance 390 314 421 272 1397
Other Services
ILL Ordered 53 46 34 53 20 26 34 45 411
ILL filled 32 34 37 45 9 37 23 25 324
Internet usage (persons)5637 5568 6167 4705 6016 6513 6490 6558 62986
Overdrive usage (E-books)2165 1926 2233 2155 2362 2585 2818 2780 25395
Overdrive usage (audiobooks)689 653 712 703 805 874 969 922 8295
Volunteer Hours
Adult 677.50 735.00 923.75 687.17 678.27 745.67 699.88 680.32 7805.06
Teen 92.75 35.50 78.00 25.47 29.42 70.82 113.93 89.17 699.56
Community Service 0.00 4.00 2.00 0.00 0.00 0.00 0.00 0.00 22.25
Total 770.25 774.50 1003.75 712.64 707.69 816.49 813.81 769.49 8526.87
Registrations
City Residents-new 205.00 166.00 211.00 193.00 173.00 277.00 320.00 274.00 2267.00
GISD Kids' Cards 6.00 7.00 8.00 12.00 13.00 20.00 14.00 6.00 102.00
Non-residents-new 55.00 59.00 66.00 59.00 51.00 176.00 129.00 90.00 877.00
Total 266.00 232.00 285.00 264.00 237.00 473.00 463.00 370.00 3246.00
Cash Receipts
Fines/Misc. Revenue2122.36 1884.28 2286.25 1846.05 1916.75 2041.42 1845.96 1772.15 19930.61
Non-resident fees 2610.00 2595.00 2550.00 2525.00 3138.00 5140.00 3740.00 3085.00 31453.00
Donations 1857.81 7286.96 14185.74 5166.94 2827.15 2239.91 2577.78 1897.53 42298.75
Gifts/Memorials 4360.00 355.00 1200.00 305.00 1650.00 325.00 18455.00 325.00 35978.00
Meeting Room Use
persons attdg meetings 3536 4181 4095 4255 4738.00 3691.00 3403.00 2309.00 40791
Library Collection Changes
Copies Added 1308 1655 1496 1400 1019 1526 1020 1448 15044
Copies Discarded 2135 3475 1702 1177 1388 946 1175 2375 19688
268 138 437 197 77 183 178 253 2309
2017
FY 2016-2017Statistics
Donations Added
Page 8 of 19
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
August 2017
AUGUST- HIGHLIGHTS
Sherry Adamo displayed art during August, with an artist reception on the 1st.
Waller Creek Quartet performed Sunday, August 20 in the Live Music series.
The children’s team took a break from Storytime in August and will resume on the first Tuesday in
September.
The GoGeo transit system began service on Aug. 21, offering free rides for the first two weeks. Regular
service begins September 1. An opening ceremony and ribbon cutting took place in the library. Patrons
are able to purchase tickets at the library’s Information Desk. Exact change only will be accepted on the
buses.
GPL Cinema filmed space themed movies for kids and adult during August, including: Lilo & Stitch,
Space Buddies, Guardians of the Galaxy Vol.1, and Men in Black. Staff provided snacks and eclipse
viewing glasses at each screening.
o A limited amount of leftover eclipse viewing glasses were passed out at the front desk after the
final film screening. The demand was very high.
AUGUST PATRON COMMENTS
1. Patron Comment: Please either fix the clock in the computer room or take it down.
2. Patron Comment: Update Word on the laptops upstairs.
3. Patron Comment: We hope you will reconsider some of you changes in the café. It is pretty now, but
the tables are no longer functional. The low square tables you had before allowed group meetings to
take place and the booths were comfortable and welcoming. Elderly people, cannot sit in these high
chairs. You have a huge elderly clientele! Reserving all those booths for teen space feels age-ist to us.
They don’t sue them much. Maybe open them up to all? Adults really use them.
4. Patron Comment: We are regular visitors to the café – several times a week sometimes. We would
always find a table or a booth when we arrived. A little crowded was a good thing. It’s nice to be
around other people. Your current setup is unfriendly and not designed for people to meetup. It feels
cold. Please reconsider! Without booths, we won’t eat our lunch here any more. Sad!
5. Patron Comment: The tape/ribbon needs replacing on the first self checkout counter (where) there are
2 on the first floor by the computers.
6. Patron Comment: You should close at 9:00.
7. Patron Comment: Comment from a library patron since 1973 now 80 years old-and not as fond of the
high chairs as décor or athletic equipment. Doesn’t seem conducive to local demographics. And where
does our book club sit when we finish up and come in for coffee. Former friend of the Library.
Page 9 of 19
8. Patron Comment: Tall man statue Gwaihir has an intentional erection by the artist. This is not
appropriate for children and should be removed.
9. Patron Comment: We need more space in the CD BK (adult) non-fiction area. Could use the “new”
shelves at the front of the area?
10. Patron Comment: Replace pencil sharpener.
11. Patron Comment: The furniture placement is very unfriendly. The Red Poppy Café should have had a
say since her patrons are the people who use the seating.
Page 10 of 19
DONOR DONATION
Clarance Skrovan $25 to use where needed
Thera & Jack Goldhammer $50 in memory of Merry Rose Pollsen (LP)
Jacqueline Messer Copy of her book My Snorkeling Days
Alex Winters Copy of her music cd Black Roses
Sue & Clark Miller $25 in memory of John Whiteknact, Jr.
Georgetown Optimist Club $250 for children's programs
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- August 2017
Page 11 of 19
City of Georgetown, Texas
Library Advisory Board
September 19, 2017
SUBJECT:
Review o f Community Resources Coordinato r's report. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 12 of 19
City of Georgetown, Texas
Library Advisory Board
September 19, 2017
SUBJECT:
Review o f WO W!mo b ile report. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
WOW! report September 2017 Backup Material
Page 13 of 19
LIBRARY ADVISORY BOARD
WOW!MOBILE REPORT
KALENA POWELL 9/13/17
2017-2019 SCHOOL YEAR
The school year has begun and the Wow!mobile has returned to the regular “kiddo”
stops this month. This is one of the biggest highlights of service, in my opinion. For
many children this is their first mobile library experience and is a fun, cool and exciting
extension of exploring the love of learning. The GPL Wow!mobile currently visits the
following schools.
Christ Lutheran Learning Center
Learning Tree @ First United Methodist Church
Head Start
Georgetown Charter Academy
Mrs. Mac’s Shining Stars
National Medal Award
I have contacted several Wow!mobile patrons to get feedback on how the library’s outreach
services have positively impacted their lives to contribute to the content of the application
for the National Medal Award. We’ve received one response via email and I will be
interviewing a few lovely women who are voracious readers but suffer from macular
degeneration and cannot provide written response. Here is a quote from Sun City patron
Kathryn Gerloff,
“Four and a half years ago my husband became very ill and I became a full time caregiver. My husband
is now terminal, on hospice and I'm still his full time caregiver. Since he is completely "housebound",
I'm now totally "housebound ", but we are still able to enjoy our "social life" together watching the
DVD's and books that the library brings to us every Tuesday.
This service from the library makes a life that could seem hopeless and overwhelming to one where
we have something to look forward to...a good book to read and some good DVD's to watch. It is a
wonderful community service that brings so much more than library materials.”
Georgetown Library Patron
Kathryn Gerloff
Page 14 of 19
ABOS (Association of Bookmobile and Outreach Services)
In October (24-27) I will be The proud representative of the GPL Outreach Team at the
2017 ABOS convention in Pittsburgh, PA. Toni and I have looked over the workshop
agenda and have highlighted topics we are interested in learning about to further
develop our Outreach Team. We are both focused on learning about how to create
successful outreach programming especially for our senior population. Topics include:
Astronomical Outreach: Collaboration Across our Library System.
At the Madison County Public Library, collaboration across departments is something that
we are absolutely passWhat hionate about. This presentation will not only showcase a
number of fun, educational, and enriching library programs that we offer to our community,
but will also tell the story of team-building and collaboration as each new program is
created and reaches its fruition!
Grab and Go: Expanding and Strengthening Senior Programming.
Participants will be introduced to creative and fun ways to expand and strengthen
programming at senior facilities and at the library, especially for patrons living with
dementia.
Outreach Revolution: Integrating Outreach and In-House Programming for
Underserved Populations.
Outreach and Program Services (OPS) at Suffolk Public Library strives to reach underserved
populations including adults with disabilities and recently incarcerated citizens. We will
share how we have established relationships through outreach and created a welcoming,
enriching environment in the library addressing the varying needs of underserved
populations.
The Silver Tsunami: Learn to Surf or Be Swept Away!
How can libraries meet the challenge of serving an aging and diverse demographic? Learn
how rural and suburban libraries are stepping up and how you can do the same. This
program will cover the needs of older adults, report the findings of nationwide study of
older adult services, and share ways to create partnerships and services to those in their
"3rd act."
BLAST: Bringing Libraries and Schools Together.
BLAST (Bringing Libraries and Schools Together) is a partnership between Carnegie Library
of Pittsburgh and Pittsburgh Public Schools that began in 2002 and continues to reach
thousands of students each year. This session will highlight how the program was
established and the strategies that were used to build a strong relationship between the
public library and school administrators, teachers, and librarians.
I’m Here, Now What? How to Grow or Expand Your Department.
What happens when the department you inherit, has done 1 thing for 30 years? Now you
want to expand it! How to grow your services without time, money or staff?
Page 15 of 19
WINTER ART PROJECT
This January, Toni and I are planning to collaborate with the 7 independent and assisted
living facilities we visit to create some inspirational public art. Aligned with the “kindness
rocks” project we will pre-paint medium sized stones of varying colors and visit the facilities
to let patrons decorate the stones with a word of inspiration or affirmation along with
whatever else they may wish. Paint, glitter, glue, love. That’s all we need. Oh, and rocks.
Similar to the stuffed animal road trip we will take pictures of where the stones are placed
in the community and deliver the photos to the patrons so that our home bound patrons
can see where their art “lives” in the community.
Page 16 of 19
City of Georgetown, Texas
Library Advisory Board
September 19, 2017
SUBJECT:
Review o f Library S trategic P lan p ro cess. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 17 of 19
City of Georgetown, Texas
Library Advisory Board
September 19, 2017
SUBJECT:
Review o f the Ins titute of Museum and Lib rary S ervic es National Medal applic ation draft. -Eric Las hley,
Library Director.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 18 of 19
City of Georgetown, Texas
Library Advisory Board
September 19, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing future meeting d ates. -Pete Ro s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 19 of 19