HomeMy WebLinkAboutAgenda_LAB_09.01.2020Notice of Meeting for the
L ibrary Adv isory Board
of the City of Georgetown
September 1, 2020 at 6:00 P M
at Virtual
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Consistent with Governor Greg Abbott’s suspension of various provisions of the Open Meetings Act,
effective August 1, 2020 and until further notice, to reduce the chance of C OV ID-19 transmission, all City
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Topic: Library Advisory Board Meeting
Time: Sep 1, 2020 06:00 P M Central Time (U S and Canada)
Meeting ID: 986 1272 6996
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Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and
how the public may addres s the C ommis s ion. -Eric Lashley, Library Director.
B C itizens wishing to address the board. As of the deadline, no pers ons were s igned up to speak on items
other than what was pos ted on the agenda.-Mic hael Kelley, Board C hair.
C C ons ideration and possible action to approve minutes from the Augus t 4, 2020 Library Advis ory Board
meeting. -Mic hael Kelley, Board C hair.
D C ons ideration of Library Director's report. -Eric Las hley, Library Direc tor.
E R eview of Library’s c urrent budget and budget requests for F Y 2021. -Eric Las hley, Library Direc tor.
F C ons ideration and possible action to draft letter to Mayor and C ouncil concerning Library services and
budget. -Michael Kelley, Board C hair.
G C ons ideration and possible action regarding future meeting dates and times. -Michael Kelley, Board C hair.
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 8
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
August 4, 2020
The Library Advisory Board met on Tuesday, August 4, 2020 at 6:00 p.m. virtually using a Zoom meeting.
MEMBERS IN ATTENDANCE: Michael Kelley, Richard Thielmann, Thom Sinwell, Susan Cooper, and Linda
Schaffer. David Garlock joined the meeting at approximately 6:15 p.m.
MEMBERS ABSENT: None.
STAFF IN ATTENDANCE: Eric Lashley – Library Director
The meeting was called to order at 6:00 p.m. by Board Chair Kelley.
Regular Agenda
A. Citizens wishing to address the Board. –Michael Kelley, Board Chair. As of the deadline, no
persons were signed up to speak on items other than what was posted on the agenda. No
action required.
B. Consideration and possible action to approve the July 7, 2020 Library Advisory Board minutes. –
Michael Kelley, Board Chair. Motion by Thielmann; second by Schaffer to approve minutes of
the July 7, 2020 Library Advisory Board meeting. Approved 5-0 (Garlock absent).
C. Consideration of the Library Director’s report. - Eric Lashley, Library Director. Lashley reported
Cataloging Librarian Kristina Zepeda had resigned, noting she was good employee and will be
missed by staff.
Lashley reported the circulation statistics for June were much better than expected. The Library
circulated 40,771 items compared to 53,945 items circulated last June (or 75% of last year’s
circulation). Visitations are down by about 75%, so the circulation numbers are impressive with
a decreased patronage due to COVID-19. Bookmobile circulation was high with 1,764
circulations. OverDrive ebook circulations were 5,504 and downloadable audiobooks were
2,434. The Library issued 239 new cards, added 1,124 new materials, and withdrew 1,048 items.
The Friends of the Library’s fundraising campaign Our Library, Our Lifeline was doing well. The
goal is to raise $30,00 to replace funding from the budget that was cut of the same amount.
Compliance to the statewide mask order is high as most patrons are wearing their masks. Only a
few poorly behaved patrons have argued with staff about wearing masks.
Lashley reported Reference Librarian Ann Evans and Historic Planner Britin Bostick have created
a virtual program called Talks with Britin and Ann. The program is about local history and their
program on August 4th had approximately 75 participants.
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Lashley read the patron comment. The comment came from board member Cooper. Lashley
will investigate her suggestions to improve the Library’s computer system.
Schaffer asked if the two resignations by Zepeda and Mote would lead to frozen positions.
Lashley answered the positions would be frozen until the end of this fiscal year but would be in
next year’s budget. Schaffer asked if the money saved could be used to fund the $30,000
budget cut. Lashley said it is possible. No action required.
D. Review of Library’s current budget and budget requests for FY 2021. – Eric Lashley, Library
Director. Lashley reported as of August the Library’s proposed budget is going to be very good
considering the uncertainty of the current economy. The Library will have a small cut to its Travel
and Training and Office Supplies budgets. The $30,000 budget from this fiscal year will be restored.
Most staff will receive both a market adjustment and a merit increase depending on their
evaluations. Property tax figures came in higher than expected. At the Council budget workshop, it
was noted (as well as reported in the Sun) that a very large number of residents responded to the
City’s citizen survey that they want the Library budget to be increased. Lashley felt this was
important in keeping the Library’s cuts to a minimum. No action required.
E. Consideration and possible action to draft letter to Mayor and Council concerning Library services
and budget. -Michael Kelley, Board Chair. Kelley discussed his meeting with Lashley and Larry
Kobrin, President of the Friends of the Library concerning the possible need to write letters to City
Council in support of the Library’s budget. The meeting was held prior to the Council budget
workshop. Both Kobrin and Kelley agreed to wait and see the results of the budget workshop before
drafting letters. Kelley believed it was important to get the board’s input even though they granted
him authority to draft a letter to Council on their behalf. Since the proposed budget is relatively
“good”, the board discussed whether to write a thank you letter to the Council for the proposed
budget and at the same time highlight the Library’s Strategic Plan and future needs. After much
discussion, the Board agreed to allow Kelley to draft a letter that would be brought back to the
board to approve at the September meeting. No action taken.
F. Consideration and possible action regarding future meeting dates and times. – Michael Kelley,
Board Chair. The September meeting will be held virtually as regularly scheduled on Tuesday,
September 1, at 6:00 p.m. via Zoom.
Chair Kelley adjourned the meeting at 7:09 p.m.
Respectfully submitted,
Michael Kelley Richard Thielmann
Chair Secretary
Page 4 of 8
Director’s Monthly Report
Georgetown Public Library
August 2020
August Highlights
• The library building and bookmobile remained open and in operation, with limited services. Patrons and staff
continue to wear masks.
• The library continued opening at noon on Wednesdays to allow staff to work on check-in and shelving. After much
thought and planning, library leaders decided to bring back a small group of volunteers. Volunteers are expected
to wear masks and will be trained on the new flow of library operations, including safety standards. Volunteers will
take on check-in and shelving duties only certain days of the week which will allow library staff to open the
building at 9 a.m. again. Staff will also be able to get handle other duties that were temporarily put to the side so
they could handle check-in and shelving in the absence of volunteers.
• Cataloging Librarian Kristina Zepeda’s last day was August 4 and Teen Librarian Melissa Mote’s last day was
August 8. Their positions will be frozen until the new fiscal year begins.
• The Friends of the Library’s “Our Library, Our Lifeline” campaign continues.
• There were no virtual children’s programs in August.
• August programs for adults included:
o Tuesday Talks with Ann & Britin
o Confronting Racism: A Community Conversation
o Art exhibits installed, continue through the end of September:
▪ Rachel Hurst: “The Color of Animals” (Bridge & Hall galleries)
▪ Jennifer Gillen “Petal & Ink” (Café Gallery)
Patron Comment
There were no patron comments for August.
Page 5 of 8
GEORGETOWN PUBLIC LIBRARY
Oct Nov Dec Jan Feb Mar*Apr*May Jun Jul Annual Total
Patron Visits
Current Year 32586 26643 23995 35422 33250 17193 NA 9883 5802 18184 202958
2018-2019 32687 17375 27062 28098 38313 34359 34863 35202 36305 37413 386647
Circulation Annual Total
Current Year 46708 38121 39868 44513 41707 31253 5296 24497 40771 40002 352736
2018-2019 43804 36467 35565 43704 43782 47233 43448 46603 53945 57301 547279
Annual Total
# patron checkouts 4722 4274 4258 4624 4639 3886 1173 2624 3869 3553 37622
WOW! Circs 2447 2063 2454 2276 2320 1903 36 669 1764 2010 17942
Children's Programs
Attendance 1380 595 1057 909 1067 650 287 48 24 98 6115
Programs 7 2 4 4 6 2 4 1 2 5 37
Story Time Programs 28 14 13 28 24 10 6 5 1 3 132
Other (Tour, Movies, Crafts)8 2 4 8 8 4 0 0 1 0 35
After School Programs 4 5 3 5 5 1 0 0 0 0 23
Teen Programs
Programs 7 5 3 6 5 7 3 0 2 3 36
Attendance 112 81 58 96 96 99 29 0 11 39 571
Teen Space Users 572 491 461 606 599 433 NA NA NA NA 3162
Adult Programs
Programs 17 7 9 17 14 9 3 1 1 2 80
Attendance 402 227 154 442 641 121 56 58 9 45 2155
Other Services
GPL ILL Req. filled 99 77 98 73 92 63 0 0 0 124 626
Outgoing ILL 24 21 32 17 116 36 0 5 15 21 287
ILL Requests 91 142 35 119 96 35 0 0 0 148 666
Overdrive usage (E-books)3944 3793 3628 4212 3851 4843 5986 5714 5504 5654 47129
Overdrive usage (audiobooks)2044 2069 2007 2387 2280 2289 2410 2415 2434 2593 22928
SimplyE 6 6
Database Searches 5,102 5102
Volunteer Hours
Adult 911 688 710 757 909 764 0 0 0 0 4739
Teen 88 69 27 40 47 42 0 0 0 0 313
Community Service 6 1 2 0 0 0 0 0 0 0 9
Total 1005 758 739 797 956 806 0 0 0 0 5061
Registrations
2019 2020
FY 2019-2020 Statistics
Page 6 of 8
City Residents-new 240 172 200 285 286 119 32 130 176 155 1795
Non-residents-new 129 42 76 117 103 56 8 43 62 60 696
GISD Student memb.4 5 2 11 10 2 0 1 1 1 37
Total 373 219 278 413 399 177 40 174 239 216 2491
Cash Receipts
Non-resident fees 2,465.00 1,735.00 1,985.25 3,275.00 3,095.00 1,350.00 - 1,410.00 18,020.53 3,030.00 36,365.78
Copies 1,820.83 1,466.13 1,452.92 2,326.43 1,782.48 698.10 - 5.50 137.80 180.10 9,870.29
Donations 3,291.33 3,279.70 2,962.68 2,859.40 2,696.13 1,046.35 - 978.65 2,755.17 2,425.89 22,295.30
Gifts/Memorials 7,000.00 2,100.00 4,430.00 39,415.00 55,197.85 250.00 - 540.74 11,345.59 8,000.00 128,279.18
Meeting Room Use
# of attendees 3038 2348 1450 2572 3790 1462 NA NA NA 0.00 14660
# of reservations 128 310 76 95 117 61 NA NA NA 0 787
Study Room Use
# of attendees 520 584 793 829 443 NA NA NA 0 3169
# of reservations 201 244 317 321 171 NA NA NA 0 1254
Library Collection Changes
Copies Added 2057 1222 1588 1452 748 1381 974 864 1124 1161 12571
Copies Discarded 1232 937 938 1065 1460 863 1126 901 1048 989 10559
59 97 72 149 118 67 87 45 60 6 760 Donations Added
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Memorial/Gift Donations
July 20
Date Donor Amount Purpose $ Spent Item $ Spent
07/01/2020 McCarroll $40.00 postage
07/27/2020 Bradley $50.00 library needs
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