HomeMy WebLinkAboutAgenda_LAB_09.20.2016Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
September 20, 2016 at 6:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -P ete Rose, Board Chair
B Co nsideration and possible actio n o f the minutes from the Augus t 16, 2016 meeting. -P ete Rose, Board
Chair
C Co nsideration of the Lib rary Direc tor's report. -Eric Las hley, Lib rary Direc to r
D Co nsideration and possible actio n to d raft a letter to City Manager David Mo rgan c o nc erning the Library
Directo r. -Pete R o s e, Bo ard Chair and To m Hagen, Bo ard Member
E Rep o rt on the lib rary's Community Reso urc es C o o rd inato r positio n. -Eric Las hley, Lib rary Direc tor
F Rep o rt on the Strategic Plan S urvey. -Eric Las hley, Library Directo r
G Co nsideration of future meeting d ates. -Pete R o s e, Bo ard Chair
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 12
City of Georgetown, Texas
Library Advisory Board
September 20, 2016
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda. -Pete R o s e, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 2 of 12
City of Georgetown, Texas
Library Advisory Board
September 20, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion of the minutes fro m the August 16, 2016 meeting. -Pete Ro s e, Bo ard
Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Minutes Augus t 2016 Backup Material
Page 3 of 12
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
August 16, 2016
The Library Advisory Board met on Tuesday, August 16, 2016 at 6:00 p.m. in the Small Conference Room of
the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, and Tom Milburn
MEMBERS ABSENT: Tom Hagen, Pete Rose, and Jonathan Sherwin
STAFF PRESENT: Eric Lashley- Library Director
Lashley noted that both the Chair and Vice Chair were not in attendance and theref ore, according to Robert’s
Rules of Order, the board must elect a temporary chair to lead the meeting. Tom Milburn made the motion
to nominate Michael Barnes to be the temporary chair for the August 16, 2016 meeting of the Library
Advisory Board. Pat Baldwin seconded the motion, which passed unanimously.
Temporary Chair Michael Barnes called the meeting to order at 6:06 P.M.
A. Citizens wishing to address the Board. – None were present.
B. Consideration of the minutes from the July 19, 2016 Library Advisory board meeting. –Michael Barnes.
Tom Milburn moved to accept the July 2016 minutes as distributed. Lindsay Cooper seconded the
motion, which passed unanimously.
C. Consideration of Library Director’s Report. – Eric Lashley. Lashley reviewed July’s statistics, and gave
reports on the library’s new Eldercare Collection, events, and the open position for a Community
Resources Coordinator (job posting attached to these minutes). No action required.
D. Consideration and possible action to approve the library staff’s recommendation to select Ingram,
Inc. as the preferred book vendor for the library. –Eric Lashley. Lashley reviewed a handout
provided in the agenda packet showing discounts that the library receives from Ingram, Inc. and
briefly discussed the differences between other major book vendors. Pat Baldwin made a motion
to support library staff’s recommendation of Ingram, Inc. as the library’s preferred vendor for
library materials. Milburn seconded the motion, which passed unanimously.
E. Consideration of future board meetings. – Eric Lashley. Due to scheduling conflicts, the board
discussed changing the meeting time from 6:00 pm to 6:30 pm. Milburn moved to change the
Library Advisory Board’s meeting time to 6:30 pm. Cooper seconded the motion which passed
unanimously. The next Library Advisory Board meeting will be Tuesday, September 20, 2016 at
6:30 p.m.
Temporary Chair Barnes adjourned the meeting at 7:05 PM.
Respectfully submitted,
Lindsay Cooper Pete Rose
Secretary Chair
Page 4 of 12
City of Georgetown, Texas
Library Advisory Board
September 20, 2016
SUBJECT:
Cons id eration o f the Library Directo r's report. -Eric Lashley, Library Director
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Statis tics Augus t 2016 Backup Material
Director's report Augus t 2016 Backup Material
Memorials Log Augus t 2016 Backup Material
Page 5 of 12
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Dec Jan Feb Mar Apr May Jun Jul Aug Annual Total
Current Year 23173 25830 17923 19129 23348 20901 27962*26836 29049 233041
2014-2015 29346 22955 23173 24513 24639 27168 35237 33868 39184 344433
2013-2014 24808 29552 28508 32771 29993 32224 34833 34543 28227 361444
2012-2013 19786 27227 27534 32142 29052 31322 27364 34402 33680 350225
2011-2012 22499 35123 32409 47620 39433 26692 37182 28176 41664 396094
2010-2011 28878 27363 29232 31269 33018 28835 29195 36898 27393 362923
Circulation Annual Total
Current Year 38374 41508 39510 43111 39522 41144 49711 49188 46120 472021
2014-2015 39820 41946 39834 45358 41654 43891 53730 50360 46153 527987
2013-2014 40366 44732 40648 46748 42575 44837 55464 55912 53094 559209
2012-2013 38971 44973 40288 45324 44749 44932 54345 56862 51078 550683
2011-2012 38880 44006 41925 45073 42285 46462 55172 55112 50183 552032
2010-2011 35963 42919 40488 44139 40729 44652 53999 53332 44806 527746
Children's Programs Annual Total
Attendance 475 980 1018 1697 931 1343 1819 2014 108 11153
Programs 4 7 6 9 4 8 17 22 1 89
Story Time Programs 18 24 22 22 30 26 24 24 0 224
Other (Tour, Movies, Crafts)2 4 4 4 4 5 3 1 0 34
After School Programs 3 4 4 4 4 4 4 4 4 42
Other Services
ILL Ordered 24 28 47 37 25 43 44 31 37 393
ILL filled 20 17 34 5 24 35 27 23 32 277
Internet usage (persons)5260 6163 5691 6213 5709 6011 8146 8202 8056 71007
Overdrive usage (E-books)2045 2313 2067 2224 2171 2372 2339 2248 2323 24078
Overdrive usage (audiobooks)518 609 526 574 622 569 572 624 669 6361
Bookmobile circulation 2281 3090 2993 2948 2563 2320 2043 1917 1983 27657
Volunteer Hours
Adult 547.50 599.50 691.00 706.25 625.25 773.80 769.50 703.00 796.50 7469.05
Teen 45.25 73.75 48.50 57.50 62.25 109.00 74.50 111.75 59.75 791.50
Community Service 43.00 49.25 15.25 14.75 20.50 0.00 14.00 0.00 0.00 196.50
Total 635.75 722.50 754.75 778.50 708.00 882.80 858.00 814.75 856.25 8457.05
Registrations
City Residents-new 153.00 192.00 200.00 213.00 147.00 196.00 329.00 287.00 328.00 2433.00
GISD Kids' Cards 6.00 12.00 8.00 8.00 1.00 10.00 37.00 14.00 9.00 119.00
Non-residents-new 41.00 74.00 92.00 88.00 67.00 55.00 117.00 142.00 95.00 883.00
Total 200.00 278.00 300.00 309.00 215.00 261.00 483.00 443.00 432.00 3435.00
Cash Receipts
Fines/Misc. Revenue 1850.32 1690.72 2258.12 2204.34 2009.38 1996.04 2069.51 2065.17 2201.81 22803.62
Non-resident fees 2050.00 2438.00 2980.00 2555.00 2585.00 2710.00 4542.50 3974.00 3130.00 31199.50
Donations 2058.09 3659.71 3357.90 2988.61 2438.97 2694.91 2146.97 2302.15 2205.60 27153.35
Gifts/Memorials 2700.00 461.71 1020.00 180.00 2784.60 15000.00 11037.00 10000.00 5050.00 51236.16
Meeting Room Use
persons attdg meetings 1835 2087 3083 3144 2988 3865.00 6585.00 6052.00 2383.00 37431
Library Collection Changes
Copies Added 734 956 1305 814 1132 2349 1772 1432 1368 13545
Copies Discarded 595 1429 2192 841 861 959 978 1319 937 12420
30 108 324 70 78 201 166 333 366 1836
2016
FY 2015-2016Statistics
Donations Added
Page 6 of 12
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
August 2016
AUGUST- HIGHLIGHTS
Storytime took a break during August and will resume on September 6.
Williamson County Art Guild provided art in the library’s galleries during August.
Patrons continue to enjoy the Texas Society of Sculptors Summer Show at the library.
Peter Fletcher provided live music on August 21 at 2 p.m.
GPL Cinema kicked off with Funny Face August 5 and Zootopia on August 19.
Library staff met with the Courageous Conversations group to plan another series of film screenings
and discussions pertaining to Hispanic & Latin experiences in Texas.
There were no patron comments this month.
Page 7 of 12
DONOR DONATION
Libby Wood Dewey in honor of Susan Hoyt & granddaughter Claire
Christene McKenzie DAR Library Catalog (2 vol. set)
Allen Dark His books-Apple in the Grass, Beyond Justice,
Pinedale Incident
Mary Loescher Bird Songs Bible in honor of Jane Waterman
Preston Poole $50 in memory of Zora Evans
R. M. Bruner $100 in memory of Joe Pessarra
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- August 2016
Page 8 of 12
City of Georgetown, Texas
Library Advisory Board
September 20, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to draft a letter to City Manager David Morgan concerning the Library
Direc tor. -Pete Ros e, Board Chair and To m Hagen, Board Memb er
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 9 of 12
City of Georgetown, Texas
Library Advisory Board
September 20, 2016
SUBJECT:
Report on the library's Co mmunity Res o urc es Coordinator p o s ition. -Eric Las hley, Library Directo r
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 10 of 12
City of Georgetown, Texas
Library Advisory Board
September 20, 2016
SUBJECT:
Report on the S trategic P lan Survey. -Eric Las hley, Lib rary Direc tor
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 11 of 12
City of Georgetown, Texas
Library Advisory Board
September 20, 2016
SUBJECT:
Cons id eration o f future meeting dates . -Pete Ros e, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 12 of 12