HomeMy WebLinkAboutAgenda_LAB_09.03.2019Notice of Meeting for the
L ibrary Adv isory B oard
of the City of Georgetown
September 3, 2019 at 6:00 P M
at Staff conference room, F irst F loor, Georgetown P ublic L ibrary, 402 W. 8th Street
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's
O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A C itizens wis hing to ad d res s the b o ard . As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -Lind s ay C o o p er, C hair.
B C ons id eratio n and p o s s ib le ac tion to app ro ve the August 6, 2019 Library Advis o ry Board minutes. –
Lind s ay C ooper, Board C hair.
C C ons id eratio n o f the Lib rary Directo r’s report. – Eric Lashley, Lib rary Direc tor.
D C ons id eratio n and p o s s ib le ac tion to app ro ve the library’s strategic p lan up d ate – Eric Lashley, Lib rary
Direc tor.
E C ons id eratio n and p o s s ib le ac tion regarding future meeting d ates. – Lind s ay C o o p er, C hair.
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2019, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
R o b yn Dens more, C ity S ecretary
Page 1 of 16
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
August 6, 2019
The Library Advisory Board met on Tuesday, August 6, 2019 at 6:00 p.m. in the first floor Conference
Room, Georgetown Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Lindsay Cooper, Cale Hart, John Hudson, Michael Kelley, and Richard
Thielmann.
MEMBERS ABSENT: Thom Sinwell and Linda Schaffer.
STAFF IN ATTENDANCE: Eric Lashley – Library Director.
The meeting was called to order at 6:02 p.m. by Chair Cooper.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak
on items other than what was posted on the agenda. No action required.
B. Consideration and possible action to approve the July 2, 2019 Library Advisory Board minutes. –
Lindsay Cooper, Chair. Motion by Hudson, second by Hart to approve the July 2, 2019 Library
Advisory Board minutes. Approved 5-0 (Sinwell and Schaffer absent).
C. Consideration and possible action to approve the July 20, 2019 Library Advisory Board minutes.
– Lindsay Cooper, Board Chair. Motion by Hudson, second by Hart to approve the July 20, 2019
Library Advisory Board minutes. Approved 5-0 (Sinwell and Schaffer absent).
D. Consideration of the Library Director’s report. – Eric Lashley, Library Director. Lashley reported
library visitations for June equaled 36,305, approximately 6,000 more visitors than the previous
year. Circulation was 53,945, approximately 3,000 over last year. There were 5,305 individual
library cards used in June.
All summer reading programs ended in July. Lashley reported the annual Texas Society of
Sculpture show hosted another successful awards reception. The library will partner with the
Animal Shelter and have kittens at the library August 8 and 9 for adoption.
Lashley mentioned the demolition of the buildings across from the library on 8th Street has been
completed and the City will hire a construction firm in the next month to build a new parking lot.
Lashley reported he and Hart attended a budget workshop on August 6, 2019. The library will
receive additional funding for temporary/on-call employees in the City manager’s proposed
budget for fiscal year 2019-2020. It was noted during the workshop that Georgetown’s current
population is 74,180.
Page 2 of 16
Lashley discussed incidents in the library where staff members observed two separate
individuals taking photographs and videos of patrons experiencing homelessness. Lashley
explained this is not illegal. However, it is disrespectful and Lashley does not know the purpose
of the photographs.
Lashley reviewed the patron comments for July, submitted in the library’s suggestion box. No
action required.
E. Update regarding the Friends of the Library’s fundraising efforts for the community outreach
van. – Eric Lashley, Library Director. Lashley reported the Friends are planning a kick-off to
officially begin fundraising efforts for the community outreach van on Thursday, September 12
at 4:00 p.m. Lashley reported the Friends had already received a significant amount of funds
from members who had read about the project in the Sun and Community Impact. No action
required.
F. Consideration and possible action regarding the library’s strategic plan update. – Eric Lashley,
Library Director. The board discussed whether or not to include the section under Goal III –
Objective 7 to provide access to a tool library. After much discussion, the board decided to
remove the objective for the time being. This item did not seem to be a priority for the library
at this time, but could come back in a future plan after research has been collected. The board
discussed reviewing the document for an additional month and then voting to give final
approval at the September meeting. No action taken.
G. Consideration of future meeting dates. – Lindsay Cooper, Board Chair. The next regularly
scheduled meeting will take place Tuesday, September 3, 2019 at 6:00 p.m.
Chair Cooper adjourned the meeting at 7:12 p.m.
Respectfully submitted,
Michael Kelley Lindsay Cooper
Secretary Chair
Page 3 of 16
Director’s Monthly Report
Georgetown Public Library
August 2019
August Highlights
Programs for children/tweens/teens were on hiatus during August as staff took leave and made plans for
fall programming.
Mayor Ross visited the library on August 22 to commemorate Georgetown Public Library officially becoming
a Family Place Library. The library received a grant which allowed us to begin programs earlier this year to
provide opportunities for families to play together and speak with child development professionals for free.
Programs for adults in August included:
o Recurring events such as artist receptions, Knitting Club, Games for Grown Ups/Adult Coloring
Circle and Wired Wednesday
o Adult Summer Reading Program, Space Jam Finale on August 14.
o Live Music Sunday featuring Max Zimmet and the Hot Pickin’ 57s on August 18.
o Art exhibits:
10 Photographers by Jan Frazier (Second floor bridge and hallway galleries)
TSOS Annual Summer Show by Texas Society of Sculptors members (1st and 2nd floor)
The library partnered with the Animal Shelter on August 8 and 9 to bring a kitten adoption to the library
lobby. Approximately 19 kittens were adopted between the two days.
Patron Comments
1. First floor-Mens Restroom. 1st stall toilet-Leak from clench nut at flush-
2. Many thanks for adult program in August with Rachel, Kristina & Pam. 10 marks out of 10!!
3. I would love & think it would be so helpful if the library hosted a typing/keyboarding class for
kids Thank you so much for your consideration!
4. Patron requested that library stay open until 9:30 pm
5. To Tracy S. August 19, 2019 She did a great Job Helping me. Many thanks.
6. Homeless assistance. Perhaps it could be in a place less central. Like out by Georgetown High
School. Let’s talk about it.
7. Put more paper in teen area.
8. A fan placed in the corner of the computer room would “freshen” the stale air and help deal with
body odor!
9. No hand soap! Men’s rest room! Last week I spoke of no soap on 2nd floor; to Robert. ?
Computer area- Needs to be mopped.
Page 4 of 16
GEORGETOWN PUBLIC LIBRARY
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Annual Total
Patron Visits
Current Year 32687 17375 27062 28098 38313 34359 34863 35202 36305 37413 321677
2017-2018 29114 28197 27459 58231 33028 27693 36839 26622 30929 29615 381859
Circulation Annual Total
Current Year 43804 36467 35565 43704 43782 47233 43448 46603 53945 57301 451852
2017-2018 41038 34474 34140 40354 37950 41310 38139 41307 50913 50592 498281
# of patron Annual Total
checkouts 4457 4008 3892 4496 4859 4848 4588 4651 5305 5438 46542
Bookmobile
Circulation 2254 2234 1703 2253 1813 2494 2265 1933 1909 1763 20621
Children's Programs
Attendance 1622 903 949 1830 1253 1123 1411 1321 2109 2047 14568
Programs 14 9 6 15 14 5 3 3 18 10 97
Story Time Programs 30 16 13 29 23 20 24 24 20 18 217
Other (Tour, Movies, Crafts)10 4 2 8 8 8 8 4 1 0 53
After School Programs 4 4 3 4 4 5 3 4 5 4 40
Teen Programs
Programs 7 7 7 9 11 14
Attendance 97 173 89 176 189 270
Teen Space Users 787 486 608 1,111 998 1273
Adult Programs
Programs 14 13 15 17 14 16 18 17 10 14 148
Attendance 230 222 558 552 317 513 736 610 322 411 4471
Other Services
GPL ILL Req. filled 65 113 54 46 94 134 44 52 120 722
Outgoing ILL 26 16 21 24 23 27 25 23 27 212
ILL Requests 165 48 81 113 407
Internet usage (persons)5628 3782 4011 5180 4986 23587
Overdrive usage (E-books)3036 2833 3066 3270 2995 3370 3144 3604 3615 3767 32700
Overdrive usage (audiobooks)1473 1360 1477 1604 1534 1646 1622 1783 1895 2142 16536
Volunteer Hours
Adult 796.03 818.03 774.08 1008.35 1017.35 1052.10 881.70 840.18 903.27 36.00 8127.09
Teen 132.28 133.58 83.22 142.00 153.00 179.40 121.40 138.15 85.22 60.00 1228.25
Community Service 50.07 12.48 50.18 13.00 0.00 0.00 0.00 8.00 0.00 133.73
Total 978.38 964.09 907.48 1163.35 1170.35 1231.50 1003.10 986.33 988.49 96.00 9489.07
Registrations
City Residents-new 270.00 147.00 160.00 295.00 207.00 248.00 218.00 289.00 473.00 353.00 2660.00
2018 2019
FY 2018-2019 Statistics
Page 5 of 16
Non-residents-new 117.00 51.00 47.00 132.00 90.00 87.00 74.00 139.00 186.00 153.00 1076.00
GISD Student memb.2 8.00 1.00 6 6.00 15.00 18.00 27.00 43.00 6.00 132.00
Total 389.00 206.00 208.00 433.00 303.00 350.00 310.00 455.00 702.00 512.00 3736.00
Cash Receipts
Non-resident fees 2685.00 1610.00 1520.00 3495.00 2920.00 2835.00 2675.00 3455.00 5110.00 4275.00 30580.00
Copies 1900.26 1244.75 1223.51 1979.13 1806.70 2131.14 1761.54 1858.80 1739.47 1915.36 17560.66
Donations 2948.26 2092.25 8288.88 2788.60 2034.96 3292.82 2989.99 1841.18 13598.93 3160.39 43036.26
Gifts/Memorials 450.00 3200.00 10500.00 16310.00 735.00 865.00 1914.83 1950.00 23567.20 290.00 59782.03
Meeting Room Use
persons attdg meetings 4095 3406 3755 3395 4073 3963 6752 3311 5937.00 4862.00 43549
# of reservations 219 162 115 153 136 174 144 133 140 125 1501
Library Collection Changes
Copies Added 1878 1588 1231 1466 1323 1226 1248 1106 1165 1112 13343
Copies Discarded 1061 2709 1715 1234 887 1947 1831 1433 1410 1822 16049
102 126 196 96 158 228 90 124 135 105 1360 Donations Added
Page 6 of 16
DONOR DONATION
Sue Lynn Brown Copy of The Apollo Chronicles by Brandon R. Brown
Secretaria de Cultura del Estado De Sueños de Una Matriarca by Minerva Garcia Niño de Rivera
Jalisco, Mexico (Patricia Smith)¿De Donde Viene el Mal? by Leòn Tolstoi
Harry Craddock Copy of his book According to Harry
Omar Fink Copy of his book Star of Epiphany
Suzette Davidson $50 in memory of Mavis V. Davidson-"Outlander" cdbk
Susan Hoppenworth $200 in honor of Dana Hendrix & the fine arts program
Marilyn Ritenour Girls Who Code and To Pluto & Beyond in honor
of Chris Ritenour
Katie Murray $40 in honor of The Murray Family 7-Key Hunters bks (ch)
Paul J. Webster Copy of his book Unspoken Grace
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- July 2019
Page 7 of 16
Library Services
Strategic Plan
Georgetown Public Library Vision:
The Georgetown Public Library will be a catalyst for an enriched
community.
Georgetown Public Library Mission:
The Georgetown Public Library engages, enlightens, and empowers
the community.
Purpose:
The purpose of the Georgetown Public Library’s strategic plan is to clearly define the
library’s priorities and services for the next five years.
_____________________________________________________________________
Goal I: Expand community access to information, collections,
and other library resources.
Objective 1: Increase outreach efforts to citizens with limited mobility and access to
transportation by use of a bookmobile and outreach van
Strategies
a. Identify neighborhoods which include citizens with limited mobility and
access to transportation and add to WOW and WOW -HD schedules
b. Identify and contact day care providers to set up and schedule visits
c. Schedule an annual meeting of day care providers at the library to inform
users of various services the library can provide in July of each year
d. Outreach Services Librarian will establish liaison with activity directors of
nursing homes and assisted living facilities
e. Establish a van delivery service by January 2020
f. Increase home delivery program by 50% by January 2022
Objective 2: Provide reference service during all public hours
Strategies
a. Determine staffing schedules and hire staff
b. Hire more staff, as hours increase
Page 8 of 16
Objective 3: Enhance access to library collections through effective marketing strategies
Strategies
a. Organize a method for patrons to be able to recommend books to other
patrons by January 2021
b. Promote reader’s advisory through displays of books and booklists
recommended by patrons by January 2020
c. Offer book talks or book reviews quarterly starting in April 2020
Objective 4: Develop an aggressive publicity program designed to increase the
frequency with which Georgetown citizens hear about the library
Strategies
a. Marketing Coordinator will design promotional information guides for
distribution to the public
b. Distribute information about the library through the Internet, local community
networks, and media outlets
c. Increase public knowledge about library programs and services by publishing
articles in the Williamson County Sun, City Reporter, Georgetown View,
Community Impact and other local publications
d. Involve staff proactively in community organizations, events, and leadership:
(Leadership Georgetown, Rotary, Kiwanis, Neighborhood Nigh Out)
Objective 5: Develop a program that assists citizens in finding information regarding
social services
Strategies
a. Identify and create relationships with nonprofit social services agencies
b. Provide space and resources to nonprofit agencies on a weekly basis
c. Provide assistance for citizens to navigate the social services
bureaucracy by training staff regarding local agencies and the services
they provide.
Objective 6: Decrease patron wait time for materials
Strategies
a. Purchase multiple copies of titles in heavy demand
b. Streamline acquisitions process by using technology updates provided by our
vendors
c. Purchase all books that appear on the New York Times bestseller list
d. Accept donations of bestsellers and recently released materials
e. Encourage patrons to request materials for purchase through our online
catalog
Page 9 of 16
Objective 7: Maintain a collection that meets national standards
Strategies
a. Maintain a materials budget that equals or exceeds the median per capita
expenditure determined for libraries with a population between 50,000-100,000
as reported in the annual Public Library Data Service
b. Set up materials acquisitions plan to target areas of deficiency and measure
progress annually
c. Establish a minimum collection of 4 items per capita
d. Exceed circulation of 8 items per capita
e. Maintain a collection in which 25% of the collection is less than 5 years old
f. Weed the entire collection on an annual basis
g. Increase e-book collection by 15% per year
h. Provide access to streaming video service by 2021
Objective 8: Increase non-traditional library materials
Strategies
a. Maintain audio books collection
b. Maintain compact disc collection (music and audiobooks)
c. Maintain digital video disc collection
d. Maintain a collection of graphic novels for adults, children, and teens
e. Increase e-book collection by 15% per year
f. Establish access to video streaming service by 2021
Objective 9: Increase by 25% the number of residents with library cards and the number
of GISD card holders to 1,000 by 2022
Strategies
a. Partner with GISD Parent Teacher Organizations to sign up families for
library cards
b. Have a major campaign for library card sign ups annually during National
Library Week
c. Have permanent displays at GISD high schools and middle schools
d. Have sign up table at community events such as Red Poppy Festival,
Christmas Stroll, Georgetown Swirl, etc.
Objective 10: Offer monthly talks at the library and/or Georgetown Art Center on new or
classic books on a variety of genres
Strategies
Page 10 of 16
a. Form a committee to select books and topics for monthly talks by November
2019
b. Schedule talks beginning in January 2020
_____________________________________________________________________________________
Goal II: Attain financial and human resources necessary to meet
the service, information, and library program needs of the
Georgetown community.
Objective 1: Ensure staff is adequate to provide basic service whenever the library is
open
Strategy
a. Increase staff to equal the median FTE as determined by the Public Library
Data Service (PLDS) by 2022
Objective 2: Provide children’s librarian in the children’s area during all open
hours
Strategy
a. Maintain staffing levels
Objective 3: Provide a licensed social worker to assist with patrons with social services
needs
Strategy
a. Maintain staffing levels
Objective 4: Increase funding though grants
Strategy
a. Apply for Library Systems and Technology Act grants annually
b. Research other grant offerings and apply for a minimum of two
annually
Objective 5: Secure funding for outdoor library programming space by 2022
Strategy
a. Apply for funding through the City’s Tax Increment Reinvestment
Zone for the Downtown
Objective 6: Secure funding for inclusion of a satellite library by 2022
Page 11 of 16
Objective 7: Secure funding for inclusion of a branch library in a future bond election by
2024
Objective 8: Generate financial resources through an annual auction of donated literary
related items and hold auction annually during National Library Week
Goal III: Provide high quality library services that enrich the
lifelong learning needs for the community.
Objective 1: Provide and improve access to the library’s catalog, the Internet, and other
appropriate on-line electronic resources
Strategies
a. Improve the library’s Internet web site
b. Provide training program for staff and library volunteers
c. Provide public terminals, laptops, iPads, and other mobile devices for patrons
to connect to the Internet
d. Train public to use technology effectively within the library
e. Develop publicity campaign to inform community of newly added resources
f. Develop technology plan (EDGE) that will keep the library abreast of
technology change and update plan annually
g. Provide wireless Internet access to patrons’ personal devices
h. Develop app to navigate the library’s catalog, databases, and website
i. Design and provide online tutorial on the GPL website to assist patrons in
learning how to navigate the website
Objective 2: Redesign the reference and non-fiction collection to support independent
learners
Strategies
a. Identify content areas most utilized or requested by patrons
b. Continually identify and evaluate materials that support activities of the life-
long learner
c. Collect and maintain genealogy and local history materials that enhance users’
knowledge and understanding of the community
Objective 3: Develop programming to meet the needs and interests of adults
Strategies
a. Every three years survey adult users to identify the interests and needs that
are appropriate for library-based programs
b. Conduct continuous patron satisfaction surveys
c. Provide space and assistance for Senior University classes
d. Seek co-sponsors from other community groups for library-based programs
Page 12 of 16
e. Contact continuing education agencies annually in order to improve public
library service for adult students
f. Provide space for English as a second language classes
g. Provide space and opportunities for tutoring
h. Provide computer assistance
i. Provide twelve inclusive programs per year for adults with functional
disabilities
Objective 4: Develop programming to meet the needs and interests of teens
Strategies
a. Survey teens identify the interests and needs that are appropriate for library-
based programs
b. Create a space specifically designed for teens
c. Establish a minimum teen collection of 4 items per teen which would include
Graphic Novels
d. Seek co-sponsors from other community groups for library-based programs
targeted at teens
e. Maintain a Teen Advisory Board
f. Provide twelve inclusive programs per year for teens with functional disabilities
beginning January 2020
Objective 5: Develop programming to meet the needs and interests of children
Strategies
a. Provide storytimes for English and Spanish speaking children
b. Provide special programs during school holidays
c. Provide evening and weekend storytimes
d. Establish a children’s collection of 4 items per child
e. Provide adequate space for special children’s events such as the summer
reading program and other educational and cultural events
f. Provide storytimes for children with learning disabilities
g. Develop and promote a toy lending library
h. Provide twelve inclusive programs per year for children with functional
disabilities beginning January 2020
Objective 6: Provide adequate space for library patrons to meet and share information
and ideas
Strategies
a. Provide large meeting room for civic and community organizations to meet
b. Provide large meeting room to hold lectures, concerts, recitals, public forums,
book clubs, and cultural and educational events
c. Provide small meeting rooms for group study and small meetings
d. Provide space for public art exhibits, displays, and crafts
Page 13 of 16
e. Provide space for educational traveling exhibits
Objective 8: Develop cultural programming at the library
Strategies
a. Coordinate with Southwestern University, the Williamson County Historical
Museum, Preservation Georgetown, and other organizations to assist with
cultural programming
b. Provide meeting room space for cultural events
________________________________________________________________
Goal IV: Develop a professional working environment that
fosters continuous improvement, teamwork, and creativity.
Objective 1: Establish continuing education requirements for Library Director
Strategy
a. Require completion of a minimum of 20 hours of continuing education courses
per year or 3 hours of college credit per year
Objective 2: Develop appropriate in-service training program for all staff
Strategies
a. Identify staff training needs and customize training plan for each staff member
annually
b. Train all staff in patron service, teamwork, and communication skills
c. Provide standardized training for new hires
d. Conduct bi-weekly staff meetings
e. Conduct monthly safety training
Objective 3: Support staff attendance at conferences, seminars, and continuing
education events
Strategies
a. Identify continuing education opportunities that match employees’ training
plans and send staff to appropriate events
b. Provide annual financial support for both institutional and personal
memberships in professional organizations
c. Provide financial support for staff participation in professional organizations
Page 14 of 16
Objective 4: Maintain and expand an effective volunteer program
Strategies
a. Maintain paid volunteer coordinator to plan for and train volunteers
b. Identify jobs for volunteers and develop work plans with staff
C. Recruit, train, schedule and evaluate volunteers
d. Identify community groups and organizations that wish to establish formal
volunteer partnerships with the library
Goal V: Build relationships and partnerships that support
outreach and reflect the community’s diversity.
Objective 1: Initiate, maintain, and work to grow partnerships with nonprofit agencies,
corporate entities, governmental agencies, schools, community organizations, and
citizens
Strategies
a. Establish and maintain relationships with other area libraries to share
information and pool resources
b. Establish contact with area businesses, industries, nonprofit and governmental
agencies as potential partners for library programs
c. Improve communications with local schools to coordinate resources and
collaborate on projects
d. Maintain Inter-Library Loan program with the Georgetown Independent School
District
e. Attend six outreach programs (examples: neighborhood night out/festivals)
per year
f. Increase the percentage of resident library cardholders to 55% by 2022
g. Increase the number of GISD cardholders to 1,000 by 2022
h. Increase circulation of e-media (laptops/tablets) by 10% per year
i. Increase visitations by 25% by 2024
Objective 2: Partner with faith-based community to provide programs/discussions
designed to engage individuals of diverse faiths in interactions based on current and
classic titles on religion aimed at educating and building understanding.
Strategies
a. Work with the Ministerial Alliance to create a committee to assist with
programming
b. Work with Courageous Conversations to assist with programming
Page 15 of 16
Objective 3: Select two or more books per year for the community to read (i.e.
Georgetown Reads) for the purpose of building greater understanding and respect for
social issues related to race, religion, gender, and sexual orientation.
Page 16 of 16