HomeMy WebLinkAboutAgenda_SPCS_01.19.2017Notice of Meeting for the
Strategic Partnerships for Community Serv ices Adv isory Board
of the City of Georgetown
January 19, 2017 at 3:30 PM
at City Hall Main Floor Conference Room located at 113 E. 8th Street, Georgetown,
Texas 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er--Suzy Pukys , SP CS Advis ory Board Chair
B Ro ll Call --Suzy Pukys , SP CS Advis o ry Board Chair
C Co nsideration and possible actio n to approve the Minutes fro m the July 6, 2016 S PCS Ad visory Board
Meeting—Geo rge Porter, S PCS Ad visory Bo ard S ecretary
D Co nsideration and possible actio n to adopt the Sec o nd Amended Bylaws fo r the Strategic Partnerships
for Community S ervic es Advis o ry Bo ard ap p ro ved b y the City Co uncil on Oc tober 11, 2016--Suzy
Pukys, SP CS Advis o ry Bo ard Chair
E Dis cus s ion and pos s ible actio n regarding a review and evaluatio n o f all of the relatio nship s that the City
has with lo c al nonp ro fits to clearly identify which agenc ies are b enefiting fro m the City o f Georgetown’s
monetary and/o r in-kind res o urc es —John Hes s er, Co uncilmember, Dis tric t 3
F Dis cus s ion and pos s ible actio n regarding the FY 2015-16 Annual Rep orts and the future rep o rting fo rmat
for the Annual Reports —S uzy Pukys, SP CS Advis o ry Bo ard Chair
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 15
City of Georgetown, Texas
Strategic Partnerships for Community Services
January 19, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the Minutes from the July 6, 2016 SP CS Advis o ry Bo ard
Meeting—George P o rter, SP CS Advis o ry Board Sec retary
ITEM SUMMARY:
ATTACHMENTS:
1. Draft Minutes for the July 6, 2016 SPCS Advis o ry Bo ard Meeting.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Shirley J. Rinn fo r George P o rter, SPCS Advis ory Board Chair
ATTACHMENTS:
Description Type
DRAFT Minutes July 6, 2016 Backup Material
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SPCS Advisory Board Minutes
July 6, 2016
Page 1 of 3
Minutes of the Meeting of the
Strategic Partnerships for Community Services Advisory Boa rd
City of Georgetown, Texas
July 6, 2016
The Strategic Partnerships for Community Services Advisory Board of the City of Georgetown, Texas,
met on Wednesday, July 6, 2016 at 9:00 a.m.
Members Present: Suzy Pukys, Larry Gambone, Barbara Rauch, Alexia Griffin, and George Porter
Members Absent: None
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
Legislative Regular Agenda
A. Call to Order--Suzy Pukys, SPCS Advisory Board Chair
The Meeting was called to Order at 9:14 a.m.
B. Roll Call --Suzy Pukys, SPCS Advisory Board Chair
All Members were present.
C. Consideration and possible action to approve the Minutes from the June 1, 2016 SPCS Advisory Board
Meeting—George Porter, Secretary
Motion by Griffin, second by Gambone to approve the Minutes from the June 1, 2016 SPCS Advisory
Board Meeting, as amended. (Approved 5-0)
D. Discussion and possible action regarding the allocation recommendations to be made to the City
Council for funding of the Strategic Partnerships for Community Services (SPCS) Grants—Suzy Pukys,
Board Chair
Suzy Pukys provided an introduction to the process for going through each of the applications.
The Board Members also disclosed any potential conflicts of interest they may have with any
of the agencies that applied for funding. Shirley Rinn provided an overview of the scoring
rubric and the process for determining the allocation recommendations for the City Council.
Page 3 of 15
SPCS Advisory Board Minutes
July 6, 2016
Page 2 of 3
The Board vetted Applications, including the following agencies and made the following
recommendations:
• Assistance League
of Georgetown Area
$0 • Goodwill
Industries of
Williamson
County
$0
• Backpack Buddies
(disqualified)
$0 • Habitat for
Humanity of
Williamson
County
$25,000
• Brookwood in
Georgetown (BIG)
$25,000 • Williamson
County Crisis
Center dba
Hope Alliance
$40,000
• Boys and Girls Club
of Georgetown
$50,000 • Lone Star Circle
of Care
$40,000
• Georgetown
Community Service
Center - The Caring
Place
$50,000 • Ride on Center
for Kids
(R.O.C.K)
$37,000
• CASA of Williamson
County, Texas
$15,000 • Sacred Heart
Community
Clinic
(Disqualified)
$0
• Faith in Action
Caregivers
$32,000 • Senior Center
at Stonehaven
$12,000
• GENaustin (Girls
Empowerment
Network)
$10,000 • The Locker $10,000
• Georgetown Project $42,000 • Williamson
County Master
Gardeners
Association
$12,000
$224,000.00 $176,000.00 $400,000
The Board indicated that it felt that the City Council needed to make the determination to
continue the utility assistance for Williamson Burnet Opportunities, Inc. The Board also indicated
that the scoring tools that were utilized this year were very helpful and felt that the vetting
process went well. There was also some discussion regarding the reporting requirements and the
types of information the Board would like to see included in the annual reports that are due in
October 2016. Rinn told the Board that this item would go to the City Council either July 26th,
2016 or August 9, 2016.
Page 4 of 15
SPCS Advisory Board Minutes
July 6, 2016
Page 3 of 3
E. Consideration and possible action to set any future dates and times for 2016-17 Partnerships for
Community Services Advisory Board Meetings--Suzy Pukys Board Chair
The Advisory Board will schedule a meeting in September to discuss the format for the Annual Reports
that are due in November 2016 from agencies who received Strategic Partnerships for Community
Services Grants in FY 2015-16
F. Adjourn
Motion by Gambone, second by Griffin to Adjourn.
Meeting was adjourned at 12:20 p.m.
Attest:
George Porter, Board Secretary Suzy Pukys, Board Chair
Page 5 of 15
City of Georgetown, Texas
Strategic Partnerships for Community Services
January 19, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to adopt the S econd Amend ed Bylaws for the S trategic P artners hips for
Community S ervic es Advis o ry Bo ard approved b y the City Co uncil o n Oc tober 11, 2016--S uzy Pukys,
SP CS Advis ory Board Chair
ITEM SUMMARY:
The City Counc il ap p ro ved Ord inance No. 2016-67 related to an amend ment to the membership
requirements for the S trategic P artners hips for Community Services Ad vis o ry Bo ard on Oc tober 11,
2016.
Sec tion 7. Chapter 2.114, S ectio n 2.114.010 o f the Code o f Ordinanc es was amend ed as s hown b elo w.
Sec . 2.114.010. - Created ; memb ers hip.
A. There is created the "S trategic Partners hip s for Community Services Advis o ry Bo ard " of the City of
Geo rgeto wn (the "Board"). This Chapter supplements the provis io ns o f Code o f Ordinanc es Chapter 2.36
City Commiss io ns , C o mmittees , and Bo ards .
B. The Bo ard s hall cons is t o f five members. Memb ers shall be ap p o inted in ac c o rd anc e with the City
Charter. Members s hall b e selec ted fro m the following c atego ries includ ing:
1. One memb er who is a CPA or Acc o untant, p referab ly with nonp ro fit financ ial
b ackground;
2. Two members with a stro ng wo rking knowled ge o f loc al no nprofits ;
3 One memb er with exp ertise in grant writing and/o r grant evaluatio n; and
4. One citizen-at-large with relevant expertis e in fields such as health c are,
ed uc ation, etc .
If no qualified individ uals are availab le, ap pointments s hall b e made in acc ordanc e with the Co d e of
Ord inances C hapter 2.36.030(G).
C. The memb ers s hall reside in the c o rp o rate C ity limits or the extraterritorial juris d ictio n o f the City.
The City Counc il als o approved the Sec o nd Amend ed Bylaws fo r the Strategic P artners hips fo r
Community S ervic es Advis o ry Bo ard to reflec t the amendments to the memb ers hips req uirements o utlined
in Ord inance 2016-67.
The Strategic P artners hips fo r Co mmunity Servic es Ad visory Board is being as ked to c o nsider ad o p tion
o f the Sec o nd Amend ed Bylaws ap p ro ved by the City Counc il on Oc tober 11, 2106.
FINANCIAL IMPACT:
N/A
Page 6 of 15
SUBMITTED BY:
Shirley J. Rinn fo r S uzy P ukys, S PCS Ad vis o ry Bo ard Chair
ATTACHMENTS:
Description Type
2nd Amended Bylaws Backup Material
Page 7 of 15
Page 8 of 15
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Page 10 of 15
Page 11 of 15
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Page 13 of 15
City of Georgetown, Texas
Strategic Partnerships for Community Services
January 19, 2017
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing a review and evaluation of all of the relations hips that the City has
with lo cal nonprofits to c learly id entify which agencies are benefiting fro m the C ity of Geo rgeto wn’s
mo netary and /or in-kind resources —Jo hn Hes s er, Counc ilmemb er, Dis tric t 3
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shirley J. Rinn o n Behalf o f Jo hn Hes s er, Counc ilmemb er, Dis tric t 3
Page 14 of 15
City of Georgetown, Texas
Strategic Partnerships for Community Services
January 19, 2017
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing the F Y 2015-16 Annual Reports and the future reporting format
fo r the Annual R ep o rts —Suzy Pukys , SPCS Ad vis ory Board Chair
ITEM SUMMARY:
FY 2015-16 Annual Reports will be p ro vided to the Bo ard .
The Bo ard will als o dis c uss a reporting format fo r future Annual Rep o rts.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shirley J. Rinn fo r S uzy P ukys, S PCS Ad vis o ry Bo ard Chair
Page 15 of 15