HomeMy WebLinkAboutAgenda_SPCS_02.03.2016Notice of Meeting for the
Strategic Partnerships for Community Services Advisory Board
of the City of Georgetown
February 3, 2016 at 5:30 PM
at City Hall, Main Floor Conference Room, 113 E. 8th Street, Georgetown, Texas
78626
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Legislative Regular Agenda
A Call to Order--C.O. Smith, SPCS Advisory Board Chair
B Roll Call --C.O. Smith, SPCS Advisory Board Chair
C Consideration and possible action to approve the Minutes from the January 20, 2016 SPCS
Advisory Board Meeting—Séverine Cushing, SPCS Advisory Board Secretary
D Discussion and possible action regarding possible revisions and/or updates to the City of
Georgetown Evaluation Rubric for use during the FY 2016-17 Grant Application Cycle. --C.O.
Smith, Board Chair
E Discussion and possible action on future meetings and topics—C.O. Smith, SPCS Advisory Board
Chair
F Adjourn
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2016, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
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City of Georgetown, Texas
Strategic Partnerships for Community Services
February 3, 2016
SUBJECT:
Call to Order--C.O. Smith, SPCS Advisory Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shirley Rinn for C. O. Smith, Board Chair
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City of Georgetown, Texas
Strategic Partnerships for Community Services
February 3, 2016
SUBJECT:
Roll Call --C.O. Smith, SPCS Advisory Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shirley Rinn for C. O. Smith, Board Chair
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City of Georgetown, Texas
Strategic Partnerships for Community Services
February 3, 2016
SUBJECT:
Consideration and possible action to approve the Minutes from the January 20, 2016 SPCS
Advisory Board Meeting—Séverine Cushing, SPCS Advisory Board Secretary
ITEM SUMMARY:
ATTACHMENTS:
1. Draft Minutes for the January 20, 2016 SPCS Advisory Board Meeting.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Shirley J. Rinn for Severine Cushing, SPCS Advisory Board Secretary
ATTACHMENTS:
Description Type
DRAFT Minutes Backup Material
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SPCS Advisory Board Minutes
January 20, 2016
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Minutes of the Meeting of the
Strategic Partnerships for Community Services Advisory Board
City of Georgetown, Texas
January 20, 2016
The Strategic Partnerships for Community Services Adviso ry Board of the City of
Georgetown, Texas, met on Wednesday, January 20, 2016 at 5:00 p.m.
Members Present: C.O. Smith, Suzy Pukys, Severine Cushing, Larry Gambone and Barbara Rauch
Members Absent: None
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
Legislative Regular Agenda
A Call to Order--C.O. Smith, SPCS Advisory Board Chair
The Meeting was called to Order at 5:32 p.m.
B Roll Call --C.O. Smith, SPCS Advisory Board Chair
All Board Members were present.
C Consideration and possible action to approve the Minutes from the November 11, 2015
SPCS Advisory Board Meetings—Séverine Cushing, SPCS Advisory Board Secretary
After some discussion regarding the need for official approval of the changes to the
Common Grant Application at the November 11, 2015 meeting, a motion was made by
Pukys, second by Cushing to approve the Minutes from the November 11, 2015 SPCS
Advisory Board Meetings . Approved 5-0
D. Discussion and possible action regarding possible revisions and/or updates to the
Common Grant Application, Program Abstract, and Scoring Rubric for the City of
Georgetown for use during the FY 2016-17 Grant Application Cycle. --C.O. Smith, Board
Chair
After some discussion regarding the need for official approval of the changes made to
the Common Grant Application, there was Motion by Pukys, second by Gambone to
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SPCS Advisory Board Minutes
January 20, 2016
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approve the changes that were made to the Common Grant Application and reviewed
by the SPCS Advisory Board at its November 11, 2015 Meeting. Approved 5-0
E. Review and possibly recommend changes to the requirements/qualifications to serve
on the Strategic Partnerships for Community Services Advisory Board--C.O. Smith,
Board Chair
The Board Chair, C.O. Smith provided an overview of his concerns regarding the
membership requirements for the SPCS Advisory Board and asked the Advisory Board
to consider making changes to the membership requirements that would limit the
board membership to include only 1 CPA or Accountant. The Board discussed ways that
the board membership could be more balanced with not only members who had a
financial background, but also a working knowledge of non-profits. The Board also
recognized that the City also has an ordinance in place that will allow the Mayor to
place anyone on a Board or Commission if there are not any applicants that meet the
membership requirements of each board.
Motion by Cushing, second by Pukys to recommend to the City Council that the
membership requirements for the Strategic Partnerships for Community Services be
modified as follows:
Sec. 2.114.010. - Created; membership.
A. There is created the "Strategic Partnerships for Community Services Advisory Board" of the City
of Georgetown (the "Board"). This Chapter supplements the provisions of Code of
Ordinances Chapter 2.36 City Commissions, Committees, and Boards.
B. The Board shall consist of five members. Members shall be appointed in accordance with the City
Charter. Members shall be selected from the following categories including:
1. One member who is a CPA or Accountant, preferably with nonprofit financial
background; and
2. One Two members with a strong working knowledge of local nonprofits; and
3. One member with expertise in grant writing and/or grant evaluation; and
4. Two One citizens-at-large with relevant expertise in fields such as health care, including
vision and dental healthcare, education, etc.
If no qualified individuals are available, appointments shall be made in accordance with the
Code of Ordinances Chapter 2.36.030(G).
C. The members shall reside in the corporate City limits or the extraterritorial jurisdiction of the
City.
Approved 5-0
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SPCS Advisory Board Minutes
January 20, 2016
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F. Discussion and possible action on future meetings and topics—C.O. Smith, SPCS
Advisory Board Chair
The next meeting will be held on February 3, 2016 at 5:30 p.m.
G. Adjourn
Motion by Gambone, second by Cushing to Adjourn
The meeting was adjourned at 6:36 p.m.
Attest:
Severine Cushing, Board Secretary C.O. Smith, Board Chair
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City of Georgetown, Texas
Strategic Partnerships for Community Services
February 3, 2016
SUBJECT:
Discussion and possible action regarding possible revisions and/or updates to the City of
Georgetown Evaluation Rubric for use during the FY 2016-17 Grant Application Cycle. --C.O.
Smith, Board Chair
ITEM SUMMARY:
The Board will review and consider revisions and/or updates to the City of Georgetown
Evaluation Rubric for use during FY 2016-17 Grant Application Cycle.
ATTACHMENTS:
1. Current City of Georgetown Evaluation Rubric
2. Sample Evaluation Tools for Review
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shirley Rinn for C. O. Smith, Board Chair
ATTACHMENTS:
Description Type
Evaluation Rubric Backup Material
Sample Evaluation Tools for Review Backup Material
Page 8 of 20
1
2016 Williamson County Common Application Evaluation Rubric Agency Name:
City of Georgetown
Evaluation Form Sections & Scoring
Instructions
This evaluation form is designed to assess the Common Application as a comprehensive document, as well as its distinct sections. Please offer comment to justify your score
throughout each section. Provide the total score of all sections combined, as well as your recommendation for funding.
Maximum Score
Organization Background 20
Program Request 20
Evaluation 15
Budget 10
Risk of Investment Analysis & Program Abstract 35
TOTAL POINTS POSSIBLE 100
Final Comments:
Total Score for Proposal: out of 100
PROPOSAL DECISION
Fully Funded $
Partially Funded $
Proposal Not Funded. Summary of Rationale:
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2
Organization Background (20 points max.)
• Are the needs the Organization is addressing and ultimate goal for impact clear?
• Are methods of assessment sound? Do they demonstrate progress?
• Can the Organization articulate near- and long-term goals?
Comments:
Total Score:
Rationale:
Request Information (20 points max.)
• Does the Proposal provide clear rationale for its strategies in addressing the need/problem, as well as evidence to support the choice of strategy?
• Does the Organization have the resources and capacities needed to carry out the Program(s)?
• Does the Organization demonstrate that it cultivates and maintains working relationships with other organizations in order to achieve program goals?
Comments:
Total Score:
Rationale:
Evaluation (15 points max)
• The evaluation plan is solid, i.e., activities, outputs, and outcomes logically build upon one another. Expected results are clear.
Comments:
Total Score:
Rationale:
Budget (10 points max.)
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3
• Does the organization have diverse resources?
• Are proposed expenses appropriate and indirect/admin costs reasonable?
Comments:
Total Score:
Rationale:
Risk of Investment Analysis and Program Abstract (35 points max.)
• What do the attachments reveal about the health of the organization? Review makeup of Board leadership, staff qualifications, and financial
information. How sustainable is this organization?
• How well does the organization/program(s) align with the City of Georgetown’s priorities?
• Do this organization and its programs seem promising for success? Do they demonstrate a clear value to their target population and are important to
this community?
• Do this organization and its programs work collaboratively with other agencies to provide a maximum benefit to the community members it serves?
Do they demonstrate innovation?
Comments:
Total Score:
Rationale:
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City of Georgetown, Texas
Strategic Partnerships for Community Services
February 3, 2016
SUBJECT:
Discussion and possible action on future meetings and topics—C.O. Smith, SPCS Advisory Board
Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shirley Rinn for C. O. Smith, Board Chair
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City of Georgetown, Texas
Strategic Partnerships for Community Services
February 3, 2016
SUBJECT:
Adjourn
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shirley Rinn for C. O. Smith, Board Chair
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