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Home My WebLink AboutAgenda_SPCS_03.21.2019Notice of Meeting for the Strategic P artnerships for Community Serv ices Adv isory Board of the City of Georgetown March 21, 2019 at 5:15 P M at City Hall Community Room, 808 Martin L uther K ing, Jr. St. T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A R oll C all --Jaquita Wils on, S P C S Advis ory Board C hair B C all to O rder--Jaquita Wils on, S P C S Advis ory Board C hair C Nominations and elec tion of Vic e-C hair and S ecretary of the S P C S Advisory Board. – Jaquita Wils on, S P C S Advis ory Board C hair D R eview and dis cus s ion regarding the By-Laws for the S trategic P artners hips for C ommunity S ervic es and the C ity C ounc il Attendance P olicy for Board Members--Jaquita Wils on, S P C S Advis ory Board C hair and S hirley R inn, Board Liais on E C ons ideration and possible action to approve the Minutes from the July 24, 2019, 2018 S P C S Advisory Board Meeting—Jaquita Wilson, Advis ory Board C hair F O verview and and pos s ible ac tion regarding the review of the grant c yc le timeline, the P olicy, G uidelines , Applic ation, and Evaluation and R ec ommendation P rocess for the F Y 2019-20 S trategic P artners hips for C ommunity S ervic es G rant C ycle--Jaquita Wils on, S P C S Board C hair and S hirley J. R inn, Board Liaison G C ons ideration and possible action to s et dates and times for F Y 2019-20 P artners hips for C ommunity S ervices Advis ory Board Meetings --Jaquita Wilson Board C hair Adjournment Adjourn C E RT IF IC AT E O F P O S T IN G I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was pos ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a place readily ac cessible to the general public at all times, on the ______ day of __________________, 2019, at __________, and remained so pos ted for at least 72 continuous hours preceding the sc heduled time of s aid meeting. ____________________________________ Page 1 of 56 R obyn Densmore, C ity S ecretary Page 2 of 56 City of Georgetown, Texas Strategic Partnerships for Community Services March 21, 2019 S UB J E C T: Nominations and election of Vice-C hair and S ec retary of the S P C S Advis ory Board. – Jaquita Wilson, S P C S Advisory Board C hair IT E M S UMMARY: P er the Bylaws of the S trategic P artnerships for C ommunity S ervices Advis ory Board (S P C S ): “S ec tion 3.1 – O ffic ers . T he Board O fficers are C hairman, Vice-C hairman and S ecretary. T he C hairman is appointed by the C ity C ouncil during the annual appointment process. T he other Board O fficers are elected by a majority vote of the Members at the first meeting after the annual appointment proc es s .” T he C hair of the Board, Jaquita Wilson, will take the nominations from the floor, for position of Vice- C hair and S ecretary. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: S hirley R inn for Jaquita Wils on, Board C hair Page 3 of 56 City of Georgetown, Texas Strategic Partnerships for Community Services March 21, 2019 S UB J E C T: R eview and disc ussion regarding the By-Laws for the S trategic P artnerships for C ommunity S ervices and the C ity C ouncil Attendanc e P olic y for Board Members --Jaquita Wilson, S P C S Advisory Board C hair and S hirley R inn, Board Liaison IT E M S UMMARY: T he Board Bylaws and C ity C ouncil Attendanc e P olic y for Board Members is reviewed annually. T he most rec ent set of Bylaws for the S trategic P artnerships for C ommunity S ervices Advis ory Board was approved by the C ity C ouncil on O c tober 11, 2016. T hose By-Laws are attac hed for reference. S ection 4.9 Attendance of the Bylaws of the S trategic P artnerships for C ommunity S ervices Advis ory Board s tates : "S ec tion 4.9. Attendanc e. Members are required to attend Board meetings prepared to disc uss the issues on the agenda. A Member s hall notify the C hairman and the S taff Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject to ac tion under C ouncil policy and may result in the Member being replaced on the Board. S ee O rdinance S ection 2.36.010D. Exc es s ive abs enteeis m means failure to attend at least 75% of regularly s cheduled meetings, including Board meetings and S ubcommittee meetings. If a Member is removed from the Board that pos ition shall be cons idered vacant and a new Member shall be appointed to the Board in acc ordanc e with S ec tion 2.5 above." C hapter 2.36 C I T Y C O MMI S S I O NS , C O MMI T T EES , AND BO AR DS , S ection 2.36.010(D) – Duties of Members of the C ity of G eorgetown C ode of O rdinanc es , als o addresses the C ity C ouncil’s policy on attendanc e for Board Members: S E C 2.36.010 D UT IE S OF C OMMIS S ION, C OMMIT T E E & B OAR D ME MB E R S “D. Attendanc e by Members is integral to s uc cess of the commission, committee or board. It is C ouncil policy to require a minimum of 75 perc ent attendanc e of each Member at each regularly sc heduled meeting including subcommittee meetings. A Member shall be allowed two excus ed absences for the Member's pers onal medical care, required medic al care of a Member's immediate family member (as defined by C ity O rdinance), or Member's military S ervice that s hall not c ount agains t the 75 percent attendance requirement. Written notic e shall be s ent to a Member and the Member's C ity C ouncil repres entative when it appears the Member may violate the attendanc e polic y by being abs ent from more than 25 percent of regularly sc heduled meetings , inc luding s ubc ommittee meetings. Excessive absenteeism may res ult in the Member being replac ed by the C ouncil. If a Member is removed from a committee, c ommis s ion or board, that position s hall be cons idered vacant and a new Member s hall be appointed to the Board in ac cordance with S ection 2.36.040” T he C ity S ecretary and the Mayor review attendanc e and determine if warning or removal letters need to be s ent to a Member that is in danger of or has violated the 75% Council mandated attendance policy. Abs enc es are exc used for medic al reasons or military reasons . C ity C ounc il and S taff Liaisons are notified if any letters are s ent to a Member. Abs enc es for any S pec ial Meetings that are sc heduled do not c ount toward the 75% Attendance P olicy. T he C ity of G eorgetown values the vo lunteers that serve o n its C o mmis s io ns, C o mmittees or Boards and is fortunate to have a multitud e o f citizens who apply to be a part o f the pub lic proc es s by serving on Page 4 of 56 t h e m. Ac cordingly, it is very imp o rtant that the memb ers who are ap p o inted to b e on a C ity of G eorgetown C ommission, C ommittee o r Board unders tand the imp o rtance of their attendance and their partic ipation at the regularly s cheduled meetings of these C ommis s ion, C ommittee or Board meetings . F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: S hirley R inn for Jaquita Wils on, Board C hair AT TAC H ME N T S: Description Type By-Laws Backup Material Page 5 of 56 Page 6 of 56 Page 7 of 56 Page 8 of 56 Page 9 of 56 Page 10 of 56 Page 11 of 56 City of Georgetown, Texas Strategic Partnerships for Community Services March 21, 2019 S UB J E C T: C onsideration and pos s ible ac tion to approve the Minutes from the July 24, 2019, 2018 S P C S Advis ory Board Meeting—Jaquita Wils on, Advisory Board C hair IT E M S UMMARY: AT TAC HME N T S : 1. Draft Minutes for the January 17, 2018 S P C S Advis ory Board Meeting. F IN AN C IAL IMPAC T: None S UB MIT T E D B Y: S hirley J. R inn for Jaquita Wils on, S P C S Advis ory Board C hair AT TAC H ME N T S: Description Type DRAFT Minutes Backup Material Page 12 of 56 SPCS Advisory Board Minutes July 24, 2018 Page 1 of 3 Minutes of the Meeting of the Strategic Partnerships for Community Services Advisory Boa rd City of Georgetown, Texas July 24, 2018 The Strategic Partnerships for Community Services Advisory Board of the City of Georgetown, Texas, met on Tuesday, July 24, 2017 at 9:00 a.m. Members Present: Jaquita Wilson, Alexia Griffin, Michael Douglas, Jerry Haecker, and Natalia Ornelas Members Absent: None Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager MINUTES Legislative Regular Agenda A. Call to Order--Jaquita Wilson, SPCS Advisory Board Chair The Meeting was called to Order at 9:15 a.m. B. Roll Call --Jaquita Wilson, SPCS Advisory Board Chair All Members were present. C. Consideration and possible action to approve the Minutes from the June 18, 2018 SPCS Advisory Board Meeting—Alexia Griffin, Secretary Motion by Douglas, second by Wilson to approve the Minutes from the June 18, 2018 SPCS Advisory Board Meeting. (Approved 5-0) D. Discussion and possible action regarding the allocation recommendations to be made to the City Council for funding of the Strategic Partnerships for Community Services (SPCS) Grants—Jaquita Wilson, Board Chair Wilson provided an introduction to the process for going through each of the applications. The Board Members also disclosed any potential conflicts of interest they may have with any of the agencies that applied for funding. Shirley Rinn provided an overview of the evaluation tool and the process for determining the allocation recommendations for the City Council. Page 13 of 56 SPCS Advisory Board Minutes July 24, 2018 Page 2 of 3 The Board vetted Applications, including the following agencies and made the following recommendations: • Backpack Buddies $15,000 • Helping Hands of Georgetown, Inc. 10,000 • Brookwood in Georgetown (BIG) $28,249 • Williamson County Crisis Center dba Hope Alliance $38,000 • Boys and Girls Club of Georgetown $25,000 • Literacy Council of Williamson County $17,800 • Boys Scouts of America, Capital Area Council, San Gabriel District, Pack 2935 $12,000 • Lone Star Circle of Care*** $30,000 • CASA of Williamson County, Texas $18,200 • Opportunities for Williamson & Burnet Counties, Inc. (OWBC) $10,000 • Faith in Action Caregivers $36,600 • Ride on Center for Kids (R.O.C.K) $30,000 • Girls Empowerment Network $10,000 • Sacred Heart Community Clinic $20,000 • Georgetown Community Service Center - The Caring Place $36,400 • Samaritan Center for Counseling $18,800 • Georgetown Project $32,000 • Senior Center at Stonehaven $12,000 • Goodwill Industries of Williamson County $0 • The Locker $0 • Habitat for Humanity of Williamson County** $0 $213,449 $186,600 $400,049 Page 14 of 56 SPCS Advisory Board Minutes July 24, 2018 Page 3 of 3 The Board also discussed the following related to four (4) of the agencies: • Goodwill is not recommended to receive funding because the size of the grant requested would not make a substantial difference in local impact given the size of its national funding. • Habitat for Humanity was not recommended to receive grant funding since it partners with the City to administer the City’s Home Repair Program. • Helping Hand of Georgetown, Inc.’s recommended grant award is to be restricted to it Brown Bag Program. • The Locker was not recommended for funding because of concerns for duplicative services and administrative overhead for the organization. Motion by Griffin, second by Douglas to approve the recommended grant allocations for City Council consideration as discussed. (Approved 5-0) The Board recommendations will go to the City Council August 14, 2018. E. Discussion, review, and possible action regarding of the Williamson County Funders Common Grant Application and Program Budget and the City of Georgetown’s Program Addendum and Evaluation Tool — Jaquita Wilson, SPCS Advisory Board Chair Wilson gave a quick recap of a meeting she had with the Williamson County Funders Group (Seeds of Strength, United Way, St. Davids, City of Georgetown, and Georgetown Health Foundation). She told the board that she as well as the group had concerns about how the grant applicants are responding to the questions in the Common Grant Application and whether or not the Funders are really getting the information they need in order to vet the applications. There was also some discussion regarding the possible use of a Letter of Intent as well as the Grant Application and Program Addendum and reviewing the current application materials to see if there is any way to streamline the grant application process. F. Consideration and possible action to set dates and time for the next Strategic Partnerships for Community Services Advisory Board Meetings--Jaquita Wilson Board Chair Meeting dates will be set in the future for the next Strategic Partnerships for Community Services Advisory Board Meeting to discuss the annual reports and the review of the Application Materials. G. Adjourn Motion by Griffin, Second by Haecker, was adjourned at 1:55 p.m. Attest: Alexia Griffin, Board Secretary Jaquita Wilson, Board Chair Page 15 of 56 City of Georgetown, Texas Strategic Partnerships for Community Services March 21, 2019 S UB J E C T: O verview and and possible action regarding the review of the grant cycle timeline, the P olic y, G uidelines, Application, and Evaluation and R ecommendation P roc es s for the F Y 2019-20 S trategic P artnerships for C ommunity S ervices G rant C yc le--Jaquita Wilson, S P C S Board C hair and S hirley J. R inn, Board Liais on IT E M S UMMARY: An overview of the S trategic P artnerships for C ommunity S ervices G rant P rocess will be provided and the Advisory Board will review the timeline and all related materials related to the grant application process. At July 24, 2018 S trategic P artnerships for C ommunity S ervices Advis ory Board Meeting, the c hair, Jaquita Wilson, gave a quick recap of a meeting she attended with the Williamson C ounty Funders G roup (Seeds of Strength, United Way, S t. Davids, City of G eorgetown, and G eorgetown H ealth F oundation). Wilson told the board that she as well as other members of the group had concerns about how the grant applicants are responding to the questions in the C ommon G rant Application and whether or not the Funders are really getting the information they need in order to vet the applications appropriately. During that meeting there was also some discussion regarding the possible use of a L etter of I ntent in the future in addition to the G rant Application and P rogram Addendum and need to review the current application materials to see if there is any way to streamline the grant application process. T here are also a couple of agencies who are no longer going to use the Common Grant Application. T his item will provide the Board the opportunity to discuss these issues and review all of the current application materials. Also, G eorgetown H ealth F oundation recently updated their Letter of Intent and Application and a copy of the changes they implemented will be provided to the Advisory B oard for their review. In addition to the C ity of G eorgetown's Application Materials , als o attac hed to this c oversheet are G eorgetown Health F oundation's 2019 G rant Application as well as a c opy of the propos ed c hanges they utilized during their dis cus s ions that s hows what was c hanged as c ompared to the previous grant application they utilized. We can utilize thes e materials as a starting point to disc uss whether or not the Advisory Board would like to make changes to the current applic ation materials . F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: S hirley R inn for Jaquita Wils on, Board C hair AT TAC H ME N T S: Description Type Current Policy and Guidelines Backup Material Current Grant Application Backup Material Current Program Addendum Backup Material Current Program Budget Template Backup Material Proposed Timeline Backup Material Page 16 of 56 Sample Evaluation Tool Backup Material GHF 2019 Grant Application Backup Material GHF Comparis on of Changes on Grant Application and LOI Backup Material Page 17 of 56 FY 2019-2020 Strategic Partnerships for Community Services Grant Funding Policies and Guidelines Page 2 of 2 STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES GRANT FUNDING POLICIES AND GUIDELINES FY 2019-2020 I. CRITERIA FOR SUPPORT – CURRENT STANDARDS: A. Purpose Statement for City of Georgetown funding to the nonprofit sector The City of Georgetown values partnerships with organizations that are committed to addressing our community’s greatest public challenges. The purpose of City funding to the nonprofit sector is to cultivate and sustain partnerships with 501(c)3 organizations that strengthen the City’s key priorities in the following areas: • Public Safety; • Transportation; • Housing; • Parks & Recreation; • Veteran Services; and, • Safety Net. B. Key Priority Areas Defined Public Safety. • While the City is Georgetown’s Public Safety leader (Fire & Police), public safety also encompasses a broad scope of work that makes this community safe for all. Eligible organizations and programs may include those that contribute to safe neighborhoods such out of school time, youth empowerment, and neighborhood community centers. Transportation. • Eligible organizations include those that assist in meeting the transportation needs of Georgetown residents unable to access private transportation such as homebound seniors and youth under the age of 16 years. Housing. • Eligible organizations include those that offer emergency shelter, transitional or temporary housing, and affordable housing. Page 18 of 56 FY 2019-2020 Strategic Partnerships for Community Services Grant Funding Policies and Guidelines Page 2 of 2 Parks & Recreation. • Eligible organizations include those that provide affordable, accessible activities that enhance Georgetown residents’ health and well-being, including sports, fitness, and other recreational programs. Veteran’s Services • Support veteran programs and services within the community. Safety Net. • The City recognizes its responsibility to support efforts to address this community’s most pressing basic needs. Examples of basic needs include food insecurity, emergency financial assistance, mental/behavioral health care, substance abuse, domestic/family violence, and health care, including, but not limited to, dental and vision. Safety Net priorities will be based on ongoing analysis of unmet existing needs and emerging needs in this community, and may change over time. II. IMPLEMENTATION POLICIES: A. Appropriation of funds for Strategic Partnerships for Community Services does not encumber subsequent councils to continue appropriations for such funding, and does not imply that subsequent councils may provide such funding. Organizations receiving Strategic Partnerships for Community Services grants from the city are encouraged to identify additional and alternative sources of funding. B. When evaluating applications for Strategic Partnerships for Community Services grant funding, the Council shall consider the portion of funding each organization receives from the City, with the objective of encouraging reliance on funding sources other than the City. III. POLICY FOR ESTABLISHING FUNDING AMOUNTS A. Expenditure targets per the City of Georgetown’s Fiscal and Budgetary Policy approved by the City Council on December 13, 2016: The City has targeted funding for these programs to be $5.00 per capita, which may be adjusted to offset the effects of general inflation based upon CPI. If previous funding levels are higher than the targeted amount, and to avoid significant reductions in levels of funding, the City Council shall seek to attain this target chiefly through population growth. These funds will be allocated and paid according to the City Council’s grant funding policies and guidelines for Strategic Partnerships for Community Services that were approved by the City Council on April 14, 2015. The proposed funding level for 2018/19 is $400,049, which is the same as in the previous year. B. The Minimum Grant that may be applied for is $10,000. C. The Maximum Grant that may be applied for is $50,000. Page 19 of 56 2019-20 COMMON PROGRAM GRANT APPLICATION Williamson County Funders Instructions: Complete and submit this application along with attachments listed below. PLEASE SUBMIT THIS COVERSHEET WITH YOUR APPLICATION AND INSERT A COVERSHEET BETWEEN EACH SECTION OF SUMBITTED DOCUMENTATION. Refer to individual funder’s grants processes to determine the deadline to submit this complete application, and to determine whether certain financial documents are required. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. CHECKLIST OF ATTACHMENTS (PLEASE SUBMIT WITH APPLICATION) Addendum (specific to Funder). Funder Name: City of Georgetown Budget Information. Include: Program/Project Budget (Excel template provided); Actual Program/Project Budget for prior fiscal year (if applicable); Proposed Organizational Budget for current fiscal year; Organization budget for prior fiscal year. Key Staff list. Include titles, short bio, and length of time employed. Please speak specifically to the staff member(s) who will be directing the program and explain why her/his oversight positions the program for success. Board list. Specify the percentage of Board members that make a financial contribution to your organization. Under each individual Board member’s name, include: o place of business; o home address; o years with the organization. Citations and additional information (if applicable). This attachment may be used to cite any statistics/research, to define key terms and/or acronyms, and may include critical detail about your organization or program(s) not already in the grant (no marketing material, please). If this proposal will fund collaborative work with Georgetown Independent School District staff and/or students, attach the District’s Letter of Approval of the PIE Partnership Proposal. 501(c)(3) IRS determination letter. Previous fiscal year financials in PDF format. Include: balance sheet; income statement; year-to-date financials (balance sheet and income statement). Audited financials and Form 990 (both documents should reflect the same fiscal year). Refer to specific funder’s requirements. audited financials; Form 990; N/A. Page 20 of 56 Williamson County Funders 2019-20 Common Program Grant Application Page 2 of 10 Key Terms Defined Please refer to these terms as you respond to requests for information in the Organization Information, Organization Background, Program Request Information, and Evaluation sections of this application. MISSION A statement of the overall purpose of an organization – what you will do every day to make your vision a reality VISION A picture of the “preferred future;” a statement that describes how the community’s future will look if the organization achieves its ultimate aims. VALUES or GUIDING PRINCIPLES General guidelines which set the foundation for how an organization will operate and run mission-related activities. GOALS Broad, long-term aims that define accomplishment of the mission (in a particular work area). STRATEGIC DIRECTION The main themes/focuses/areas that will lead the organization toward accomplishing its MISSION. STRATEGY A plan/activity required to achieve and OUTCOME. ACTION STEPS Specific steps to be taken to implement a strategy: who is involved, what is needed, when this will happen OUTCOME Specific, attainable, realistic result that shows the accomplishment of a strategy. Page 21 of 56 Williamson County Funders 2019-20 Common Program Grant Application Page 3 of 10 Organization Information Organization Name Legal Name (if different) Year Founded Mailing Address Phone Website Federal Tax ID # CEO or Executive Director (include title if other than “CEO” or “ED”) Phone Number & Email Address Organization Mission Organization Vision Total Request Amount # of Current Population Served by Organization (unduplicated individuals and geographic area(s) – cities, counties, etc.) # of Target Population Served through this Program Request (unduplicated individuals and geographic area(s) – cities, counties, etc.) Program Name Description of the Request (1000 character max. Include main objectives, rationale, methods to accomplish your objectives, and anticipated results.) Contact Information Name, Title Email, Phone Page 22 of 56 Williamson County Funders 2019-20 Common Program Grant Application Page 4 of 10 Organization Background The first five questions in this section were adopted from Charting Impact, developed by the Better Business Bureau Wise Giving Alliance, GuideStar USA, and Independent Sector. We chose to use these five questions because they have been thoroughly tested and encourage strategic thinking. Remember to answer all questions in this section at the organization level, NOT the program level. Be sure to cite all statistics and research in a separate attachment. Note: Character maximums include spaces. 2,000 characters with spaces is approximately equivalent to 325 words. 1. What is your organization striving to accomplish? Clearly and concisely state your organization's ultimate goal for intended impact. Identify the groups or communities you aim to assist, the needs your work is addressing, and your expected outcomes. Examine how your goals for the next three to five years (or an alternate timeframe specified in your answer) fit within your overall plan to contribute to lasting, meaningful change. When finished ask yourself, "If someone unfamiliar with our work were to read this, would they have a clear definition of what long-term success means for my organization?" (2,000 character max.) 2. What are your strategies for making this happen? Describe your organization's strategies for accomplishing the long-term goals you cited in your previous answer. Specify the broad approaches you employ and why your organization believes these methods will benefit your target population or advance your issue. State near-term activities that serve as important building blocks for future success, explaining how these elements strengthen your organization's strategic approach. (2,000 character max.) 3. What are your organization's capabilities for doing this? Detail the resources, capacities, and connections that support your progress toward long-term goals. While describing your organization's core assets, identify both internal resources (including, but not limited to, staff, budget, and expertise) and external strengths (including partnerships, collaborations, networks, and influence) that have contributed to, or will contribute in the future to, the accomplishment of these goals. (2,000 character max.) 4. How will your organization know if you are making progress? Explain how your organization assesses progress toward your intended impact. Identify milestones that signal progress and success. Describe your assessment and improvement process: the methods you use as you monitor key indicators and how your organization uses that information to refine your efforts. (2,000 character max.) 5. What have and haven't you accomplished so far? Demonstrate recent progress toward your long-term goals by describing how your near-term objectives are propelling your organization toward your ultimate intended impact. Go beyond the outputs of your work to make clear how these outcomes are contributing to fulfilling long-term goals. In describing both outcomes achieved and those not yet realized, include what your organization has learned about what does and doesn't work, what risks and obstacles exist, and what adjustments to goals, strategies, or objectives have been made along the way. (2,000 character max.) Page 23 of 56 Williamson County Funders 2019-20 Common Program Grant Application Page 5 of 10 Program Request Information Note: If you have already provided appropriate responses to any of the questions below in the previous Organization Background section, simply type, “Answered in #___ of the Organization Background section.” This section focuses on the program(s) for which you are requesting funding. Be sure to include the most recent data you have available to support your request. 1. Describe the program for which you are requesting funding, and the cause/issue it seeks to address. Detail the strategies, resources, capacities, and connections that support your progress toward the program’s identified goals. Provide evidence to support the strategies you employ within the program that reinforce your organization’s long-term goals, and whether such strategies have been proven effective by research. (2,000 character max.) 2. Present data that substantiates the need for the services you wish to provide. Describe the need for services and the tools you use to identify need. If you have wait lists for your services, describe the reasons or conditions that necessitate the wait lists, and how you prioritize them. (2,000 character max.) 3. Provide program service costs (direct and indirect) in the table below and describe how you arrived at your service cost. Program Service Costs (Note: Table below will expand should you need to include additional comments/clarifications.) Unduplicated Individuals Served Total Program Costs Cost Per Unduplicated Individual 4. How will you make the program visible to those who would benefit from it? Specify whether the program is new or existing. If the program is new, how do you plan to promote it? If the program already exists, how are you currently promoting it? (1,000 character max.) 5. How do you coordinate, cooperate, or collaborate with other agencies to achieve your program goals? Specifically highlight those organizations with which you have formalized agreements, such as Letters of Commitment or Memoranda of Understanding. (2,000 character max.) Coordination. Harmonious functioning of parts for effective results. Helping each other but not changing the basic way of doing business. Cooperation. Common effort and association for the purpose of common benefit. Helping each other in specific ways. Collaboration. To work jointly with others on a common goal that is beyond what any one group can accomplish alone. (adapted from: Forest, C. Empowerment skills for family workers: A worker handbook. Cornell University, 2003.) 6. Briefly describe what sets you apart from other nonprofits in the area and why your organization is best situated to provide this service. (2,000 character max.) Page 24 of 56 Williamson County Funders 2019-20 Common Program Grant Application Page 6 of 10 Evaluation Define the primary goal or goals (up to 3) you hope to achieve through this funding for your program. The goal identified below should be attainable within a 12-month period, and must relate to goals/outcomes articulated in the Program Request section of this proposal. In this section, state your goal and provide your rationale for why it is ambitious both externally and internally. To demonstrate that the goal is attainable, outline the inputs, activities, outputs, outcomes, and performance measures. Definitions of each are listed below. GOAL: What will this funding help you accomplish? Example: Provide dental services to 34 unduplicated Granger residents who are living in poverty and who have not received dental care in the past 12 months. Ambitious-External: Why did you select this number/percentage as your goal? Please provide current, comparative data that demonstrates that your goal is ambitious in light of the situation in your area. Credible data sources include www.healthywilliamsoncounty.org, Georgetown Health Foundation’s 2015 Southeast Georgetown Needs Assessment, US Census, American Community Survey, Data USA, etc. Example: According to DATA USA, which pulls data from the 2015 American Community Survey, there are 1,583 residents in Granger and 21.7% or 344 residents are living in poverty. Our goal to provide dental services to 34 unique Granger residents who are living in poverty and who have not received dental care in the past 12 months or more is ambitious externally because it will provide services to 10% of Granger’s residents living in poverty. Further, the Centers for Disease Control show that only 58% of all Texas adults have visited a dentist in the past year, which is lower than the national average of 62%. (Note: Because of Granger’s size and location, this is the best data we are able to compile.) Our goal to provide services to Granger residents will increase the percentage of adults receiving dental care in Texas, which is lower than the national average. Ambitious-Internal: Why did you select this number/percentage as your goal? Please explain why this goal is ambitious in light of your organization’s capacity. Example: Our goal of serving Granger residents is ambitious internally because it will be our first attempt at serving a rural community outside of our usual Round Rock/Taylor service area. Inputs: Resources – human, financial, organizational, community – that a program or organization commits to an effort. Example: If funded, this grant will allow us to hire an additional part-time Health Navigator from the Granger community. The Health Navigator will have access to all organizational and community resources including professional development opportunities, office equipment, administrative support, materials (see Budget for more detail). Activities: What activities will support or accomplish your goals? Example: The additional part-time Health Navigator will conduct outreach presentations at the three Granger churches, at family activities at the Granger School and at community events at Granger Lake. The Health Navigator will also provide case management to the 34 Granger residents served through this grant. Page 25 of 56 Williamson County Funders 2019-20 Common Program Grant Application Page 7 of 10 Outputs: What do you expect these activities to produce? Outputs are often quantitative measures such as # of participants, # of sessions held, # of encounters, so be sure to include anticipated benchmarks that will gauge your progress. Example: 34 unique Granger residents who are living in poverty and who have not received dental care in the past 12 months or more will receive dental care during this grant period. Outcomes: Specific, attainable, realistic result that shows the accomplishment of the strategy. What benefits, impact, or changes in behavior, knowledge, skills, and/or attitudes for participants do you anticipate will result from completion of the activities? Example: The percentage of Granger residents who are living in poverty and who receive dental care during the 12 months of this grant period will increase by 10%. Performance Measures: How will you know when you have accomplished your goal? How will you measure and quantify results? Example: Number of unique Granger residents who receive dental care through our organization’s services during this grant period. GOAL: Ambitious - External Ambitious - Internal Inputs Activities Outputs (include quantitative projections, such as anticipated numbers served) Outcomes Performance Measures GOAL: Ambitious - External Ambitious - Internal Inputs Activities Outputs (include quantitative projections, such as anticipated numbers served) Outcomes Performance Measures Page 26 of 56 Williamson County Funders 2019-20 Common Program Grant Application Page 8 of 10 GOAL: Ambitious - External Ambitious - Internal Inputs Activities Outputs (include quantitative projections, such as anticipated numbers served) Outcomes Performance Measures Page 27 of 56 Williamson County Funders 2019-20 Common Program Grant Application Page 9 of 10 Organizational Support SOURCES OF ORGANIZATIONAL SUPPORT (Prior Fiscal Year) The purpose of this section is to provide a top line overview of your funding. Sources Name(s) of Funder(s) Amount Foundation Grants Individual Contributions N/A – no need to disclose the names of individual donors. Corporate Foundation Support/Grants Government Grants Fundraising Efforts Program Service Revenue Investment Income Membership Income Other (specify) TOTAL REVENUE CURRENT FISCAL YEAR DATES: In your current fiscal year, what are your top 5 external sources of organizational support? Please list specific funding entities and award amounts, indicating whether the funds are pending or in-hand. If a top source is an individual donor, state “individual donor” with award amount. 1. 2. 3. 4. 5. Page 28 of 56 Williamson County Funders 2019-20 Common Program Grant Application Page 10 of 10 What are your cash reserves? How many months could you operate at your continued budget level? What are your plans to ensure that the work described in this proposal is continued and supported beyond this grant cycle? (1,000 character max.) Page 29 of 56 City of Georgetown STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES FY 2019-2020 Program Addendum Responses to the prompts below will be reviewed to make an initial determination regarding an organization’s eligibility for City of Georgetown funding. Name of Organization: Amount Requested ($10,000-$50,000): Program Addendum 1. Describe how the proposed program aligns with one or more of the City’s priority areas (Public Safety, Transportation, Housing, Veteran’s Services, Parks & Recreation, Safety Net). 500 character max. 2. To what extent do you educate and empower your target population toward self-sufficiency? If this question does not apply to your request, insert “N/A”. 500 character max. 3. Does your organization currently receive any other monetary or in-kind assistance from the City of Georgetown, including, but not limited to, subsidies for utilities, rent, or other services. 500 character max. 4. Does this program provide opportunities for matching or incentive funds within your organization or from other grantees? 500 character max. 5. Provide the total numbers served and the total number of Georgetown citizens served. 500 character max. Page 30 of 56 Program Budget City of Georgetown Grant Application for 2019-2020 This format is required. Please enter your information into the shaded cells for rows applicable to the program for which you are requesting funding. Use the column titled "Detail for this Grant Request" to show specifically how our grant will be used in your Program Budget. If needed, there is space at the bottom to include narrative explaining your numbers & assumptions. Name of Organization: Budget Period From: To: Total Program or Detail for this Revenue/Support for this Program or Project Project Budget Grant Request Individual contributions -$ -$ Fundraisers & Special Events -$ -$ Program/Service Revenues -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total Revenue/Support (calculated for you or enter your own total)-$ -$ Expenses for this Program or Project Total Amount Grant Request Salaries, benefits and related taxes -$ -$ Consultants and professional fees -$ -$ Professional development including travel, lodging -$ -$ Equipment -$ -$ Supplies and supporting materials -$ -$ Printing, copying, phone, internet, fax, postage -$ -$ Mortgage or Rent, and Utilities -$ -$ Fundraising Expenses -$ -$ Other (list below and describe in narrative/notes if more space is needed) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total Expense (calculated for you or enter your own total)-$ -$ Difference (Revenue/Support less Expense)-$ -$ Narrative/Notes: Please use as many lines as needed for further explanation of budget items above. 1 2 3 4 Government, Foundation, Corporate Grants or Other (list below; describe in narrative/notes if more space is needed) Page 1 of 2 Page 31 of 56 Program Budget City of Georgetown Grant Application for 2019-2020 This format is required. Please enter your information into the shaded cells for rows applicable to your program/project. Use the "Other" sections to provide data for other types of revenue or expense in your program or project budget. Show specifically how our grant is used. Include narrative at the bottom to explain your numbers & assumptions, as needed. Name of Organization: Budget Period From:10/1/2019 To:9/30/2020 Total Program or Detail for this Revenue/Support for this Program or Project Project Budget Grant Request Individual contributions -$ -$ Fundraisers & Special Events 1,000.00$ -$ Program/Service Revenues 10,000.00$ -$ Foundation Grants 25,000.00$ 15,000.00$ City of Anytown 5,000.00$ -$ XYZ Corporation 8,000.00$ -$ Member Dues 1,000.00$ -$ -$ -$ -$ -$ -$ -$ Total Revenue/Support (calculated for you or enter your own total)50,000.00$ 15,000.00$ Expenses for this Program or Project Total Amount Grant Request Salaries, benefits and related taxes 19,000.00$ 5,000.00$ Consultants and professional fees -$ -$ Professional development including travel, lodging 500.00$ -$ Equipment -$ -$ Supplies and supporting materials 200.00$ -$ Printing, copying, phone, internet, fax, postage 200.00$ -$ Mortgage or Rent, and Utilities -$ -$ Fundraising Expenses -$ -$ Other (list below and describe in narrative/notes if more space is needed) General Liability Insurance 100.00$ -$ Scholarships 30,000.00$ 10,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total Expense (calculated for you or enter your own total)50,000.00$ 15,000.00$ Difference (Revenue/Support less Expense)-$ -$ Narrative/Notes: Please use as many lines as needed for further explanation of budget items above. 1 Applied for $10,000 grant from the X Foundation. Response due May 1. 2 Salaries for: Part-time coordinator $9,000; Part-time instructor $10,000 3 4 ABC Organization Government, Foundation, Corporate Grants or Other (list below; describe in narrative/notes if more space is needed) Page 2 of 2 Page 32 of 56 STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES FUNDING PROPOSED TIMELINE FY 2019-2020 Dates Task February 26, 2019 Board Appointments March 21, 2019 First Meeting for the Board to elect officers, set meeting schedule, review bylaws, policy and guidelines, grant cycle timeline, application and scoring materials for Grant process. March 25, 2019 to April 26, 2019 SPCS Advisory Board Meeting(s) to discuss and review application process. (If review is completed early, Grant Applications can be made available prior to April 29,2019); Also to review Annual Reports for FY 2018-19. April 29, 2019 Grant Applications mailed to current recipients and others who have requested information during course of the year. April 29, 2019 Grant Application Materials placed on the City of Georgetown Website June 3, 2019 Deadline for Return of Applications June 3-7, 2019 Schedule SPCS Board Meeting to review applications for completeness and assign primary reviewer for applications. June 14, 2019 Completed Applications and Evaluation Rubric to Boardmembers. July 15-August 2, 2019 Schedule SPCS Advisory Board Meeting(s) as necessary in order for the Board to review and discuss grant applications, and make grant allocation recommendations to be presented to the City Council. August 13, 2019 or August 27, 2019 Recommendations from the SPCS Advisory Board to be presented to the City Council for approval. September 26, 2019 Approval of Funding Agreements by the City Council (After 2nd Reading of Budget Ordinance) October 1, 2019 New Budget Year November-December 2019 or January 2020 SPCS Advisor y Board Meeting to review Annual Reports Page 33 of 56 Page 34 of 56 Score (1 - 5) Weight Weighted Score 1. Duplicate Effort?0.03 0 2. Other Funding Sources (total $)0.02 0 3. Does this proposal meet a critical need in the City of Georgetown (i.e. do other resources exist that already meet this need?) Is there a critical mass of community members needing these services to justify the funding?0.2 0 4. Rate the impact of the funding. Are the goals reasonable and can they be measured reasonably? See Evaluation Section of Application.0.15 0 CITY OF GEORGETOWN STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES FY 2019-20 GRANT APPLICATION EVALUATION Input values in yellow cells only. Use blue cells to manipulate data. Applicant Name Final Score 0Applicant Name Summary Request Summary of Grant Request Notes Notes Page 35 of 56 5. Rate the organization’s capacity to evaluate itself. Consider how the organization monitors progress in meeting its goals/objectives and accomplishing its mission. See Evaluation Section and #4 in Organization Background Section.0.1 0 6. Rate the financial health of the organization, including the diversification of funding streams, cash reserves, budget(s), financials, and review of audit/990.0.1 0 7. Rate the proposal’s alignment to the City of Georgetown Policy and Guidelines. Does it meet one or more of our strategic priorities (Public Safety, Transportation, Housing, Parks & Recreation, Veteran Services, and Safety Net)?0.15 0 8. Rate the stability of the organization. For example, consider its lifecycle stage and ability to adapt to a changing environment. Is it a learning organization? Does it demonstrate an understanding of external forces that impact its work?0.1 0 Score (1 - 10) 9. Rate how strongly you view this organization and proposal overall. Clarify whether to fund, and to what extent. 0.15 0 1 TOTAL WEIGHTED SCORE 0 Page 36 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 1 2019 GHF Annual Grant Application Georgetown Health Foundation General Instructions Congratulations on your advancement to the full application stage! Please complete Sections 6-12 of this application and submit by the deadline. Sections 1-5, which you submitted in the LOI, are included for reference and are "read only." Program Name Program Name* Character Limit: 100 LOI - 1. About Your Organization 1a. Organization Mission Character Limit: 500 1b. Organization Vision Character Limit: 1000 1c. Date of Incorporation Character Limit: 10 1d. Describe your organization's scope of work Character Limit: 2500 1e. Describe your organization's target population Character Limit: 1000 1f. How many unique individuals did your organization serve during the prior fiscal year? Character Limit: 100 1g. What geographic area does your organization serve? Character Limit: 500 Page 37 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 2 LOI - 2. Commitment to Georgetown 2a. Is your organization's main office located in Georgetown? Choices Yes No If no, where is your organization's main office located? Do you maintain a satellite office in Georgetown? What is the address of the Georgetown-based satellite office? Character Limit: 1000 2b. What year did your organization start serving Georgetown? Character Limit: 10 2c. Describe your organization's work in Georgetown Character Limit: 1500 2d. Number of unique Georgetown Residents Served during the Prior Fiscal Year Out of the total number of unique individuals your organization served during the prior fiscal year (see Q1f), how many were Georgetown residents? Character Limit: 10 2e. Please select the zip codes your organization serves Choices 78626 78628 78633 78673 78674 78634 LOI - 3. Funding Request 3a. Amount requested Character Limit: 20 3b. Please describe how GHF grant funds will be used, if awarded. Character Limit: 1000 Page 38 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 3 3c. Alignment with GHF's Mission, Vision, Strategic Priorities, and Target Population Describe how your organization and this funding request aligns with GHF's Mission, Vision/Vision Philosophy, Strategic Priorities, and Target Population. Specifically identify the target population with which you will be working. Character Limit: 3000 3d. Alignment with GHF's Strategic Priorities Check all the strategic priorities below that will be addressed through this proposal, if funded. Choices Transportation Affordability and availability of quality housing Access to college readiness programs and post-secondary education Accessibility of daycare, afterschool programs, and play for children Equitable access to healthy foods and nutrition education Greater economic security Access to affordable dental care Availability and accessibility of quality mental health services LOI - 4. Prior Relationship with GHF 4a. Have you ever received a GHF grant, sponsorship, or other financial support? Choices Yes No If yes, please list years, amounts, and type of funding (grant, sponsorship, other financial support) your organization has received from GHF. Character Limit: 1000 4b. Do you receive a rent subsidy from GHF? Choices Yes No If yes, include the location/address of the property and the current monthly rent per your lease agreement. Character Limit: 250 4c. Does your organization reserve the GHF Community Rooms? Choices Page 39 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 4 Yes No If yes, please describe your need for using the rooms and how often you have used them over the last 12 months. Character Limit: 500 LOI - 5. Financial Overview 5a. UPLOAD: Most Recent Audit. Include all formal communication received from the audit firm in relation to the financial statement audit. If you are applying for less than $25,000 and if your organization has not commissioned an audit, GHF will accept a CPA prepared financial statement review. As with the audit, upload all formal communication received from the firm in relation to the review. NOTE: All documents must be uploaded as one PDF. File Size Limit: 10 MB 6. Organizational Strategy & Capacity The following questions (6a-6e) were adopted from Charting Impact, developed by the Better Business Bureau Wise Giving Alliance, GuideStar USA, and Independent Sector. We chose to use these five questions because they have been thoroughly tested and encourage strategic thinking. Remember to answer Questions 6a-6e at the organizational level, not the program level. Be sure to cite all statistics and research in a separate document then upload the document into Question 12a. 6a. What is your organization striving to accomplish?* Clearly and concisely state your organization's ultimate goal for intended impact. Identify the groups or communities you aim to assist, the needs your work is addressing, and your expected outcomes. Examine how your goals for the next three to five years (or an alternate time frame specified in your answer) fit within your overall plan to contribute to lasting, meaningful change. When finished ask yourself, "If someone unfamiliar with our work were to read this, would they have a clear definition of what long-term success means for my organization?" Page 40 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 5 Character Limit: 2000 6b. What are strategies for making this happen?* Describe your organization's strategies for accomplishing the long-term goals you cited in 6a. Specify the broad approaches you employ and why your organization believes these methods will benefit your target population or advance your issue. State near-term activities that serve as important building blocks for future success, explaining how these elements strengthen your organization's strategic approach. Character Limit: 2000 6c. What are your organization's capabilities for doing this?* Detail the resources, capacities, and connections that support your progress toward long-term goals cited in 6a. While describing your organization's core assets, identify both internal resources (including, but not limited to, staff, budget, and expertise) and external strengths (including partnerships, collaborations, networks, and influence) that have contributed to, or will contribute in the future to, the accomplishment of these goals. Character Limit: 2000 6d. How will your organization know if you are making progress?* Explain how your organization assesses progress toward your intended impact cited in 6a. Identify milestones that signal progress and success. Describe your assessment and improvement process: the methods you use as you monitor key indicators and how your organization uses that information to refine your efforts. Character Limit: 2000 6e. What have and haven't you accomplished so far?* Demonstrate recent progress toward your long-term goals cited in 6a. by describing how your near-term objectives are propelling your organization toward your ultimate intended impact. Go beyond the outputs of your work to make clear how these outcomes are contributing to fulfilling long-term goals. In describing both outcomes achieved and those not yet realized, include what your organization has learned about what does and doesn't work, what risks and obstacles exist, and what adjustments to goals, strategies, or objectives have been made along the way. Character Limit: 2000 6f. Organization Staff* How many staff does your organization have? What is the percentage of staff turnover during the last 12 months? What are the primary contributors to staff turnover? Character Limit: 1000 Page 41 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 6 6g. UPLOAD: Key Staff List* Include titles, short bio, and length of time employed. Please speak specifically to the staff member(s) who will be directing the proposed work and explain why her/his oversight positions the work or success. File Size Limit: 2 MB 6h. Organization Board of Directors* How many Board of Directors does your organization have? What is the percentage of board turnover during the last 12 months? What are the primary responsibilities of your Board of Directors? Character Limit: 2000 6i. UPLOAD: Board List* List individual board member’s name, place of business, home address, and years with the organization. Specify the percentage of board members that make a financial contribution to your organization. File Size Limit: 2 MB 7. Georgetown Community Responsiveness 7a. How is your organization responding to the changing environment?* Describe how your organization is responding to the changing Georgetown community needs, changing client needs, and changes in the professional field. Provide a recent example. Character Limit: 2000 7b. What makes your Georgetown efforts unique to the community?* Briefly describe what sets your work apart from other nonprofits in the area and why your organization is best situated to provide this service. Character Limit: 1000 7c. Publicizing and Recruiting* If funded, how, when, and where will you publicize/recruit to ensure maximum participation by Georgetown residents? Character Limit: 2000 7d. Considering the program locale, how are transportation and accessibility addressed?* Character Limit: 2000 The 2015 GHF Needs Assessment revealed participants' experience with unequal treatment due to race, citizenship, education, and socioeconomic status. They also expressed a desire to have Page 42 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 7 more voice in decisions that impact them. Questions 7e-7g are designed to help GHF understand your organization's cultural competencies. A culturally competent organization is one that seeks to understand and accommodate diverse groups of people and applies that knowledge to its standards, policies, and practice. 7e. How do you ensure that your staff and board represent the population you serve in Georgetown?* Character Limit: 2000 7f. Please describe your organization's cultural competencies. Examples of indicators include:* Understands how our cultural backgrounds (including ability, age, gender, educational attainment, race, religion, sexual orientation, socioeconomic status, etc.) affect our responses to others Does not assume that all members of certain groups share the same characteristics, beliefs, or practices Acknowledges how past experiences affect present interactions Actively eliminates prejudice in policies and practices Allocates resources for cultural awareness, sensitivity, and understanding Mitigates cultural differences to ensure services are visible to all who need them, and that all are welcome Character Limit: 2000 7g. Client Feedback Loop(s)* Have you established communication protocols that allow clients to give feedback about their experiences with your organization and programs? If so, how is this feedback collected and used to improve your service delivery? If not, do you have future plans to do so? Character Limit: 2000 7h. Contributions to the community of Georgetown (optional) How does your organization contribute to Georgetown's perception of itself as a: Community of volunteers; Community of excellence; Community of intergenerational opportunities; Community of compassion? Character Limit: 2000 Page 43 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 8 8. Proposed Program Details 8a. Description of Proposed Program* Describe the program for which you are requesting funding and the issue it seeks to address. Detail the strategies, resources, capacities, and connections that support your progress toward the program's identified goals. Provide evidence to support the strategies you employ within the program that reinforce your organization's long-term goals, and whether such strategies have been proven effective by research. Character Limit: 2000 8b. Proposed Impact* How does this program prevent/eliminate/reduce the issue OR educate/rehabilitate/maintain a person affected by the issue? Character Limit: 2000 8c. How do you determine the Georgetown community's need for this program?* Character Limit: 2000 8d. UPLOAD: Budget for Proposed Program* Upload the budget for your proposed program using the template provided here. File Size Limit: 2 MB 8e. UPLOAD: Actual Program Budget for Prior Fiscal Year* File Size Limit: 2 MB 9. Evaluation Grant Period: New for 2019, the grant period for all GHF Annual Grants is July 1, 2019 - June 30, 2020. 9a. Number of Georgetown Residents to be Served by this Grant.* Character Limit: 6 State the primary goal(s) (up to 3) you hope to achieve through this funding. The goal(s) should be attainable within a 12-month period, and must relate to the goals/strategy you articulated in Section 6 of this proposal. Additionally, state your rationale for why your goal(s) is ambitious. To demonstrate that the goal is attainable, outline the inputs, activities, outputs, outcomes, and performance measures. Details and examples are included below. GOAL: What end result would this grant support? Example: Provide dental services to 34 unique Granger residents who are living in poverty. Page 44 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 9 Ambitiousness: Why did you select this goal? Provide current, comparative data that demonstrates ambitiousness in light of the situation in your area. Credible data sources include www.healthywilliamsoncounty.org, Georgetown Health Foundation’s 2015 Southeast Georgetown Needs Assessment, US Census, American Community Survey, etc. Example: According to the 2015 American Community Survey, there are 1,583 Granger residents and 21.7% or 344 residents are living in poverty. Further, the Centers for Disease Control (2017) show that only 58% of all Texas adults have visited a dentist in the past year, which is lower than the national average of 62%. Our goal is ambitious because it will provide services to 10% of Granger’s residents living in poverty and will increase the overall percentage of adults receiving dental care in Texas. Inputs: What resources (human, financial, organizational, community, etc.) will be committed to this goal? Example: If funded, this grant will allow us to fund an additional part-time Health Navigator from the Granger community. The Health Navigator will have access to all organizational and community resources including professional development opportunities, office equipment, administrative support, materials (see Budget for more detail). Activities: What activities will support or accomplish your goals? Example: The additional part-time Health Navigator will conduct monthly outreach presentations at the three Granger churches, at family activities at the Granger School and at community events at Granger Lake. The Health Navigator will also provide case management to the 34 Granger residents served through this grant. Outputs: What are the quantitative measures (# of participants, # of sessions held, # of encounters, etc.) that will result from the activities described above? Example: 34 unique Granger residents who are living in poverty will receive dental care during this grant period. Outcomes: What is the specific result that shows the accomplishment of the strategy? What benefits, impact, or changes in behavior, knowledge, skills, and/or attitudes for participants do you anticipate will result from completion of the activities? Example: The percentage of Granger residents who receive dental care during the 12 months of this grant period will increase by 10%. Tracking: What systems do you use to track progress toward the goal? Example: Progress will be tracked by reviewing dental records using DentalTracking.com GOAL 1* Character Limit: 500 Page 45 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 10 Goal 1- Ambitiousness* Character Limit: 2000 Goal 1- Inputs* Character Limit: 2000 Goal 1- Activities* Character Limit: 2000 Goal 1- Outputs* Character Limit: 2000 Goal 1- Outcomes* Character Limit: 2000 Goal 1- Tracking* Character Limit: 2000 GOAL 2 (optional) Character Limit: 500 Goal 2- Ambitiousness Character Limit: 2000 Goal 2- Inputs Character Limit: 2000 Goal 2- Activities Character Limit: 2000 Goal 2- Outputs Character Limit: 2000 Goal 2- Outcomes Character Limit: 2000 Goal 2- Tracking Character Limit: 2000 GOAL 3 (optional) Character Limit: 500 Goal 3- Ambitiousness Character Limit: 2000 Page 46 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 11 Goal 3- Inputs Character Limit: 2000 Goal 3- Activities Character Limit: 2000 Goal 3- Outputs Character Limit: 2000 Goal 3- Outcomes Character Limit: 2000 Goal 3- Tracking Character Limit: 2000 10. Organizational Financials 10a. Fiscal Year Start Date* Please enter the start date of your current fiscal year Character Limit: 10 Fiscal Year End Date* Please enter the end date of your current fiscal year. Character Limit: 10 10b. What are your organization's cash reserves?* Character Limit: 20 10c. How many months could the organization operate at your continued budget level?* Character Limit: 10 10d. UPLOAD: Balance Sheet for Prior Fiscal Year* (PDF format) File Size Limit: 3 MB 10e. UPLOAD: Income Statement for Prior Fiscal Year* (PDF format) File Size Limit: 2 MB 10f. UPLOAD: Actual vs. Budget Income Statement for the Prior Fiscal Year* (PDF format) File Size Limit: 2 MB Page 47 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 12 10g. UPLOAD: Current Year-to-Date Financials to include Balance Sheet and Income Statement.* (PDF format) File Size Limit: 3 MB 10h. UPLOAD: Year-to-Date Cash Flow Statement* (PDF format) File Size Limit: 3 MB 10i. UPLOAD: Organization Budget for Proposed Fiscal Year, Related to the Grant Period* (PDF format) File Size Limit: 2 MB 11. Revenue & Revenue Sources for Prior Fiscal Year The purpose of this section is to provide a top line overview of your funding. For categories that do not apply to your organization, insert "0" (zero) and "N/A" as appropriate. 11a. TOTAL Organization Revenue during the Prior Fiscal Year* Character Limit: 20 11b. Total Revenue from Individual Contributions* Character Limit: 20 11bi. Number of Individual Donors* Please do not disclose donor names. Character Limit: 10 11c. Total Revenue from Foundation Grants* Character Limit: 20 11ci. Names of Foundations & Grant Amounts* Character Limit: 250 11d. Total Revenue from Corporate Foundation Support/Grants* Character Limit: 20 11di. Names of Corporations & Support/Grant Amounts* Character Limit: 250 Page 48 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 13 11e. Total Revenue from Government Grants* Character Limit: 20 11ei. Names of Government Agencies & Grant Amounts* Character Limit: 250 7f. Total Revenue from Fundraising Efforts* Character Limit: 20 11fi. Names of Fundraising Efforts & Revenue Amount for each* Character Limit: 200 11g. Total Revenue from Programs and Services* Character Limit: 20 11gi. Names of Programs and Services & Revenue Amount for each.* Character Limit: 200 11h. Total Revenue from Investment Income* Character Limit: 20 11hi. Names of Investments & Revenue Amount for each* Character Limit: 250 11i. Total Revenue from Membership Fees/Dues* Character Limit: 20 11ii. Number of Members* Character Limit: 10 11j. Other Revenue* Character Limit: 20 11ji. Sources of "Other Revenue" & Amounts for each* Character Limit: 250 12. Citations, Acknowledgement & Assurance 12a. Citations and Additional Information (optional) This attachment may be used to cite any statistics/research, to define key terms and/or acronyms, and may include critical details about your organization or program(s) not already included within this application that will strengthen your case for funding (no marketing material, please). Page 49 of 56 Application Georgetown Health Foundation Printed On: 24 October 2018 2019 GHF Annual Grant Application 14 File Size Limit: 2 MB 12b. Acknowledging GHF* Type your name and date in the space below to assure that if funded, the organization will acknowledge GHF on all related marketing materials, your website, social media, and in any other communications in which this program is promoted. Character Limit: 50 12c. Assurance* Type your name and date in the space provided to assure that by submitting this application, you 1) confirm that the information herein is true and correct, 2) confirm that if funded, funds will be spent according to the budget listed in this application, and 3) confirm that the organization will submit interim and final reports as required. Character Limit: 50 Page 50 of 56 GHF Annual Grant Application Questions & Review Process Reimagined Inspired by your feedback, this document outlines a reimagination of the GHF Annual Grant Application questions and review process. Reimagined application questions are listed in the subsequent pages of this document. Questions have been grouped more tightly. A majority of the previous LOI and Full Application questions have been retained, 11 questions have been deleted, and 13 have been added for consideration. Question origins are indicated by color, color‐coding is explained in the footer of each page, and deleted questions are listed on the last page. Also on the last page is a reimagination of the Review Process for consideration. Points to consider as you review this document Application Questions ‐ Are the number and content of questions appropriate to make an informed funding decision? ‐ Are the number and content of questions appropriate given the amount of funding awarded ($10k‐$50k)? ‐ Are the question groupings appropriate? ‐ Are there additional questions that can be eliminated? ‐ Are there deleted questions that should be re‐added? Review Process ‐ Does the proposed Review Process accommodate the varying availability of Grants Committee members while ensuring Board expertise and oversight are an integral part of the grant approval process? ‐ Can the proposed process be improved? Page 51 of 56 Blue = Current LOI Qs; Purple = Current Application Qs; Green = New Qs to Consider Adding LOI Questions 1. ABOUT YOUR ORGANIZATION a. Organization Mission b. Organization Vision c. Date of incorporation d. Describe your organization’s scope of work e. Describe your target population f. How many unique individuals did your organization serve during the prior fiscal year? g. What geographic area does your organization serve? 2. COMMITMENT TO GEORGETOWN a. Is your organization’s main office located in Georgetown? i. If not, where is it located? Do you maintain a satellite office in Georgetown? Address? b. What year did your organization start serving Georgetown? c. Describe your organization’s work in Georgetown d. Out of the total number of unique individuals your organization served during the prior fiscal year (See question 1f), how many were Georgetown residents? e. Please indicate the Georgetown zip codes your organization serves (Choices: 78626, 78628, 78633, 78673, 78674) 3. FUNDING REQUEST a. Program Name b. Amount Requested c. Please describe how GHF funds will be used d. Alignment with GHF’s Mission, Vision, Strategic Priorities, and Target Population e. Alignment with GHF’s Identified Strategic Priorities (10 Needs) 4. ORGANIZATION FINANCIALS a. Please upload your most recent audit, including Management Letter 5. PRIOR RELATIONSHIP WITH GHF a. Have you ever received a GHF grant, sponsorship, or other financial support? i. If yes, please list years and amounts. b. Do you receive a rent subsidy from GHF? i. If yes, list address and monthly rent c. Does your organization reserve the GHF Community Rooms? i. If yes, please describe your need for using the rooms and how often you have used them over the last 12 months. Page 52 of 56 Blue = Current LOI Qs; Purple = Current Application Qs; Green = New Qs to Consider Adding Full Application: Organizational Questions 6. ORGANIZATIONAL CAPACITY a. Organization Staff and Board of Directors (# and turnover rationale) b. Key Staff List (Upload) c. Board List (Upload) d. What is the governance role of the Board of Directors? e. What is your organization striving to accomplish? f. What are strategies for making this happen? g. What are your organization’s capabilities for doing this? h. How will your organization know if you are making progress? i. What have and haven’t you accomplished so far? 7. GEORGETOWN COMMUNITY RESPONSIVENESS a. How do you ensure that your staff and board represent the population you serve in Georgetown? b. How is your organization responding to the changing Georgetown community needs, client needs, and advances in the field? Please provide a recent example. c. Please describe your organization’s cultural competencies. d. Please describe your client feedback loop e. Optional: Contributions to the community of Georgetown (volunteers, excellence, compassion) 8. FISCAL INFORMATION & HEALTH a. Current Fiscal Year Start Date & End Date b. What are your cash reserves? c. How many months could you operate at your continued budget level? d. Balance Sheet (Upload) e. Income Statement (Upload) f. Actual organization budget for prior fiscal year (Upload) g. Organizational budget for proposed fiscal year (Upload) 9. PRIOR FISCAL YEAR’S REVENUE & SOURCES a. Total Organization Revenue b. Total Revenue from Individual Contributions i. Number of Individual Donors c. Total Revenue from Foundation Grants i. Name of foundations & grant amounts d. Total Revenue from Corporate Foundation Support/Grants i. Names of Corporations & grant amounts e. Total Revenue from Government Grants i. Name of Agencies & grant amounts f. Total Revenue from Fundraising Efforts g. Total Revenue from Services i. Name of Service and Revenue Amount h. Total Revenue from Investment Income i. Investment Income Amount i. Membership Income i. Membership Income Amount j. Other (specify) i. Name of Funders & Amount 10. CITATIONS AND ADDITIONAL INFORMATION (Upload) Page 53 of 56 Blue = Current LOI Qs; Purple = Current Application Qs; Green = New Qs to Consider Adding Full Application: Program Support Questions 11. PROGRAM DETAILS a. Describe the program for which you are requesting funding and the issue it seeks to address b. How does this program prevent, eliminate, or reduce the issue? OR How does this program educate, rehabilitate, or maintain a person affected by the issue? c. How do you determine the Georgetown community’s need for this program? d. What makes your program unique? 12. PROGRAM COST a. Program Budget for proposed fiscal year i. Total Program Cost ii. Total Program Cost in Georgetown iii. Unduplicated Georgetown individuals to be served iv. Cost per unduplicated Georgetown Individual b. Actual program budget for prior fiscal year 13. PROGRAM ACCESSIBILITY a. How will you make the program visible to Georgetown residents who would benefit from it? b. Considering the locale of the program, how are transportation and/or accessibility addressed? 14. PROGRAM EVALUATION a. Goal 1 i. Performance Measures ii. Ambitiousness iii. Inputs iv. Activities v. Outputs vi. Outcomes b. Optional: Goals 2 & 3 (including subparts) Note on General Operating grant applications ‐ Only organizations that are eligible for General Operating funding will be invited to apply ‐ General Operating applicants will complete Questions 1‐10 only. Page 54 of 56 Blue = Current LOI Qs; Purple = Current Application Qs; Green = New Qs to Consider Adding Deleted Questions (and reason for deletion) ‐ Type of Grant Requesting: Program Support or General Operating (G.O. option will be invite only) ‐ Proposed Additional Number of Georgetown Residents Served through this request (Relic of Common App) ‐ Estimated cost of serving Georgetown residents through organization or program (Relic of Common App) ‐ Five Largest Sources of Organizational Revenue from Prior Fiscal Year ‐ Source & Source Amount x5 (Answers not meaningful) ‐ Grant Period (Start/End dates will be the same for all and will begin July 1 and end June 30) ‐ Current Total Population Served by Organization (Replaced with Q 1e and Q 1f) ‐ Description of the Request (Similar to Q 3c) ‐ Is your nonprofit a learning organization? (Replaced by Q 7b) ‐ Present data that substantiates the need for the services you wish to provide (Replaced by Q 11c) ‐ Partnership with GISD letter (Not a reliable GISD process) ‐ How do you coordinate, cooperate, or collaborate with other agencies to achieve your mission? (Answers not meaningful) The Review Process Reimagined LOI Stage Full Application Stage * A subgroup is a self‐selected group of ~2‐3 Grants Committee members. All parts of the LOI and Application will be visible to all Committee members regardless of Subgroup involvement. ** Fast Trackers are organizations that have a strong history of funding with GHF and are determined to require less vetting. The Full Application review process is less rigorous and conducted by GHF Staff. LOIs (Qs 1‐5) are screened for completeness & eligibility by: GHF Staff LOIs are discussed, recommendations for advancement and identification of Fast Trackers** made by: Full Grants Committee LOIs are reviewed by: Full Grants Committee OR Subgroup(s)* General Operating Applications: Organizational Questions (Qs 6‐10) for are reviewed/scored by: Subgroup(s) All parts of all applications are discussed (eg. total scores, strengths, weaknesses, fit with GHF priorities, funding levels, funding landscape, etc.) and funding recommendations made by: Full Grants Committee Fast Tracker Applications: All Questions (Qs 6‐10 for General Operating, Qs 6‐14 for Program Support) are reviewed for red flags by: GHF Staff Program Support Applications: Organizational Questions (Qs 6‐10) are reviewed/scored to determine the health of the organization by: Subgroup(s) Program Support Questions (Qs 11‐14) are reviewed/scored to determine the strength of the program by: Subgroup(s) Page 55 of 56 City of Georgetown, Texas Strategic Partnerships for Community Services March 21, 2019 S UB J E C T: C onsideration and pos s ible ac tion to set dates and times for F Y 2019-20 P artnerships for C ommunity S ervic es Advisory Board Meetings--Jaquita Wils on Board C hair IT E M S UMMARY: P er the Bylaws of the S trategic P artnerships for C ommunity S ervices Advis ory Board (S P C S ): "S ection 4.1. Time and Date of R egular Meeting. T he Board shall sc hedule all regular meetings in acc ordanc e with the requirements of the Board's res ponsibilities ." T he S P C S Advis ory Board will meet at leas t onc e per year and whenever necessary to c arry out its res ponsibilities and purpos e. T he date, time and place of the Board meetings will be dec ided by the Members at the first meeting of the Board after the annual appointment proc es s . After reviewing the grant cycle timeline the S P C S Advisory Board will determine the necessary meetings to complete the F Y 2018-19 G rant C ycle recommendations to the C ity C ounc il. F IN AN C IAL IMPAC T: N/A S UB MIT T E D B Y: S hirley R inn for Jaquita Wils on, Board C hair Page 56 of 56