HomeMy WebLinkAboutAgenda_SPCS_05.27.2021Notice of Meeting for the
Strategic P artnerships for Community Serv ices Adv isory Board
of the City of Georgetown
May 27, 2021 at 4:00 P M
at City Hall Community Room, 808 Martin L uther K ing Jr. St., Georgetown, Texas
78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
The City of Geor getown Str ategi c P ar tne rshi ps for C ommunity S er vice s
Advisor y B oar d i s now me e ting in per son. A quorum of the Str ategic
P ar tne rships for C ommunity Se rvic es Advisor y B oar d will be in atte ndanc e
on Thursday, M ay 27, 2021 at 4:00 p.m. at the City H all C ommunity R oom,
locate d at 808 M ar tin L uthe r K ing, J r. St., Geor getown, Te xas 78626. It is
possible that one or more board membe rs may attend vi a video Confe re nc e
using the Zoom clie nt.
To allow for as much c iti ze n par tic ipation as possible, ci tizen c omments ar e
ac ce pte d e ither in pe rson or via the Zoom c lient.
F ac e masks ar e e nc our aged. U se of pr ofani ty, thr e ate ning language,
slande rous r e mar ks or thre ats of har m are not allowed and wil l r esul t in you
being immediate ly r emove d from the me eting.
If you have questions or ne ed assistanc e, ple ase contact Shir le y R inn at
shirley.rinn@geor getown.or g or at 512-930-3723.
To parti ci pate vir tually, pl ease copy and paste the following webli nk into
your browse r:
https://geor getowntx.zoom.us/j/92435808886?
pwd=ckh F Rmt0 V 3 F n M 2c r V0hq Y25hN ll M Zz09
M e eting I D: 924 3580 8886
P assc ode : 470635
O r by phone , 888-475-4499 U S Tol l-fre e, 833-548-0276 U S Toll-fr ee , 833-548-
0282 U S Toll-fre e, or 877-853-5257 U S Toll-fr ee
Citizen comme nts are acc epted in the following for mats:
Submit written comme nts to shir le y.r inn@ge orge town.org by 12:00
p.m. on the date of the me eting and the R e c or ding Se cr etar y will
forward your comme nts to the boar d before the me eting.
L og onto the mee ting at the link above and “rai se your hand” during
Page 1 of 49
the i tem or attend the me eting and sign-up to spe ak in-pe rson for an
item posted on the age nda.
To join a Zoom mee ting, c li ck on the l ink pr ovi de d and join as an attende e.
You wil l be asked to e nte r your name and e mail addr ess (this is so we c an
ide ntify you whe n you are c all e d upon). To spe ak on an ite m, c li ck on the
“Raise your H and” opti on at the bottom of the Zoom me eting we bpage onc e
that i tem has opened. Whe n you ar e cal le d upon by the R e cor di ng Se cr etar y,
your de vi ce wil l be re mote ly un-mute d by the Administr ator and you may
spe ak for thre e minute s. P l e ase state your name c le arl y, and whe n your time
is over, your de vice will be muted again.”
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A R oll C all -- S hirley J. R inn, S P C S Advis ory Board Liais on
B C all to O rder--P aul S ec ord, S P C S Advisory Board C hair
C Welcome and Introduction of New Board Members – S hirley J. R inn, S P C S Advis ory Board Liais on
D R eview and dis cus s ion regarding the By-Laws for the S trategic P artners hips for C ommunity S ervic es and
the C ity C ounc il Attendance P olicy for Board Members-- S hirley J. R inn, S P C S Advis ory Board
Liaison
E C ons ideration and possible action to approve the Minutes from the Augus t 6, 2020 and Augus t 10, 2020
S P C S Advis ory Board Meetings —S hirley J. R inn, Liais on for the S P C S Advisory Board
F Disc ussion and possible action related to review of the Annual R eports s ubmitted by G rant R ecipients
who received a S trategic P artnerships for C ommunity S ervices G rant in F Y 2019-20-- S hirley J. R inn,
S P C S Advis ory Board Liais on
G O verview regarding the review of the grant cycle timeline, the P olic y, G uidelines, Application, and
Evaluation and R ecommendation P roc es s for the F Y 2019-20 S trategic P artnerships for C ommunity
S ervices G rant C yc le--S hirley J. R inn, S P C S Advis ory Board Liais on.
H C ons ideration and possible action to s et dates and times for F Y 2021-22 P artners hips for C ommunity
S ervices Advis ory Board Meetings --S hirley J. R inn, S P C S Advis ory Board Liais on
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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City of Georgetown, Texas
Strategic Partnerships for Community Services
May 27, 2021
S UB J E C T:
Welc ome and Introduc tion of New Board Members – S hirley J. R inn, S P C S Advisory Board Liaison
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley J. R inn, S P C S Advis ory Board Liais on
Page 3 of 49
City of Georgetown, Texas
Strategic Partnerships for Community Services
May 27, 2021
S UB J E C T:
R eview and disc ussion regarding the By-Laws for the S trategic P artnerships for C ommunity S ervices and
the C ity C ouncil Attendanc e P olic y for Board Members -- S hirley J. R inn, S P C S Advisory Board Liaison
IT E M S UMMARY:
T he Board Bylaws and C ity C ouncil Attendanc e P olic y for Board Members is reviewed annually.
T he most rec ent set of Bylaws for the S trategic P artnerships for C ommunity S ervices Advis ory Board
was approved by the C ity C ouncil on O c tober 11, 2016. T hose By-Laws are attac hed for reference.
S ection 4.9 Attendance of the Bylaws of the S trategic P artnerships for C ommunity S ervices Advis ory
Board s tates :
"S ec tion 4.9. Attendanc e. Members are required to attend Board meetings prepared to
disc uss the issues on the agenda. A Member s hall notify the C hairman and the S taff Liaison
if the Member is unable to attend a meeting. Excessive absenteeism will be subject to ac tion
under C ouncil policy and may result in the Member being replaced on the Board. S ee
O rdinance S ection 2.36.010D. Exc es s ive abs enteeis m means failure to attend at least 75%
of regularly s cheduled meetings, including Board meetings and S ubcommittee meetings. If a
Member is removed from the Board that pos ition shall be cons idered vacant and a new
Member shall be appointed to the Board in acc ordanc e with S ec tion 2.5 above."
C hapter 2.36 C I T Y C O MMI S S I O NS , C O MMI T T EES , AND BO AR DS , S ection 2.36.010(D) –
Duties of Members of the C ity of G eorgetown C ode of O rdinanc es , als o addresses the C ity C ouncil’s
policy on attendanc e for Board Members:
S E C 2.36.010 D UT IE S OF C OMMIS S ION, C OMMIT T E E & B OAR D ME MB E R S
“D. Attendanc e by Members is integral to s uc cess of the commission, committee or
board. It is C ouncil policy to require a minimum of 75 perc ent attendanc e of each Member
at each regularly sc heduled meeting including subcommittee meetings. A Member shall be
allowed two excus ed absences for the Member's pers onal medical care, required medic al
care of a Member's immediate family member (as defined by C ity O rdinance), or
Member's military S ervice that s hall not c ount agains t the 75 percent attendance
requirement. Written notic e shall be s ent to a Member and the Member's C ity C ouncil
repres entative when it appears the Member may violate the attendanc e polic y by being
abs ent from more than 25 percent of regularly sc heduled meetings , inc luding s ubc ommittee
meetings. Excessive absenteeism may res ult in the Member being replac ed by the C ouncil.
If a Member is removed from a committee, c ommis s ion or board, that position s hall be
cons idered vacant and a new Member s hall be appointed to the Board in ac cordance with
S ection 2.36.040”
T he C ity S ecretary and the Mayor review attendanc e and determine if warning or removal letters need to be
s ent to a Member that is in danger of or has violated the 75% Council mandated attendance policy.
Abs enc es are exc used for medic al reasons or military reasons . C ity C ounc il and S taff Liaisons are notified
if any letters are s ent to a Member.
Page 4 of 49
Abs enc es for any S pec ial Meetings that are sc heduled do not c ount toward the 75% Attendance P olicy.
T he C ity of G eorgetown values the vo lunteers that serve o n its C o mmis s io ns, C o mmittees or Boards
and is fortunate to have a multitud e o f citizens who apply to be a part o f the pub lic proc es s by serving on
t h e m. Ac cordingly, it is very imp o rtant that the memb ers who are ap p o inted to b e on a C ity of
G eorgetown C ommission, C ommittee o r Board unders tand the imp o rtance of their attendance and their
partic ipation at the regularly s cheduled meetings of these C ommis s ion, C ommittee or Board meetings .
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley J. R inn, S P C S Advis ory Board Liais on
AT TAC H ME N T S:
Description Type
By-Laws Backup Material
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City of Georgetown, Texas
Strategic Partnerships for Community Services
May 27, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to approve the Minutes from the August 6, 2020 and August 10, 2020
S P C S Advisory Board Meetings—S hirley J. R inn, Liaison for the S P C S Advis ory Board
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
None
S UB MIT T E D B Y:
S hirley J. R inn, S P C S Advis ory Board Liais on
AT TAC H ME N T S:
Description Type
DRAFT Minutes-Augus t 6, 2020 Backup Material
DRAFT Minutes-Augus t 10, 2020 Backup Material
Page 12 of 49
SPCS Advisory Board Minutes
August 6, 2020
Page 1 of 3
Minutes of the Meeting of the
Strat egic Partnerships for Community Services Advisory Board
City of Georgetown, Texas
August 6, 2020
The Strategic Partnerships for Community Services Advisory Board of the City of Georgetown, Texas,
met on Thursday, August 6, 2021 at 9:13 a.m.
Members Present:, Jaquita Wilson, Michael Douglas, Natalia Ornelas, Jerry Haecker, Stacy Mading
Members Absent: None
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
A. Roll Call --Jaquita Wilson, SPCS Advisory Board Chair
All members were present, as well as staff liaison, Shirley Rinn.
B. Call to Order--Jaquita Wilson, SPCS Advisory Board Chair
The meeting was called to order by President, Jaquita Wilson, at 9:13 a.m.
C. Consideration and possible action to approve the Minutes from the June 15, 2020 SPCS Advisory
Board Meeting —Jaquita Wilson, Advisory Board Chair
Motion by Haecker, second by Douglas to approve the Minutes from the June 15, 2020 SPCS Advisory
Board Meetings . Approved 5-0
D. Discussion and possible action regarding the allocation recommendations to be made to the City
Council for funding of the Strategic Partnerships for Community Services (SPCS) Grants for FY 2020-
21-Jaquita Wilson, SPCS Advisory Board Chair
Natalia Ornelas recused herself from any discussions regarding Williamson County Advocacy Center
and Michael Douglas recused himself from any discussion regarding the Texas Science Education
Foundation.
The Advisory Board discussed the process they would follow while discussing the grant applications
and determining the allocation recommendations for the City Council.
The Advisory Board recessed for a break at 11:30 a.m. and resumed the meeting at 11:46 a.m.
The Advisory Board recessed for a break at 12:43 p.m. and resumed the meeting at 1:03 p.m.
Page 13 of 49
SPCS Advisory Board Minutes
August 6, 2020
Page 2 of 3
The Board vetted Applications, including the following agencies and made the following
recommendations:
ORGANIZATION
NAME
FY 2020-21 GRANT
RECOMMENDATIONS
1. A Gift of Time Adult Daycare (New Request) $0
2. Annunciation Maternity Home (New Request) $14,000
3. Backpack Buddies $20,000
4. BIG (Brookwood in Georgetown) $26,000
5. Boys & Girls Club of Georgetown* $29,000
6. CASA of Williamson County $19,000
7. Faith in Action $33,904
8. Family Independence Initiative (New Request) $0
9. Girls Empowerment Network $12,600
10. Georgetown Caring Place $50,000
11. Georgetown Palace Theater** (New Request) $10,000
12. Georgetown Family YMCA (New Request) $0
13. Georgetown Project $33,800
14. Habitat for Humanity of Williamson County (New Request) $10,495
15. Literacy Council of Williamson County $16,000
16. Lone Star Circle of Care $0
17. Messiah Echad (New Request) $0
18. Opportunities for Williamson & Burnet Counties, Inc.
(OWBC)**** $12,000
19. R.O.C.K. (Ride on Center for Kids) $10,000
20. Sacred Heart Community Clinic $30,000
21. Samaritan Center for Counseling & Pastoral Care $25,000
22. Stonehaven Senior Center $12,000
23. Texas Science Education Foundation (New Request) $10,000
24. The Locker $0
25. Williamson County Children’s Advocacy Center*** $26,250
26. Williamson County Crisis Center dba Hope Alliance $33,000
TOTAL FY 2020-21 GRANT RECOMMENDATIONS
$433,049**
** Board Liaison Shirley Rinn determined after the meeting that there was a problem with the formula in the
Excel spreadsheet that was utilized to calculate the total of the grant allocation recommendations made by
the Advisory Board. Due to the incorrect formula, the Advisory Board inadvertently recommended $433,049 in
grant allocation recommendations instead of $400,039, which is the amount allocated in the FY 2020-21
proposed budget for this program. The Advisory Board met again on August 10, 2020 to reallocate the
funding recommendations to total $400,039.
Page 14 of 49
SPCS Advisory Board Minutes
August 6, 2020
Page 3 of 3
Attachment A includes comments from the Advisory Board.
Adjournment
Motion by Wilson, second by Douglas to adjourn. Meeting was adjourned at 4:49 p.m.
Attest:
Shirley Rinn, Board Liaison Natalia Ornelas, Board Vice Chair
Page 15 of 49
ATTACHMENT A
MINUTES - AUGUST 6, 2020
STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES ADVISORY BOARD
PAGE 1 OF 5
AGENCY AGENCY AGENCY
GIFT OF TIME
• Concerns about sustainability; Business Plan.
• Recommendation to request St. David's to extend its grant to 2021.
• City support for Gift of Time to contract a funding campaign for operations Post COVID-19.
• Premature to advance additional funding.
• The need is there but they have not been able to get the program up to speed.
• Come back next year.
• ANNUNCIATION MATERNITY HOME
• Not a Duplication of Services
• Feels like there is a need for the programming request.
• Have quite a few funding sources.
• BACKPACK BUDDIES
• Best application.
• Direct Services.
• BROOKWOOD IN GEORGETOWN (BIG)
• Building Residential for Citizens.
• Great Leadership.
• Concern is sustainability.
• Request funds be allocated for scholarships for Georgetown Citizens.
• Concern that restricting funding ties up funds.
• BOYS AND GIRLS CLUB OF GEORGETOWN
• Concern about it being a physical fitness program.
• Hire trainers for students in sports.
• How is COVID-19 going to impact program.
• Is it a critical need?
• Request is for salaries.
• Place for essential workers to send their children.
• Should funding go to operational expenses?
• Current COVID-19 situation will increase needs for services.
• Partnerships will be important.
• Moving to new facilities
• Would like to see them Incorporating more STEM
opportunities to students they are serving.
• Essential service.
• FAITH IN ACTION CAREGIVERS
• Great Organization supporting Senior Population.
• Volunteer Driven.
• Safety Net.
• Work with Insurance Companies to study driving
habits.
• Funding important for sustainability.
• FAMILY INDEPENDENCE INITIATIVE
• No restrictions on how families use the funding is a concern.
• It is important to have directed use for funding.
• Is this a social experiment?
• Has a national presence.
• Need more data to see if this program is actually working, but most of what was
received was nebulous.
• Prefer to support local organizations.
• We don't really know where the funding is really going.
• This organization has been on the ground in Georgetown, but data was not
• GIRLS EMPOWERMENT NETWORK
• One of the better applications
• Meet Safety Net
• Had a good COVID-19 plan of action.
• No Board Representation in Georgetown (Recommend they
find a Georgetown Representation on the Board of
Directors)
• They did a quick pivot in April by getting creative in the way
they provided their services.
• Calendar invites; Google Video; Messenger; Telephone
• GEORGETOWN CARING PLACE
• Great Organization that has a great model.
• Caring Place pivoted their request to the highest
need in the community.
Page 16 of 49
ATTACHMENT A
MINUTES - AUGUST 6, 2020
STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES ADVISORY BOARD
PAGE 2 OF 5
AGENCY AGENCY AGENCY
provided specific to what is actually being done in Georgetown.
• Is this really viable in the current environment.
• Accountability;
• How are the dollars helping people?
• What are the dollars specifically being used toward.
Conversations; Facebook, etc.
• Virtual Environment focusing on Girls who were at risk in
school and following them to ensure they are stay safe.
• GEN staff members and volunteers coordinating the
services.
• 60 girls
• Serving middle schools and high schools.
• Camping in a Box
• Would like to see someone from Georgetown on their Board
of Directors.
• GEORGETOWN FAMILY YMCA
• Duplicate Effort with Parks & Recreation.
• Ask is $100 per child.
• How are children going to be participating in indoor activities?
• General ask, not specific.
• COVID-19 is impacting the services they can provide.
• Didn't see any documentation related to the partnerships that were mentioned in
the application.
• What is the Y.E.S. scholarship program?
• They are utilizing local facilities in partnership with others to provide their
services.
• Prefer to give Boys and Girls Club additional funding;
• Appears that YMCA is collecting fees for programs and services being provided in
local facilities. Minimal impact on overall budget.
• Prefer to provide additional funding to local organizations providing similar or
duplicate services.
• GEORGETOWN PALACE THEATER
• For Operating Expenses.
• Not for Programming
• Local Organization
• Financials show they have reserve to sustain them.
• Some concern that if we don’t fund them whether or not
the organization could survive the pandemic.
• Fund for operational expenses
• GEORGETOWN PROJECT
• Support for the Nest.
• Transition for COVID-19.
• Will open when the school opens; 1/2 year available
in Reserves.
• Funding for Operating Expenses vs. programming.
• Summer Youth Employment Program should happen
in 2021.
• Work with businesses on internships.
• Would like to see a plan for COVID-19 transition.
• Some of funding will be utilized for rent and
operating expenses.
• Have been operating this summer.
• HABITAT FOR HUMANITY
• Have a measurable plan.
• Request is very specific.
• Fights homelessness.
• Affordable.
• LITERACY COUNCIL OF WILLIAMSON COUNTY
• Very well-done application.
• Great COVID-19 response with programming.
• Great goals, great metrics.
• Hands up program.
• LONE STAR CIRCLE OF CARE
• Uncompensated Adult Dental Care; earmarked for
salary and payroll expenses.
• Discrepancy on how many Georgetown Residents
are served.
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ATTACHMENT A
MINUTES - AUGUST 6, 2020
STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES ADVISORY BOARD
PAGE 3 OF 5
AGENCY AGENCY AGENCY
• Meets the criteria of 2030 Comprehensive Plan.
• Well thought out application
• Sustainable.
• Very specific.
• Clients that are served need this now more than ever.
• Huge need.
• Serve 225
• Duplication with Sacred Heart Community Center.
• Critical Need.
• Part of a larger organization that helps stability.
• Question about Form 990 - only through 2017.
• Audit of review of stuff in 2018 and 2019.
• Should have had 2018 Form 990.
• Would like to request that organization provide an
updated 2018 Form 990.
• Assumption that all referenced patients are in
Georgetown.
• Salary vs. indigent care; would like more accurate
numbers.
• Dental went on hiatus with COVID-19 - what is
status of dental care?
• Need more specific information.
• Covid-19 was not even mentioned.
• Not an essential need.
• Backlog of patients.
• Very long waitlist for Lone Star.
• Patients must meet criteria to be accepted.
• Patients can access care easier at Sacred Heart than
Lone Star Circle of Care.
• Large organization that has access to funding other
organizations do not.
• Letter to Lone Star asking for more specific
information related to what they are asking for.
• Organization is profitable.
• Be more vocal about services.
• More for transparent on ask.
• Reiterate the points in previous application cycle.
Page 18 of 49
ATTACHMENT A
MINUTES - AUGUST 6, 2020
STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES ADVISORY BOARD
PAGE 4 OF 5
AGENCY AGENCY AGENCY
• MESSIAH ECHAD
• Incomplete Documentation.
• Weak application.
• Income is via tithing.
• Concern regarding separation of church and state and providing funds that would
replace tithing for income.
• OPPORTUNITIES FOR WILLIAMSON & BURNET COUNTIES,
INC. (OWBC)
Meals on Wheels.
• R.O.C.K.
• Serving Veterans.
• Form 990 - revenue stream is coming from other
equine programs.
• Large overhead
• Difficult to get into veteran program; There is a
waiting list.
• Hard to sustain the program.
• How did COVID-19 impact their services?
• Concern about waiting list to participate in the
program?
• Due to issues related to COVID-19 Board felt like the
waiting list for the program was problematic.
• SACRED HEART COMMUNITY CLINIC
• Majority of request is for supplies; some for salaries.
• Does not ask for much documentation.
• Lower income families.
• Waitlist has gone down.
• Patients can access care easier at Sacred Heart than Lone Star Circle of Care.
• COVID - 19 moved to telehealth.
• Funding is for 125 Georgetown residents.
• Has a good partnership program and outreach.
• 150 volunteers-but are not coming into clinic due to COVID-19.
• They fill a gap; would really like to see a Georgetown Board member.
• Transparent program.
• Good breakdown on cost of supplies and care.
• 125 out 1,063 were served from Georgetown in 2019.
• Very well supported.
• Transportation to Round Rock
Faith in Action can transport patients.
• SAMARITAN CENTER FOR COUNSELING & PASTORAL CARE
• Well written application.
• Veteran Counseling Services.
• Serves 40 Georgetown residents.
• STONEHAVEN SENIOR CENTER
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ATTACHMENT A
MINUTES - AUGUST 6, 2020
STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES ADVISORY BOARD
PAGE 5 OF 5
AGENCY AGENCY AGENCY
THE LOCKER
• No COVID-19 Plan.
• Administrative Overhead.
• What has evolved?
• What has changed?
• Where is Pivot?
• Need better Assessment Data.
• This is not a critical need.
• Less administration more dollars to direct services.
TEXAS SCIENCE EDUCTION FOUNDATION
• Michael Douglas recused himself from discussion.
• Would like to see a better Assessment Tool.
• STAR test will not be done for the near term.
• City would be the largest funder.
• Partner with GISD and Virtual Programming.
• Stem Projects in the schools.
• Provide for virtual learning.
• Would like to have them diversify revenue funders so City
isn't the largest funder.
• Next year's request must include other funding streams;
City cannot be the majority funder; Need additional funders
to ensure sustainability.
• STEM is not going to be a priority in school curriculum and
this program fills that need.
• Want to see the Outcomes and how successful it is and
what they can do to build on it.
• WILLIAMSON COUNTY CHILDREN’S ADVOCACY CENTER
• Critical Need.
• Specific Grant Request.
WILLIAMSON COUNTY CRISIS CENTER (HOPE ALLIANCE)
• Natalia recused herself from discussion.
• Crisis Center - Intervention Services.
• Request will serve 32.3% of 205 clients.
• Budget looks solid.
• Well-funded.
• Organization is concerned about Pandemic funding.
• Funding stream has been diversified to include counseling services in addition to
shelter support.
• There is some overlap with Children's Advocacy Center - the organizations
collaborate.
• Referrals come from Hope Alliance to WCAC for counseling services.
• 85% adult women out of the 205 residents.
• Get Clarity on Question 8A - 67 - what does that represent.
• Appears to conflict with other information in the grant request.
Page 20 of 49
SPCS Advisory Board Minutes
August 10, 2020
Page 1 of 3
MINUTES OF THE MEETING OF THE
STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES ADVISORY BOARD
CITY OF GEORGETOWN, TEXAS
AUGUST 10, 2020
The Strategic Partnerships for Community Services Advisory Board of the City of
Georgetown, Texas, met on Monday, August 10, 2020 at 10:07 a.m.
Members Present: Jaquita Wilson, Michael Douglas, Natalia Ornelas, Jerry Haecker, Stacy Mading
Members Absent:
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
A. Roll Call --Jaquita Wilson, SPCS Advisory Board Chair
All members were present, as well as staff liaison, Shirley Rinn.
B. Call to Order--Jaquita Wilson, SPCS Advisory Board Chair
The meeting was called to order by President, Jaquita Wilson, at 10:07 a.m.
C. Discussion and possible action regarding the allocation recommendations to be made to
the City Council for funding of the Strategic Partnerships for Community Services (SPCS)
Grants for FY 2020-21-Jaquita Wilson, SPCS Advisory Board Chair
Rinn let the Advisory Board know that after its meeting on August 6, 2021 she discovered a
problem with the formula in the Excel spreadsheet that was utilized to calculate the total of
the grant allocation recommendations made by the Advisory Board. Due to the incorrect
formula, the Advisory Board inadvertently recommended $433,049 in grant allocation
recommendations instead of $400,039, which is the amount allocated in the FY 2020-21
proposed budget for this program.
Additionally, while the Advisory Board vetted the applications and made recommendations
for the allocation of the grant funds, an official vote was inadvertently not taken to approve
the recommendations at the end of its deliberation.
The Advisory Board reviewed its recommendations from August 6, 2020 and made the
following adjustments to its recommendations so that its allocation recommendations are
Page 21 of 49
SPCS Advisory Board Minutes
August 10, 2020
Page 2 of 3
within the parameters of the funding that is available ($400,049) in the FY 2020-21
proposed budget for this program.
ORGANIZATION NAME
FY 2021-20 GRANT
RECOMMENDATIONS
FROM SPCS ADVISORY
BOARD MEETING ON
AUGUST 6, 2020
FY 2021-20 GRANT
RECOMMENDATIONS
FROM SPCS ADVISORY
BOARD MEETING ON
AUGUST 10, 2020
1. A Gift of Time Adult Daycare (New Request) $0 $0
2. Annunciation Maternity Home (New Request) $14,000 $13,000
3. Backpack Buddies $20,000 $20,000
4. BIG (Brookwood in Georgetown) $26,000 $21,000
5. Boys & Girls Club of Georgetown* $29,000 $25,000
6. CASA of Williamson County $19,000 $19,000
7. Faith in Action $33,904 $34,250
8. Family Independence Initiative (New Request) $0 $0
9. Girls Empowerment Network $12,600 $12,600
10. Georgetown Caring Place $50,000 $50,000
11. Georgetown Palace Theater** (New Request) $10,000 $10,000
12. Georgetown Family YMCA (New Request) $0 $0
13. Georgetown Project $33,800 $29,400
14. Habitat for Humanity of Williamson County (New Request) $10,495 $10,495
15. Literacy Council of Williamson County $16,000 $16,000
16. Lone Star Circle of Care $0 $0
17. Messiah Echad (New Request) $0 $0
18. Opportunities for Williamson & Burnet Counties, Inc.
(OWBC) $12,000 $10,800
19. R.O.C.K. (Ride on Center for Kids) $10,000 $0
20. Sacred Heart Community Clinic $30,000 $26,000
21. Samaritan Center for Counseling & Pastoral Care $25,000 $25,000
22. Stonehaven Senior Center $12,000 $12,000
23. Texas Science Education Foundation (New Request) $10,000 $10,000
24. The Locker $0 $0
25. Williamson County Children’s Advocacy Center $26,250 $25,000
26. Williamson County Crisis Center dba Hope Alliance $33,000 $30,504
TOTAL GRANT FY 2020-21 RECOMMENDATIONS $433,049
$400,049
Motion by Wilson, second by Mading to approve the allocation recommendations to be made to
the City Council for funding of the Strategic Partnerships for Community Services (SPCS) Grants
for FY 2020-21 (Approved 5-0)
Page 22 of 49
SPCS Advisory Board Minutes
August 10, 2020
Page 3 of 3
Adjournment
Motion by Wilson, second by Haecker to adjourn. Meeting was adjourned at 10:25 a.m.
Attest:
Shirley Rinn, Board Liaison Natalia Ornelas, Board Vice Chair
Page 23 of 49
City of Georgetown, Texas
Strategic Partnerships for Community Services
May 27, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion related to review of the Annual R eports submitted by G rant R ec ipients
who rec eived a S trategic P artners hips for C ommunity S ervic es G rant in F Y 2019-20-- S hirley J. R inn,
S P C S Advisory Board Liaison
IT E M S UMMARY:
Due to res tric tions c aused by C O VI D-19, the S trategic P artners hips for C ommunity S ervic es Advisory
Board has not been able meet to receive and review the Annual R eports for F Y2019-20.
T he Advisory B oard will discuss the parameters for reviewing the Annual R eports.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley J. R inn, S P C S Advis ory Board Liais on
Page 24 of 49
City of Georgetown, Texas
Strategic Partnerships for Community Services
May 27, 2021
S UB J E C T:
O verview regarding the review of the grant c yc le timeline, the P olicy, G uidelines , Applic ation, and
Evaluation and R ec ommendation P rocess for the F Y 2019-20 S trategic P artners hips for C ommunity
S ervic es G rant C ycle--S hirley J. R inn, S P C S Advisory Board Liaison.
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley J. R inn, S P C S Advis ory Board Liais on
AT TAC H ME N T S:
Description Type
Timeline for FY 2021-22 Backup Material
Policy and Guidelines Backup Material
Grant Application Backup Material
Logic Model Template Backup Material
Program Budget Backup Material
Page 25 of 49
STRATEGIC PARTNERSHIPS FOR
COMMUNITY SERVICES FUNDING
PROPOSED TIMELINE FY 2021-22
Dates Task
May 27, 2021 Meeting for the Board to set meeting schedule,
review bylaws, policy and guidelines, grant cycle
timeline, application and annual report processes.
June 12, 2021 Deadline for Return of Grant Applications
June 14-18, 2021 Schedule SPCS Board Meeting to elect officers
and review applications for completeness and
assign primary reviewer for applications.
July 1, 2021
Completed Applications and Evaluation Tool to
Board members.
July 28-August 6, 2021
Schedule SPCS Advisory Board Meeting(s) as
necessary in order for the Board to review and
discuss grant applications, and make grant
allocation recommendations to be presented to the
City Council.
August 10, 2021 or August 24, 2021 Recommendations from the SPCS Advisory Board
to be presented to the City Council for approval.
September 28, 2021
Approval of Funding Agreements by the City
Council (After 2nd Reading of Budget Ordinance)
October 1, 2021
New Budget Year
November-December 2021 or January 2022 SPCS Advisor y Board Meeting to review Annual
Reports
TBD Process Improvement Review for SPCS Grant
Program.
Page 26 of 49
FY 2021-22 Strategic Partnerships for Community Services Grant Funding Policies and Guidelines
Page 2 of 2
STRATEGIC PARTNERSHIPS FOR
COMMUNITY SERVICES GRANT FUNDING
POLICIES AND GUIDELINES
FY 2021-22
I. CRITERIA FOR SUPPORT – CURRENT STANDARDS:
A. Purpose Statement for City of Georgetown funding to the nonprofit sector
The City of Georgetown values partnerships with organizations that are committed to addressing
our community’s greatest public challenges.
The purpose of City funding to the nonprofit sector is to cultivate and sustain partnerships with
501(c)3 organizations that strengthen the City’s key priorities in the following areas:
• Public Safety;
• Transportation;
• Housing;
• Parks & Recreation;
• Veteran Services; and,
• Safety Net.
B. Key Priority Areas Defined
Public Safety.
• While the City is Georgetown’s Public Safety leader (Fire & Police), public safety also
encompasses a broad scope of work that makes this community safe for all.
Eligible organizations and programs may include those that contribute to safe
neighborhoods such out of school time, youth empowerment, and neighborhood
community centers.
Transportation.
• Eligible organizations include those that assist in meeting the transportation needs of
Georgetown residents unable to access private transportation such as homebound seniors
and youth under the age of 16 years.
Housing.
• Eligible organizations include those that offer emergency shelter, transitional or temporary
housing, and affordable housing.
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FY 2021-22 Strategic Partnerships for Community Services Grant Funding Policies and Guidelines
Page 2 of 2
Parks & Recreation.
• Eligible organizations include those that provide affordable, accessible activities that
enhance Georgetown residents’ health and well-being, including sports, fitness, and other
recreational programs.
Veteran’s Services
• Support veteran programs and services within the community.
Safety Net.
• The City recognizes its responsibility to support efforts to address this community’s most
pressing basic needs. Examples of basic needs include food insecurity, emergency financial
assistance, mental/behavioral health care, substance abuse, domestic/family violence, and
health care, including, but not limited to, dental and vision. Safety Net priorities will be
based on ongoing analysis of unmet existing needs and emerging needs in this community,
and may change over time.
II. IMPLEMENTATION POLICIES:
A. Appropriation of funds for Strategic Partnerships for Community Services does not
encumber subsequent councils to continue appropriations for such funding, and does not
imply that subsequent councils may provide such funding. Organizations receiving Strategic
Partnerships for Community Services grants from the city are encouraged to identify
additional and alternative sources of funding.
B. When evaluating applications for Strategic Partnerships for Community Services grant
funding, the Council shall consider the portion of funding each organization receives from
the City, with the objective of encouraging reliance on funding sources other than the City.
III. POLICY FOR ESTABLISHING FUNDING AMOUNTS
A. Expenditure targets per the City of Georgetown’s Fiscal and Budgetary Policy approved by
the City Council on December 13, 2016:
The City has targeted funding for these programs to be $5.00 per capita, which may be adjusted
to offset the effects of general inflation based upon CPI. If previous funding levels are higher than
the targeted amount, and to avoid significant reductions in levels of funding, the City Council shall
seek to attain this target chiefly through population growth. These funds will be allocated and
paid according to the City Council’s grant funding policies and guidelines for Strategic Partnerships
for Community Services that were approved by the City Council on April 14, 2015.
The proposed funding level for 2021/22 is $400,049, which is the same as in the previous
year.
B. The Minimum Grant that may be applied for is $10,000.
C. The Maximum Grant that may be applied for is $50,000.
Page 28 of 49
FY2021-22 CITY OF GEORGETOWN STRATEGIC PARTNERSHIPS
FOR COMMUNITY SERVICES GRANT APPLICATION
City of Georgetown Checklist of Attachments and Signature Page
Email the completed Application with required attachments to shirley.rinn@georgetown.org , mail to City of Georgetown, Attn: Strategic
Partnerships for Community Services, P.O. Box 409, Georgetown, Texas 78627, or hand deliver to City Hall, 808 Martin Luther King, Jr. St.,
Georgetown, Texas 78626. The deadline to submit the completed Application is NO LATER THAN JUNE 12, 2021, by 5:00 PM. Late submissions will
be declined without consideration.
Signature Authorization and Certification of Information
I certify, to the best of my knowledge, that all information included in this proposal is correct. The tax exempt status of this
organization is still in effect. If a grant is awarded to this organization, then the proceeds of that grant will not be distributed or used
to benefit any organization or individual supporting or engaged in unlawful activities. In compliance with the USA Patriot Act and other
counterterrorism laws, I certify that all funds received from City of Georgetown will be used in compliance with all applicable anti-
terrorist financing and asset control laws, statutes, and executive orders.
__________________________________________________________ ___ _______________________
Signature & Title of Authorized Representative (e.g. Executive Director) Date
__ ________________________________________________________
Printed Name and Title
REQUIRED ATTACHMENT CHECKLIST
Budget Information. Include:
Program/Project Budget, including all funding sources and expenditures (Excel template provided);
Actual Program/Project Budget for prior fiscal year (if applicable);
Proposed Organizational Budget for current fiscal year;
Organization budget for prior fiscal year.
Previous fiscal year financials in PDF format (if e-mailed). Include:
balance sheet;
income statement;
year-to-date financials (balance sheet and income statement).
Logic Model
Key Staff list. Include titles, short bio, and length of time employed. Please speak specifically to the staff
member(s) who will be directing the program and explain why her/his oversight positions the program for success.
Copy of the organization’s current 501(c) (3) IRS Letter of Determination indicating tax-exempt status. (If
applicable a copy of your fiscal sponsor’s IRS Letter of Determination).
Current Board member list. Specify the percentage of the Board members who make a financial contribution to
your organization. Include the following information for each board member:
• Position and number of years served
• Professional affiliations (name of organization of employment and title)
• City and zip code of residence
Citations and additional information (if applicable). This attachment may be used to cite any statistics/research,
to define key terms and/or acronyms, and may include critical detail about your organization or program(s) not
already in the grant (no marketing material, please).
If applicable: Collaborative work with Georgetown Independent School District staff and/or students. (Attach
District’s Letter of Approval).
Most recent IRS Form 990, Form 990-EZ or Form 990-N
Most recent independent financial audit including Auditors notes and Management Letter. (Both the 990 and
audit documents should be the same fiscal year). If no audit is available, please attach a document that explains
why to comply with Question 5a.
*Do not include additional attachments other than the documents requested above.
Please read the following statement and check the box certifying that this application is complete according to The City
of Georgetown’s requirements.
I have reviewed the City of Georgetown’s Strategic Partnerships for Community Services Grant Funding Policies and
Guidelines to determine if this grant request meets their criteria for funding.
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 2 of 16
FY2021-22 CITY OF GEORGETOWN STRATEGIC PARTNERSHIPS
FOR COMMUNITY SERVICES GRANT APPLICATION
Instructions: Complete City of Georgetown’s Strategic Partnerships for Community Services Grant Application Word template. Email
the completed Application with required attachments to shirley.rinn@georgetown.org , mail to City of Georgetown, Attn: Strategic
Partnerships for Community Services, P.O. Box 409, Georgetown, Texas 78627, or hand deliver to City Hall, 808 Martin Luther King, Jr.
St., Georgetown, Texas 78626. The deadline to submit the completed Application is NO LATER THAN JUNE 12, 2021 by 5:00 PM.
Late submissions will be declined without consideration.
PART I. COVER PAGE
Organization Name
Date IRS Approved
501(c)(3) Status
Organization’s legal
name: (as shown on
501(c)(3) IRS Letter)
Federal Tax ID #
Mailing Address
City and zip code
Phone Number
Website Address
Program/Project Name
Amount
Requested
Executive Director:
(or top executive)
(Please include prefix and title)
Phone #
Email Address:
Main contact(s) for this
proposal:
(Please include prefix and title)
Phone #
Email Address:
Board President:
Phone #
Email Address:
Program or Project Information
Program/Project
Name
Amount
Requested
Type of Request:
Program or Project Support (check one)
Program or Project Aligns with City’s Key Priority Area (check
one or more)
New program or project
Existing program or project
Expansion of an existing program or project
New Collaboration
Public Safety
Transportation
Housing
Parks & Recreation
Veteran Services
Safety Net
Program/Project Summary: 100 words or less summarize main objectives and anticipated results (one paragraph)
# Current population
served by organization
(unduplicated individuals and
geographic area(s) – cities,
counties, etc.) (Unduplicated
individuals and geographic
areas(s) –cities, counties,
etc.)
# Target population served
through this proposed
program request in
Georgetown (unduplicated
individuals and geographic area(s) –
cities, counties, etc.)
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 3 of 16
PROGRAM/PROJECT STAFFING: Enter the total number of proposed staff to accomplish the program/project activities.
# Full-time staff:
# Part-time staff:
# Volunteers:
Organization’s fiscal year end date:
through (i.e. 07/01/2021 through 06/30/2022)
Organization’s annual budget:
$
Total program/project budget:
$
Type of Funding Request: (check all that apply)
General Operating Support
Other (explain)
How did your organization
hear about the City of
Georgetown’s Strategic
Partnerships for Community
Services Grant Program?
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 4 of 16
1111.... AAAABOUT BOUT BOUT BOUT YYYYOUR OUR OUR OUR OOOORGANIZATIONRGANIZATIONRGANIZATIONRGANIZATION
1a. Organization Mission
Character Limit: 500
1b. Organization Vision
Character Limit: 1000
1c. Date of Incorporation
Character Limit: 10
1d. Describe your organization's scope of work
Character Limit: 2500
1e. Describe your organization's target population
Character Limit: 1000
1f. How many unique individuals did your organization serve during the prior fiscal year?
Character Limit: 100
1g. What geographic area does your organization serve?
Character Limit: 500
1h. What is the purpose of this funding request?
Provide enough detail about the program or project so that someone who is not familiar with it can understand what you hope
to do, why it is needed and how it will impact your targeted population. Does the program or project address an emerging need
or a critical community issue? If so, describe the need and explain how the program or project seeks to address the need.
Describe the location of services, and length of services. Character Limit: 2500
1i. Who will your program or project serve?
Please describe the program or project’s target population, including age, gender, and socioeconomic group it intends to impact.
What geographic area will be served? How many Georgetown individuals will be served by the program/project? Character Limit:
500
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 5 of 16
1j. How does your program or project intend to achieve the above?
How will you know if you are successful? Specifically what and or who will you measure or assess to achieve your program goals
and objectives? Character Limit: 500
1k. What Organizations will collaborate with you on the program or project?
Please list any partners or collaborators and describe the specific role of each. (i.e., agencies, businesses, schools, government
entities and others). How does working with these partners/collaborators affect the success of this project/program? Character
Limit: 1000
1l. How does the program or project intend to expend the grant?
How will The City of Georgetown’s money be spent (description of amounts, e.g. Salary & Benefits $15,000; horses)? Provide a
brief list of major budget items. Briefly, why do you propose these particular expenditures? Character Limit: 1000
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 6 of 16
2.2.2.2. CCCCOMMITMENT TO OMMITMENT TO OMMITMENT TO OMMITMENT TO GGGGEORGETOWNEORGETOWNEORGETOWNEORGETOWN
2a. Is your organization's main office located in Georgetown?
Choices
Yes
No
If no,
where is your organization's main office located? Do you maintain a satellite office in Georgetown?
What is the address of the Georgetown-based satellite office?
Character Limit: 1000
2b. What year did your organization start serving Georgetown?
Character Limit: 10
2c. Describe your organization's work in Georgetown
Character Limit: 1500
2d. How many unique Georgetown residents did your organization serve during the prior fiscal
year?
Out of the total number of unique individuals your organization served during the prior fiscal year (see Question
1f), how many Georgetown citizens did your organization serve?
Character Limit: 10
2e. Please select the Georgetown (City limits, ETJ and immediate surrounding area) zip codes your
organization serves
Choices
78626
78628
78633
78673
78674
76537
76527
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 7 of 16
3.3.3.3. FFFFUNDING UNDING UNDING UNDING RRRREQUESTEQUESTEQUESTEQUEST
3a. Please describe how SPCS grant funds will be used, if awarded.
Character Limit: 1000
3b. Alignment with City of Georgetown’s Strategic Partnerships for Community Services Grant Funding
Policies and Guidelines, and Target Population
Describe how your organization and this funding request aligns with the City of Georgetown’s Key Priority
Areas (Cover Page Part I) and your organization’s Target Population. Specifically identify the target
population with which you will be working.
Character Limit: 3000
4.4.4.4. PPPPRIOR RIOR RIOR RIOR RRRRELATIONSHIP WITH ELATIONSHIP WITH ELATIONSHIP WITH ELATIONSHIP WITH CCCCITY OF ITY OF ITY OF ITY OF GGGGEORGETOWNEORGETOWNEORGETOWNEORGETOWN
4a. Has your organization ever received a City of Georgetown grant, sponsorship, or other
financial or in-kind support?
Choices
Yes
No
If yes, please list years, amounts, and type of funding (grant, sponsorship, other financial support) your
organization has received from City of Georgetown.
Character Limit: 1000
4b. Do you currently receive a rent or other in-kind subsidy from the City of Georgetown?
Choices
Yes
No
If yes, include the location/address of the property and the current monthly rent per your lease agreement
and/or the total and type of in-kind support received from the City of Georgetown.
Character Limit: 250
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 8 of 16
5. FINANCIAL OVERVIEW
5a. Most Recent Audit.
If your organization is applying for more than $25,000, include all formal communication received
from the audit firm in relation to the audited financial statement.
If your organization is applying for less than $25,000 and if your organization has not commissioned a
financial audit, the city will accept a CPA prepared financial statement review.
If you are applying for less than $15,000 and if your organization has not commissioned a financial
audit or does not have a CPA prepared financial statement review, the City will accept a compilation of
the organization’s financials, which is when a CPA takes financial data provided by your organization
and puts them in a financial statement format that complies with generally accepted accounting
principles, with no further review.
6. ORGANIZATIONAL STRATEGY & CAPACITY1
Remember to answer Questions 6a-6e at the organizational level, not the program level. Be sure to
cite all statistics and research in a separate document.
6a. What is your organization striving to accomplish?
Clearly and concisely state your organization's ultimate goal for intended impact. Identify the groups or
communities you aim to assist, the needs your work is addressing, and your expected outcomes.
Examine how your goals for the next three to five years (or an alternate time frame specified in your
answer) fit within your overall plan to contribute to lasting, meaningful change. When finished ask
yourself, "If someone unfamiliar with our work were to read this, would they have a clear definition of
what long-term success means for my organization?"
Character Limit: 2000
6b. What are strategies for making this happen?
Describe your organization's strategies for accomplishing the long-term goals you cited in 6a. Specify
the broad approaches you employ and why your organization believes these methods will benefit your
target population or advance your issue. State near-term activities that serve as important building
blocks for future success, explaining how these elements strengthen your organization's strategic
approach.
Character Limit: 2000
1 The questions in this section (6a-6h) were adopted from Charting Impact, developed by the Better Business Bureau Wise Giving
Alliance, GuideStar USA, and Independent Sector. We chose to use these five questions because they have been thoroughly tested
and encourage strategic thinking
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 9 of 16
6c. What are your organization's capabilities for doing this?
Detail the resources, capacities, and connections that support your progress toward long-term goals
cited in 6a. While describing your organization's core assets, identify both internal resources (including,
but not limited to, staff, budget, and expertise) and external strengths (including partnerships,
collaborations, networks, and influence) that have contributed to, or will contribute in the future to,
the accomplishment of these goals.
Character Limit: 2000
6d. How will your organization know if you are making progress?
Explain how your organization assesses progress toward your intended impact cited in 6a. Identify
milestones that signal progress and success. Describe your assessment and improvement process:
the methods you use as you monitor key indicators and how your organization uses that
information to refine your efforts.
Character Limit: 2000
6e. What have and haven't you accomplished so far?
Demonstrate recent progress toward your long-term goals cited in 6a. by describing how your near-
term objectives are propelling your organization toward your ultimate intended impact. Go beyond the
outputs of your work to make clear how these outcomes are contributing to fulfilling long-term goals.
In describing both outcomes achieved and those not yet realized, include what your organization has
learned about what does and doesn't work, what risks and obstacles exist, and what adjustments to
goals, strategies, or objectives have been made along the way.
Character Limit: 2000
6f. Key Staff List
Include titles, short bio, and length of time employed. Please speak specifically to the staff member(s)
who will be directing the proposed work and explain why her/his oversight positions the work or
success. the way.
Character Limit: 1000
6g. Board List
List individual board member’s name, place of business, home address, and years with the
organization. Specify the percentage of board members that make a financial contribution to your
organization.
6h. 501(C)3 IRS Determination Letter
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 10 of 16
7. PROPOSED PROGRAM DETAILS
7a. Description of Proposed Program If proposed Program is the same as and incorporates overall
Organizational mission, strategy and goal, please make that notation and refer to responses in Section
6. If the Program request is different, please be specific about how you intend to utilize the requested
grant funds for your proposed program. (i.e. if you need office supplies, training for volunteers, horses,
etc., be specific).
Describe the program for which you are requesting funding and the issue it seeks to address. Detail the
strategies, resources, capacities, and connections that support your progress toward the program's
identified goals. Provide evidence to support the strategies you employ within the program that
reinforce your organization's long-term goals, and whether such strategies have been proven by
research.
Character Limit: 2000
7b. How does this program or project contribute to your organization’s overall mission? What is the
specific unmet need(s) you are seeking to address? What activities will your program implement to
address this need? Is this a new, or an expansion of an ongoing program? If this is an existing program,
provide service statistics and how it was previously funded. Describe your target population and how
many individuals will be impacted during the grant period. What percentage of individuals served will be
Georgetown residents?
Character Limit: 2000
7c. Proposed Impact What does your program or project hope to accomplish? (Outputs and/or
Outcomes) Describe your program or project’s overall goals and objectives. Where will the activities take
place? How will this program or project transform your organization and how will it transform the lives of
the target population? Character Limit: 2000
7d. Do you have data that supports your proposal with existing research or agency experience. If yes,
please provide statistics about the local area if possible. Describe to what extent to which your
program/organization is based on evidence-based, best, or best practice. Is the program based on
another program/project that has been shown to be effective in other settings? Character Limit: 2000
7e. Please provide the names of other agencies that provide similar, overlapping, or duplicate services
as your organization. Please describe those services, particularly as to how those services are similar to,
overlap, or duplicate the program or project you plan to accomplish with this grant request. Character Limit:
1000
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 11 of 16
7f. Provide program service costs in the table below and describe how you arrived at your service cost.
(Enter the mathematical calculations in the table below that resulted in the individual/unit service cost).
Program Service Costs (Note: Table below will expand should you need to include additional
comments/clarifications.)
Proposed Total Number of
Unduplicated Individuals
Served
Total Program Costs
Cost Per Unduplicated
Individual
7g. Does this program provide opportunities for matching or incentive funds within your organization or
from other grantees?
Character Limit: 500
7h. What staff, board, or volunteer training and professional development needs are required to implement
this program or project, if any? Please be specific. If not, how does the organization provide the initial,
annual and on-going training to your Board members, program staff and volunteers? (e.g., trainings on
cultural competency, effective use of social media, or fundraising techniques). Character Limit: 1000
7i. Identify collaborating partners for the program or project and describe their role and expertise. Due to
space limitations, describe the interactions that are most important to the program in terms of helping it
achieve its goals. (Limited to bullet points).
7j. What is the timeline for implementing this grant? Please include the program or project’s major events,
activities and where and when they will take place. (Limit to bullet points and chronological order).
7k. If your proposed program or project is ongoing, please explain how you will continue to deliver
benefits to the target population after the grant period has ended. What is your Board’s role in ensuring
the continuation of the program? If the project is not ongoing, please explain how you will responsibly bring
the project to an end. Character Limit: 1000
7l. How do you determine the Georgetown community's need for this program?
Character Limit: 2000
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 12 of 16
7m. Provide Budget for Proposed Program
Provide the budget for your proposed program using the Excel template provided.
7n. Provide Actual Program Budget for Prior Fiscal Year
7o. Does this program provide opportunities for matching or incentive funds within your organization or
from other grantees?
Character Limit: 500
8. GOALS
Grant Period: The grant period for all City of Georgetown’s Annual Grants is October 1, 2021 – September
30, 2022.
8a. Number of Georgetown Residents to be Served by this Grant.
Character Limit: 6
8b. GOALS & LOGIC MODEL
Define the primary goal you hope to achieve through this funding for your program. The goal should be attainable
within a 12-month period, and must relate to goals/outcomes articulated in the Program request section of this
proposal. To complete the table below you must first complete the required City of Georgetown’s Program/Project
Logic Model Template (Please see www.georgetown.org to review additional information on the Program Logic
Model, and Glossary in preparation for how to complete the Logic Model Attachment.) Enter the information from
your completed Program Logic Model into the Target Population, Outcomes and Performance Measures table below.
Please add additional pages if necessary
GOAL:
(Note: Table below will expand should you need to include additional information)
Target Population
(Describe individuals
who will benefit from
the program and how
many will be served
during the 12 month
grant period)
Number served during the grant period:
Outcomes/Results
(Written as change
statements)
Performance Measures
(What and how will you
measure and quantify
the programs results?)
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 13 of 16
GOAL:
Target Population
(Describe individuals
who will benefit from
the program and how
many will be served
during the 12 month
grant period)
Number served during the grant period:
Outcomes/Results
(Written as change
statements)
Performance
Measures
(What and how will
you measure and
quantify the programs
results?)
GOAL:
Target Population
(Describe individuals
who will benefit from
the program and how
many will be served
during the 12 month
grant period)
Number served during the grant period:
Outcomes/Results
(Written as change
statements)
Performance
Measures
(What and how will
you measure and
quantify the programs
results?)
8c. How will the evaluation results be used to inform/strengthen future programming and organizational
operations?
Character Limit: 2000
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
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9. ORGANIZATIONAL FINANCIALS
9a. Fiscal Year Start Date
Please enter the start date of your current fiscal year
Character Limit: 10
9b. Fiscal Year End Date
Please enter the end date of your current fiscal year.
Character Limit: 10
9c. What are your organization's cash reserves, i.e., days cash on hand?
Character Limit: 20
9d. How many months could the organization operate at your continued budget level?
Character Limit: 10
9e. Balance Sheet for Prior Fiscal Year
9f. Income Statement for Prior Fiscal Year
9g. Actual vs. Budget Income Statement for the Prior Fiscal Year
9h. Current Year-to-Date Financials to include Balance Sheet and Income Statement.
9i What percentage of your budget is for Administration and what percentage is used to provide Services
for your target population? Administration is defined as general and administrative expenses (G&A).
9j. Year-to-Date Cash Flow Statement. What are your cash reserves? How many months could you
operate at your continued budget level?
If your organization generates a Cash Flow statement, please provide, If not, leave blank.
9k. Organization Budget for Proposed Fiscal Year, Related to the Grant Period
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 15 of 16
9l. Sources of Organizational Support-Previous and Current Fiscal Year
(The purpose of this section is to provide an overview of your organization’s revenue streams for the previous fiscal year end and
current year-to-date).
Instructions: List all funding sources for both years. For the current FY enter the dollar amount of funding to date.
Indicate whether the funds are pending (P), or in-hand (I). Examples: $5,000 (P), $10,000 (I)
Previous Fiscal Year End Dates: _________ to _________ Current Fiscal Year End Dates:________to ___________
External
Sources
Name(s) of Funders(s)
Amount
Previous
Fiscal Year
Name(s) Funder(s)
Amount
Current
Fiscal Year
Foundation
Grants
Individual
Contributions
N/A – no need to disclose the name of
individual donors
N/A- no need to disclose the name of
individual donors
Corporate
Foundations
Government
Grants
Fundraising
Events (net)
Other
Specify
Describe:
Internal
Sources
Program
Service
Revenue
Membership
Income
Investment
Income
Other
Specify
Describe
TOTAL REVENUES
TOTAL REVENUES
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City of Georgetown Strategic Partnerships for Community Services 2021-22 Grant Application
Page 16 of 16
Please list all funding sources receiving this program request. Enter the name of the funder, amount and date the
funds were requested and the current funding status of the request. Funding status examples: Funded, Pending, or
Committed. Please add extra sheets if necessary.
Funding Sources Receiving this Program or Project Request
Name of Funder
Amount requested
Date
Requested
Funding
Status
9k. Most Recent Organization Audit
See Q5a for financial reporting parameters.
10. CITATIONS, ACKNOWLEDGEMENT & ASSURANCE
10a. Citations and Additional Information (optional)
This attachment may be used to cite any statistics/research, to define key terms and/or acronyms,
and may include critical details about your organization or program(s) not already included within
this application that will strengthen your case for funding (no marketing material, please).
File Size Limit: 2 MB
10b. Acknowledging the City of Georgetown
Type your name and date in the space below to assure that if funded, the organization will
acknowledge the City of Georgetown on all related marketing materials, your website, social media,
and in any other communications in which this program is promoted.
Character Limit: 50
10c. Assurance
Type your name and date in the space provided to assure that by submitting this application, you 1)
confirm that the information herein is true and correct, 2) confirm that if funded, funds will be spent
according to the budget listed in this application, and 3) confirm that the organization will submit
interim and final reports as required.
Character Limit: 50
THANK YOU for your time and effort in completing these forms!
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CITY OF GEORGETOWN FY2021-22 LOGIC MODEL TEMPLATE
Guidelines for Completing the Program Logic Model Attachment
A Logic Model is a valuable tool for organizational planning, implementation, funding and quality improvement. The model demonstrates to funders that you have purposefully
identified what your program will do, what it hopes to achieve, and what resources you will need to accomplish your work. This outline is intended to guide you in using the City
Of Georgetown Logic Model Template. The seven components included in the model are outlined below in the order they should be considered when planning a program.
Logic Model Components
Goal(s): Serve as a frame for all elements of the logic model that follow. They include intended results of the program and specify the target population you intend to serve.
Program Planned Work Intended Result
Performance Measures: The process of deciding what to evaluate, collecting information, analyzing that information and reporting it. Who is collecting the data, at what
intervals, and shared with whom? How do you record the effectiveness of your program?
Writing Your Logic Model
1. Goal(s): Use a one-sentence overview of what the program is designed to accomplish and specify the target population you intend to serve.
2. Target Population: The people you serve. Identify enough information to help the grant reader understand who will benefit from your program. Characteristics: Age
range, gender, ethnicity, educational level, or income level. Communities served: Cities, zip codes, or county. Make sure it falls within the funding parameters.
3. Inputs are resources, or investments needed by the program to provide services. Common types of resources include: Human: full and part-time staff, consultants,
volunteers. Financial: grants or contributions. Space: Office and other facilities or technology, equipment and materials.
4. Activities are the action steps that are needed to implement your program – what you will do with the program resources in order to achieve program outcomes and
ultimately, your goal(s). Activities are: Providing services (e.g., education and training) and developing products (e.g., educational curricula). Who is the key person(s)
responsible to achieve the objectives and can it be done on time? Each activity needs a completion date.
5. Outputs are measurable, tangible, and direct products or results of program activities. Outputs lead to the desired outcomes – benefits for participants, families or
communities – but are not themselves the changes you expect the program to produce. They do help you assess how well you are implementing the program.
Examples of program outputs include numbers and descriptions of: # individuals who completed training programs, # hours of service provided, # focus groups held, #
of classes offered, # units of service, and # service hours provided.
6. Outcomes express the results that your program intends to achieve if implemented as planned. Outcomes are the changes that occur or the difference that is made for
individuals, groups, families or organizations. Outcomes answer the questions: “What difference does the program make? What does success look like?” They reflect
the core achievements you hope for your program. Organizations with diverse missions and services share common categories of outcomes, because outcomes are
about change: changes in learning, changes in action, or changes in condition. Changes in learning: (e.g., new knowledge, increased skills, and changed attitudes).
Changes in action: (e.g., modified behavior or practice, changed decisions). Changes in condition: Human (e.g., from oppression to freedom; from malnourishment to
food security), Economic (e.g., from unemployment to employed), Civic (e.g., from disenfranchised to empowered, and Environmental (e.g., from polluted to clean).
7. Performance Measures is the process of deciding what to evaluate, collecting information, analyzing that information and reporting it. Who is collecting and reviewing
the data, at what intervals and shared with whom? How you record the quality and effectiveness of your program. Examples: attendance records, number of
attendees, pre-test to post-test results and surveys.
Target
Population
Who we
reach:
Inputs
Resources
What we
invest:
Activities
with a
timeline
What we will
do:
Outputs
How we
measure
effort
Outcomes
Results
How we
measure
effect
Page 45 of 49
CITY OF GEORGETOWN FY2021-22 LOGIC MODEL
Program Logic Model Example and Instructions
The completed logic model below provides an example from which you can pattern your proposed Program’s Logic Model. We have attached the Logic Model template with
this example for you to complete and submit with your Grant Application. The time period for the grant is 12 months. Complete at least one goal for your Program. If you have
more than one goal, please complete the second goal. The expected outcomes should reflect clear, reasonable and measurable statements. After you have completed the
Program Logic Model, you are ready to complete the Grant Application SECTION E: Question 11. EVALUATION- PROGRAM LOGIC MODEL by entering the information from your
Logic Model into the EVALUATION Table: Program goal(s), target population description, numbers to be served, outcomes, and performance measures. When you have
completed your Logic Model, print out the page(s) and scan to a pdf.file. The file name should begin with your organization’s name followed by a hyphen and identified as:
“Org Name-Staff & Logic Model,” and submitted with your Application.
Organization: ABC Nonprofit Program Name: Computer Training Time Period: October 1, 2021 – September 30, 2022
Program/Project Goal: Provide computer training for workplace therapists to increase workload capacity.
Target
Population
Who we reach
Inputs
Resources
What we invest
Activities - Action Steps
& Timeline
What we will do to achieve the goal
Outputs
How we measure effort
Outcomes
How we measure effect and
written as change statements
25 ABC workplace
therapists with
underdeveloped
computer skills who
reside in Georgetown
Texas
$12,000 purchase and
installation of 25
computer
workstations
including software
$10,000 XYZ
company computer
contractor expense
for one year.
Computer trainer
hired to provide
computer training for
workplace therapists.
Obtain bids for 25 computers- July 2021
Computers installation date- Sept 31, 2021
XYZ computer trainer signed one year training
contract – Sept 2021
Contract trainer modified ABC computer
storage procedures for electronic data
transfer to ABC Training Manual- Sept 2021
25 workplace therapists receive computer
training from XYZ computer contractor to
upgrade their computer skills–Sept-Oct 2021
Computer trained workplace therapists
transfer data to electronic storage data –
Nov-Dec 31, 2021*
25 computers purchased and
installed
The ABC Computer Training
Manual is revised to include
procedures of how to transfer
data to electronic storage data.
25 workplace therapists
complete pre and post testing of
computer skills.
25 workplace therapists’ data
was entered and transferred to
electronic storage
25 or 100% of workplace therapists
demonstrate successful use of
computer*
Each workplace therapist increased the
number of their clients by 20%.
Current clients =20 (July 2021)
Clients post training= 24 (June 2022*)
Therapists travel time is decreased by
35% as reflected on time records June,
2022*
*Put a “*”next to those you will
measure
Performance Measures: Workplace therapist’s pre and post computer testing. Computer data storage report Dec 31, 2021. Workplace therapists time records. Comparison
of prior year number of clients served and number of clients seen as of June 2022 after therapists completed computer training. Workplace training data was reviewed by
XYZ computer contractor and report sent to ABC Branch Manager for review, and management distribution.
CITY OF GEORGETOWN FY2021-22 LOGIC MODEL TEMPLATE
Page 46 of 49
The blank logic model template provided below is to be used by grant applicants to identify all sections of the model. If selected for funding, grant recipients are required to
report on the progress of their planned outcomes during the program period. (See logic model example provided with this attachment). To enter data, position the cursor in
each box where you want the data entered, click and begin typing your answer. The table will expand as you type. Please type your responses directly into the form. After you
have completed the Program Logic Model, you are ready to complete the Grant Application SECTION E: Question 11. EVALUATON-PROGRAM LOGIC MODEL by entering the
information from your logic model into the Grant Application EVALUATION Table: Program goal(s), target population description, numbers to be served, outcomes, and
performance measures. After completing the template, print out this page(s) and scan to a pdf. file. The file name should begin with your organization’s name followed by a
hyphen and identified as: “Org Name-Staff & Logic Model,” and submitted with your Grant Application.
Organization: Program/Project: Time Period:
Program/Project Goal:
Target
Population
Inputs
Resources
Activities - Action Steps
& Timeline
Outputs
Outcomes
*Put a “*” next to those you will
measure
Performance Measures:
Program/Project Goal:
Target
Population
Inputs
Resources
Activities - Action Steps
& Timeline
Outputs
Outcomes
*Put a “*” next to those you will
measure
Performance Measures:
Page 47 of 49
Program Budget City of Georgetown Grant Application for FY 2021-2022
This format is required. Please enter your information into the shaded cells for rows applicable to the program for which you
are requesting funding. Use the column titled "Detail for this Grant Request" to show specifically how our grant will be used
in your Program Budget. If needed, there is space at the bottom to include narrative explaining your numbers & assumptions.
Name of Organization:
Budget Period From:10/02/2021 To:09/30/2022
Total Program or Detail for this
Revenue/Support for this Program or Project Project Budget Grant Request
Individual contributions -$ -$
Fundraisers & Special Events -$ -$
Program/Service Revenues -$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
Total Revenue/Support (calculated for you or enter your own total)-$ -$
Expenses for this Program or Project Total Amount Grant Request
Salaries, benefits and related taxes -$ -$
Consultants and professional fees -$ -$
Professional development including travel, lodging -$ -$
Equipment -$ -$
Supplies and supporting materials -$ -$
Printing, copying, phone, internet, fax, postage -$ -$
Mortgage or Rent, and Utilities -$ -$
Fundraising Expenses -$ -$
Other (list below and describe in narrative/notes if more space is needed)
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
-$ -$
Total Expense (calculated for you or enter your own total)-$ -$
Difference (Revenue/Support less Expense)-$ -$
Narrative/Notes: Please use as many lines as needed for further explanation of budget items above.
1
2
3
4
Government, Foundation, Corporate Grants or Other (list below; describe in
narrative/notes if more space is needed)
Page 1 of 1
Page 48 of 49
City of Georgetown, Texas
Strategic Partnerships for Community Services
May 27, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to set dates and times for F Y 2021-22 P artnerships for C ommunity
S ervic es Advisory Board Meetings--S hirley J. R inn, S P C S Advisory Board Liaison
IT E M S UMMARY:
P er the Bylaws of the S trategic P artnerships for C ommunity S ervices Advis ory Board (S P C S ):
"S ection 4.1. Time and Date of R egular Meeting. T he Board shall sc hedule all regular meetings in
acc ordanc e with the requirements of the Board's res ponsibilities ."
T he S P C S Advis ory Board will meet at leas t onc e per year and whenever necessary to c arry out its
res ponsibilities and purpos e. T he date, time and place of the Board meetings will be dec ided by the
Members at the first meeting of the Board after the annual appointment proc es s .
After reviewing the grant cycle timeline the S P C S Advisory Board will also determine the nec es s ary future
meetings complete the F Y 2021-22 G rant C ycle recommendations to the C ity C ounc il, as well as the
review of the Annual R eports, and to review the S P C S G rant F unding P rogram Application and R eporting
processes.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley J. R inn, S P C S Advis ory Board Liais on
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