HomeMy WebLinkAboutAgenda_SPCS_06.10.2019Notice of Meeting for the
Strategic P artnerships for Community Serv ices Adv isory Board
of the City of Georgetown
June 10, 2019 at 6:05 P M
at City Hall Community Room, 808 Martin L uther K ing Jr. St., Georgetown, Texas
78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Adjourn
B C all to O rder--Jaquita Wils on, S P C S Advis ory Board C hair
C R oll C all --Jaquita Wils on, S P C S Advis ory Board C hair
D C ons ideration and possible action to approve the Minutes from the Marc h 21, 2019 S P C S Advis ory
Board Meeting—Alexia G riffin, S P C S Advisory Board S ec retary
E Disc ussion and possible action to review all of the S trategic P artnerships for C ommunity S ervices G rant
Applic ations that were rec eived for F Y 2019-20 for c ompletenes s -- Jaquita Wilson, S P C S Advisory
Board C hair and S hirley R inn, S P C S Advisory Board Liaison
F Disc ussion and possible action regarding the proc es s for reviewing the S trategic P artnerships for
C ommunity S ervic es G rant Applications that were received for the F Y 2019-20 G rant C yc le--Jaquita
Wilson, S P C S Advisory Board C hair and S hirley R inn, S P C S Advisory Board Liaison
G Disc ussion and possible action related to review of the Annual R eports s ubmitted by G rant R ecipients
who received a S trategic P artnerships for C ommunity S ervices G rant in F Y 2017-18--Jaquita Wilson,
S P C S Board C hair and S hirley J. R inn, S taff Liaison
H C ons ideration and possible action to s et any future dates and times for S trategic P artnerships for
C ommunity S ervic es Advisory Board Meetings--Jaquita Wils on Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 1 of 8
Page 2 of 8
City of Georgetown, Texas
Strategic Partnerships for Community Services
June 10, 2019
S UB J E C T:
C onsideration and pos s ible ac tion to approve the Minutes from the March 21, 2019 S P C S Advisory
Board Meeting—Alexia G riffin, S P C S Advis ory Board S ecretary
IT E M S UMMARY:
AT TAC HME N T S :
1. Draft Minutes for the Marc h 21, 2019 S P C S Advis ory Board Meeting.
F IN AN C IAL IMPAC T:
None
S UB MIT T E D B Y:
S hirley J. R inn for Alexia G riffin, S P C S Advisory Board S ec retary
AT TAC H ME N T S:
Description Type
DRAFT Backup Material
Page 3 of 8
SPCS Advisory Board Minutes
March 21, 2019
Page 1 of 3
Minutes of the Meeting of the
Strategic Partnerships for Community Services Advisory Board
City of Georgetown, Texas
March 21, 2019
The Strategic Part nerships for Community Services Advisory Board of the City of Georgetown, Texas, met
on Thursday, March 21, 2019 at 5:30 p.m.
Members Present:, Alexia Griffin, Michael Douglas, Natalia Ornelas
Members Absent: Jaquita Wilson, Jerry Haecker
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
A. Roll Call --Jaquita Wilson, SPCS Advisory Board Chair
Vice-Chair Douglas noted that Alexia Griffin, Natalia Ornelas, Michael Douglas, and staff liaison, Shirley
Rinn were present. Jaquita Wilson and Jerry Haecker were absent. A quorum of members were present.
B. Call to Order--Jaquita Wilson, SPCS Advisory Board Chair
The meeting was called to order by Vice-Chair Douglas at 5:30 p.m.
C. Nominations and election of Vice-Chair and Secretary of the SPCS Advisory Board. – Jaquita Wilson,
SPCS Advisory Board Chair
Motion by Griffin, second by Ornelas to nominate and elect Michael Douglas as the Vice-Chair of the SPCS
Advisory Board. (Approved 3-0) (Wilson and Haecker Absent)
Motion by Haecker, second by Ornelas to nominate and elect Alexia Griffin as the Secretary of the SPCS
Advisory Board(Approved 3-0) (Wilson and Haecker Absent)
D. Review and discussion regarding the By-Laws for the Strategic Partnerships for Community Services and the
City Council Attendance Policy for Board Members--Jaquita Wilson, SPCS Advisory Board Chair and Shirley
Rinn, Board Liaison
Rinn went over the by-laws and reiterated the attendance policy and how it impacts the members of the
SPCS Advisory Board. She told them that there have not been any changes to the by-laws since last year.
E. Consideration and possible action to approve the Minutes from the July 24, 2019 SPCS Advisory Board
Meeting—Jaquita Wilson, Advisory Board Chair
Motion by Ornelas, second by Douglas to approve the Minutes, as amended from the July 24, 2018 SPCS
Advisory Board Meeting. (Approved 3-0) (Wilson and Haecker Absent)
Page 4 of 8
SPCS Advisory Board Minutes
March 21, 2019
Page 2 of 3
F. Overview and possible action regarding the review of the grant cycle timeline, the Policy, Guidelines,
Application, and Evaluation and Recommendation Process for the FY 2019-20 Strategic Partnerships for
Community Services Grant Cycle--Jaquita Wilson, SPCS Board Chair and Shirley J. Rinn, Board Liaison
Rinn provided an overview of the timeline for the approval of the City’s FY 2019-20 budget. Rinn told the
Board that several of the Williamson County Funders are no longer using the Common Application form
because it didn’t meet all of their needs because they weren’t getting the information that they really
needed from the agencies applying for their grants. She provided an overview of the changes that the
Georgetown Health Foundation had made to their grant application and discussed with the Board as to
whether not they were happy with our current format or whether or not they wanted to look at amending
the City of Georgetown’s grant application. She also told them that several of the funders are using “Letters
of Intent” prior to sending out their grant applications and asked the Board whether or not that was
something they might be interested in doing. There was some discussion regarding the purpose of “Letters
of Intent” and their use as a screening tool to vet new agencies. After a lengthy discussion, the Advisory
Board didn’t think that it was necessary for the City to do “Letters of Intent” in our grant process and that
our current process works and that we do not need to change anything.
The Board indicated that they liked the way we divided the grant applications up last year so that each board
member only had to do a deep review 4 or 5 applications and provide an overview to the entire board when
we vetted the applications to make recommendations to the City Council. Rinn verified that the Board
wanted to use that same process for FY 2019-20.
Rinn also told the Board that the funding that is in the proposed FY 2019-20 budget is the same amount as it
was last year.
There was discussion regarding the status of A Gift of Time Adult Daycare. Rinn told the Board that A Gift of
Time has been providing regular updates of its status and that a broader discussion of its status would be
brought to the board for further consideration and possible action at a future date. She let the Board know
that as of this time the funding A Gift of Time received has not been spent because a facility has not been
finalized yet. She gave a brief overview of their efforts and struggles to locate a building. She also told the
Board that if at some point in the future that A Gift of Time was required to return the grant it received to
the City, those funds would be returned to the General Fund, and would not be available to the SPCS
Advisory Board to award to a different grant recipient.
There was additional discussion regarding Opportunities for Williamson-Burnet Counties, Inc. (OWBC). Rinn
told the Board that OWBC would be bringing their request for in-kind rent and utilities through the SPCS
Grant Application process for FY 19-20. However, after meeting with the agency, Rinn told the Board that
the following fiscal year that OWBC would be requesting that the City Council combine their lease
agreements and include provisions within those agreements for the in-kind rent and utilities. Rinn explained
to the Board again, that the reason this request comes through the SPCS grant process is because the
current lease terms require that they do so.
Page 5 of 8
SPCS Advisory Board Minutes
March 21, 2019
Page 3 of 3
Rinn also provided an overview of the history on the City Council established the $5.00 per capita threshold
in the SPCS Policy and Guidelines. She also provided a more detailed history on how the social services grant
program has evolved over the years to its current format.
G. Consideration and possible action to set dates and times for FY 2019-20 Partnerships for Community
Services Advisory Board Meetings--Jaquita Wilson Board Chair
The next meeting date will be determined at a later date.
Adjournment
Motion by Douglas, second by Griffin to adjourn. Meeting was adjourned at 6:30 p.m.
Attest:
Alexia Griffin, Board Secretary Jaquita Wilson, Board Chair
Page 6 of 8
City of Georgetown, Texas
Strategic Partnerships for Community Services
June 10, 2019
S UB J E C T:
Dis cus s ion and pos s ible ac tion to review all of the S trategic P artners hips for C ommunity S ervic es G rant
Applications that were received for F Y 2019-20 for completeness -- Jaquita Wils on, S P C S Advis ory
Board C hair and S hirley R inn, S P C S Advis ory Board Liais on
IT E M S UMMARY:
T he Advisory Board will review all of the S trategic P artners hips for C ommunity S ervic es G rant
Applications that were received for F Y 2019-20 to ens ure that all of the grant applic ations include all of the
required documentation in order to be c onsidered for possible funding.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley R inn for Jaquita Wils on, Board C hair
Page 7 of 8
City of Georgetown, Texas
Strategic Partnerships for Community Services
June 10, 2019
S UB J E C T:
Dis cus s ion and pos s ible ac tion regarding the process for reviewing the S trategic P artners hips for
C ommunity S ervices G rant Applic ations that were rec eived for the F Y 2019-20 G rant C ycle--Jaquita
Wils on, S P C S Advis ory Board C hair and S hirley R inn, S P C S Advis ory Board Liais on
IT E M S UMMARY:
T he Advisory Board will determine a proc es s for reviewing S trategic P artners hips for C ommunity
S ervic es G rant Applications that were received for the F Y 2019-20 G rant C yc le.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley R inn for Jaquita Wils on,S P C S Board C hair
Page 8 of 8