HomeMy WebLinkAboutAgenda_SPCS_06.14.2020Notice of Meeting for the
Strategic P artnerships for Community Serv ices Adv isory Board
of the City of Georgetown
June 14, 2020 at 9:30 AM
at at the Georgetown P ublic L ibrary, F riends Room, 2nd F loor 402 W. 8th Street,
Georgetown, Texas 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
P lease note that a quorum of the Strategic P artnerships for
Community Serv ices Adv isory Board may not all be present at the
same physical location. Some members may instead participate in this
meeting from one or more remote locations in an effort to adv ance the
public health goal of limiting face to face meetings and to contain the
spread of C O VI D-19. I n addition, there may be occasions when the
audio transmission may not be clear or may be interrupted. I n those
instances, the meeting will continue so long as a quorum is still
present.
With the Gov ernor’s Order, all City B uildings are following these
procedures:
· Masks are recommended
· P hysical distancing; 6 feet between you and anyone not in your
household
· P ractice good hygiene and wash your hands
I f any of these apply, do not v isit: known close contact with C OVI D-
19 P erson, fev er greater or equal to 100.0 degrees F ahrenheit,
difficulty breathing or shortness of breath, cough, loss of taste or
smell, sore throat, chills, headache, diarrhea or muscle pain.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A R oll C all --Jaquita Wils on, S P C S Advis ory Board C hair
B C all to O rder--Jaquita Wils on, S P C S Advis ory Board C hair
C Welcome and Introduction of New Board Members – Jaquita Wilson, S P C S Advisory Board C hair
D Nominations and elec tion of Vic e-C hair and S ecretary of the S P C S Advisory Board. – Jaquita Wils on,
Page 1 of 16
S P C S Advis ory Board C hair
E R eview and dis cus s ion regarding the By-Laws for the S trategic P artners hips for C ommunity S ervic es and
the C ity C ounc il Attendance P olicy for Board Members--Jaquita Wils on, S P C S Advis ory Board C hair
and S hirley R inn, Board Liais on
F C ons ideration and possible action to approve the Minutes from the December 2, 2019 S P C S Advisory
Board Meeting—Jaquita Wilson, Advis ory Board C hair
G Disc ussion and possible action to review all of the S trategic P artnerships for C ommunity S ervices G rant
Applic ations that were rec eived for F Y 2020-21 for c ompletenes s -- Jaquita Wilson, S P C S Advisory
Board C hair and S hirley R inn, S P C S Advisory Board Liaison
H Disc ussion and possible action regarding the proc es s for reviewing the S trategic P artnerships for
C ommunity S ervic es G rant Applications that were received for the F Y 2020-21 G rant C yc le--Jaquita
Wilson, S P C S Advisory Board C hair and S hirley R inn, S P C S Advisory Board Liaison
I Disc ussion and possible action related to review of the Annual R eports s ubmitted by G rant R ecipients
who received a S trategic P artnerships for C ommunity S ervices G rant in F Y 2018-19--Jaquita Wilson,
S P C S Board C hair and S hirley J. R inn, S taff Liaison
J C ons ideration and possible action to s et dates and times for F Y 2020-21 P artners hips for C ommunity
S ervices Advis ory Board Meetings --Jaquita Wilson Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 16
City of Georgetown, Texas
Strategic Partnerships for Community Services
June 14, 2020
S UB J E C T:
Welc ome and Introduc tion of New Board Members – Jaquita Wils on, S P C S Advis ory Board C hair
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley R inn for Jaquita Wils on, Board C hair
Page 3 of 16
City of Georgetown, Texas
Strategic Partnerships for Community Services
June 14, 2020
S UB J E C T:
Nominations and election of Vice-C hair and S ec retary of the S P C S Advis ory Board. – Jaquita Wilson,
S P C S Advisory Board C hair
IT E M S UMMARY:
P er the Bylaws of the S trategic P artnerships for C ommunity S ervices Advis ory Board (S P C S ):
“S ec tion 3.1 – O ffic ers . T he Board O fficers are C hairman, Vice-C hairman and S ecretary. T he C hairman
is appointed by the C ity C ouncil during the annual appointment process. T he other Board O fficers are
elected by a majority vote of the Members at the first meeting after the annual appointment proc es s .”
T he C hair of the Board, Jaquita Wilson, will take the nominations from the floor, for position of Vice-
C hair and S ecretary.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley R inn for Jaquita Wils on, Board C hair
Page 4 of 16
City of Georgetown, Texas
Strategic Partnerships for Community Services
June 14, 2020
S UB J E C T:
R eview and disc ussion regarding the By-Laws for the S trategic P artnerships for C ommunity S ervices and
the C ity C ouncil Attendanc e P olic y for Board Members --Jaquita Wilson, S P C S Advisory Board C hair
and S hirley R inn, Board Liaison
IT E M S UMMARY:
T he Board Bylaws and C ity C ouncil Attendanc e P olic y for Board Members is reviewed annually.
T he most rec ent set of Bylaws for the S trategic P artnerships for C ommunity S ervices Advis ory Board
was approved by the C ity C ouncil on O c tober 11, 2016. T hose By-Laws are attac hed for reference.
S ection 4.9 Attendance of the Bylaws of the S trategic P artnerships for C ommunity S ervices Advis ory
Board s tates :
"S ec tion 4.9. Attendanc e. Members are required to attend Board meetings prepared to
disc uss the issues on the agenda. A Member s hall notify the C hairman and the S taff Liaison
if the Member is unable to attend a meeting. Excessive absenteeism will be subject to ac tion
under C ouncil policy and may result in the Member being replaced on the Board. S ee
O rdinance S ection 2.36.010D. Exc es s ive abs enteeis m means failure to attend at least 75%
of regularly s cheduled meetings, including Board meetings and S ubcommittee meetings. If a
Member is removed from the Board that pos ition shall be cons idered vacant and a new
Member shall be appointed to the Board in acc ordanc e with S ec tion 2.5 above."
C hapter 2.36 C I T Y C O MMI S S I O NS , C O MMI T T EES , AND BO AR DS , S ection 2.36.010(D) –
Duties of Members of the C ity of G eorgetown C ode of O rdinanc es , als o addresses the C ity C ouncil’s
policy on attendanc e for Board Members:
S E C 2.36.010 D UT IE S OF C OMMIS S ION, C OMMIT T E E & B OAR D ME MB E R S
“D. Attendanc e by Members is integral to s uc cess of the commission, committee or
board. It is C ouncil policy to require a minimum of 75 perc ent attendanc e of each Member
at each regularly sc heduled meeting including subcommittee meetings. A Member shall be
allowed two excus ed absences for the Member's pers onal medical care, required medic al
care of a Member's immediate family member (as defined by C ity O rdinance), or
Member's military S ervice that s hall not c ount agains t the 75 percent attendance
requirement. Written notic e shall be s ent to a Member and the Member's C ity C ouncil
repres entative when it appears the Member may violate the attendanc e polic y by being
abs ent from more than 25 percent of regularly sc heduled meetings , inc luding s ubc ommittee
meetings. Excessive absenteeism may res ult in the Member being replac ed by the C ouncil.
If a Member is removed from a committee, c ommis s ion or board, that position s hall be
cons idered vacant and a new Member s hall be appointed to the Board in ac cordance with
S ection 2.36.040”
T he C ity S ecretary and the Mayor review attendanc e and determine if warning or removal letters need to be
s ent to a Member that is in danger of or has violated the 75% Council mandated attendance policy.
Abs enc es are exc used for medic al reasons or military reasons . C ity C ounc il and S taff Liaisons are notified
if any letters are s ent to a Member.
Abs enc es for any S pec ial Meetings that are sc heduled do not c ount toward the 75% Attendance P olicy.
T he C ity of G eorgetown values the vo lunteers that serve o n its C o mmis s io ns, C o mmittees or Boards
and is fortunate to have a multitud e o f citizens who apply to be a part o f the pub lic proc es s by serving on
Page 5 of 16
t h e m. Ac cordingly, it is very imp o rtant that the memb ers who are ap p o inted to b e on a C ity of
G eorgetown C ommission, C ommittee o r Board unders tand the imp o rtance of their attendance and their
partic ipation at the regularly s cheduled meetings of these C ommis s ion, C ommittee or Board meetings .
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley R inn for Jaquita Wils on, Board C hair
AT TAC H ME N T S:
Description Type
By-Laws Backup Material
Page 6 of 16
Page 7 of 16
Page 8 of 16
Page 9 of 16
Page 10 of 16
Page 11 of 16
Page 12 of 16
City of Georgetown, Texas
Strategic Partnerships for Community Services
June 14, 2020
S UB J E C T:
C onsideration and pos s ible ac tion to approve the Minutes from the Dec ember 2, 2019 S P C S Advis ory
Board Meeting—Jaquita Wils on, Advisory Board C hair
IT E M S UMMARY:
AT TAC HME N T S :
1. Draft Minutes for the December 2, 2019 S P C S Advisory Board Meeting.
F IN AN C IAL IMPAC T:
None
S UB MIT T E D B Y:
S hirley J. R inn for Jaquita Wils on, S P C S Advis ory Board C hair
Page 13 of 16
City of Georgetown, Texas
Strategic Partnerships for Community Services
June 14, 2020
S UB J E C T:
Dis cus s ion and pos s ible ac tion to review all of the S trategic P artners hips for C ommunity S ervic es G rant
Applications that were received for F Y 2020-21 for completeness -- Jaquita Wils on, S P C S Advis ory
Board C hair and S hirley R inn, S P C S Advis ory Board Liais on
IT E M S UMMARY:
T he Advisory Board will review all of the S trategic P artners hips for C ommunity S ervic es G rant
Applications that were received for F Y 2020-21 to ens ure that all of the grant applic ations include all of the
required documentation in order to be c onsidered for possible funding.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley R inn for Jaquita Wils on, Board C hair
Page 14 of 16
City of Georgetown, Texas
Strategic Partnerships for Community Services
June 14, 2020
S UB J E C T:
Dis cus s ion and pos s ible ac tion regarding the process for reviewing the S trategic P artners hips for
C ommunity S ervices G rant Applic ations that were rec eived for the F Y 2020-21 G rant C ycle--Jaquita
Wils on, S P C S Advis ory Board C hair and S hirley R inn, S P C S Advis ory Board Liais on
IT E M S UMMARY:
T he Advisory Board will determine a proc es s for reviewing S trategic P artners hips for C ommunity
S ervic es G rant Applications that were received for the F Y 2020-21 G rant C yc le.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley R inn for Jaquita Wils on,S P C S Board C hair
Page 15 of 16
City of Georgetown, Texas
Strategic Partnerships for Community Services
June 14, 2020
S UB J E C T:
C onsideration and pos s ible ac tion to set dates and times for F Y 2020-21 P artnerships for C ommunity
S ervic es Advisory Board Meetings--Jaquita Wils on Board C hair
IT E M S UMMARY:
P er the Bylaws of the S trategic P artnerships for C ommunity S ervices Advis ory Board (S P C S ):
"S ection 4.1. Time and Date of R egular Meeting. T he Board shall sc hedule all regular meetings in
acc ordanc e with the requirements of the Board's res ponsibilities ."
T he S P C S Advis ory Board will meet at leas t onc e per year and whenever necessary to c arry out its
res ponsibilities and purpos e. T he date, time and place of the Board meetings will be dec ided by the
Members at the first meeting of the Board after the annual appointment proc es s .
After reviewing the grant cycle timeline the S P C S Advisory Board will determine the necessary meetings to
complete the F Y 2020-21 G rant C ycle recommendations to the C ity C ounc il.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S hirley R inn for Jaquita Wils on, Board C hair
Page 16 of 16