HomeMy WebLinkAboutAgenda_SPCS_07.06.2016Notice of Meeting for the
Strategic Partnerships for Community Serv ices
of the City of Georgetown
July 6, 2016 at 9:00 AM
at City Hall, 2nd Floor Conference Room, 113 E. 8th Street, Georgetown, Texas 78626
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Legislativ e Regular Agenda
A Call to Ord er--Suzy Pukys , Bo ard Chair
B Ro ll Call --Suzy Pukys ,Board Chair
C Co nsideration and possible actio n to approve the Minutes fro m the June 1, 2016 S PCS Ad visory Board
Meeting—Geo rge Porter, S ecretary
D Dis cus s ion and pos s ible actio n regarding the allo catio n recommend ations to b e made to the City Co unc il
for fund ing o f the Strategic Partnership s fo r C o mmunity S ervic es (SPCS ) Grants —Suzy Pukys , Bo ard
Chair
E Co nsideration and possible actio n to s et any future d ates and times fo r 2016-17 P artners hips fo r
Co mmunity Services Ad visory Board Meetings --Suzy Pukys Board Chair
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Strategic Partnerships for Community Services
July 6, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the Minutes from the June 1, 2016 SP CS Advis o ry Bo ard
Meeting—George P o rter, Sec retary
ITEM SUMMARY:
ATTACHMENTS:
1. Draft Minutes for the June 1, 2016 SPCS Advis o ry Bo ard Meeting.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Shirley J. Rinn fo r George P o rter, SPCS Advis ory Board Chair
ATTACHMENTS:
Description Type
DRAFT Minutes Backup Material
Exhibit A to June 1, 2016 Minutes Backup Material
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SPCS Advisory Board Minutes
June 1, 2016
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Minutes of the Meeting of the
Strategic Partnerships for Community Services Advisory Boa rd
City of Georgetown, Texas
June 1, 2016
The Strategic Partnerships for Community Services Advisory Board of the City of Georgetown, Texas,
met on Wednesday, June 1, 2016 at 3:30 p.m.
Members Present: Suzy Pukys, Larry Gambone, Barbara Rauch, Alexia Griffin, and George Porter
Members Absent: None
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
Legislative Regular Agenda
A. Call to Order--Suzy Pukys, SPCS Advisory Board Chair
The Meeting was called to Order at 3:32 p.m.
B. Roll Call --Suzy Pukys, SPCS Advisory Board Chair
All Members were present.
C. Consideration and possible action to approve the Minutes from the March 29, 2016 SPCS Advisory
Board Meeting—George Porter, Secretary
Motion by Rauch, second by Griffin to approve the Minutes from the March 29, 2016 SPCS Advisory
Board Meeting. (Approved 5-0)
D. Discussion and possible action regarding any questions from the Board Members related to the review
of the grant cycle timeline and the Policy, Guidelines, Application, Evaluation, and Recommendation
Process for the FY 2016-17 Strategic Partnerships for Community Services Grant Cycle that were
presented at the March 29, 2016 SPCS Advisory Board Meeting-- --Suzy Pukys, Board Chair
The Board discussed the current process for vetting applications that are submitted to the City for
determination whether the applications are complete. Rinn told the Board that currently city staff vets
the applications that are received prior to the Board review. The Board felt that the initial vetting of
the applications for completeness should be a Board responsibility and that the Board should
determine whether or not an application was submitted by the deadline and includes all of the required
criteria and whether to accept or reject each application.
Motion by Gambone, second by Porter to have the Board schedule a meeting right after the FY 2017-18
Strategic Partnerships for Community Services Grant Application deadline to review submitted
applications to ensure that each submitted application was submitted by the deadline and includes all
of the required criteria and to accept or reject each application based on that review. (Approved 5-0)
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SPCS Advisory Board Minutes
June 1, 2016
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E. Discussion and possible action regarding any additional revisions and/or updates to the City of
Georgetown Evaluation Rubric for use during the FY 2016-17 Grant Application Cycle. --Suzy Pukys,
Board Chair
The Board discussed and finalized the Evaluation Rubric, which is attached to the Minutes as Exhibit
“A”.
F. Consideration and possible action to set any future dates and times for 2016-17 Partnerships for
Community Services Advisory Board Meetings--Suzy Pukys Board Chair
The Board will meet on Wednesday, July 6, 2016 beginning at 9:00 a.m. City Hall Main Floor
Conference Room at 113 E. 8th Street, Georgetown, Texas 78626 to begin deliberating funding
recommendations.
G. Adjourn
Motion by Griffin, second by Gambone to Adjourn.
Meeting was adjourned at 4:46 p.m.
Attest:
George Porter, Board Secretary Suzy Pukys, Board Chair
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City of Georgetown, Texas
Strategic Partnerships for Community Services
July 6, 2016
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing the alloc ation rec o mmendatio ns to be mad e to the City Counc il
fo r funding of the S trategic P artners hips fo r Community Services (SPCS) G rants —S uzy P ukys, Board
Chair
ITEM SUMMARY:
The S trategic Partnership s fo r Community S ervic es Ad vis ory Board Members were p ro vided c o p ies o f the
grant applic ations that were received b y the City for the F Y 2016-17 Grant Cycle, a copy o f the Grant
Funding P o licy and Guid elines for F Y 2016-17, and an Evaluatio n Rubric fo r each grant applic ation fo r the
Bo ard Members to review and analyze in preparation fo r the gro up d is cus s io n and delib eration regard ing
final allo cation rec o mmendatio ns to the City Counc il.
As p art o f the review and d is cus s io n, eac h Board Memb er will disc lo s e any c o nflic ts o f interests they may
have with regard to any of the agenc ies that ap p lied for fund ing. The Bo ard Memb ers will also vet eac h of
the applic ations that were received for comp letenes s and determine its eligib ility for further cons id eration o f
a funding reco mmendatio n.
FINANCIAL IMPACT:
The Funding for Strategic Partnership s for C o mmunity S ervic es is allo cated in the proposed FY 2016-17
Budget.
SUBMITTED BY:
Shirley J. Rinn fo r S uzy P ukys, S PCS Ad vis o ry Bo ard Chair
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