HomeMy WebLinkAboutAgenda_SPCS_07.08.2015Notice of Meeting for the
Strategic Partnerships for Community Services Advisory Board
of the City of Georgetown
July 8, 2015 at 8:30 AM
at the City Hall Main Floor Conference Room, 113 E. 8th Street, Georgetown, Texas
78626
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Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Consideration and approval of the minutes for Strategic Partnerships for Community Services
Advisory Board for the Regular Meeting held Tuesday, April 21, 2015—Severine Cushing, Board
Secretary
B Discussion and Possible Action regarding the recommendations to be made to the City Council for
allocation of funding for Strategic Partnerships for Community Services Grants—C.O. Smith,
Board Chair
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
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City of Georgetown, Texas
Strategic Partnerships for Community Services
July 8, 2015
SUBJECT:
Consideration and approval of the minutes for Strategic Partnerships for Community Services
Advisory Board for the Regular Meeting held Tuesday, April 21, 2015—Severine Cushing, Board
Secretary
ITEM SUMMARY:
FINANCIAL IMPACT:
Approval of Minutes
SUBMITTED BY:
Shirley J. Rinn for Severine Cushing, SPCS Advisory Board Secretary
ATTACHMENTS:
Description Type
DRAFT Minutes from April 21, 2015 Backup Material
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SPCS Advisory Board Minutes
April 21, 2015
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Minutes of the Meeting of the
Strategic Partnerships for Community Services Advisory Board
City of Georgetown, Texas
April 21, 2015
The Strategic Partnerships for Community Services A dvisory Board of the City of
Georgetown, Texas, met on Tuesday, April 21, 2015 at 3:00 p.m.
Members Present:
C.O. Smith, Suzy Pukys, Severine Cushing, Barbara Rauch, Larry Gambone
Members Absent: None
Staff Present:
Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
Call to Order at 3:02 P.m.
Legislative Regular Agenda
A Call to Order--C.O. Smith, SPCS Advisory Board Chair
The meeting was called to order by C.O. Smith.
B Roll Call --C.O. Smith, SPCS Advisory Board Chair
All Members were present at the meeting.
C. Consideration and possible action to approve the Minutes from the Regular March 18, 2015
SPCS Advisory Board Meeting—Séverine Cushing, SPCS Advisory Board Secretary
Motion by Gambone, second by Pukys to to approve the Minutes from the Regular March
18, 2015 SPCS Advisory Board Meeting. (Approved 4-0) (Cushing Absent)
D. Discussion and possible action regarding any questions from the Board Members
related to the review of the grant cycle timeline and the Policy, Guidelines,
Application, Scoring Rubric, and Recommendation Process for the FY 2015-16
Strategic Partnerships for Community Services Grant Cycle that were presented at
the March 18, 2015 SPCS Advisory Board Meeting-- C.O. Smith, SPCS Advisory Board
Chair
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SPCS Advisory Board Minutes
April 21, 2015
Page 2 of 3
Smith asked the board members if there were any additional questions regarding the
information that was provided at the last meeting. There were no additional comments.
E Review and discussion regarding a “mock” scoring of a sample Strategic Partnerships for
Community Services Grant Application utilizing the current Policies and Guidelines and
Scoring Rubric—C.O. Smith, SPCS Advisory Board Chair and Suzy Pukys, SPCS Advisory Board
Vice Chair
Cushing arrived at 3:15 p.m.
Pukys provided a sample Grant Application and scoring rubric for the board to review. She
went through each section of the sample application and the scoring rubric and discussed
the parameters of the application and rubric. The application she utilized was one from one
of the grantees for the Health Foundation. She explained to the board members that there
were 2 parts the Grant Application, one the Common Grant Application, and 2 the Abstract
Summary Page for the City of Georgetown. The purpose of each was provided to the board
members. There was discussion regarding the purpose and reasoning utilized in compiling
the current policies and guidelines, as well as the abstract summary, scoring rubric, and
common grant application.
This will be the first year for the new grant application process. The Board discussed the
possibility of making additional recommendations to the City Council once this year’s grant
cycle was completed. Once the cycle has been completed the board will be in a better
position to let the City Council know what works and what doesn’t and whether there are
additional recommendations to make the process the most effective and efficient it can be.
Shirley Rinn told the board members that they would be receiving the compliance reports
from the agencies that received funding from the FY 2014-15 Grant Cycle for their review
and reference. She indicated that these compliance reports would be helpful to the board
members as they reviewed the upcoming grant applications.
She told them she would provide the notebooks to them at that end of the meeting.
F Consideration and possible action to set additional dates and times for 2015 Partnerships
for Community Services Advisory Board Meetings--C.O. Smith, SPCS Board Chair
The next meetings for the SPCS Advisory Board is tentatively scheduled for May 19, 2015 at
3:00 p.m. in the City Hall Main Floor Conference Room, located at 113 E. 8th Street,
Georgetown, Texas 78626. It will be determined at a later date as to whether or not it will
be necessary to hold that meeting.
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SPCS Advisory Board Minutes
April 21, 2015
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Additionally, the Board scheduled an all-day work session for Wednesday, July 8, 2015 to
review, score and make recommendations on the FY 2015-16 Grant Applications, beginning
at 8:30 a.m. in the City Hall Main Floor Conference Room, located at 113 E. 8th Street,
Georgetown, Texas 78626. Additional Meeting Dates will be determined at a future
meeting.
I Adjourn
Motion by Pukys, Second by Rauch to adjourn. (Approved 5-0)
The meeting was adjourned at 5:05 p.m.
Attest:
______________________________ ___________________________________
Severine Cushing, Board Secretary C.O. Smith, Board Chair
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City of Georgetown, Texas
Strategic Partnerships for Community Services
July 8, 2015
SUBJECT:
Discussion and Possible Action regarding the recommendations to be made to the City Council for
allocation of funding for Strategic Partnerships for Community Services Grants—C.O. Smith,
Board Chair
ITEM SUMMARY:
The Strategic Partnerships for Community Services Advisory Board Members were provided
copies of the 27 grant applications that were received by the City for the FY 2015-16 Grant Cycle,
a copy of the Grant Funding Policy and Guidelines for FY 2015-16, and a scoring rubric for each
agency to review and analyze, for each grant application in preparation for the group discussion
and deliberation regarding final recommendations to the City Council.
FINANCIAL IMPACT:
The Funding for Strategic Partnerships for Community Services is allocated in the proposed FY
2015-16 Budget.
SUBMITTED BY:
Shirley Rinn for C. O. Smith, Board Chair
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