HomeMy WebLinkAboutAgenda_SPCS_08.29.2017Notice of Meeting for the
Strategic Partnerships for Community Serv ices Adv isory Board
of the City of Georgetown
August 29, 2017 at 4:15 PM
at City Hall Main Floor Conference Room located at 113 E. 8th Street, Georgetown,
Texas 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er--Suzy Pukys , SP CS Advis ory Board Chair
B Ro ll Call --Suzy Pukys , SP CS Advis o ry Board Chair
C Co nsideration and possible actio n to approve the Minutes fro m the July 6, 2017 S PCS Ad visory Board
Meeting—Geo rge Porter, S ecretary
D Co nsideration and possible actio n to review and clarify observations mad e by the Strategic Partnerships
for Community S ervic es Advis o ry Bo ard d uring the review o f FY 2017-18 grant applic ations -- --Suzy
Pukys Board Chair
E Dis cus s ion and pos s ible actio n regarding the future rep o rting fo rmat for the Annual Rep o rts, and inclus ion
of the repo rting fo rmat fo r the Annual Rep o rts as an attac hment to the Funding Agreement —Suzy Pukys ,
Ad visory Bo ard C hair
F Dis cus s ion and pos s ible actio n regarding review o f the Strategic Partners hips fo r Co mmunity Servic es
Grant Pro gram Polic ies and Guid elines, Ap p lic atio n Proc es s , and p o s s ible recommend ations to the City
Co uncil --S uzy P ukys Bo ard Chair
G Ad jo urn
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 10
City of Georgetown, Texas
Strategic Partnerships for Community Services
August 29, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the Minutes from the July 6, 2017 SP CS Advis o ry Bo ard
Meeting—George P o rter, Sec retary
ITEM SUMMARY:
ATTACHMENTS:
1. Draft Minutes for the July 6, 2017 SPCS Advis o ry Bo ard Meeting.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Shirley J. Rinn fo r George P o rter, SPCS Advis ory Board Chair
ATTACHMENTS:
Description Type
DRAFT Minutes Backup Material
Page 2 of 10
SPCS Advisory Board Minutes
July 6, 2017
Page 1 of 3
Minutes of the Meeting of the
Strategic Partnerships for Community Services Advisory Boa rd
City of Georgetown, Texas
July 6, 2017
The Strategic Partnerships for Community Services Advisory Board of the City of Georgetown, Texas,
met on Wednesday, July 6, 2017 at 9:00 a.m.
Members Present: Suzy Pukys, Michael Douglas, Jaquita Wilson, Alexia Griffin, and George Porter
Members Absent: None
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
Legislative Regular Agenda
A. Call to Order--Suzy Pukys, SPCS Advisory Board Chair
The Meeting was called to Order at 9:15 a.m.
B. Roll Call --Suzy Pukys, SPCS Advisory Board Chair
All Members were present.
C. Consideration and possible action to approve the Minutes from the May 18, 2017 SPCS Advisory Board
Meeting—George Porter, Secretary
Motion by Douglas, second by Wilson to approve the Minutes from the May 18, 2017 SPCS Advisory
Board Meeting. (Approved 5-0)
D. Discussion and possible action regarding the allocation recommendations to be made to the City
Council for funding of the Strategic Partnerships for Community Services (SPCS) Grants—Suzy Pukys,
Board Chair
Suzy Pukys provided an introduction to the process for going through each of the applications.
The Board Members also disclosed any potential conflicts of interest they may have with any
of the agencies that applied for funding. Shirley Rinn provided an overview of the scoring
rubric and the process for determining the allocation recommendations for the City Council.
Page 3 of 10
SPCS Advisory Board Minutes
July 6, 2017
Page 2 of 3
The Board vetted Applications, including the following agencies and made the following
recommendations:
• A Gift of Time Adult
Day Care*
$17,000 • Habitat for
Humanity of
Williamson
County**
$23,000
• Backpack Buddies
$20,000 • Williamson
County Crisis
Center dba
Hope Alliance
$40,000
• Brookwood in
Georgetown (BIG)
$30,000 • Literacy Council
of Williamson
County
$15,000
• Boys and Girls Club
of Georgetown
(Disqualified)
$0 • Lone Star Circle
of Care***
$34,000
• Boys Scouts of
America, Capital
Area Council, San
Gabriel District,
Pack 2935
$0 • Ride on Center
for Kids
(R.O.C.K)
$36,000
• CASA of Williamson
County, Texas
$20,000 • Sacred Heart
Community
Clinic
(Disqualified)
$0
• Georgetown
Community Service
Center - The Caring
Place
$50,000 • Samaritan
Center for
Counseling
$15,800
• Faith in Action
Caregivers
$35,000 • Senior Center
at Stonehaven
$12,000
• Girls Empowerment
Network
$10,000 • The Locker $10,000
• Georgetown Project $32,000 • Opportunities
for Williamson
& Burnet
Counties, Inc.
(OWBC)
(Disqualified)
$0
• Goodwill Industries
of Williamson
County
$0
$214,000.00 $0 $185,800.00 $399,800.00
Page 4 of 10
SPCS Advisory Board Minutes
July 6, 2017
Page 3 of 3
The Board also discussed the following related to four (4) of the agencies:
• Since A Gift of Time Adult Day Care is a new start-up non-profit , the Board would like to
see the grant award split into two (2) payments, the first at the beginning of the budget
year and the 2nd mid-year after receiving a progress report from the agency;
• Habitat for Humanity’s grant award is to be restricted to Home Repair;
• Lone Star Circle of Care’s grant award is to be restricted to Adult Dental Care; and
• Opportunities for Williamson & Burnet Counties, Inc. (OWBC) also applied for in-kind utility
assistance. However, the Board did not review their grant application because it was
incomplete. This request needs to be determined by the City Council.
There was also some discussion regarding the reporting requirements and the types of
information the Board would like to see included in the annual reports that are due in October
2017. The Board will meet prior to the completion of the Funding Agreements to discuss a
standardized reporting format that includes relevant metrics for the Annual Reports. A tentative
date of August 10, 2017 was discussed.
The Board also indicated that it would like to provide to each of the agencies who applied for
funding its observations and suggestions of what each agency could do in the future to improve
their grant applications. There were also some of the agencies that the Board would like to gain
some additional clarification on information referenced in their grant applications.
The Board recommendations will go to the City Council August 8, 2017.
E. Adjourn
Meeting was adjourned at 2:08 p.m.
Attest:
George Porter, Board Secretary Suzy Pukys, Board Chair
Page 5 of 10
City of Georgetown, Texas
Strategic Partnerships for Community Services
August 29, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to review and c larify o b s ervatio ns mad e b y the S trategic P artners hips
fo r Co mmunity Services Ad visory Board during the review of FY 2017-18 grant ap p licatio ns-- --Suzy
Pukys Board C hair
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shirley J. Rinn fo r S uzy P ukys, S PCS Ad vis o ry Bo ard Chair
Page 6 of 10
City of Georgetown, Texas
Strategic Partnerships for Community Services
August 29, 2017
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing the future reporting format for the Annual Reports , and inc lusion
o f the rep o rting format for the Annual Rep orts as an attachment to the Fund ing Agreement —Suzy Pukys ,
Advis o ry Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shirley J. Rinn fo r S uzy P ukys, S PCS Ad vis o ry Bo ard Chair
Page 7 of 10
City of Georgetown, Texas
Strategic Partnerships for Community Services
August 29, 2017
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing review of the S trategic Partners hip s for Community Services
Grant Pro gram P o licies and Guidelines , Applic ation P ro cess, and possible rec o mmendatio ns to the City
Counc il --Suzy Pukys Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Shirley J. Rinn fo r S uzy P ukys, S PCS Ad vis o ry Bo ard Chair
ATTACHMENTS:
Description Type
Policy and Guidelines Backup Material
Page 8 of 10
FY 2017-2018 Strategic Partnerships for Community Services Grant Funding Policies and Guidelines
Page 2 of 2
STRATEGIC PARTNERSHIPS FOR
COMMUNITY SERVICES GRANT FUNDING
POLICIES AND GUIDELINES
FY 2017-2018
I. CRITERIA FOR SUPPORT – CURRENT STANDARDS:
A. Purpose Statement for City of Georgetown funding to the nonprofit sector
The City of Georgetown values partnerships with organizations that are committed to addressing
our community’s greatest public challenges.
The purpose of City funding to the nonprofit sector is to cultivate and sustain partnerships with
501(c)3 organizations that strengthen the City’s key priorities in the following areas:
• Public Safety;
• Transportation;
• Housing;
• Parks & Recreation;
• Veteran Services; and,
• Safety Net.
B. Key Priority Areas Defined
Public Safety.
• While the City is Georgetown’s Public Safety leader (Fire & Police), public safety also
encompasses a broad scope of work that makes this community safe for all.
Eligible organizations and programs may include those that contribute to safe
neighborhoods such out of school time, youth empowerment, and neighborhood
community centers.
Transportation.
• Eligible organizations include those that assist in meeting the transportation needs of
Georgetown residents unable to access private transportation such as homebound seniors
and youth under the age of 16 years.
Housing.
• Eligible organizations include those that offer emergency shelter, transitional or temporary
housing, and affordable housing.
Page 9 of 10
FY 2017-2018 Strategic Partnerships for Community Services Grant Funding Policies and Guidelines
Page 2 of 2
Parks & Recreation.
• Eligible organizations include those that provide affordable, accessible activities that
enhance Georgetown residents’ health and well-being, including sports, fitness, and other
recreational programs.
Veteran’s Services
• Support veteran programs and services within the community.
Safety Net.
• The City recognizes its responsibility to support efforts to address this community’s most
pressing basic needs. Examples of basic needs include food insecurity, emergency financial
assistance, mental/behavioral health care, substance abuse, domestic/family violence, and
health care, including, but not limited to, dental and vision. Safety Net priorities will be
based on ongoing analysis of unmet existing needs and emerging needs in this community,
and may change over time.
II. IMPLEMENTATION POLICIES:
A. Appropriation of funds for Strategic Partnerships for Community Services does not
encumber subsequent councils to continue appropriations for such funding, and does not
imply that subsequent councils may provide such funding. Organizations receiving Strategic
Partnerships for Community Services grants from the city are encouraged to identify
additional and alternative sources of funding.
B. When evaluating applications for Strategic Partnerships for Community Services grant
funding, the Council shall consider the portion of funding each organization receives from
the City, with the objective of encouraging reliance on funding sources other than the City.
III. POLICY FOR ESTABLISHING FUNDING AMOUNTS
A. Expenditure targets per the City of Georgetown’s Fiscal and Budgetary Policy approved by
the City Council on December 13, 2016:
The City has targeted funding for these programs to be $5.00 per capita, which may be adjusted
to offset the effects of general inflation based upon CPI. If previous funding levels are higher than
the targeted amount, and to avoid significant reductions in levels of funding, the City Council shall
seek to attain this target chiefly through population growth. These funds will be allocated and
paid according to the City Council’s grant funding policies and guidelines for Strategic Partnerships
for Community Services that were approved by the City Council on April 14, 2015.
The proposed funding level for 2017/18 is $400,049, which is the same as in the previous
year.
B. The Minimum Grant that may be applied for is $10,000.
C. The Maximum Grant that may be applied for is $50,000.
Page 10 of 10