HomeMy WebLinkAboutAgenda_SPCS_08.06.2020Notice of Meeting for the
Strategic P artnerships for Community Serv ices Adv isory Board
of the City of Georgetown
August 6, 2020 at 9:00 AM
at Virtual
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C ons is tent with G overnor G reg Abbott’s sus pension of various provis ions of the O pen Meetings Ac t,
effec tive August 1, 2020 and until further notic e, to reduc e the chanc e of C O VI D-19 transmission, all C ity
of G eorgetown Advis ory Board meetings will be held virtually. P ublic c omment will be allowed via
teleconferenc e; no one will be allowed to appear in pers on.
Join Microsoft Teams Meeting
+1 512-672-8405 United S tates , Aus tin (Toll)
C onferenc e I D: 693 744 129#
C itizen comments are ac cepted in three different formats :
1. S ubmit written c omments to shirley.rinn@georgetown.org by 5:00 p.m. the day before the date of
the meeting and the R ec ording S ec retary will read your c omments into the rec ording during the item
that is being disc ussed.
2. Log onto the meeting at the link above and “rais e your hand” during the item.
3. Use your home/mobile phone to c all the toll-free number.
To join a Teams meeting, click on the link provided and join as an attendee. You will be asked to enter your
name and email address (this is so we can identify you when you are called upon). To speak on an item, click
on the “R aise your H and” option at the bottom of the Teams meeting webpage once that item has opened.
When you are called upon by the Recording S ecretary, your device will be remotely un-muted by the
Administrator and you may speak for three minutes. P lease state your name clearly, and when your time is
over, your device will be muted again.
Use of profanity, threatening language, s landerous remarks or threats of harm are not allowed and will
result in you being immediately removed from the meeting.
B R oll C all --Jaquita Wils on, S P C S Advis ory Board C hair
C C all to O rder--Jaquita Wils on, S P C S Advis ory Board C hair
Page 1 of 8
D C ons ideration and possible action to approve the Minutes from the June 15, 2020 S P C S Advisory Board
Meeting—Mic hael Douglas , S P C S Board S ec retary
E Disc ussion and possible action regarding the alloc ation rec ommendations to be made to the C ity C ouncil
for funding of the S trategic P artners hips for C ommunity S ervic es (S P C S ) G rants for F Y 2020-21—
Jaquita Wils on, S P C S Advis ory Board C hair
F Adjourn
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 8
City of Georgetown, Texas
Strategic Partnerships for Community Services
August 6, 2020
S UB J E C T:
C onsideration and pos s ible ac tion to approve the Minutes from the June 15, 2020 S P C S Advis ory Board
Meeting—Michael Douglas, S P C S Board S ecretary
IT E M S UMMARY:
AT TAC HME N T S :
1. Draft Minutes for the June 15, 2020 S P C S Advisory Board Meeting.
F IN AN C IAL IMPAC T:
None
S UB MIT T E D B Y:
S hirley J. R inn for Michael Douglas, S P C S Advis ory Board C hair
AT TAC H ME N T S:
Description Type
DRAFT Minutes Backup Material
Page 3 of 8
SPCS Advisory Board Minutes
June 15, 2020
Page 1 of 4
Minutes of the Meeting of the
Strategic Partnerships for Community Services A dvisory Board
City of Georgetown, Texas
June 15, 2020
The Strategic Partnerships for Community Services Advisory Board of the City of Georgetown, Texas,
met on Monday, June 15, 2020 at 9:36 a.m.
Members Present:, Jaquita Wilson, Michael Douglas, Natalia Ornelas, Jerry Haecker, Stacy Mading
Members Absent:
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
A. Roll Call --Jaquita Wilson, SPCS Advisory Board Chair
All members were present, as well as staff liaison, Shirley Rinn.
B. Call to Order--Jaquita Wilson, SPCS Advisory Board Chair
The meeting was called to order by President, Jaquita Wilson, at 9:36 a.m.
C. Welcome and Introduction of New Board Members – Jaquita Wilson, SPCS Advisory Board Chair
Introductions were made by everyone to the Advisory Board’s new member, Stacy Mading.
D. Nominations and election of Vice-Chair and Secretary of the SPCS Advisory Board. – Jaquita Wilson,
SPCS Advisory Board Chair
Motion by Douglas, second by Wilson to nominate and elect Natalia Ornales as Vice Chair.
Approved 5-0
Motion by Mading, second by Haecker to nominate and elect Michael Douglas as Secretary.
Approved 5-0
E. Review and discussion regarding the By-Laws for the Strategic Partnerships for Community Services
and the City Council Attendance Policy for Board Members--Jaquita Wilson, SPCS Advisory Board
Chair and Shirley Rinn, Board Liaison
Rinn provided an overview of the By-Laws for the Strategic Partnerships for Community Services
Advisory Board and the City Council Attendance Policy for Board Members.
F. Consideration and possible action to approve the Minutes from the December 12, 2019 SPCS
Advisory Board Meeting—Jaquita Wilson, Advisory Board Chair
Page 4 of 8
SPCS Advisory Board Minutes
June 15, 2020
Page 2 of 4
Motion by Wilson, second by Douglas to approve the Minutes from the December 12, 2019 SPCS
Advisory Board Meeting. Approved 5-0
G. Discussion and possible action to review all of the Strategic Partnerships for Community Services
Grant Applications that were received for FY 2020-21 for completeness -- Jaquita Wilson, SPCS
Advisory Board Chair and Shirley Rinn, SPCS Advisory Board Liaison
Rinn let the Advisory Board know that the City received 26 applications requesting $843,603 and
that there is $400,049 available in the proposed FY 2020-21 budget to disburse. She let the Board
know that the following agencies applied for funding:
1. A Gift of Time Adult Daycare
2. Annunciation Maternity Home
3. Backpack Buddies
4. BIG (Brookwood in Georgetown)
5. Boys & Girls Club of Georgetown
6. CASA of Williamson County
7. Faith in Action
8. Girls Empowerment Network (GEN)
9. Georgetown Palace Theater
10. Georgetown Caring Place
11. Georgetown Project
12. Georgetown Family YMCA
13. Family Independence Initiative
14. Habitat for Humanity for Williamson County
15. Literacy Council of Williamson County
16. The Locker
17. Lone Star Circle of Care
18. Messiah Echad
19. Opportunities for Williamson & Burnet Counties, Inc.
20. R.O.C.K. (Ride on Center for Kids)
21. Sacred Heart Community Clinic
22. Stonehaven Senior Center
23. Samaritan Center for Counseling and Pastoral Care
24. Texas Science Education Foundation
25. Williams County Crisis Center dba Hope Alliance
26. Williamson County Children's Advocacy Center
It was noted that the checklist for the Grant Applications needs to be the first page of the
application. Rinn told the Board she would make that modification to the Grant Application.
The Advisory Board reviewed all of the grant applications for completeness and determined that
there were quite few of the grant applications that were incomplete. After some discussion, the
Advisory Board determined that that due to the unprecedented pressures that COVID-19 has placed
on the community’s non-profit organizations, the City should provide each of them the opportunity
to provide the missing information by June 18, 2020. Rinn will follow up with each of the agencies
and let them know what they are missing in their grant applications and the deadline for them to
get the documentation to the City to complete their applications. The following chart includes the
status of each agencies grant application and whether or not it is complete or is missing information:
ORGANIZATION NAME
SUPPLEMENTAL DOCUMENTATION
A Gift of Time Adult Daycare Missing Form 990
Annunciation Maternity Home Provided a Program Budget
Backpack Buddies Application Complete
BIG (Brookwood in Georgetown) Missing list of Board of Directors
Missing Actual Budget for FY 2018-19
Boys & Girls Club of Georgetown Application Complete
CASA of Williamson County Application Complete
Faith in Action Application Complete
Family Independence Initiative Application Complete
Girls Empowerment Network Provided 2018 Form 990
Page 5 of 8
SPCS Advisory Board Minutes
June 15, 2020
Page 3 of 4
ORGANIZATION NAME
SUPPLEMENTAL DOCUMENTATION
Georgetown Caring Place Program Budget missing.
Georgetown Family YMCA Missing key staff list
Georgetown Palace Theater Missing information related to current and previous grants received from the City
Missing the organizations 501(C)3 Determination Letter
Missing GISD approval letter
Missing 2018 Form 990
Need to confirm that the Financial Audit included in Grant Application is the most current
Georgetown Project Application Complete
Habitat for Humanity of Williamson County Application Complete
Literacy Council of Williamson County Application Complete
Lone Star Circle of Care The 2017 Form 990 is the most recent. Provided an e-mail outlining the timing of their fiscal
year and how it impacts the filling of their Form 990
Messiah Echad Confirm if 2017 Form 990 is the most current
Missing Key Staff list
Need current year financials
Opportunities for Williamson & Burnet Counties, Inc.
(OWBC)
Missing 2018 Form 990
Missing Program Budget
R.O.C.K. (Ride on Center for Kids) Application Complete
Sacred Heart Community Clinic Missing 2019 Financial Audit I and Form 990.
Samaritan Center for Counseling & Pastoral Care Missing YTD Financials
Stonehaven Senior Center Application Complete
Texas Science Education Foundation Application Complete
The Locker Missing GISD Approval Letter
Williamson County Children’s Advocacy Center Confirm whether the 2017 Form 990 is the most recent
Williamson County Crisis Center dba Hope Alliance Application Complete
H. Discussion and possible action regarding the process for reviewing the Strategic Partnerships for
Community Services Grant Applications that were received for the FY 2020-21 Grant Cycle--Jaquita
Wilson, SPCS Advisory Board Chair and Shirley Rinn, SPCS Advisory Board Liaison
The Advisory Board agreed that it would like to use the same process that was used last fiscal year,
whereby each board member would be responsible for 4 or 5 Grant Applications to review and then they
would come back as a group to vet the all of the applications as a group to make funding
recommendations to the City Council. Rinn randomly distributed the grant applications to each board
member, ensuring they did not receive an application where there may be a conflict of interest. The
grant applications were dispersed as follows:
Jaquita Wilson Natalia Ornelas Stacy Mading Michael Douglas Jerry Haecker
Boys & Girls Club Samaritan Center Palace Theater A Gift of Time Adult
Daycare
Williamson County
Advocacy Center
Georgetown Project CASA of Williamson
County
Opportunities for Williamson
and Burnet Counties, Inc.
Stonehaven Family Independence
Initiative
The Locker Hope Alliance Backpack Buddies Faith in Action
Habitat for Humanity
Georgetown Family YMCA
Sacred Heart Community
Clinic
Literacy Council BIG (Brookwood in
Georgetown)
The Caring Place
Girls Empowerment
Network
R.O.C.K. (Ride on Center
for Kids)
Messiah Echad Lonestar Circle of Care Annunciation Maternity
Home
Texas Science Education
Foundation
Page 6 of 8
SPCS Advisory Board Minutes
June 15, 2020
Page 4 of 4
I. Discussion and possible action related to review of the Annual Reports submitted by Agencies who
received SPCS Grants in FY 2017-18-- Jaquita Wilson, SPCS Advisory Board Chair and Shirley Rinn, SPCS
Advisory Board Liaison
Rinn told the Board that the FY 2017-18 Annual Report notebooks and Summary Report had not yet
been completed. She apologized to the Advisory Board for notebooks not being ready for their review.
She told them that agencies have submitted their information, but due to the impacts on city operations
because of COVID-19, she just had not been able to get them completed yet. She indicated that she
would get them to the Board so they could review them along with their grant application review.
J. Consideration and possible action to set any future dates and times for Strategic Partnerships for
Community Services Advisory Board Meetings--Jaquita Wilson, SPCS Advisory Board Chair
The next meeting date will be on Thursday, August 6, 2020 at 9:00 a.m. The Advisory Boards funding
recommendations will be presented to the City Council on August 11, 2020.
Adjournment
Motion by Wilson, second by Douglas to adjourn. Meeting was adjourned at 11:28 a.m.
Attest:
Michael Douglas, Board Secretary Jaquita Wilson, Board Chair
Page 7 of 8
City of Georgetown, Texas
Strategic Partnerships for Community Services
August 6, 2020
S UB J E C T:
Dis cus s ion and pos s ible ac tion regarding the allocation recommendations to be made to the C ity C ounc il
for funding of the S trategic P artnerships for C ommunity S ervices (S P C S ) G rants for F Y 2020-21—
Jaquita Wilson, S P C S Advisory Board C hair
IT E M S UMMARY:
T he S trategic P artners hips tor C ommunity S ervices Advis ory Board Members were provided copies of
the grant applic ations that were rec eived by the C ity for the F Y 2020-21 grant c yc le, a c opy of the G rant
F unding P olic y and G uidelines for F Y 20-21, and an Evaluation Tool for eac h grant application for the
Board Members to review and analyze in preparation for the group dis cus s ion and deliberation regarding
final allocation recommendations to the C ity C ounc il.
As part of the review and dis cus s ion, eac h Board Member will dis close any c onflic ts of interests they may
have with regard to any of the agencies that applied for funding.
F IN AN C IAL IMPAC T:
T he F unding for S trategic P artners hips for C ommunity S ervic es is allocated in the propos ed F Y 2020-21
Budget.
S UB MIT T E D B Y:
S hirley J. R inn for Jaquita Wils on, S P C S Advis ory Board C hair
Page 8 of 8