HomeMy WebLinkAboutAgenda_SPCS_08.07.2021Notice of Meeting for the
Strategic P artnerships for Community Serv ices Adv isory Board
of the City of Georgetown
August 7, 2021 at 8:00 AM
at City Hall Community Room, 808 Martin L uther K ing Jr. St., Georgetown, Texas
78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
The Str ategic P ar tne rships for C ommunity Se rvic es Advisor y B oar d is now
mee ting in-pe rson with a quorum pre se nt and public is welcome to atte nd. If
spe cial ac commodations ar e nee de d due to C O V I D -19 and attending
vir tually is nec essar y, ple ase re ach out to the Staff L iaison, S hirley Rinn
at shirley.rinn@geor getown.or g or 512-930-3723 for assistance .
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A R oll C all --P aul S ec ord, S P C S Advisory Board C hair
B C all to O rder--P aul S ec ord, S P C S Advisory Board C hair
C C ons ideration and possible action to approve the Minutes from the June 16, 2021 S P C S Advisory Board
Meeting—Jerry Haecker, S P C S Board S ecretary
D Disc ussion and possible action regarding the alloc ation rec ommendations to be made to the C ity C ouncil
for funding of the S trategic P artners hips for C ommunity S ervic es (S P C S ) G rants for F Y 2021-22—P aul
S ec ord, S P C S Advisory Board C hair
Adjournment
Adjourn
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
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R obyn Dens more, C ity S ec retary
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City of Georgetown, Texas
Strategic Partnerships for Community Services
August 7, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to approve the Minutes from the June 16, 2021 S P C S Advis ory Board
Meeting—Jerry Haec ker, S P C S Board S ec retary
IT E M S UMMARY:
AT TAC HME N T S :
1. Draft Minutes for the June 16, 2021 S P C S Advisory Board Meeting.
F IN AN C IAL IMPAC T:
None
S UB MIT T E D B Y:
S hirley J. R inn for Jerry Haec ker, S P C S Advisory Board C hair
AT TAC H ME N T S:
Description Type
DRAFT Minutes Cover Memo
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SPCS Advisory Board Minutes
June 16, 2021
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Minutes of the Meeting of the
Strategic Partnerships for Community Services Advisory Board
City of Georgetown, Texas
June 16, 2021
The Strategic P artnerships for Community Services Advisory Board of the City of Georgetown, Texas,
met on Wednesday, June 16, 2021, at 4:00 p.m. in the City Hall Community Room located at
808 Martin Luther King Jr. St., Georgetown, Texas 78626
Members Present: Andy Webb, Paul Secord, Natalia Ornelas, Jerry Haecker, Stacy Mading
Members Absent: None
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
Visitors: None
MINUTES
Regular Session
A Roll Call -- Shirley J. Rinn, SPCS Advisory Board Liaison
All members were present.
B Call to Order--Paul Secord, SPCS Advisory Board Chair
Meeting was called to order at 2:41 p.m.
C Nominations and election of Vice-Chair and Secretary of the SPCS Advisory Board. – Paul Secord, SPCS
Advisory Board Chair
Motion by Haecker, second by Webb to elect Natalia Ornelas as Vice Chair (Approved 5-0)
Motion by Webb, second by Ornelas to elect Jerry Haecker as Secretary (Approved 5-0)
Rinn provided a brief overview regarding the process for the Mayor to make appointments to Advisory
Boards and how board chairs are appointed.
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SPCS Advisory Board Minutes
June 16, 2021
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D Consideration and possible action to approve the Minutes from the May 27, 2021 SPCS Advisory Board
Meeting—Shirley J. Rinn, Liaison for the SPCS Advisory Board
Brief discussion regarding May 25, 2021 Minutes format.
Motion by Ornelas, second by Webb to approve the Minutes from the May 27, 2021 SPCS Advisory
Board Meeting. (Approved 5-0)
E Discussion and possible action to review all of the Strategic Partnerships for Community Services Grant
Applications that were received for FY 2021-22 for completeness -- Paul Secord, SPCS Advisory Board
Chair and Shirley Rinn, SPCS Advisory Board Liaison
Rinn provided the Advisory Board members a list of the agencies that received FY21 funding as well as
a list of the agencies that applied for FY22 funding. She told the Advisory Board that we received 26
applications in FY21 and that we only received 19 grant applications for FY22.
Rinn assigned the grant applications to each board member to review for completeness. Rinn also let
the Advisory Board know that we have a summer intern this year and that she has also gone through
all of the applications as well.
There was also a brief discussion regarding the overall process related to the SPCS Grant Application
Program. Rinn told the Advisory Board that we would be going through an A-3 Lean process to review
the current grant program grant application process in order to determine redundancies, pain points,
improvements to be made, etc.
Rinn let everyone know that they would receive a copy of each of the grant applications, but that each
be assigned 3 or 4 applications to do a thorough review and that at the next meeting they would each
provide an overview of those particular grant applications to the entire advisory board as the begin to
discuss the grant allocation recommendations.
Brief discussion regarding GISD approval letters to provide services in GISD. There were several
agencies that needed to obtain an updated letter from GISD. Rinn will follow up with them.
Rinn clarified that if an agency received funding for FY21 their grant applications should also include a
“Program Budget” for FY21 as well as FY22.
Discussion regarding incomplete grant applications. Board indicated that Rinn should contact the
agencies to provide any missing information, but that the information had to be submitted no later
than Monday, June 21, 2021 and that this would be the only opportunity for them to supplement their
grant applications with any missing information or documentation.
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SPCS Advisory Board Minutes
June 16, 2021
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F Discussion and possible action regarding the process for reviewing the Strategic Partnerships for
Community Services Grant Applications that were received for the FY 2021-22 Grant Cycle--Paul
Secord, SPCS Advisory Board Chair and Shirley Rinn, SPCS Advisory Board Liaison
Rinn assigned the grant application review as follows:
Ornelas Haecker Mading Webb Secord
Literacy Council Girls Empowerment
Network
OWBC WCCAC Sacred Heart
BIG Georgetown Project Helping Hands Faith in Action Habitat for Humanity
Samaritan Center Boys and Girls Club Hope Alliance Stonehaven CASA
ROCK Caring Place Backpack Buddies Lone Star Circle of
Care
G Discussion and possible action related to review of the Annual Reports submitted by Grant Recipients
who received a Strategic Partnerships for Community Services Grant in FY 2019-20-- Shirley Rinn, Staff
Liaison
Rinn briefly discussed the FY20 annual reports that she provided to the Advisory Board members. She
let them know that they can also utilize them as a resource as they review the grant applications.
H Consideration and possible action to set dates and times for FY 2021-22 Partnerships for Community
Services Advisory Board Meetings--Paul Secord, SPCS Advisory Board Chair and Shirley Rinn, SPCS
Advisory Board Liaison
The next meeting will be held on Saturday, August 7, 2021 at 8:00 a.m.
Adjournment
Meeting was Adjourned at 3:58 p.m.
ATTEST:
Shirley Rinn, SPCS Advisory Board Liaison Paul Secord, SPCS Advisory Board Chair
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City of Georgetown, Texas
Strategic Partnerships for Community Services
August 7, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion regarding the allocation recommendations to be made to the C ity C ounc il
for funding of the S trategic P artnerships for C ommunity S ervices (S P C S ) G rants for F Y 2021-22—P aul
S ecord, S P C S Advis ory Board C hair
IT E M S UMMARY:
T he S trategic P artners hips tor C ommunity S ervices Advis ory Board Members were provided copies of
the grant applic ations that were rec eived by the C ity for the F Y 2021-22 grant c yc le, a c opy of the G rant
F unding P olic y and G uidelines for F Y 21-22, and an Evaluation Tool for eac h grant application for the
Board Members to review and analyze in preparation for the group dis cus s ion and deliberation regarding
final allocation recommendations to the C ity C ounc il.
As part of the review and dis cus s ion, eac h Board Member will dis close any c onflic ts of interests they may
have with regard to any of the agencies that applied for funding.
F IN AN C IAL IMPAC T:
T he funding for S trategic P artners hips for C ommunity S ervic es is allocated in the propos ed F Y 2021-22
Budget.
S UB MIT T E D B Y:
S hirley J. R inn for P aul S ec ord, S P C S Advisory Board C hair
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