HomeMy WebLinkAboutAgenda_SPCS_09.09.2015Notice of Meeting for the
Strategic Partnerships for Community Services Advisory Board
of the City of Georgetown
September 9, 2015 at 6:30 PM
at City Hall, Main Floor Conference Room, 113 E. 8th Street, Georgetown, Texas
78626
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Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order--C.O. Smith, SPCS Advisory Board Chair
B Roll Call --C.O. Smith, SPCS Advisory Board Chair
C Consideration and possible action to approve the Minutes from the July 8, 2015 and July 29, 2015
SPCS Advisory Board Meetings—Séverine Cushing, SPCS Advisory Board Secretary
D Report from Suzy Pukys regarding the Survey that is being provided to all of the agencies that
applied for funding with the Common Grant Application either through the City of Georgetown,
the Georgetown Healthcare Foundation, United Way of Williamson County, or Seeds of Strength
to assess the use of the Common Grant Application and Program Abstracts—Suzy Pukys, SPCS
Vice-Chair
E Discussion and possible action regarding the reporting/auditing requirements to be included in the
Funding Agreements for the agencies who will be receiving Strategic Partnership Grant Funding
for FY 2015-16--C.O. Smith, Board Chair
F Discussion and possible action on future meetings and topics—C.O. Smith,SPCS Advisory Board
Chair
G Adjourn
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
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City of Georgetown, Texas
Strategic Partnerships for Community Services
September 9, 2015
SUBJECT:
Consideration and possible action to approve the Minutes from the July 8, 2015 and July 29, 2015
SPCS Advisory Board Meetings—Séverine Cushing, SPCS Advisory Board Secretary
ITEM SUMMARY:
ATTACHMENTS:
1. Draft Minutes for the July 8, 2015 and July 29, 2015 SPCS Advisory Board Meetings.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Shirley J. Rinn for Severine Cushing, SPCS Advisory Board Secretary
ATTACHMENTS:
Description Type
July 8, 2015 DRAFT Minutes Backup Material
July 29, 2015 DRAFT Minutes Backup Material
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SPCS Advisory Board Minutes
July 8, 2015
Page 1 of 2
Minutes of the Meeting of the
Strategic Partnerships for Community Services Advisory Board
City of Georgetown, Texas
July 8, 2015, 2015
The Strategic Partnerships for Community Services A dvisory Board of the City of Georgetown,
Texas, met on Wednesday, July 8, 2015 at 8:30 a.m.
Members Present: C.O. Smith, Suzy Pukys, Severine Cushing, Barbara Rauch, Larry Gambone
Members Absent: None
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
Call to Order at 8:42 a.m.
Legislative Regular Agenda
A. Consideration and possible action to approve the Minutes from the April 21, 2015 SPCS Advisory
Board Meeting—Séverine Cushing, SPCS Advisory Board Secretary
Motion by Gambone, second by Pukys to approve the Minutes from the April 21, 2015 SPCS
Advisory Board Meeting. (Approved 5-0)
B. Discussion and Possible Action regarding the recommendations to be made to the City Council for
allocation of funding for Strategic Partnerships for Community Services Grants—C.O. Smith, Board
Chair
C.O. Smith provided an introduction to the process for going through each of the applications.
Suzy Pukys also provided an overview of the process that was utilized in the prior year. Shirley
Rinn told the Board that the primary focus for the meeting was to make a decision on the
allocation recommendations for the City Council’s consideration. She told them that if there were
things that came up during the discussion about the process and items that might need to be
reviewed or changed in the future that those items could be discussed further at future meetings,
but during this meeting the primary focus needed to be the allocation recommendations.
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SPCS Advisory Board Minutes
July 8, 2015
Page 2 of 2
The Board vetted 27 Applications, including the following agencies and made the following
recommendations:
• Annunciation Maternity
Home
$0 • Family Eldercare
$0 • Lifesteps Council
on Alcohol & Drugs
$0
• Assistance League of
Georgetown Area
$0 • GENaustin (Girls
Empowerment
Network)
$10,000 • Lone Star Circle of
Care
$40,000
• Backpack Buddies
$12,000
• Georgetown
Palace Theatre
$0 • Ride on Center for
Kids (R.O.C.K)
$25,000
• Brookwood in Georgetown
(BIG)
$20,000 • Georgetown
Project
$42,000 • Run Free Texas
$0
• Boys and Girls Club of
Georgetown
$40,000 • Georgetown
Symphony Society
$0 • Samaritan Center
for Counseling and
Pastoral Care
$10,000
• Boy Scouts of America,
Capital Area Council, San
Gabriel District, Pack 2935
$11,000 • Getsemani
Community Center
$12,000 • Senior Center at
Stonehaven
$12,000
• Georgetown Community
Service Center - The Caring
Place
$50,000 • Goodwill Industries
of Williamson
County
$0 • Williamson County
Institute for
Excellence in
Nonprofits (The
Institute)
$0
• CASA of Williamson County,
Texas
$10,000 • Habitat for
Humanity of
Williamson County
$36,000 The Locker $10,000
• Faith in Action Caregivers $20,000 • Williamson County
Crisis Center dba
Hope Alliance
$40,000 Williamson-Burnet
Opportunities
(WBCO)
$0
The Board also discussed some things that would be helpful in next year’s process and the Board will
meet at a later time to work on that process. Shirley Rinn told the Board that the recommendations
are currently scheduled to go to the City Council on July 28, 2015. There was also some discussion
regarding the reporting requirements and the types of information the Board would like to see
included in the audit reports. C.O. and Shirley also provided an overview of the process moving
forward, including the presentation to the City Council and how the Council would make the decision
about approving the recommendations. There was also a brief discussion of what the future scope of
the committee might be.
The meeting was adjourned at 3:20 p.m.
Attest:
Severine Cushing, Board Secretary C.O. Smith, Board Chair
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SPCS Advisory Board Minutes
July 29, 2015
Page 1 of 2
Minutes of the Meeting of the
Strategic Partnerships for Community Services Advisory Board
City of Georgetown, Texas
July 29, 2015, 2015
The Strategic Partnerships for Community Services A dvisory Board of the City of Georgetown,
Texas, met on Wednesday, July 29, 2015 at 9:00 a.m.
Members Present: C.O. Smith, Suzy Pukys, Larry Gambone
Members Absent: Severine Cushing, Barbara Rauch
Staff Present: Shirley J. Rinn, Executive Assistant to the City Manager
MINUTES
Legislative Regular Agenda
A Call to Order--C.O. Smith, SPCS Advisory Board Chair
The Meeting was called to Order at 9:02 a.m.
B Roll Call --C.O. Smith, SPCS Advisory Board Chair
A Quorum of the Board was present for the meeting, including C.O. Smith, Suzy Pukys, and Larry
Gambone.
C Discussion and Possible Action regarding the recommendations to be made to the City Council for
allocation of funding for Strategic Partnerships for Community Services Grants and preparation
for the Presentation to the City Council—C.O. Smith, Board Chair
C.O. Smith explained to the members who were present that the Board’s recommendations and the
presentation to the Council would be included in the City Council Packets for the August 11th Council
Meeting. The item will be brought forward as an action item on the Regular Agenda and there will not be
a Workshop Presentation to the City Council. In anticipation of that, the Board Chair felt that it was
important for the Board to meet one more time to review the recommendations from the Board to ensure
that the reasons for recommending or not recommending funding for each agency was noted should any
questions arise during the Council’s deliberations.
In reviewing the allocation recommendations, it was noted that there was an error in the documentation
as to the Board’s recommendations from the meeting held on July 8, 2015. After reviewing the audio
minutes, it was determined that an error was made in documentation of an allocation of $10,000 to the
Samaritan Center for Counseling and Pastoral Care. The Board recommendation was not to recommend
Page 5 of 7
SPCS Advisory Board Minutes
July 29, 2015
Page 2 of 2
funding for Samaritan Center for Counseling and Pastoral Care. As such, there should have been an
additional $10,000 to allocate toward one or more of the other agencies that were recommended for
funding. The Board recommended that this $10,000 be added to the funding for the Boys and Girls Club of
Georgetown for a total recommendation of $50,000 for the Boys and Girls Club of Georgetown.
The following chart shows the corrected allocation recommendations as determined by the
Board:
• Annunciation Maternity Home
$0 • Family Eldercare
$0 • Lifesteps Council
on Alcohol &
Drugs
$0
• Assistance League of
Georgetown Area
$0 • GENaustin (Girls
Empowerment
Network)
$10,000 • Lone Star Circle of
Care
$40,000
• Backpack Buddies
$12,000
• Georgetown Palace
Theatre
$0 • Ride on Center
for Kids (R.O.C.K)
$25,000
• Brookwood in Georgetown
(BIG)
$20,000 • Georgetown Project $42,000 • Run Free Texas
$0
• Boys and Girls Club of
Georgetown
$40,000
$50,000
• Georgetown
Symphony Society
$0 • Samaritan Center
for Counseling
and Pastoral Care
$10,000
$0
• Boy Scouts of America, Capital
Area Council, San Gabriel
District, Pack 2935
$11,000 • Getsemani
Community Center
$12,000 • Senior Center at
Stonehaven
$12,000
• Georgetown Community
Service Center - The Caring
Place
$50,000 • Goodwill Industries
of Williamson
County
$0 • Williamson
County Institute
for Excellence in
Nonprofits (The
Institute)
$0
• CASA of Williamson County,
Texas
$10,000 • Habitat for Humanity
of Williamson
County
$36,000 The Locker $10,000
• Faith in Action Caregivers $20,000 • Williamson County
Crisis Center dba
Hope Alliance
$40,000 Williamson-Burnet
Opportunities
(WBCO)
$0
Allocation recommendations total $400,000.
D Adjourn
The meeting was adjourned at 11:05 a.m.
Attest:
Severine Cushing, Board Secretary C.O. Smith, Board Chair
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City of Georgetown, Texas
Strategic Partnerships for Community Services
September 9, 2015
SUBJECT:
Discussion and possible action regarding the reporting/auditing requirements to be included in the
Funding Agreements for the agencies who will be receiving Strategic Partnership Grant Funding
for FY 2015-16--C.O. Smith, Board Chair
ITEM SUMMARY:
The City Council approved the allocation recommendations of the SPCS Advisory Board on
August 11, 2015 for FY 2015-16.
Each of Agencies who are awarded grant funds will enter into Funding Agreements with the City
of Georgetown. Included in the current terms of the Funding Agreements are the following
requirements that are in addition terms related to the specific services provided by each individual
agency:
coordinate as appropriate with the City and other community service providers in the
provision of services to Georgetown residents;
provide a progress report to the City on or before March 15, 2016, which includes progress
meeting service objectives, the total number of persons and agencies directly served, and the
number of Georgetown citizens served; and
provide to the City a copy of (Name of Agency’s) annual independent auditor’s report based
upon its fiscal year.
The SPCS Advisory Board will review the current auditing/reporting criteria to determine whether
to include any additional auditing/reporting criteria in the Funding Agreements that will be
presented to the City Council for final approval of the SPCS Grant Allocations for FY 2015-16.
FINANCIAL IMPACT:
The Funding for Strategic Partnerships for Community Services Grants is included in the FY
2015-16 Budget.
SUBMITTED BY:
Shirley Rinn for C. O. Smith, SPCS Advisory Board Chair
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