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HomeMy WebLinkAboutAgenda_PAREB_10.08.2015Notice of Meeting for the Parks and Recreation Advisory Board of the City of Georgetown October 8, 2015 at 6:00 PM at Parks and Recreation Administration Office 1101 N. College Street Georgetown, TX 78626 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order B Roll Call C Project updates for Garey Park, Westside Park, San Gabriel bank stabilization, San Gabriel Park improvements, VFW Park, Village Parks, Williams Drive Pool, Parkland Dedication, Emerald Springs Park, and staffing updates Legislative Regular Agenda D Presentation, discussion and possible action on the Westside Park master plan. E Discussion and possible action on appointing a subcommittee to work on a Bike Plan for Georgetown. F Discussion and possible recommendation to the Friends of Georgetown Parks and Recreation on funding future projects. G Discussion and possible action to approve the minutes from the September 10, 2015 Parks and Recreation Board meeting. Adjournment Adjourn CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary Page 1 of 11 City of Georgetown, Texas Parks and Rec Advisory Board October 8, 2015 SUBJECT: Project updates for Garey Park, Westside Park, San Gabriel bank stabilization, San Gabriel Park improvements, VFW Park, Village Parks, Williams Drive Pool, Parkland Dedication, Emerald Springs Park, and staffing updates ITEM SUMMARY: Project update attached FINANCIAL IMPACT: NA SUBMITTED BY: ATTACHMENTS: Description Type Project Updates Backup Material Page 2 of 11 Project updates for Garey Park, Westside Park, San Gabriel bank stabilization, San Gabriel Park improvements, VFW Park, Village Parks, Williams Drive Pool, Parkland Dedication, Emerald Springs Park, and staffing updates Garey Park – Staff held a progress meeting on Thursday, October 1, 2015 to review the details of the general plan of the building structures. The Traffic Impact Analysis is ongoing. In regards to the schedule, 50% Detail Development (DD) should be completed by the week of November 9th with 100% DD by mid/late December. Westside Park – The proposed master plan will be presented to the Parks Board on Thursday, October 8th. The plan will be presented to City Council on October 27th. San Gabriel Bank Stabilization – The project is currently waiting for clearance from the Texas Historical Commission. Once the clearance is received from the THC, the project can be bid out and construction can begin. No change is status. San Gabriel Park – City Council approved the task order with RVi at their September 22nd meeting. Next steps will be to meet with RVi to work on survey and start schematic design. VFW Park – Construction plans are being finalized for the redevelopment of VFW Park. Bidding is scheduled to begin in October. Approval of a construction contract is anticipated to be brought to parks board in November with construction scheduled to start in December. The improvements to 2nd Street are currently underway. Village Parks – Construction on Madrone Park and Rowan Park in the Georgetown Village are almost complete. Coordinating with the Electric Department to use a bucket truck to install the playground shelters. Williams Drive Pool – Bidding will be in October with the construction contract coming to Parks Board in November. Parkland Dedication Ordinance Update – Staff has been working with the Planning Staff on updating the ordinance based on the recommendations from the subcommittee. No change in status. Emerald Springs Park – Renovations are underway to improve ADA accessibility to the park. Two new play structures are being installed as well. Completion is anticipated for November. Staffing Updates – Aaron Duke accepted the Aquatics Supervisor position and began work on October 5th. A finalist has been selected for the Recreation Supervisor. Page 3 of 11 City of Georgetown, Texas Parks and Rec Advisory Board October 8, 2015 SUBJECT: Presentation, discussion and possible action on the Westside Park master plan. ITEM SUMMARY: The draft master plan for Westside Park will be presented to the board for discussion and possible action. FINANCIAL IMPACT: N/A SUBMITTED BY: Kimberly Garrett, Parks and Recreation Director Page 4 of 11 City of Georgetown, Texas Parks and Rec Advisory Board October 8, 2015 SUBJECT: Discussion and possible action on appointing a subcommittee to work on a Bike Plan for Georgetown. ITEM SUMMARY: This subcommittee would be formed to determine and coordinate programming and physical improvements for appropriate bicycle facilities within the City of Georgetown. The subcommittee would meet quarterly or more often if necessary. This subcommittee would ensure that a Bike Master Plan was in place when the appropriate funding was available. This subcommittee could have outside members which would need to be approved by City Council. Proposed timeline attached. FINANCIAL IMPACT: none SUBMITTED BY: Kimberly Garrett, Parks and Recreation Director Milestone Date Milestone Name Milestone Description [Nov.15] Project Scope Final Adopted by Parks Board [Dec.15] Call for Volunteers [Jan. 16] Initiation [Feb.16] Board Selected [Mar.16] Project Kick Off 1st Meeting Page 5 of 11 City of Georgetown, Texas Parks and Rec Advisory Board October 8, 2015 SUBJECT: Discussion and possible recommendation to the Friends of Georgetown Parks and Recreation on funding future projects. ITEM SUMMARY: The Friends of Georgetown Parks and Recreation held their annual meeting on September 28, 2015. As part of the campaign to attract new members, Parks and Recreation should provide up to ten different projects that the Friends could help fund. This item will focus on a discussion of those projects. FINANCIAL IMPACT: None SUBMITTED BY: Kimberly Garrett, Parks and Recreation Director Page 6 of 11 City of Georgetown, Texas Parks and Rec Advisory Board October 8, 2015 SUBJECT: Discussion and possible action to approve the minutes from the September 10, 2015 Parks and Recreation Board meeting. ITEM SUMMARY: FINANCIAL IMPACT: None SUBMITTED BY: Jill Kellum ATTACHMENTS: Description Type Sept 10 minutes Cover Memo Page 7 of 11 Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas September 10, 2015 The Parks and Recreation Advisory Board met Thursday, September 10, 2015 at 6:00 pm at 1101 N. College Street, Georgetown, TX 78626. Regular Session – To begin no earlier than 6:00 pm. Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Robert Johnson for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Regular Session A Call to Order The meeting was called to order at 6:00pm by Robert Johnson. B Roll Call Robert Johnson, Keith Fruge, Robert Palko, Glenn Holzer, Katherine Kainer, Jason Shurley, Chuck Bridges Staff: Eric Nuner, Jill Kellum, Robert Gaylor C Presentation and discussion on Recreation Survey results - Robert Gaylor, Recreation Superintendent Robert Gaylor presented results of the Recreation Survey. D Update and discussion on Recreation Center Sunday Utilization - Robert Gaylor, Recreation Superintendent Robert Gaylor presented information on the Recreation Center Sunday Utilization. E Update from the Friends of Georgetown Parks and Recreation Chuck Bridges stated the Friends of Georgetown Parks and Recreation met on August 31. They spoke about new officers for the non-profit. They are also looking for new recruits and volunteers. They are looking for the top 10 projects that the Parks and Recreation Department is looking for and then narrowing that down to the top 3 they can focus on; such as sponsoring under privileged children, swimming classes, etc. They would like input from the department on where they should be spending their money for the betterment of the programs. The annual meeting is set for September 28th at 7:00 pm. The have an impressive board comprised of athletes and professors from Southwestern University will be at the meeting to answer questions. F Project updates for Garey Park, Westside Park, San Gabriel bank stabilization, San Gabriel Park improvements, VFW Park, Village Parks, Williams Drive Pool, Parkland Dedication, Emerald Springs Park, San Gabriel pedestrian bridge repair and staffing updates Garey Park – A kick-off meeting was held on Thursday, August 6, 2015, with staff and the Halff Associates Team. The main purpose of the meeting was to make introductions and go over the schedule for the project. The schematic design was completed in March 2015 and presented to City Council. The next step in the process will be to work on Design Development and then move Page 8 of 11 into Construction Plans. Currently the City Council has a placeholder in the budget to sell $3M of the 2008 Park Bonds related to Garey Park construction in the Spring of 2016. Halff has begun development of the traffic impact study to determine the traffic impacts of the park to the surrounding area. Westside Park – The Geological Assessment for Westside Park has been completed. The master plan is scheduled to be presented to the Parks Board in October and to the City Council in late October. San Gabriel Bank Stabilization – The project is currently waiting for clearance from the Texas Historical Commission due to the historic wall along the river. Once the clearance is received from the THC, the project can be bid out and construction can begin. No change in status. San Gabriel Park – Approval of a task order to RVi for services to prepare design plans for phase one of the San Gabriel Park improvements will be presented to Parks Board in September. The San Gabriel Park Master Plan was very well received by the City Council during the June 23, 2015 meeting. The proposed 2015/2016 budget includes the sale of $1.7 million in bonds for the project. There is $1M in bond funds in the current budget to begin the design. VFW Park – Construction plans are being finalized for the redevelopment of VFW Park. Bidding is scheduled to begin in October. Approval of a construction contract is anticipated to be brought to parks board in November with construction scheduled to start in December. The improvements to 2nd Street are currently underway. Village Parks – Construction on Madrone Park and Rowan Park in the Georgetown Village are almost complete. The parks staff is currently completing the installation of the playgrounds. Williams Drive Pool – Construction plans are almost finalized. Bidding will be in October with the construction contract coming to Parks Board in November. Parkland Dedication Ordinance Update – Staff has been working with the Planning Staff on updating the ordinance based on the recommendations from the subcommittee. No change in status. San Gabriel Park Pedestrian Bridge Repair – Staff has begun fabricating the decking. Decking is anticipated to be installed the week of Labor Day with concrete being completed the following week. Emerald Springs Park – Renovations are underway to improve ADA accessibility to the park. Two new play structures are being installed as well. Completion is anticipated for November. Staffing Updates – Addison Elliott accepted the Special Events and Marketing Coordinator and begins on September 8. Staff is currently interviewing for the selection of the recreation supervisor, aquatic supervisor, and recreation maintenance specialist. G Update on the 2015/2016 Parks and Recreation Budget Eric Nuner explained the items that were approved and unfunded in the 2015/2016 budget. The second reading of the 2015/2016 budget will be held on September 8, 2015. Additional programs and projects included in the Parks and Recreation Budget include: •Two part time park maintenance staff for the ball fields •Additional funding for ball field maintenance •An additional $50,000 for capital maintenance and replacement •Parks and Recreation software replacement Unfunded requests include •Administrative Assistant •Automatic vacuum for the indoor pool •Park rule signage Page 9 of 11 Legislative Regular Agenda H Consideration and possible action to approve a Task Order with RVi for professional design services for San Gabriel Park improvements in the amount of $566,425. Eric Nuner explained that the master plan for San Gabriel Park was completed by RVi in June 2015. In order not to impact the entire park at one time, improvements are proposed in phases. This scope includes the schematic design for both phase one and two of the park. Also included is a topographic survey of the park and geotechnical investigations. Phase one design and construction is estimated to be complete by Fall of 2017. Improvements to San Gabriel Park were included in the 2008 parks bond. Motion made by Robert Palko second by Glen Holzer to approve a Task Order with RVi for professional design services for San Gabriel Park improvements in the amount of $566,425. Approved 7 - 0 I Discussion and possible action to approve the minutes from the August 13th, 2015 Parks and Recreation Board meeting. Motion made by Keith Fruge second by Chuck Bridges to approve the minutes from the August 13, 2015 meeting of the Parks and Recreation Board. Approved 7 - 0 Adjournment Adjourn Motion made by Keith Fruge second by Katherine Kainer to adjourn the meeting. The meeting adjourned at 7:18 pm. Adjournment The meeting adjourned at 7:18 pm. ______________________________________ Robert Johnson, Board Chair _____________________________________ Katherine Kainer, Secretary ______________________________________ Jill Kellum, Board Liaison Page 10 of 11 Page 11 of 11