HomeMy WebLinkAboutAgenda_PAREB_11.10.2016Notice of Meeting for the
Parks and Recreation Adv isory Board
of the City of Georgetown
Nov ember 10, 2016 at 6:00 PM
at 1101 N. College Street, Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Ro ll Call
C Up d ate on the b id s rec eived fo r Garey Park C o ns truc tion
D Pro ject Update: VFW Park, Garey Park, S an Gab riel P ark, Village Park and P o o l, McMasters Park, Parks
and Recreation Adminis tratio n, Founders P ark, and Booty's Park.
E Up d ate from the F riends o f Georgetown P arks and Rec reation
Legislativ e Regular Agenda
F Dis cus s ion and pos s ible actio n o n the parkland dedic ation for Hidden O aks at Berry Creek.
G Co nsideration and possible actio n to approve the p arkland dedic ation fo r C arls o n Plac e S ubdivis io n.
H Co nsideration and possible actio n to reco mmend ap p ro val o f a cons truc tion c o ntract for ADA
c o mp lianc e renovations at Mc Mas ters Park, Village P ark and the Parks and R ecreatio n Ad ministration
Build ing to Cho ice Builders, LLC of Temp le, Texas in the amo unt o f $258,393.50.
I Ap p ro ve minutes from the Augus t 11, 2016 meeting
Adjournment
Ad jo urn
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
Page 1 of 37
S helley No wling, City Sec retary
Page 2 of 37
City of Georgetown, Texas
Parks and Rec Advisory Board
November 10, 2016
SUBJECT:
Update on the bids received for Garey Park Cons tructio n
ITEM SUMMARY:
Presentatio n regard ing bids received and next s teps .
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
pres entation Pres entation
Page 3 of 37
Garey Park
Design Team:
Halff Associates | Landscape Arch./Civil
Moman/Mode DC | Architects
Populous | Equestrian Architects
Jim Rodgers | Parks Dev. Consultant
Design Team Support:
Parks & Recreation Department
Mr. Jack Garey and Mr. Glen Garey
Bid Review
Parks and Recreation Board
November 10. 2016
Page 4 of 37
Agenda
•Update on the bids received
•Bid evaluation review
•Proposed revised project scope
•Impacts to project
•Next steps
•Schedule
City of Georgetown
Page 5 of 37
Bids Received
•Construction Budget:$13.5M
•Anticipated bids to come in high due to cost
escalation & design factors.
•Anticipated the need to value engineer the project
after we received bids.
•Opened Bids October 12th
•Three bidders responded
–Harrison-Walker & Harper, Jordan Foster, and Smith
Contracting
–Low bid of $22.2 Million
City of Georgetown
Page 6 of 37
Factors for high bids
•Bidder Market –record development in Williamson &
Travis Counties driving bid prices up
•Strived to include as much of the master plan as
possible and making enhancement to improve cost
recovery.
•Design Impacts –fire flow, electrical utilities, drainage,
and road widths due to emergency access
•Feedback from General Contractors regarding bid
package and general contractors noted difficulty in bid
response from sub contractors.
–Project has significant diversity in trades
City of Georgetown
Page 7 of 37
Bid Evaluation
•Staff & Halff Associates met with the
Garey family to review bids and discussed
holding off on specific amenities.
•Focus to hold off on items that were
–High Cost with a Low ROI
–Minimal impact on entry fee for day users
•Continue to value engineer the project on
site work that supports vertical.
City of Georgetown
Page 8 of 37
Reviewing Bids
•Site and Civil Construction numbers were
close to estimates
•Vertical Construction was extremely high
–New construction was 2X estimate
–Renovation was 3X estimate
–A third party estimator was used on the
vertical construction throughout the project
City of Georgetown
Page 9 of 37
Site Plan
Park Entry
Event / Day-use Area
Primitive
Camping
Group
Camping
Group
Camping
Retreat
Cabins
Event
Center
Equine Facility
Gate House
Maint. Facility
Garey Play Ranch
Garey Dog Ranch
Open Play
Area
Host
House
Amphitheater
Remove Equine Roof
Page 10 of 37
Proposed revised project scope
•Consider holding off on the following items
–All Cabins and Camping Areas
–Amphitheater and associated improvements
–Caretaker House
–Equestrian Arena Roof
–Reduced site work that supports above items
•Estimated cost savings based off of low
bid: $11 million ( within budget)
City of Georgetown
Page 11 of 37
Overall Budget Summary
•Construction Budget $13.5M
–Competitive Bid Contracts $11.0M
•Site/Civil Work
•Garey House Remodel
•Active area construction/installation
–Items provided by City through
separate contract $2.5M
•Playground structure, Splash Pad components,
Electrical Service by PEC, Fiber/Security
Page 12 of 37
Impacts to the project
•No overnight guests
–No need for on site caretaker housing
•No formal amphitheater structure, but still
opportunities for festivals and special
events in the meadow/event area
–Opportunity for portable stages and
generators to accommodate multiple venues
City of Georgetown
Page 13 of 37
Impacts to the project
•Retain Active Recreation Components
–Drive day use visitors
•Play Area/Splash Pad/Pavilions
•Equestrian Arena
•Dog Park
•Hiking and Equestrian Trails
•Recreation Programming
•Retain Garey House/Event Venue
City of Georgetown
Page 14 of 37
Impacts to the project
•Business Plan Model and Pro Forma
–Model showed annual cost of $295,000
–Currently reviewing the impact of operations
with revised scope
–Anticipate annual cost to remain the same or
even decrease based on ROI for elements
being put on hold
City of Georgetown
Page 15 of 37
Impacts to the project
•Business Plan Model and Pro Forma
–Example: Camping
•O/M Cost of $357,000
•Revenue of $344,500
–Will continue to evaluate to provide a firm
estimate
•Anticipate update to Council in early 2017
City of Georgetown
Page 16 of 37
Next Steps
•Repackage into 3 distinct projects
1.Bid package for site/civil with alternates for
remaining vertical construction elements.
2.Bid package for Garey House Renovation
3.Create package for active recreation
construction and installation though The
Cooperative Purchasing Network (TCPN)
Job Order Contract
City of Georgetown
Page 17 of 37
Revised Schedule
•Consent item on City Council to reject all
current bids
–November 8, 2016
•Recommendation for construction contract to
Parks Board
–February 9, 2017
•Construction contract recommendation from
Parks Board to City Council for approval
–February 21, 2017
City of Georgetown
Page 18 of 37
Revised Schedule Cont.
•Ground Breaking
–March 2017
•Construction Complete
–Early 2018
•Remain close to original completion
schedule as planned
•Opening in early 2018
City of Georgetown
Page 19 of 37
Questions ?
Page 20 of 37
City of Georgetown, Texas
Parks and Rec Advisory Board
November 10, 2016
SUBJECT:
Projec t Update: VF W P ark, Garey Park, San Gabriel Park, Village Park and Pool, Mc Mas ters Park, Parks
and Rec reatio n Ad minis tration, F o und ers Park, and Bo o ty's P ark.
ITEM SUMMARY:
Projec t update attac hed .
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Project Report Backup Material
Page 21 of 37
Parks and Recreation
Capital Improvement Projects –November 2016
VFW Park – The renovations of the current softball complex are moving forward. The
concession/restroom building is 90% complete. All contracted parking areas are 80% complete. Dugout
pads are poured and all fence posts have been installed on three fields. Irrigation has been installed in
outfields and sidewalks are being poured. The project is scheduled for completion in February, however
the contractor is ahead of schedule.
Garey Park –Bids for Garey Park were opened in October. The bids exceeded the allocated budget and
are being rejected at the November 8th City Council meeting. Staff is working with the design team to
come up with strategies to reduce costs and move forward with the project.
Page 22 of 37
San Gabriel Park –City Council approved selling $1.7 of the 2008 Park bonds for the construction
improvements at their October 27, 2015 meeting. Final construction documents are being prepared for
bid in late November. Construction is anticipated to start in early 2017 for Phase I.
Village Park and Pool – Project has bid for all exterior ADA modification work. A recommendation for
approval of a construction contract will be presented at the November 10th Parks Board meeting. If
approved it will be forwarded to City Council in December for approval.
McMasters Park – Project has bid for all exterior ADA modification work. A recommendation for
approval of a construction contract will be presented at the November 10th Parks Board meeting. If
approved it will be forwarded to City Council in December for approval.
Parks Administration Building – KPA Engineering produced construction documents for ADA
modification to the accessible routes to the building. A recommendation for approval of a construction
contract will be presented at the November 10th Parks Board meeting. If approved it will be forwarded
to City Council in December for approval.
Founders Park – Construction documents are being produced by Steger Bizzell. The renovations for
Founders Park are part of a bigger sidewalk project the City is undertaking. Construction is scheduled for
after Poppy Fest.
Booty’s Road Park – ADA work will begin in Booty’s Road Park in December to allow for programming to
continue in the park. Work will include parking modifications, restroom building modifications, ramping
and accessible routes.
Page 23 of 37
City of Georgetown, Texas
Parks and Rec Advisory Board
November 10, 2016
SUBJECT:
Disc ussion and p o s s ib le ac tion on the p arkland d ed icatio n fo r Hid d en Oaks at Berry Creek.
ITEM SUMMARY:
Hidden Oaks at Berry Creek is a proposed new neighborho o d that will be part of the Berry Creek Country
Club . This development has received zoning ap p ro val and s ubmitted a preliminary plat. There are 226 lots
p ro p o s ed for this s ubdivis io n. They are reques ting to p ay a fee in lieu o f land d ed icatio n s inc e there is a
2.7 acre p ark that is 1/3 mile away fro m their s ub d ivis ion. T he Parks Master Plan s ays the s ervic e area for a
neighborho od p ark is a 1/2 mile. Fees would b e c o llected at $250 p er lot fo r a total amount of $56,500.
The fees collec ted wo uld b e put into zone 17 for future p ark d evelopment. The 2.7 ac re park that is 1/3
mile from this s ubdivis io n is in zone 10 whic h is a s econd ary zo ne to zo ne 17 allo wing fo r City staff to
utilize the funds to d evelop the park.
In ad d ition, this d evelopment is proposing three areas of green spac e. Area 1 is 3.89 ac res and and will
have a s id ewalk all the way around which c ould s erve as a walking p ath. In ad d ition, the residents will have
acc es s to the Berry C reek amenities .
Staff is s uppo rtive of this reques t b eing that there already is a neighb o rhood park les s than 1/2 mile away
fro m the s ubd ivis ion.
This item was brought to the board fo r disc us s io n and feed b ack at the Augus t 11, 2016, meeting. At that
meeting, there was s up p o rt fo r fees in lieu of land d ed icatio n.
FINANCIAL IMPACT:
none
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Lot layout Backup Material
Green Space Backup Material
Page 24 of 37
Page 25 of 37
AREA 3
8/4/2016
AREA 2
EJH
TJM
DRAWING
Parks and Recreation Commission Exhibit
DATE:
TBPE FIRM No. F-13275
FILE NAME:
AREA 2
DESIGNED:
Hidden Oaks At Berry Creek
.
3
3
M
I
L
E
S
SURVEYED:
DRAWN:
1
Georgetown, Texas1
AREA 1
SCALE:
AREA 1
----
BYREVISION
AREA 3
1" = 400'
08.04.16 Hidden Oaks Park Exhibit
SHEET
OF
PROJECT
BOUNDARY
0 400
800 1200
BERRY CREEK
SUBDIVISION
DETAIL VIEW
2.7 ACRE
SUBDIVISION PARK
90 ACRE PARK
PARCEL R324643
400
SCALE 1" = 150'
INTERIM SUBMITTAL
NOT FOR BID OR
CONSTRUCTION
TIMOTHY JOHN MOLTZ
LIC. P.E. #77901
8/4/2016
NO.
1
2
3
DATE
1.33 ACRE WILDLIFE
OBSERVATION AREA
0.66 ACRE WILDLIFE
OBSERVATION AREA
3.89 ACRE WILDLIFE
OBSERVATION AREA
Page 26 of 37
City of Georgetown, Texas
Parks and Rec Advisory Board
November 10, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the parkland d ed icatio n fo r Carls on P lace Sub d ivision.
ITEM SUMMARY:
Carlson Place is a s ingle family res id ential development lo cated off o f S.E. Inner Loop near Churc hill
Farms. It is als o near Meadows of Geo rgetown which has a 2.12 ac re neighborho o d park. The proposed
d evelopment has 273 lots . The parkland d edic ation requirement is 5.46 ac res . T he developer is proposing
to dedicate a total of 9.44 acres of parkland, of which 2.26 acres are outside the floodplain and 7.18 acres are
in the floodplain. Land in the floodplain can count as half credit for the parkland requirement. T he total
amount of land required outside the floodplain is 2.73 acres. In lieu of the .47 acres short outside the
floodplain, the developer is proposing to add a minimum of $30,000 worth of park improvement to the area.
P ark improvements in the in play area could include swings, picnic tables, benches and trash receptacles.
T here is also an opportunity to connect the new proposed park with the park at Meadows of Georgetown via
a trail/path.
Staff is supportive of this parkland dedication proposal.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Parkland Exhibit Backup Material
Park Exhibit Backup Material
Page 27 of 37
Total:
Public Parkland Dedication Lands - Upland
Public Parkland Dedication Lands - Floodplain
acres14.53
7.18
2.26
acres
acres
Residential Lots 273 Lots
Parkland Dedication Required 5.46 acres
- Minimum Uplands
- Maximum Floodplain
2.73 acres
2.73 acres
Parkland Dedication Provided 9.44 acres
- Uplands Provided
- Floodplain Provided
2.26 acres
7.18 acres
Private Open Space 5.09 acres
- Upland Land Shortage
Public Parkland Improvements
0.47 acres ($5,875)
- Owner Provided Improvements $30,000 Min.
PARKLAND SUMMARY
LAND USE SUMMARY
Date: November 4, 2016
Scale: 1" = 300'
SHEET FILE: T:\150121-PUTX\Cadfiles\PLANNING\Parkland\Parkland Plan.dwg
GEORGETOWN, TEXAS
CARLSON TRACT
PARKLAND PLAN North
Base mapping compiled from best available information. All map data
should be considered as preliminary, in need of verification, and
subject to change.This land plan is conceptual in nature and does not
represent any regulatory approval.Plan is subject to change.
SEC Planning, LLC
t 512.246.7003
www.secplanning.com info@secplanning.com
Land Planning Landscape Architecture Community Branding
6003000150
AUSTIN, TEXAS
++
+
Page 28 of 37
Date: November 4, 2016
Scale: 1" = 50'
SHEET FILE: T:\150121-PUTX\Cadfiles\PLANNING\Parkland\Parkland Exhibit B.dwg
GEORGETOWN, TEXAS
CARLSON TRACT
NorthPARKLAND EXHIBIT
Base mapping compiled from best available information. All map
data should be considered as preliminary, in need of verification, and
subject to change.This land plan is conceptual in nature and does
not represent any regulatory approval.Plan is subject to change.
10050025
SEC Planning, LLC
t 512.246.7003
www.secplanning.com info@secplanning.com
Land Planning Landscape Architecture Community Branding
AUSTIN, TEXAS
++
+
Page 29 of 37
City of Georgetown, Texas
Parks and Rec Advisory Board
November 10, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend approval of a c o nstruc tio n c ontrac t fo r ADA c o mp lianc e
renovations at Mc Mas ters P ark, Village Park and the Parks and Recreatio n Adminis tratio n Building to
Cho ice Builders , LLC o f Temp le, Texas in the amount of $258,393.50.
ITEM SUMMARY:
In 2015, The C ity of Geo rgeto wn implemented an ADA Transitio n Plan. In that s ame year, the City also
cond uc ted s elf-as s es s ments o f parks , facilities and p ublic pedestrian rights-o f-way to identify physic al
b arriers to ac c es s ib ility. The Transitio n Plan p ro vides a rank fo r eac h lo cation and a s ched ule that indic ates
a projec ted time for res o lutio n.
McMaster’s, Village and the P arks and Rec reatio n Ad ministration Build ing were all highly ranked due to
their vo lume of p ublic vis itatio ns. Additio nally, thes e loc ations have s ignific ant limitation in provid ing
acc es s ib le routes therefore d is allo wing acc es s to amenities for p ers o ns with dis abilities .
The City received s ealed bids fro m four bidd ers on Thursday, No vember 1, 2016. Choic e Build ers was
the low bidder and has previo usly c o mp leted related parks projec ts fo r the C ity. Ad d itionally, KPA has
used them with s atis fac tory results and is rec ommend ing c o ntract approval. Es timated Completio n o f the
p ro ject is s p ring o f 2017.
FINANCIAL IMPACT:
P arks Ad minis tratio n Building 120-9-0880-90-093 $63,819.00
Mc Mas ters P ark 120-9-0280-91-003
120-9-0280-90-060
$78,132.00
$29,812.50
Village Park 120-9-0280-90-060
229-9-0280-90-011
$33.398.34
$53,231.66
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Bid Tab Backup Material
Letter of Recomendation Backup Material
Page 30 of 37
Page 31 of 37
Page 32 of 37
Page 33 of 37
City of Georgetown, Texas
Parks and Rec Advisory Board
November 10, 2016
SUBJECT:
Approve minutes fro m the August 11, 2016 meeting
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jill Kellum, Adminis trative Sup ervisor
ATTACHMENTS:
Description Type
Sept 8, 2016 minutes Backup Material
Page 34 of 37
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
September 8, 2016
The Parks and Recreation Advisory Board met Thursday, September 8, 2016 at 6:00 pm at 1101 N. College
Street, Georgetown, TX 78626.
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session
at the request of the Keith Fruge for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551.)
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The meeting was called to order by Keith Fruge at 6:10 pm.
B Roll Call
Board members present: Keith Fruge, Glenn Holzer, Scott Macmurdo, Robert Palko
Board members absent: Jim Hougnon, Danelle Houck
Staff present: Kimberly Garrett, Eric Nuner, Jill Kellum
C Project Update: San Gabriel Bank Stabilization, Garey Park, San Gabriel Park, VFW Park,
Village Park and Pool, McMasters Park, and Founders Park
Eric Nuner stated the San Gabriel Bank Stabilization project is complete. VFW Park was
discussed and asked if there would be access from the front of the park to the back of the park
to the trail. Eric Nuner stated there is not. Kimberly Garrett stated the Garey Park plans are at
100% complete and are in review. The bidding for the project is scheduled for the fall. Kimberly
Garrett stated RVI has 75% construction plans for San Gabriel Park. The bidding is scheduled for
the fall and the construction is scheduled to start in January. Eric Nuner stated the Village Park
and Pool and McMasters for scheduled for contract approvals in the fall. Kimberly Garrett
stated there was no change on Founders Park.
D Update from the Friends of Georgetown Parks and Recreation
Kimberly Garrett stated the Friends of Georgetown Parks and Recreation will have their annual
meeting September 26th.
E Update on the Quarterly Downtown Board Lunch.
Kimberly Garrett stated that Keith Fruge and she attended the lunch. She stated that
Downtown West was approved.
Page 35 of 37
F Update on the Bike Study Plan with UT.
Kimberly Garrett stated that the Bike Masterplan is not in the budget to be funded. She stated
UT students are working on a practicum. She said the student’s focus is to look at what it would
take to get a policy change for Georgetown to implement a bike masterplan. They will be
coming to Georgetown to look at what the city has already and what changes that will need to
be made. They will look at the benefits of biking, if it is a tourist draw and why the city needs a
bike masterplan. She stated this is not costing the city and there will not be public input on this.
There was discussion about the possibility of forming a subcommittee for a possible future Bike
Masterplan.
G Update on the Proposed 2016/2017 Budget for Parks and Recreation
Kimberly Garrett presented the items that are proposed in the 2016/2017 budget. The
proposed City Manager's budget was presented to City Council on August 9, 2016. The first
reading of the budget was approved on August 23, 2016. The second reading will be held on
September 13, 2016. The new budget year starts on October 1, 2016.
Legislative Regular Agenda
H Consideration and possible action to approve an agreement with Williamson County to
preserve parkland as part of the County’s Regional Habitat Plan to protect endangered species
and allow for a roadway accommodation for Westside Park.
Kimberly Garrett introduced Gary Boyd with the Williamson County Conservation Foundation
and the explanation of this item. The Williamson County Conservation Foundation is requesting
that we set aside approximately 3 acres near Westside Park to protect endangered species. This
property is in an area that is outside the current Westside Park Master Plan. The land set aside
would remain parkland, but it would be a passive area with limited use, retaining the property’s
natural character. In exchange for setting aside the parkland, there would be roadway
accommodations made for Shell Spur thus giving the Parks and Recreation Department more
usable space at Westside Park. Staff supports this request as it is a win win for both the County
and the City.
Motion made by Robert Palko, second by Glenn Holzer recommend approval an agreement
with Williamson County to preserve parkland as part of the County’s Regional Habitat Plan to
protect endangered species and allow for a roadway accommodation for Westside Park.
Approved 4 – 0
I Consideration and possible action to support the rezoning request for San Gabriel Park from
Residential (RS) to Public Facilities (PF).
Kimberly Garrett stated that the Planning department recommended rezoning the park from
residential to public facilities. She stated it is more appropriate to be public facilities and
requires some administrative work to get the rezoning done.
Motion made by Robert Palko, second by Scott Macmurdo to support the rezoning request for
San Gabriel Park from Residential (RS) to Public Facilities (PF).
Approved 4 – 0
Page 36 of 37
J Approve minutes from the August 11, 2016 meeting
Motion made by Robert Palko, second Scott Macmurdo to approve minutes from the August
11, 2016 meeting
Approve 4 - 0
Adjournment
Adjourn
Motion made by Glenn Holzer, second Robert Palko to adjourn the meeting.
Approved 4 – 0
Adjournment
The meeting adjourned at 7:10 pm.
______________________________________
Keith Fruge, Board Chair
_____________________________________
Scott Macmurdo, Secretary
______________________________________
Jill Kellum, Board Liaison
Page 37 of 37