HomeMy WebLinkAboutAgenda_PAREB_11.14.2013Notice of Meeting for the
Parks and Recreation Advisory Board Parks and Recreation Administration Office
of the City of Georgetown
November 14, 2013 at 6:00 PM
at 1101 N College, Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four
(4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for
additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
B Roll Call
C Consideration and possible action to recommend approval of the design for Phase 2 of the
Creative Playscape.
D Consideration and possible action to recommend approval of the construction bid for the San
Gabriel River Trail Extension to Smith Contracting Co., Inc. from Austin, Texas in the amount of
$758,622.80.
E Consideration and possible action to approve the San Jose Park Master Plan.
F Consideration and possible action to recommend approval to purchase two prefabricated
restrooms for San Jose Park and Chautauqua Park from Restroom Facilities LTD, in Marble
Falls, Texas in the amount of $182,966.
G Consideration and possible action to approve the master plans for Rowan Park and Madrone
Park in the Georgetown Village.
H Consideration and possible action to approve the purchase of two playgrounds for Rowan Park
at Georgetown Village from Gametime in the amount of $49,835.76
I Consideration and possible action to accept the final land donation of 206.57 acres and the
Garey house from Mr. Jack Garey for Garey Park.
J Update on the Request For Qualifications for the Garey Park Design.
K Update on Parks and Recreation CIP
L Update from Friends of Georgetown Parks and Recreation
M Approve Minutes from October 10, 2013 meeting
N Adjourn
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the ______ day of __________________, 2013, at __________, and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to recommend approval of the design for Phase 2 of the Creative
Playscape.
ITEM SUMMARY:
The design and opinion of probable construction cost (OPPC) will be presented at the meeting on
November 14, 2013. This design will then be forwarded to City Council on November 26, 2013 for
approval.
FINANCIAL IMPACT:
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to recommend approval of the construction bid for the San Gabriel
River Trail Extension to Smith Contracting Co., Inc. from Austin, Texas in the amount of $758,622.80.
ITEM SUMMARY:
The San Gabriel River Trail Extension is part of the hike and bike trail expansion along the South San
Gabriel River. This trail expansion is along Scenic Drive from Blue Hole Park through Chautauqua Park
up to University Avenue. This project is partially funded by a $200,000 grant from the Texas Parks and
Wildlife Department.
This project was publicly advertised October 6, 2013 and October 13, 2013. There were seven (7) plan
holders. On October 24, 2013 at 2:00 pm bids were received from seven (7) bidders. The responsive low
bidder is Smith Contracting Co., Inc.of Austin, Texas with a bid for the amount of $758,622.80. Baker-
Aicklen and Associates and staff believe they are qualified to perform the work included in the Plans and
Specification within the conditions of the contract.
Staff recommends approval of the construction bid to Smith Contracting Co. Inc.
FINANCIAL IMPACT:
Funds for this project were budgeted in the 2012/2013 CIP account # 120-9-0280-90-022. These funds are
part of the 2008 Parks Bond.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Bid Tab Backup Material
Recommendation Letter Backup Material
Project: San Gabriel River Trail Extension Improvements
Owner: City of Georgetown
Bid No. 201342
Bid Date:October 24, 2013 (2 p.m.)
1 Smith Contracting Co., Inc.$758,622.80
2 A Greater Austin Development Concrete Const.$817,327.15
3 Westar Construction, Inc.$847,451.50
4 Myers Concrete Construction $881,910.00
5 Chasco Constructors $944,944.00
6 Fazzone Consruction Co., Inc.$1,011,925.79
7 Patin Construction $1,070,201.00
TOTAL BASE BID
(Items 1-37)
BID TABULATION
BIDDER / COMPANY NAME BY ORDER RECEIVED/OPENEDRanking
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Page 1
Bid No. 201342
Contract No. 2013-517-C
Engineers Surveyors GIS Planners Landscape Architects
507 W. Liberty Avenue Round Rock, Texas 78664 Phone: 512/244-9620 Fax: 512/244-9623
Monday, October 28, 2013
Vickie Graff, CPPO, CTPM
Contract Coordinator
City of Georgetown
300-1 Industrial Ave.
Georgetown, Texas 78626
RE: Letter of Recommendation:
San Gabriel River Trail Extension Improvements
Dear Ms. Graff,
The bid process for the above referenced project is complete and seven (7) bids were received on
October 24, 2013, by 2 p.m.
After reviewing and certifying the attached Bid Tabulation, Baker-Aicklen & Associate, Inc.
recommends Smith Contracting Company, Inc. be awarded the contract for the construction of this
project with a total base bid amount of $758,622.80.
Upon approval of this recommendation by the City Council of Georgetown, we will assist the City in
executing the proper contract documents with the selected contractor.
Respectfully submitted,
Brian Binkowski, PLA, ASLA, Sr. Project Manager
Baker-Aicklen and Associates, Inc.
Cc: Kimberly Garrett, Parks & Recreation Director
Eric Nuner, Assistant Parks & Recreation Director
Attachments: (1) Bid Tabulation
(1) Bid Evaluation
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve the San Jose Park Master Plan.
ITEM SUMMARY:
Staff has been working with Steger and Bizzell on a master plan for San Jose Park. The plan includes
updates to the existing park. Improvements include a new restroom, two new playgrounds and a parking
lot. Once the plan is approved staff will move forward on the improvements.
FINANCIAL IMPACT:
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
San Jose Parkl Master Plan Backup Material
San Jose Park 2-5 yo playground Backup Material
San Jose Park 5-12 yo playground Backup Material
City of Georgetown
San Jose Park
TV-11009-12-2A1 Modified Climbers Nook Play Unit
Previously Purchased on GameTime Order #2320311 in 2011
City of Georgetown
San Jose Park
TV-11009-12-2A2 Modified Big Loop Play Unit
Previously Purchased on GameTime Order #2320311 in 2011
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to recommend approval to purchase two prefabricated restrooms for
San Jose Park and Chautauqua Park from Restroom Facilities LTD, in Marble Falls, Texas in the amount
of $182,966.
ITEM SUMMARY:
Improvements to both San Jose Park and Chautauqua Park include new restrooms. The Parks and
Recreation Department has been working with Restroom Facilities out of Marble Falls to design a
restroom that fits the need of these two parks. This is a turnkey process that includes design and
installation. The restrooms will be purchased off of the Buy Board which is a Local Government
Purchasing Cooperative created to increase the purchasing power of government entities.
Staff is recommending approval of the restrooms.
FINANCIAL IMPACT:
Funds for the two restrooms were budgeted in the CIP as part of the overall cost to improve both
Chautauqua Parks and San Jose Park.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
restroom quote Backup Material
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve the master plans for Rowan Park and Madrone Park in the
Georgetown Village.
ITEM SUMMARY:
There are two parks in the Georgetown Village that are scheduled to be developed this year. Earlier this
summer, on June 20th, staff met with over 50 residents of the Georgetown Village where the parks would
be located and received feedback as to what types of amenities they wanted to see in the parks. Based on
the feedback from the residents, master plans for each park were developed. Rowan Park is 2.3 acres and
proposed amenities include two playgrounds, shade pavilions, swings, a trail, half court basketball slab
and a multi use green area. Madrone Park is 1.5 acres and proposed amenities include a large family
pavilion and a trail.
On October 29th the proposed plans were presented to about 30 residents. The comments were very
positive and well received.
Staff is requesting your approval on the master plans to go forward with park development.
FINANCIAL IMPACT:
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Rowan Park Master Plan Backup Material
Madrone Park Master Plan Backup Material
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027-01
0 30 60VILLAGE PARK WEST - Moral Pass and Rowan Drive
October 29, 2013City of Georgetown
LUCK DESIGN TEAM
60300
Moral Pass
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12” Wide Limestone
Container Band
Proposed Swing Set:
2 Toddler Swings
2 Regular Swings
Proposed Playground
with Shade Canopy
For Ages 5-12
Proposed Shade
Pavilion
Proposed Shade
Pavilion
Multi-use Green
Space Area
Proposed
Family Picnic Area
Natural Area
5’ Perimeter
Concrete Trail
12” Wide Limestone
Seat Wall To Wrap
Around Existing Stand
of Live Oaks
Proposed
Basketball Court
Open
Space Area
Proposed
Seat Wall
City of Geor getown
West Villag e Park
Conceptual Layout O nly Actua l Colors May Vary
Proposed Playground
with Shade Canopy
For Ages 2-5
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027-01
0 20 40
VILLAGE PARK EAST - Madrone Drive
October 29, 2013City of Georgetown
LUCK DESIGN TEAM
40200
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6’ Perimeter
Concrete Trail
with Stone
Edging
Stone
Seat Wall
Irrigated
Turf Area
Flowering Accent
Trees
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CONCRETE TRAIL WITH STONE BORDER
SCALE: 1"= 1'-0"
2"
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6" STONE EDGING TO MATCH
PAVILION COLUMN IN COLOR
6" THICK REINFORCED CONCRETE
PAVEMENT INDIVIDUAL SLAB ; SEE
PLAN FOR TYPES OF SURFACE FINISH
95% COMPACTED
SUBGRADE
6"
6'-0"
#4 REBAR AT 12" O.C.E.W.
1 2" MORTAR JOINT
NOTE: STONE IS TO BE A MIX OF 4",6",8", AND 10" SAWN STONE; STONE IS A MIX OF
'HILL COUNTRY BROWN' AND 'CAVE BLUE LIMESTONE' FROM ESPINOZA STONE IN GEORGETOWN,
TEXAS OR APPROVED EQUAL. ESPINOZA STONE CONTACT INFORMATION: 512-914-5282.
Split Rail Fencing
Evergreen
Tree Planting 12” Wide Limestone
Seat Wall To Parallel
Madrone Drive
Proposed
Family Pavilion
(800) 748-0985 www.iconshelters.com
Craftsman HexagonsCraftsman Hexagons
1110
Sizes available: 16’ - 72’ in 1’ increments
Roof pitch: 5:12
Optional roof pitches: 3:12 - 12:12
Roof decks: Mega-Rib, Multi-Rib, standing seam,
2x6 T&G, structural insulated panels
Additional roofing: fiberglass shingles or sawn
cedar shingles
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For their work on PrairieWalk Pond and DragonFly Landing in Lisle, Illinois, Planning Resources Inc.
of Wheaton, Illinois was the recipient of the 2011 Honor Award in the category of Environmental
Stewardship by the Illinois Chapter of the American Society of Landscape Architects.
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve the purchase of two playgrounds for Rowan Park at
Georgetown Village from Gametime in the amount of $49,835.76
ITEM SUMMARY:
The proposed plan for Rowan Park has two playgrounds. A 2-5 year old playground and a 5-12 year old
playground. Based on feedback from the residents, playgrounds are a high priority. The playgrounds will
be purchased through US Communities which is a national cooperative purchasing program.
FINANCIAL IMPACT:
Funds for the two playgrounds were budgeted in the CIP as part of the overall cost to develop the Village
Parks
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to accept the final land donation of 206.57 acres and the Garey house
from Mr. Jack Garey for Garey Park.
ITEM SUMMARY:
The City of Georgetown has been working with Mr. Jack Garey since 2004 on plans to make Garey
Ranch into Garey Park. The Garey's have already donated 320 acres to the City. This final donation will
transfer the remaining land and home into the City of Georgetown' name for a future park. Mr. Garey has
a living estate. The board recommendation will go to City Council on December 10, 2013.
FINANCIAL IMPACT:
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
City of Georgetown, Texas
SUBJECT:
Update on the Request For Qualifications for the Garey Park Design.
ITEM SUMMARY:
The Garey Park Design Selection Committee met on October 30th and interviewed four firms. The
selection committee chose a top firm and the City is now negotiating a contract for the design.
At the December meeting the Board will review the contract and recommend approval to the City Council
at their January 14th meeting. .
FINANCIAL IMPACT:
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
City of Georgetown, Texas
SUBJECT:
Approve Minutes from October 10, 2013 meeting
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY: