HomeMy WebLinkAboutAgenda_PAREB_11.09.2017Notice of Meeting for the
Parks and Recreation Adv isory Board
of the City of Georgetown
Nov ember 9, 2017 at 6:00 PM
at 1101 N. College Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Ro ll Call
C Pres entatio n fro m P arks and Rec reation Intern, Hecto r Aleman.
D Up d ate from the F riends o f Georgetown P arks and Rec reation
E Pro ject Update: Garey P ark, S an Gab riel Park, Founders Park, Columbarium and P avilion Renovation
F Up d ate on the Parkland Dedic ation proc es s and s ched ule.
Legislativ e Regular Agenda
G Consideration and possible recommendation to grant an electrical easement and approval of a utility
agreement for electrical service at Garey P ark in the amount of $52,819.96 to P edernales Electric
Cooperative.
H Co nsideration and possible actio n to reco mmend ap p ro val o f a BuyBoard c ooperative p urc hase contrac t
for p o o l filters and installation at Williams Drive P o o l with P ro gressive Commerc ial Aquatic s of Manor,
TX in the amount of 57,871.30
I Co nsideration and possible actio n to approve minutes from the Oc tober 12, 2017 meeting
Adjournment
Ad jo urn
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
Page 1 of 28
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Parks and Rec Advisory Board
November 9, 2017
SUBJECT:
Presentatio n from Parks and Recreatio n Intern, Hec tor Aleman.
ITEM SUMMARY:
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jill Kellum, Adminis trative Sup ervisor
Page 3 of 28
City of Georgetown, Texas
Parks and Rec Advisory Board
November 9, 2017
SUBJECT:
Update from the Friend s of Geo rgeto wn Parks and R ecreatio n
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
Page 4 of 28
City of Georgetown, Texas
Parks and Rec Advisory Board
November 9, 2017
SUBJECT:
Projec t Update: Garey Park, San Gabriel Park, F o und ers P ark, Co lumbarium and Pavilio n Reno vatio n
ITEM SUMMARY:
Projec t update attac hed .
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
project report Backup Material
Page 5 of 28
Parks and Recreation
Capital Improvement Projects –November 2017
Garey Park –Prime Construction continues remodel work in Garey House. All mechanical work has been
completed and wall are being closed up. The City is under contract with Convergint to complete the
design and installation of the fire suppression system. Staff is in process of purchasing flooring and door
hardware. Exterior flat work and ramping has been completed and stone work continues. Event space 5
outdoor event area has been poured and the privacy wall completed. Easements and contract with PEC
electric will be brought to the Parks Board for approval on November 9th for site electrical service. All
concrete formwork and earthwork in the play ranch are is being completed and will be checked for ADA
compliance prior to pouring. Vortex will be on site the week of November 6th to assess the site for
construction of the splash pad. TF Harper will be on site November 14th to assess the site for installation
of the playground. Pedestrian and equestrian trail construction continues. Remaining roads and parking
are being scheduled for paving.
Play Ranch Form Work and Grading Entry Building
Page 6 of 28
Arched Entry Event Space 5 Small Restroom
San Gabriel Park –The San Gabriel Park Master Plan was completed in June 2015. The Master Plan
suggests phasing the project for several reasons; funding, spring restoration and keeping some of the
park open at all times. Phase 1 and 2 schematics were completed, with the funding for Phase 1 design
and construction drawings approved. A Ground Breaking Ceremony was held March 24th. Painting of
pavilions has started with one being completed. Walls of the small pavilion are being raised. The spring
restoration is 75% complete with landscaping and irrigation pending. Playground installation is 80%
complete. Traffic calming median has been installed on Morrow Street at the west end on the park.
Paving of the remaining roads is being scheduled in the next few weeks. The project is 70% complete.
Traffic calming and small restroom Completed pavilion
Parks and Recreation staff met to discuss the San Gabriel Park pavilion naming in October. Staff utilized
input and suggestion provide by the Parks and Recreation Advisory Board to focus the naming for each
pavilion. The pavilions are grouped in areas of the park that were specified in the park master plan.
Staff utilized these groups to assist in the naming of the pavilions. The grouping and naming of the
pavilions will allow for interpretive signage for each area.
Page 7 of 28
San Gabriel Park Pavilion Areas
Founders Park –The renovations for Founders Park are part of a larger sidewalk project the City is
undertaking. Additional work will be completed at Grace Heritage for ADA compliance as part of a larger
renovation project. Park construction began the week of September 25th. All hardscape has been
completed. Irrigation will be installed the week of November 6th with landscape folllowing. Park staff will
install the waterfountain and picnic tables.
Rental Area SIZE CAPACITY AMENITIES
Live Oak Pavilion 20x30' 30 Electricity, grill, seatwall
Sycamore Pavilion 20x30' 30 Electricity, grill, seatwall
Cypress Pavilion 20x30' 30 Electricity, grill, seatwall
Legacy Pavilion
Cattail Pavilion
Heron Pavilion
Limestone Pavilion
Springs Pavilion
Creative Playscape Pavilion 15
Sunken Garden 75
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Columbarium – A Columbarium is planned to be constructed at IOOF Cemetery. This would allow
residents an alternative option to traditional burial. Conceptual design is complete and construction
documents are underway.
Pavilion Renovation at Chautauqua Park and San Jose Park have been completed. Katy Crossing will be
complete the week of November 13th.
Page 9 of 28
City of Georgetown, Texas
Parks and Rec Advisory Board
November 9, 2017
SUBJECT:
Update on the P arkland Ded icatio n p ro cess and s c hedule.
ITEM SUMMARY:
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
Page 10 of 28
City of Georgetown, Texas
Parks and Rec Advisory Board
November 9, 2017
SUBJECT:
Consideration and possible recommendation to grant an electrical easement and approval of a utility agreement
for electrical service at Garey P ark in the amount of $52,819.96 to P edernales Electric Cooperative.
ITEM SUMMARY:
Garey Park is in P ed ernales Elec tric Co o p erative's (PEC) s ervic e area. In o rd er for PEC to p ro vide the
und erground elec tric al s ervice in the park, a utility eas ement must be granted . Halff As s o ciates prepared a
meets and b ounds s urvey d es ignating a ten foot eas ement fo r the s ervic e. Trenc hing, c o nduit, and other
acc es s o ries were inc luded in the Garey park c ons tructio n contrac t and have b een ins talled as req uired. The
agreement is req uired fo r P EC to ins tall the und erground cable fo r the electric al s ervice in the park in the
amo unt o f $52,819.96.
The und ergro und agreement and utility eas ement have been c o mp leted and reviewed b y the City’s Real
Estate Service C o o rd inato r and Legal Department.
Staff rec o mmend s approval of this agreement and utility easement with Ped ernales Elec tric Co o p erative.
Inc .
FINANCIAL IMPACT:
Funds fo r this projec t are bud geted in the Garey P ark CIP fund ac ct # 120-9-0280-90-046 and have b een
inc luded the o verall b udget o f the p ark.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
PEC Agment, Final Backup Material
Garey Park Eas ement Backup Material
Emailed Order for Account 905009 Backup Material
Eas ement Alignment Backup Material
Page 11 of 28
UNDERGROUND AGREEMENT
PEDERNALES ELECTRIC COOPERATIVE, INC.
THE STATE OF TEXAS
COUNTY OF Williamson
WHEREAS, City Of Georgetown
§
§
§
KNOW ALL MEN BY THESE PRESENTS:
(hereinafter called Developer) is desirous that electric service to Garey Park & Recreation
6450 FM 2243
be served by an underground electrical distribution system as shown on Exhibit A.
WHEREAS, Pedernales Electric Cooperative, Inc. (hereinafter called PEC) will install a portion of
said underground electric distribution system and Developer will install a portion of said system;
NOW, THEREFORE, for and in consideration of TEN DOLLARS ($10.00) and other good and
valuable consideration, Developer and PEC hereby agree as follows:
I. Developer will provide the trench, purchase and install the conduits, concrete transformer pads,
above ground sectionalizing enclosures, sectionalizing enclosure pads, secondary enclosures or pads,
ground rods, ground rod clamps, cap ends of all conduits, install approved pulling cord in conduits, and
electric caution tape in accordance with plans and specifications.
2. PEC will invoice the Developer for the installed cost of primary and secondary URD cable in
accordance with plans and specifications, including primary termination equipment. PEC shall provide, at
its discretion, either transformer termination cabinets or transformers at each transformer pad as cable is
installed.
3. If agreement and payment are not returned within ninety (90) days, a new cost estimate will be
generated to reflect current material costs.
4. PEC, through its inspections, will ascertain that the plans and specifications are complied with
during all phases of construction. In the event PEC finds any part of said system that has not been
completed in accordance with the plans and specifications, PEC shall notify Developer of any such
deficiencies. Notification shall be given three (3) days prior to commencement of initial trenching.
5. Developer will correct any and all deficiencies within ninety (90) days of notification from PEC.
6. Developer will show proof that the labor and materials installed have been paid in full and that all
liens against said labor and materials are released.
7. Developer will furnish PEC easement rights as required for the purpose of operation and
maintenance of said underground electrical system. Developer will ensure that all conduits, pads, etc. are
installed within said easement and, thereby, assumes responsibility for the placement of all pads.
8. Developer hereby agrees to save and hold PEC harmless from any and all claims, judgments,
causes of action, or any other type damages which may arise or result, either directly or indirectly, from
any of the actions connected with the installation of said electrical distribution system.
9. Developer shall instruct all lot owners in the sections covered by this agreement who will be
served by the underground system that they shall install a 3" conduit, in accordance with PEC
PECENGF004 Ver. 1/2015
Page 12 of 28
specifications, from a stub or pad, installed by the utility contractor, to a meter socket located on the
residence, or meter pedestal, and that PEC shall be notified before installation begins.
10. PEC agrees that it will complete the system as an underground electrical distribution system in
segments as required to furnish electrical service to qualified applicants in said sections provided
Developer has completed its part of said system in accordance with this agreement.
11. All applications for service will be subject to the policies established by PEC which are in effect
at the time the applications for electric service are made.
12. After Developer and the individuals applying for electric service have completed their portions of
the underground electric installation in accordance with all PEC requirements, PEC will complete said
portion of the electric underground facility by installing, when appropriate, transformers, terminations,
and cable.
13. Any changes to the electrical system required because of re-subdivision by present or future
owner shall be at the sole expense of the party desirous of the re-subdivision.
14. Upon completion and inspection of the underground electric facility, Developer agrees, in
accordance with PEC's Tariff, that PEC shall at all times have complete ownership and control of the
entire electric underground distribution system without any obligation to refund any part of the
contribution made by the Developer and that the underground electric system shall be and become the
property of Pedemales Electric Cooperative, Inc., upon the completion of the terms outlined above.
Further, Developer hereby grants, gives and transfers the conduit and related electrical equipment to PEC
free from any lien, security interest or other encumbrance.
15. This Agreement shall be governed by, construed, and enforced in accordance with the laws of the
State of Texas, exclusive of conflicts of law provisions.
Executed in duplicate originals this __ day of ________ , __ _
PECENGF004 Ver. 1/2015
[NAME OF DEVELOPER]
BY :
----------------------~
Name: Dale Ross
Title: Mayor
Pedemales Electric Cooperative, Inc.
BY: ------------------~
Name: Ed Kepner
Title: Line Inspector
City of Georgetown, Texas, a Texas home-rule municipality
Page 13 of 28
Exhibit A
DESCRIPTION AND LOCATION OF FACILITIES
City of Georgetown, Garey Park & Recreation, 6450 FM 2243, Georgetown, Texas Williamson County
PECENGF004 Ver. 1/2015
Page 14 of 28
UTILITY EASEMENT
THE STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF ____________ §
That ____________________________________________________________________________By
(Company Name)
and through ________________________ in the capacity of _____________________________ and not
(Printed Name) (Title)
individually, hereinafter referred to as “Grantor” (whether one or more), for and in consideration of ONE
DOLLAR ($1.00) in hand paid by PEDERNALES ELECTRIC COOPERATIVE, INC. of Johnson City,
Texas, have granted, sold, and conveyed and by these presents do grant, sell, and convey unto Pedernales
Electric Cooperative, Inc. an easement and right-of-way as hereinafter described for the purpose of an
underground electric distribution system consisting of a variable number of underground cables and all
necessary or desirable appurtenances (including, without limitation, conduits, primary cables, secondary
conductors, enclosures, concrete pads, ground rods, ground clamps, transformers, cable terminators, cable riser
shields, cutouts, and lightning arrestors overground) over, across and upon the following described lands
located in Williamson County, Texas, to-wit:
Being ________ acres of land, more or less, out of the __________________ Survey,
Abstract No.__________, in Williamson County, Texas, as described on instrument (Deed)
recorded in Volume/Document No ________________, in the Official Property Records of
Williamson County, Texas.
Location of right-of-way and easement herby conveyed shall be limited to a strip of land ten (10) feet in width,
being five (5) feet on easch side of the centerline of the facilities as built, or as indicated on Exhibit “A”,
attached hereto and incorporated herein for all pertinent purposes.
Together with the right of ingress and egress over Grantor’s adjacent lands to or from said right-of-way for the
purpose of constructing, reconstructing, inspecting, patrolling, hanging new wire on, maintaining and
removing said lines or cable and appurtenances; the right to place new or additional cable or cables in said
system and to change the sizes thereof; the right to relocate within the limits of said right-of-way or system;
the right to remove from said lands all trees and parts thereof, or other obstructions which endanger or may
interfere with the efficiency of said lines or system or their appurtenances; the right to place temporary
structures for use in constructing or repairing said system;
Grantor warrants that Grantor is the owner of said property and has the right to execute this easement.
TO HAVE AND TO HOLD the above described easement and rights unto Pedernales Electric Cooperative,
Inc. and their successors and assigns, until said line shall be abandoned.
Grantor, Grantor’s heirs and legal representatives bind themselves to warrant and forever defend all and
singular the above described easement and rights unto Pedernales Electric Cooperative, Inc. their successors
and assigns, against every person whomsoever lawfully claiming or to claim the same or any part thereof.
WITNESS my hand this ________ day of _____________________, 20_____.
______________________________________
(Printed Name of Corporation or Business Name)
BY____________________________________
(Printed Name and Title)
_______________________________________
(Signature)
(NOTARIZE ON BACK)
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Williamson
the City of Georgetown, Texas, a Texas home-rul municipality
Dale Ross Mayor
City of Georgetown, Texas, a Texas
home-rule municipality
Dale Ross, Mayor
17
Page 15 of 28
THE STATE OF TEXAS
COUNTY OF ______________
BEFORE ME, the undersigned authority, on this day personally appeared
______________________________, acting on behalf of _______________________________
(Printed Name) (Printed Corporate or Business Name)
and known to me to be the person whose name is subscribed to the foregoing instrument and
acknowledged that they executed the same on behalf of said Business or Corporation for the
purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _____ day of
____________________, 20_____.
______________________________
Notary Public in and for
The State of Texas
17
Page 16 of 28
Account:
Description:
Expire Date:
Terms:
Order Date:
QUOTE:205241
05/22/2017
08/22/2017
Due Upon Receipt
905009
WO108315 URD GAREY PARK 6450 FM 2243
Page 1 of 1
CITY OF GEORGETOWN
C/O ACCOUNTS PAYABLE
PO BOX 409
GEORGETOWN TX 78627-0409
Instructions:We look forward to installing underground facilities for your project. Please sign the URD Agreement and
returned with your payment. Once payment and documents are received, the construction will be scheduled.
If you have any questions, please contact Brian Slaton (512)525-4120 or Stacy Warren (877)372-0391, option
8, between 8 a.m. and 5 p.m.
CATALOG ITEM AMOUNTUOMDESCRIPTIONQUANTITYUNIT PRICE TAX
CIAC-LINE EXTEN Total Construction-Line Extensions 1.000 EA 54,119.9600 54,119.96
PEC CONTRIBUTI PEC Contribution -1.000 EA 2,400.0000 -2,400.00
3001166654 Application Fees_Garey House 1.000 EA 275.0000 275.00
3001166660 Application Fees_Maintenance 1.000 EA 275.0000 275.00
3001166662 Application Fees_Arena 1.000 EA 275.0000 275.00
3001166664 Application Fees_Gatehouse 1.000 EA 275.0000 275.00
TOTAL ORDER AMOUNT:$ 52,819.96MESSAGES
Direct Inquiries to:
Liberty Hill Planning Department
1-877-372-0391, option 8
Fax: 512-778-6754
PECLibertyHillPlanning@peci.com
Page 17 of 28
Page 18 of 28
City of Georgetown, Texas
Parks and Rec Advisory Board
November 9, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend approval of a BuyBoard c o o p erative purchas e c o ntract
fo r pool filters and ins tallatio n at Williams Drive Pool with Progres s ive Commerc ial Aq uatics o f Mano r, TX
in the amount o f 57,871.30
ITEM SUMMARY:
The existing Williams Drive pool filters were purc has ed in 2003 and the typ ic al lifes p an o f these filter is 10-
12 years . Thes e filters have been maintained and rep aired over their lifes pan but have deterio rated to a
p o int were rep lac ement is required . The deterioratio n is c ausing d eb ris to p as s direc tly through the filters
which mus t be remo ved fro m the p o o l. This c reates longer maintenance cyc les than is typ ical fo r pool
maintenance. Additio nally, the rep lacement is req uired to ensure proper s anitatio n o f the p o o l is
maintained. The pool filters are bud geted fo r replac ement in the p arks capital rep air and replac ement
s ched ule.
Progres s ive C o mmercial Aq uatics has s uc ces s fully c o mp leted many pool projec ts fo r City includ ing the
Williams Drive Pool renovations , River Ridge P o o l reno vatio ns, and the San Jos e Splash P ad . Staff
recommend s ap p ro val o f the Williams Drive Pool filter
Staff rec o mmend s the ap p ro val o f this coop erative BuyBoard contrac t fo r the filter replac ement at Williams
Drive Po o l in the amount of $57,871.30 to Progres s ive Commerc ial Aquatic s .
FINANCIAL IMPACT:
Funds are budgeted in 228-5-0211-51-550 fo r parks equip ment repair and replac ement.
SUBMITTED BY:
Eric Nuner, As s is tant Direc tor o f P arks and R ec reatio n
Page 19 of 28
City of Georgetown, Texas
Parks and Rec Advisory Board
November 9, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve minutes fro m the Octo b er 12, 2017 meeting
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jill Kellum, Adminis trative Sup ervisor
ATTACHMENTS:
Description Type
October 12, 2017 minutes Backup Material
Page 20 of 28
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
October 12, 2017
The Parks and Recreation Advisory Board met Thursday, October 12, 2017 at 6:00 pm at 1101
N. College Street, Georgetown, TX 78626.
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the Jim Hougnon for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551.)
The City of Georgetown is committed to compliance with the Americans with Disabilities Act
(ADA). If you require assistance in participating at a public meeting due to a disability, as
defined under the ADA, reasonable assistance, adaptations, or accommodations will be
provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to
the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional
information; TTY users route through Relay Texas at 711.
Regular Session
A Call to Order
The meeting was called to order by Jim Hougnon at 6:00 pm.
B Roll Call
Jim Hougnon, Scott Macmurdo, Wayne Beyer, Larry Gambone, Danelle Houck, Mike Simpson
Absent: Katherine Kainer
Staff: Kimberly Garrett, Eric Nuner, Jill Kellum
C Update from the Friends of Georgetown Parks and Recreation
Danelle Houck stated the Friends of Georgetown Parks and Recreation had their annual
membership meeting in September. She stated there were 5 – 6 different areas of the parks and
recreation department represented and they each talked about what they did and the group
really enjoyed that because the constant theme and thread was that the staff was passionate
about what they did. It was great to see what the full scale of each department does; from
Tennis Pro, to Adventure, Aquatics, etc. Danelle Houck stated the Friends group will be
helping with the Parks and Recreation Annual Halloween Carnival at the Community Center
on October 26th. Kimberly Garrett explained that the Parks and Recreation Department puts on
this festival and hayride. They set up booths in the Community Center and kids come in
costume and play games. It is a free event in the Community Center and the hayride has a fee.
Groups and businesses set up booths and pass out candy and there are games inside that are a
quarter and they can do cake walks and staff has made ring tosses and things like that to play.
Page 21 of 28
Scott Macmurdo asked how many participants there were. Kimberly Garrett stated there are
usually 800 – 1,000 people. It is always the Thursday before Halloween. Kimberly Garrett
stated the department is also working with Lights on After School and there will be an event
with them on the side of the Community Center that is danced themed.
D Update on the Parkland Dedication process and schedule.
Kimberly Garrett stated that on Monday staff has a conference call scheduled with the
consultant to go over the changes that staff is requesting so they can prepare a document for the
committee to review. Scott Macmurdo asked if there was another meeting scheduled.
Kimberly Garrett stated after the meeting on Monday she will see how fast they can get the
changes back. There is not anything scheduled for City Council until January. She stated she
will give a couple of weeks’ notice before a meeting is scheduled.
E Project Update: Garey Park, San Gabriel Park, Founders Park, Columbarium
Eric Nuner stated that Garey Park is plugging along. Most of the exciting things that have
started are laying out the equestrian trail. All the shelters are up now and can see them from
the road and they are preparing to do the slabs for those. The roads have all been cut. There
has been a lot of progress going on. The equestrian trail is about 6 miles and will be mostly
natural trail.
Eric Nuner stated at San Gabriel Park the pavilions are being worked on and the playground is
being constructed. The roads will be redone later this month. Scott Macmurdo asked about the
naming of the pavilions. Eric Nuner stated he will be discussing with staff in the near future.
Eric Nuner stated that at Founder’s Park the sidewalk is completed and the site furnishings are
on order; the tables, the new park sign and the water fountain. The contractor is still moving
and coordinating with the other projects they have there and are coordinating with additional
work in the parking lot and the restroom as well as the sidewalk on 9th street.
Eric Nuner stated there is not an update on the columbarium. Staff has met with the consultant
and are moving forward with the construction documents.
Legislative Regular Agenda
F Consideration and possible action to approve the parkland dedication for Highland
Village.
Kimberly Garrett stated Mark Baker, SEC Planning and Joe Birdwell, the owner with Highland
Village were here to present. Item F and Item G were discussed together and included below is
the summary of the details for each project as SEC Planning is the consultant on both projects
and Kimberly Garrett explained this makes for a good presentation to show the projects. Mark
Baker explained that part of it was Pulte, Somerset Hills and Highland Village and he is
representing all 3 parties to tie this together. There are 2 PUD zoning cases; Somerset which is
the northern area of Ronald Reagan Boulevard and then the Highland Village portion.
Page 22 of 28
Scott Macmurdo asked about the amenities in the 100 year floodplain if it would have to be a
trail and what other amenities would be in the other track. Mark Baker stated it could be laid
out where portions of that could be out of the flood plain where you could put a playground.
You could not put much structural things in that area. You would be limited to trails, ballfields,
that sort of thing. Wayne Beyer asked about the water run-off and Mark stated that is taken
into consideration. Scott Macmurdo asked about PUD agreements. Mark Baker stated that a
PUD gives you a little more flexibility, where if you wanted to do straight zoning you would
have to do meets and bounds and declare one district where as a PUD there is flexibility where
that area could be single family and/or townhome, depending on the market demands and you
don’t have to go in and rezone it later. There is also some flexibility on land use and then in
turn the city gets a higher quality product as more design standards get added in than what the
base zoning code requires. Scott Macmurdo asked if being a PUD, does it affect parkland
dedication requirement and fee in lieu of. Mark Baker stated not unless it is written in to do
that. He stated sometimes they will meet with the director and see what the city wants and this
is the intent but typically they start with the baseline and what is required and typically will
have the HOA’s doing the maintenance on it. Each one is a little unique as there is some
flexibility that can be done as you can negotiate in a PUD where as a straight single family
development there is not. James Hougnon asked about working with HOA’s and Kimberly
Garrett stated we will enter into an agreement soon with another development. Scott
Macmurdo asked if the parkland was going to be 3 acres contiguous. Mark Baker stated the
agreement states the remaining 8.3 acres shall be delineated in parcels of at least one (1) acre in
size with three (3) acre parcels preferred. Kimberly Garrett stated staff will work with the
developer as they may not want smaller parcels throughout the development. Kimberly Garrett
also stated you have to look at the overall lay out and if it makes sense with the current
development and possible adjacent developments and the lay of the land and trees. Without
seeing the roads or the lots laid out and knowing what is going to be adjacent, there may by
opportunity to add on to another park on the back side. Scott Macmurdo asked if Kimberly
Garrett was comfortable with 1 acre small parks with 3 acres being the minimum per the
parkland dedication ordinance. Kimberly Garrett stated that is correct and also with the PUD
that gives flexibility and she has allowed them to have that range of 1- 3 acres based on this
situation. Scott Macmurdo stated that in reading the ordinance is that if you are going to get
50% credit for dedication of land in the 50 year floodplain you also have to dedicate adjacent
land in the 25 year floodplain. He asked if this proposal satisfied this requirement. Mark Baker
stated the 25 year floodplain would be within that 100 year floodplain. Scott Macmurdo than
asked if there was parkland in the 25 year floodplain area and it was shown that it would be.
Scott Macmurdo asked, if going by the ordinance, how many total acres of parkland are there.
Kimberly Garrett and Mark Baker stated it depends on the use of the land. Mark Baker said
that in the agreement that if there was a shortage of land they would then pay a fee in lieu of
and then also committing within that 3 acre park to do a pavilion and a playground and trails.
Joe Birdwell stated he has been behind the scene for many years and stated the Somerset land,
the Young property and a large part of Sun City properties have a good deal of history. He
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asked if anyone had heard of the outlaw Cole Junger. He stated he rode with Jesse James in
Missouri. He stated he moved to Georgetown and bought several thousand acres of land and
he changed his name to Clay Young. He stated they are buying their 188 acres and Somerset
bought a portion of their land from Myra Young who was the great great great granddaughter
of Clay Young. Joe Birdwell said there was another developer that bought the property that
they are contracting to buy and Mrs. Young, who is deceased now, had written into the
contract, that her grandfather to the 3rd power had buried some of the loot on the ranch, and
that if the developer found it she got it. Joe Birdwell stated that the agreement was not written
into the current contract.
The summary of the details for the Highland Village project:
Highland Village is a proposed development that will be in western Georgetown near Ronald
Reagan and Williams Dive. Their development will be guided by a Planned Unit Development
(PUD) Development Plan. Planned unit developments are housing developments that are not
subject to the standard zoning requirements, but instead work with the local government to
develop criteria that will determine common areas, private areas and building guidelines.
The proposed project is 120.53 acres and is planned as a mixed use development with a variety
of residential types, commercial and office uses and preserved open space of which 75 acres is
proposed residential. Single family residential is proposed to be 200-300 units depending on
the type of housing built. Highland Village is proposing to dedicate a minimum of three (3)
acres of public parkland for the single family detached units. Within the dedicated parkland,
the following amenities will be included but not limited to: Playground, Picnic pavilion, trails,
and an open play area. Internal trails as illustrated on Exhibit D will be provided within the
community greenbelt and park. Internal trails shall be a minimum of 6 feet in width and will be
constructed of concrete. Details for the park amenities will be worked out with the Parks and
Recreation Director when the subdivision is being developed.
In addition to the park improvements the developer will provide a dedicated 20 foot wide open
space lot, located along the south side of Ronald Reagan Boulevard. An 8 foot wide, concrete
hike and bike trail will be constructed within the 20 foot open space lot. This will help connect
pedestrians to retail/commercial located along Ronald Reagan.
Parkland improvements for development within MF-1, MF-2 and TH will pay park land fees in
lieu and/or provide common area improvements, which will be defined with the individual
project as it occurs during the site plan process.
The developer proposes that the public park be maintained by the Homeowners Association.
Motion made by, Mike Simpson, second by, Wayne Beyer to approve the parkland
dedication for Highland Village.
Approved: 6 – 0; 1 absent
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G Consideration and possible action to approve the parkland dedication for Somerset
Hills.
The summary of the details for the Somerset Hills project:
Somerset Hills is a proposed development that will be in western Georgetown near Ronald
Regan and Williams Drive. Their development will be guided by a Planned Unit Development
(PUD) Development Plan. Planned unit developments are housing developments that are not
subject to the standard zoning requirements, but instead work with the local government to
develop criteria that will determine common areas, private areas and building guidelines.
The proposed project has a residential unit cap of 830 units, the Single Family Residential
district within the PUD is required to dedicate 16.6 acres of public parkland. As illustrated on
Exhibit C, Land Use Plan, a 35.8 acre Regional Park tract is proposed to be dedicated to the City.
Since this land is located in the 100 year flood plain and not adjacent to one of the forks of the
San Gabriel River only 50% credit can be given for the required 16.6 acres. The Regional Park
shall meet 8.3 acres of the parkland dedication requirement. The remaining 8.3 acres of
parkland required should be identified during the platting process for Single Family Residential
tracts and meet the current design guidelines for parkland. The remaining 8.3 acres shall be
delineated in parcels of at least one (1) acre in size with three (3) acre parcels preferred. The
dedicated parkland within each phase of a preliminary plat may meet or exceed the parkland
requirement for the subject tract and be credited towards future phases.
All facilities constructed by the developer on the parkland shall be open to the public. All
developer installed facilities as well as public dedicated open space areas shall be maintained by
a HOA (including landscape maintenance) to the same or better standards as the City’s
standards for similar improvements and areas.
The approval of all public parkland dedications and improvements on public parkland shall be
coordinated with the City Director of Parks and Recreation.
For any multifamily developed in Somerset Hills - Planned Unit Development, fee payment in-
lieu of parkland dedication shall be used to meet parkland dedication requirements.
Motion made by, Scott Macmurdo, second by, Danelle Houck to approve the parkland
dedication for Somerset Hills.
Approved: 6 – 0; 1 absent
H Consideration and possible action to recommend approval of a contract with
Convergint Technologies of Austin, TX in the amount of $152,116.72 for fire
suppression systems at Garey Park.
Eric Nuner stated this has been mentioned over the last several months. Eric Nuner stated that
staff received an update quote from Convergint to include the updated fire suppression system.
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Previously there was money in the original contract to do fire suppression but it was inadequate
once staff got in and determined exactly what it was going to take to put the fire suppression in
and requirements from the fire marshal and the system needed to be in the home and on the
outside. Based on the structure of the building itself it was going to be significantly more than
what was originally planned. Eric Nuner stated that staff has been working with Prime
Construction and others to insure we have the system that is required and is sufficient for a
public facility. With that they were able to take the plan and utilize Convergint to provide a
quote which is on the previously bid contract that allows the city to work with them. With this
as well as the other item on the agenda there is approximately $530,000 in contingency for any
other unforeseen items to get through the construction process. Staff realized the incorrect
attachment was presented and the correct information was then available for the board to see.
Eric Nuner addressed that this job is labor intensive and that the equipment cost is not as much.
Mike Simpson stated he understands there are 2 parts to fire suppression; one is the detection
and the other is the actuation that requires the pipe, spray nozzles, etc. He stated he was
looking for the suppression portion itself. He states he is asking as a question of completeness.
He stated everything he sees on the quote is monitoring and detection. Eric Nuner and
Kimberly Garrett stated staff will verify with the project manager on the contract and Eric
Nuner stated this is a complete fire suppression system. Mike Simpson stated that all the
plumbing may already be there and in the quote itself, it is not obvious. Eric Nuner stated that
as it is quoted, if this is the scope, staff can verify the information. Eric Nuner suggested
approving this amount as this work has to be done regardless and staff will get clarification on
anything that is missing on the quote and staff will come back for that amount or will have an
explanation as why the quote is not specific. He clarified that this portion of the work has to be
completed. Kimberly Garrett stated this item is scheduled to go to City Council on October 24th
but it would not be taken if it is not accurate or correct. Eric Nuner stated if it doesn’t go to
council it will delay the project 1.5 months. Kimberly Garrett stated the house is already 2 – 3
months behind schedule.
Remodeling the Garey house has presented many challenges. Changing a residential property
to commercial use requires modifications to the structure to meet building, fire and ADA codes.
Minimal access to the property during the design process limited the design team to develop a
complete scope, including the fire suppression system. Prime Construction worked with the
Fire Marshal’s office to develop a design to meet current codes and the system was much more
extensive than originally planned. This part of the project has been removed from the original
contract and will be completed by the City in cooperation with Prime Construction and
Convergint Technologies.
Convergint Technologies will provide fire suppression systems for Garey Park including voice-
evacuation fire alarm system, outdoor speakers and strobes, pull station boxes at each exit,
smoke detectors and labor and installation of full sprinkler system both inside and outside of
the house. Convergint currently manages and maintains the security and fire systems for city
facilities. Pricing is based on cooperative pricing which has been competitively bid.
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Motion made by, Mike Simpson, second by, Scott Macmurdo to recommend approval of a
contract with Convergint Technologies of Austin, TX in the amount of $152,116.72 for fire
suppression systems at Garey Park.
Approved: 6– 0; 1 absent
I Consideration and possible action to approve a change order for additional work to
Prime Construction, LLC. for additional grading work and deceleration lane at Garey
Park in the amount of $125,663.66.
Kimberly Garrett stated that any change order over $50,000 must be approved by City Council.
Eric Nuner stated this has been discussed in the past. Primarily a big portion of this was the
declaration lane, westbound, off of Leander Road that was previously requested. He stated
staff has worked with Prime and Halff to develop that scope based off the existing contracted
prices and there is some added for some additional work that is on the roadway that they
typically didn’t have to do for traffic control and things of that nature. The deceleration lane is
just shy of $77,000 and there is some savings for the onsite sewage facility system, about a
$50,000 savings associated with that as there were some design tweaks. That piece is shown in
this change order. There is also significant savings in the regrading. When the project first bid
there was additional stone work with the equestrian center and additional around the dog park
and when that was pulled out it pulled the pieces of the grading associated with that out too.
There was additional grading based on where the retaining walls and things were and that is
what is presented in the document on page 31. The topography required additional earthwork
to get to the proper grade between the parking and the arena and the pavilion area. So with
that, the savings, it brought the grand total to the $125,663.66. Kimberly Garrett stated they had
originally set aside $400,000 for the decel lane because that was the original estimate. There is a
considerable savings that goes back into the contingency.
Bids were opened on October 12, 2016 for the construction of Garey Park but were well outside
the available funding to the project and were subsequently rejected at the November 8, 2016
Council meeting. Since that time, bids for renovations to the Garey House and reduced park
construction were completed.
Through the re-engineering process, changes were made to the design to meet budget. The
items that were removed from the contract required additional grading work that was not
included in the original bid package. Those areas are reflected in the change proposal. Grading
around the active recreation area and equine facility were needed to provide more gradual and
usable space around the areas. Additionally, a westbound deceleration lane at the entry to the
parks was requested. This addition was not in the original project scope or design. The
deceleration lane is $76,987.88 with the grading and credits equaling $48,675.78 for a total
change order of $125,663.66.
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Motion made by, Wayne Beyer, second by Danelle Houck to approve a change order for
additional work to Prime Construction, LLC. for additional grading work and deceleration
lane at Garey Park in the amount of $125,663.66.
Approved: 6 – 0; 1 absent
J Consideration and possible action to approve minutes from the September 14, 2017
meeting
Motion made by, Scott Macmurdo, second by Larry Gambone to approve minutes from the
September 14, 2017 meeting
Adjournment
Motion made by, Larry Gambone, second by Wayne Beyer to adjourn the meeting.
Approved: 6 – 0; 1 absent
Adjourn
The meeting adjourned at 7:44 pm.
____________________________________
James Hougnon, Board Chair
_____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
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