HomeMy WebLinkAboutAgenda_PAREB_01.12.2017Notice of Meeting for the
Parks and Recreation Adv isory Board
of the City of Georgetown
January 12, 2017 at 6:00 PM
at 1101 N. College Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Ro ll Call
C Pro ject Update: Garey P ark, S an Gab riel Park, VF W P ark, Village Park and P o o l, McMasters Park, Parks
Ad min Build ing, Bo o ty's Ro ad Park and F o und ers P ark
D Up d ate from the F riends o f Georgetown P arks and Rec reation
Legislativ e Regular Agenda
E Co nsideration and possible actio n to approve a req uest by the Sun City Hiking Club to utilize p arkland
adjac ent to Wes ts ide Park for a hiking trail c o nnectio n.
F Co nsideration and possible recommendatio n to Counc il to approve a co ns truc tion c o ntract with Westar
Co nstruc tio n o f Georgetown, TX in the amount of $2,492,226.10 fo r renovations of p hase o ne o f San
Gabriel Park.
G Co nsideration and possible actio n to reco mmend ap p ro val to City Counc il fo r a Buy Board p urc hase of
playground equip ment from GameTime of Fort P ayne, AL for San Gab riel P ark in the amount of
$60,891.90.
H Co nsideration and possible actio n to appoint a P arkland Ded icatio n Co mmittee to review and make
rec o mmend ations regard ing Chapter 13.05 Parkland in the Unified Development Code.
I Recommendatio n and ap p ro val fo r Danelle Ho uc k to b e appointed as the P arks and Rec reation Advis ory
Board liais on to the Friend s of Geo rgetown Parks and Recreatio n.
J Ap p ro ve minutes from the S ep tember 8, 2016 meeting.
K Ap p ro ve minutes from the No vember 10, 2016 meeting.
Adjournment
Ad jo urn
Page 1 of 27
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 2 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
January 12, 2017
SUBJECT:
Projec t Update: Garey Park, San Gabriel Park, VFW Park, Village Park and Pool, Mc Mas ters Park, Parks
Admin Building, Booty's Road Park and Founders Park
ITEM SUMMARY:
Projec t update attac hed .
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Project Report Exhibit
Page 3 of 27
Parks and Recreation
Capital Improvement Projects –January 2017
VFW Park – The renovations of the current softball complex are moving forward. The project is now at
90% complete. Irrigation is being installed and field fencing. All concrete work has been completed.
Dugouts have been completed and electrical will be complete week of January 9th. Concession fixtures
are being ordered for installation and the parking lot is being prepared for final completion. Contractor
is ahead of schedule.
Garey Park –Bids for Garey Park were opened in October. The bids exceeded the allocated budget and
are being rejected at the November 8th City Council meeting. The project was split into three parts with
the house renovations bidding in December. The remainder of the project was advertised for bid
January 8th, 2017 and bids are scheduled to open the first week of February.
San Gabriel Park –The San Gabriel Park Master Plan was completed in June 2015. The Master Plan
suggests phasing project for several reasons, funding, spring restoration and keeping some of the park
open at all times. Phase 1 and 2 schematics were completed, with the funding for Phase 1 design and
construction drawings approved. Bids for Phase 1 were received for the project on December 20th,
Page 4 of 27
2016. Construction is pending approval of the Parks Board and City Council. It is scheduled to begin in
March of 2017. Construction timeline for Phase 1 is estimated to be 10 months.
Village Park and Pool – Exterior ADA work is at 90% with parking lot and final cleanup to be done.
McMasters Park – Exterior ADA work is scheduled to begin in February for all parking, accessible routes
and playground work.
Parks Administration Building – KPA Engineering produced construction documents for ADA
modification to the accessible routes to the building. Project start date is pending completion of
McMasters Sports Complex.
Founders Park – Construction documents have been produced by Steger Bizzell. The renovations for
Founders Park are part of a bigger sidewalk project the City is undertaking. Construction is scheduled
after Poppy Fest.
Booty’s Road Park – Contracted ADA work issued to the contractor has been completed. Parks staff will
complete changing of hand driers, installation of grab bars, signage and water fountain.
Page 5 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
January 12, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve a reques t b y the S un City Hiking C lub to utilize parkland
ad jacent to Wes ts id e P ark fo r a hiking trail c onnec tion.
ITEM SUMMARY:
The Sun City Hiking Club is req uesting ac ces s onto und eveloped p arkland in o rd er to c o nnect hiking trails
in the exis ting S un C ity to hiking trails in the new Queens Trac t. The City of Geo rgeto wn owns a piec e of
p arkland that is adjac ent to S un City and the Queens Trac t. This p arkland is als o ad jacent to the future
Wes tside Park. T here are no immediate plans fo r this p arkland and the area they are reques ting is also not
eas ily acc es s ible fro m the future Wes tside Park d ue to Berry Creek. The area to be used is approximately
1,200 feet and follows the existing was te water line eas ement for almo s t half of the dis tanc e through the
p ro p erty. The trails are nature trails with no improvements , o ther than some flat natural sto ne mile markers .
At the time Wes ts id e P ark is develo p ed and the area would essentially open up to res id ents , Sun City
would be res pons ib le for managing ac cess into their develo p ment for non-S un C ity residents. A s chematic
map is attached which s ho ws the loc ation of the c onnec tor trails.
Staff has been working with S un City Hiking C lub and the S un City Co mmunity As s o ciatio n o n this
req uest for s everal months . The S un City Hiking C lub has 420 memb ers and jus t c eleb rated the 16 year
anniversary of the c lub . S taff is sup p o rtive o f this req uest and will wo rk with the Legal Dep artment o n the
nec es s ary d oc uments in o rd er to grant this reques t.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Sun City Connector Trails Exhibit
Page 6 of 27
Page 7 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
January 12, 2017
SUBJECT:
Cons id eration and p o s s ib le rec o mmendation to C o uncil to ap p ro ve a c o nstruc tio n contrac t with Wes tar
Cons tructio n of Geo rgeto wn, TX in the amo unt o f $2,492,226.10 for renovatio ns o f phas e one of San
Gab riel Park.
ITEM SUMMARY:
San Gabriel P ark is the s ignature park for Georgetown and was inc luded in the 2008 vo ter ap p ro ved b o nd s
fo r reno vation. A mas ter p lan fo r the p ark reno vatio ns was p res ented to City Counc il on June, 23, 2015.
City Counc il then ap p ro ved a tas k o rd er with RVI on S ep tember 22, 2015 that inc luded s chematic design
fo r phas es 1 and 2 and full d es ign services for p has e 1 inc luding d es ign development, c o nstruc tion
d o cuments , and c o ns truc tion observation.
Staff rec eived five (5) s ealed b id s for the c ons truc tio n contrac t o n Dec ember 20, 2016 at 2:00p m. In
ad d ition to the bas e b id staff includ ed a total o f s even (7) alternate b id s for c o ns ideratio n:
• Alternate 1 – Morrow S treet Overlay
o Recommended fo r approval due to need o f roadway imp ro vements b ecaus e o f road and p arking
ad d itions .
• Alternate 2 – One (1) Medium P avilion
o Recommended fo r approval to replac e exis ting pavilio n that req uires removal.
• Alternate 3 – Three (3) small p avilions
o Recommended fo r approval to replac e exis ting pic nic shelters that req uire removal.
• Alternate 4 – R es troom at trailhead
o Recommended fo r approval to replac e the exis ting res troom that req uires removal.
• Alternate 5 – Trail benches and Kinetic Sc ulp ture
o NOT rec o mmend ed due to possible p artners hip s for future art d is p lay.
• Alternate 6 – Entry mo nument
o Recommended d ue to aes thetic s and need fo r welcoming feature to the park.
• Alternate 7 – S p ring Res toratio n
o Recommended fo r approval due to need fo r hab itat resto ration of the oc c upied Geo rgeto wn S alamander
s ite.
Wes tar Cons truc tion is lo cated in Georgetown and has succ es s fully c o mpleted multiple p ro jects for b o th
p ublic and private entities . Co nstruc tion is es timated to take ten (10) months .
STAFF RECOMMENDATION
RVI and staff rec ommend award ing the b as e b id includ ing alternates 1, 2, 3, 4, 6, and 7 to Westar
Cons tructio n for renovations to S an Gab riel Park in the amo unt o f $2,492,226.10.
Page 8 of 27
FINANCIAL IMPACT:
Funds fo r this projec t are bud geted in the Parks General Capital ac count # 120-9-0280-90-045 whic h are
p ro ceeds from the 2008 Park Bond s .
Funds fo r ongo ing operatio ns and maintenanc e are inc luded in the c ap ital maintenanc e and replac ement
acc o unt.
SUBMITTED BY:
Eric Nuner, As s is tant Direc tor o f P arks and R ec reatio n
ATTACHMENTS:
Description Type
Bid Recommendation Letter Backup Material
Bid Tab - San Gabriel Park P1 Backup Material
Page 9 of 27
RVi Planning + Landscape Architecture
AUSTIN • HOUSTON • DALLAS • SCOTTSDALE • ATLANTA
712 Congress Avenue
Suite 300
Austin, TX 78701
(512) 480-0032 • P
(512) 480-0617 • F
www.rviplanning.com
Letter of Recommendation
January 9, 2017
Kimberly Garrett, Parks & Recreation Director
City of Georgetown
1101 N. College Ave.
Georgetown TX 78626
Project Name: San Gabriel Park Phase 1
RVi Project Number: 144288
Attached is a summary of the bid tabulation for San Gabriel Park Phase 1 Improvements. Based on the
City’s decision to utilize the Base Bid and Alternates 1, 2, 3, 4, 6, & 7 (Alternate 5 not chosen), as well as
the completeness of Westar Construction’s low bid, it is recommended that Westar Construction is
awarded the construction contract.
The total contract sum with chosen alternates is $2,492,226.10.
Should you have further questions, please call me at (512) 480-0032.
Thank you,
Drew Carman, PLA
RVi Planning + Landscape Architecture
Page 10 of 27
Bid Tabulation: San Gabriel Park Phase 1
January 9, 2017
RVI OPC SMITH CONTRACTING JOURNEYMAN CONSTR. BARR CO. EMERSON CONSTR. WESTAR CONSTR.
Service Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price
BASE BID 2,008,973.53$ 2,237,505.00$ 2,637,108.88$ 1,786,901.30$ 1,861,445.30$ 1,749,254.50$
ALTERNATE 1 - Morrow St. Overlay 180,075.20$ 178,615.00$ 216,282.55$ 242,717.50$ 170,530.50$ 175,585.00$
ALTERNATE 2 - 1 Medium Pavilion 91,180.41$ 167,502.50$ 128,174.27$ 82,284.60$ 149,021.40$ 95,616.00$
ALTERNATE 3 - 3 Small Pavilions 78,135.38$ 135,824.00$ 92,467.62$ 108,642.93$ 122,256.75$ 105,212.00$
ALTERNATE 4 - Restroom at trailhead 238,577.00$ 235,000.00$ 369,206.00$ 272,139.81$ 213,950.00$ 240,000.00$
ALTERNATE 5 - Trail Benches + Kinetic Sculpture 19,500.00$ 85,920.00$ 36,186.80$ 15,651.19$ 33,484.00$ 53,460.00$
ALTERNATE 6 - Entry Monument Columns 50,000.00$ 52,000.00$ 37,336.00$ 58,327.50$ 66,000.00$ 44,000.00$
ALTERNATE 7 - Spring Restoration 73,992.80$ 121,930.50$ 163,340.19$ 165,122.29$ 89,849.10$ 82,558.60$
GRAND TOTAL 2,740,434.32$ 3,214,297.00$ 3,680,102.31$ 2,731,787.12$ 2,706,537.05$ 2,545,686.10$
Page 11 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
January 12, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend approval to City Co uncil for a Buy Bo ard purchas e of
p laygro und eq uipment fro m GameTime of F o rt Payne, AL fo r S an Gab riel Park in the amo unt o f
$60,891.90.
ITEM SUMMARY:
Phas e one of S an Gab riel P ark renovations inc lude rep lacement o f no n-ac c es s ib le and no n-c o mp liant play
eq uipment. The P arks and Rec reation Department purchas es play equip ment d irectly fro m GameTime
thro ugh a c ooperative p urc hase agreement to take ad vantage of red uc ed pric ing. T he City will p urc hase
the equip ment to b e ins talled b y the general c o ntracto r for p hase o ne renovatio ns .
Pric ing is b as ed o n BuyBo ard c o o p erative p ric ing which has been c o mp etitively b id .
FINANCIAL IMPACT:
Funds are available in acc o unt 120-9-0280-90-045 from p revious ly is s ued general o b ligatio n b o nds
as s o ciated with the 2008 voter approved park b o nd.
SUBMITTED BY:
Eric Nuner, As s is tant Direc tor o f P arks and R ec reatio n
ATTACHMENTS:
Description Type
TV-07021-16 Cover Memo
Page 12 of 27
QuantityQuantityQuantityQuantity Part #Part #Part #Part #DescriptionDescriptionDescriptionDescription Unit PriceUnit PriceUnit PriceUnit Price AmountAmountAmountAmount
1 PLAYWORX PlayWorx GFRC - Custom Play Tower -
Includes 5" Diameter Uprights, Nets For
Climbing From Ground To Upper Level,
and Roof And Panels With Telescopes
$25,000.00 $25,000.00
1 81678 Game Time - 5'-6"-7'-6"Talk Tube -
Talk Tubes Installed On Deck of Custom
Tower
$759.00 $759.00
1 38112 Game Time - Log Crawl Thru $5,159.00 $5,159.00
1 5109 Game Time - Kidnetix - Cliffhanger Bridge $5,240.00 $5,240.00
1 RDU Game Time - Custom Ground Level
PowerScape Unit
$9,241.00 $9,241.00
(1) 4840 -- Answer Wheel Ass'Y
(1) 80000 -- 49" Sq Punched Steel Deck
(1) 81699 -- Bongos
(1) 90033 -- 4' Transfer Platform W/Guardrail
(1) 90160 -- 3'/5' Web Tail
(2) 90268 -- 10' Upright, Alum
(1) 90430 -- Decorative Panel W/Gizmo,
Above Dk
(1) 90504 -- 4' Single Zip Slide
(1) 91146 -- Entryway - Guardrail
(2) G90268 -- 10' Upright, Galv
1 RDU Game Time - 2-Bay Powerscape Swings 5" X
8' (incl. (2) Belt Seats and (2) Tot Seats)
$3,780.00 $3,780.00
(1) 81598 -- Powerscape Swing 5" X 8'
(1) 81599 -- Powerscape Swing Add A Bay 5"
X 8'
(2) 1464 -- 8521 Enclosed Tot Seat Pkg 5" Od
(2) 1468 -- 2958 Belt Seat Pkg 5" Od
5 81679 Game Time - Ground Level Talk Tube $454.00 $2,270.00
3 38230 Game Time - Log Balance Beam $2,126.00 $6,378.00
by Total Recreation Products, Inc.
17802 Grant Road Cypress, Texas 77429
Phone: 281-351-2402
Toll Free: 800-392-9909
Fax: 281-351-2493
QUOTE
#76379
12/19/2016
TV-07021-16 City Of Georgetown / San Gabriel
City of Georgetown
Attn: Eric Nuner
PO Box 409
Georgetown, TX 78627
Phone: 512-930-3595
Fax: 512-930-3566
eric.nuner@georgetown.org
Ship To Zip: 78627
Page 1 of 4Page 13 of 27
Freight Calculated to:
101 W. L. Walden Drive
Georgetown TX, 78627
Equipment Only; Installation NOT included.
Surfacing is NOT included. Per ASTM / CPSC standards, adequate
safety surfacing is required underneath play equipment with a critical
fall height.
DUE TO FLUCTUATING FUEL COSTS, FREIGHT SHOWN IS
ESTIMATED FREIGHT. ACTUAL FREIGHT WILL BE
DETERMINED AT THE TIME OF YOUR ORDER. PLEASE FEEL
FREE TO CONTACT US TO VERIFY CURRENT FREIGHT
CHARGES PRIOR TO PLACING YOUR ORDER.
Contract: Buy Board Contract #512-16
SubTotal:
Discount:
Estimated Freight:
Total Amount:
$57,827.00
($2,565.45)
$5,630.35
$60,891.90
Important Terms & Conditions - Please Review
To place an order, you must provide one of the following: a Purchase Order assigned to GameTime; or this Price Quotation, signed by
an authorized purchaser, with a check made payable to GameTime. GameTime will also accept payment by Visa, MasterCard, or
American Express. A current approved credit application is required for Net 30 terms.
This quotation explicitly excludes any and all items not expressly specified or identified above. No other product, equipment, or service is
included, regardless of any Contract Document, Contract Section, Plans, Specifications, Drawing, or Addendum. Delivery for most
GameTime equipment is approximately 5-6 weeks after all order documents have been received and payment terms have been approved.
A current, approved credit application is required for N30 terms. To place an order, you must provide a purchase order or a signed
Total Recreation Products, Inc. (hereafter described as TRP) quote, assigned to GameTime. Neither general contractor nor
subcontractor contracts can be accepted. Purchase documents that contain indemnity or hold harmless conditions cannot be accepted.
Retainage is not permitted. The following must be received before your order can be processed: complete billing and shipping addresses,
a contact name and phone #, and all color choices. Manufacturer's colors may vary from year to year. You are responsible for ensuring
that any required submittal approvals are completed before placing your order for processing. TRP reserves the right to limit submittals
to one copy. Shop drawings, bluelines, sepias, are not available. Closeout documents may be limited to GameTime or TRP standard
issue. If Sales Tax Exempt, a copy of your tax exemption form or resale certificate must accompany your order, or any applicable sales
tax, will be added to your invoice. Most GameTime products are shipped from the Ft. Payne, AL plant. GameTime cannot hold orders or
store equipment. Equipment is invoiced when shipped. If a cash sale, your payment must be received in full before the order will be
processed. Contractors must also provide copies of current, fully executed bid/performance/payment bonds, as applicable. Pricing shown
does not include any charges for permits, bonding, prevailing wage, or additional insured certifications. Unless otherwise noted, any
quantity of surfacing or playcurbs quoted has been calculated specifically for the equipment and layout shown. No additional surfacing
or curbing is included, and no allowance has been made, for an unleveled, convoluted or larger site, or for a different layout. Neither
GameTime nor TRP is responsible for any surface, curbing, border, or drain that is provided by others. Also please confirm that your
area is adequate for the equipment that you are purchasing.
QUOTE
#76379
12/19/2016
TV-07021-16 City Of Georgetown / San Gabriel
Page 2 of 4Page 14 of 27
Installation charges, if quoted, are for a "standard" installation unless specifically noted to be otherwise. Installation charges are due
upon completion. Standard installations are based upon a soil work site, that is freely accessible by truck, (no fencing, tree/landscaping
or utility obstacles, etc.), and level, (+/- 1-2% maximum slope). An accessible water source must be available to the installer. Any site
work that is not expressly described is excluded. Standard installation does not include any extra or additional machinery, drillers, etc.,
for rock excavation. If rock conditions are encountered, additional charges will apply.Standard installations generally require from 2-10
business days to complete, depending upon the amount and type of equipment, site conditions, weather, and the installer's schedule.
Work may or may not be performed in consecutive days. Playcurbs are staked in, not set in concrete. Engineered wood fiber and
shredded rubber surfacings are spread, not compacted, rolled, or watered. Landscape timbers are not warranted. The Customer is
responsible for locating and clearly marking all underground utilities in the installation area before any installation work can begin. The
installer is not responsible for damages, repairs, or discontinuance of business due to damaged utilities.If applicable, sprinkler system
locates, re-working and repairs are excluded from installation charges. Installation of all products, (equipment, borders, fall surfacing
and amenities) are as quoted and approved by acceptance of quotes and drawings. As a precautionary measure, work in progress areas
will be taped off at the end of the workday. Pier spoils from installation shall be spread at site, site will be left rough grade. The installer
is not responsible for any damages or re-work resulting from after hours events or activities during the work in progress period.
Temporary fencing is only provided by specific request, and additional charges will apply. Collectively and/or individually, not the
manufacturer, TRP, their representatives, nor the installation company shall be held liable for any damages resulting from misuse,
vandalism, or neglect. Any deviations from approved and accepted placement of all items, along with additional work, over and above
quoted items, will be chargeable to the customer. Once work is completed the customer will be notified if present at the job site, and all
responsibility of any new work will be transferred to the customer. The customer is responsible for maintaining the integrity of
completed installation work until all components have seated and/or cured (concrete footings, etc.). Your project site must be completely
prepared and ready to receive your equipment before any installation work begins. Acquisition of any and all permits is the sole
responsibility of the customer. Additional charges may be billed for any extra hours or trips needed as a result of the work site not being
ready. Neither the installation contractor, GameTime nor TRP will be responsible for delays caused by shortages, incorrect parts,
weather conditions, other contractors, or lack of site readiness.
If you are receiving your equipment, you are responsible for unloading and accepting delivery from the freight company and reporting
any damaged freight or shortages on the freight bill at the time. You will also be responsible for a complete inventory of your received
equipment and reporting any discrepancies to us immediately. Neither the freight company nor the manufacturer will resolve shipment
discrepancies that are not reported immediately. Make sure that all items have been received before any type of installation work is
scheduled. The freight carrier will be instructed to call your designated contact 24 hours before delivery to arrange a delivery
appointment.
Once accepted, orders can only be changed or canceled with the consent of GameTime and TRP, and on terms that will indemnify them
against loss. Changed or canceled orders are subject to a $100.00 service charge. Additionally, canceled orders are subject to a 25%
restocking fee, plus freight charges (to and from). Built-to-order equipment orders are non-cancelable. Changes to orders that have been
shipped and invoiced are subject to the above $100.00 service charge plus additional restocking/return charges of 25%. Non-returnable
items shall be charged at full invoice value. Any return transportation charges shall be for the Buyer's account. Replacement parts are
also subject to the cancellation/returns policy. Please carefully review any research information that has been sent to you and confirm
that you are ordering the correct replacement parts for your equipment. This quotation is valid 30 days. After 30 days, please request an
updated quote. Prices may be subject to material and fuel surcharges at the time of shipment and are subject to change without notice.
Current prices will apply at the time of shipment. Acceptance of this quote indicates your agreement to GameTime's credit terms, which
are net 30 days, FOB shipping with approved credit. Any deviations from this proposal may invalidate the quoted pricing and/or terms.
THIS QUOTATION IS SUBJECT TO POLICES IN THE CURRENT GAMETIME PARK AND PLAYGROUND CATALOG AND THE
FOLLOWING TERMS AND CONDITIONS. OUR QUOTATION IS BASED ON SHIPMENT OF ALL ITEMS AT ONE TIME TO A
SINGLE DESTINATION, UNLESS NOTED, AND CHANGES ARE SUBJECT TO PRICE ADJUSTMENT. PURCHASES IN EXCESS OF
$1,000.00 TO BE SUPPORTED BY YOUR WRITTEN PURCHASE ORDER MADE OUT TO GAMETIME, C/O TOTAL RECREATION.
Please complete and return with your required form of payment:
Acceptance of quotation:
Accepted By (printed): _________________________________ P.O. No: _____________________________
Signature: ___________________________________________ Date: ________________________________
Title: _______________________________________________ Phone: ______________________________
Facsimilie: __________________________________________ Purchase Amount: $60,891.90
QUOTE
#76379
12/19/2016
TV-07021-16 City Of Georgetown / San Gabriel
Page 3 of 4Page 15 of 27
Order Information:
Bill To: _____________________________________________ Ship To: _________________________________________
Company: ___________________________________________ Company: ________________________________________
Attn: ________________________________________________ Attn: ____________________________________________
Address: _____________________________________________ Address: _________________________________________
City, State, Zip: _______________________________________ City, State, Zip: ___________________________________
Contact: ______________________________________________ Contact: _________________________________________
Email Address: _______________________________________ Email Address:_____________________________________
Tel: _________________________________________________ Tel: ____________________________________________
Fax: _________________________________________________ Fax: ___________________________________________
For non-taxable purchases: Please also provide a copy of your Sales Tax Exemption Certificate or Resale Certificate.
QUOTE
#76379
12/19/2016
TV-07021-16 City Of Georgetown / San Gabriel
Page 4 of 4Page 16 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
January 12, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to appoint a Parkland Dedic ation Co mmittee to review and make
recommend atio ns regarding Chap ter 13.05 P arkland in the Unified Develop ment C o d e.
ITEM SUMMARY:
Sec tion 13.05 o f the Unified Development C o d e details out how parkland dedic ation is hand led for
res id ential development. S everal years ago, there was preliminary work done o n p ro p o s ed c hanges that
were needed. A P arkland Ded icatio n Committee c o mp ris ed of three Parks Board memb ers is needed to
help review the propos ed changes and look at any other changes that are nec es s ary in regard s to parkland
d ed icatio n. The go al is to have these changes ad o p ted b y City Counc il in Augus t 2017. In ad d ition to the
Parks Board, the UDC Advis o ry Committee and the Planning and Zoning Commis s ion will also b e
reviewing the c hanges b efo re taking the final rec ommend ations to City Counc il. This c o mmittee will meet
at leas t o nc e a month, maybe every three weeks to review the changes .
The firs t meeting of the Co mmittee will need to take plac e on one of the follo wing d ays: Mo nday, January
30th or Tues day, January 31s t at 6 p m.
The Committee will up d ate the P arks Bo ard at eac h meeting on the p ro gres s of the c hanges.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
Page 17 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
January 12, 2017
SUBJECT:
Rec o mmendation and approval for Danelle Houc k to be ap p o inted as the Parks and Recreatio n Ad visory
Bo ard liaison to the F riends o f Georgetown P arks and Rec reation.
ITEM SUMMARY:
Danelle wo uld s erve as the liaison between the P arks and Rec reation Board and the Friend s of Geo rgeto wn
Parks and Rec reation. S he would report mo nthly to the b o ard on the activities o f the friends group .
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Jill Kellum, Adminis trative Sup ervisor
Page 18 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
January 12, 2017
SUBJECT:
Approve minutes fro m the Septemb er 8, 2016 meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jill Kellum, Adminis trative Sup ervisor
ATTACHMENTS:
Description Type
Sept 8, 2016 minutes Backup Material
Page 19 of 27
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
September 8, 2016
The Parks and Recreation Advisory Board met Thursday, September 8, 2016 at 6:00 pm at 1101 N. College
Street, Georgetown, TX 78626.
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session
at the request of the Keith Fruge for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551.)
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The meeting was called to order by Keith Fruge at 6:10 pm.
B Roll Call
Board members present: Keith Fruge, Glenn Holzer, Scott Macmurdo, Robert Palko
Board members absent: Jim Hougnon, Danelle Houck
Staff present: Kimberly Garrett, Eric Nuner, Jill Kellum
C Project Update: San Gabriel Bank Stabilization, Garey Park, San Gabriel Park, VFW Park,
Village Park and Pool, McMasters Park, and Founders Park
Eric Nuner stated the San Gabriel Bank Stabilization project is complete. VFW Park was
discussed and asked if there would be access from the front of the park to the back of the park
to the trail. Eric Nuner stated there is not. Kimberly Garrett stated the Garey Park plans are at
100% complete and are in review. The bidding for the project is scheduled for the fall. Kimberly
Garrett stated RVI has 75% construction plans for San Gabriel Park. The bidding is scheduled for
the fall and the construction is scheduled to start in January. Eric Nuner stated the Village Park
and Pool and McMasters for scheduled for contract approvals in the fall. Kimberly Garrett
stated there was no change on Founders Park.
D Update from the Friends of Georgetown Parks and Recreation
Kimberly Garrett stated the Friends of Georgetown Parks and Recreation will have their annual
meeting September 26th.
E Update on the Quarterly Downtown Board Lunch.
Kimberly Garrett stated that Keith Fruge and she attended the lunch. She stated that
Downtown West was approved.
Page 20 of 27
F Update on the Bike Study Plan with UT.
Kimberly Garrett stated that the Bike Masterplan is not in the budget to be funded. She stated
UT students are working on a practicum. She said the student’s focus is to look at what it would
take to get a policy change for Georgetown to implement a bike masterplan. They will be
coming to Georgetown to look at what the city has already and what changes that will need to
be made. They will look at the benefits of biking, if it is a tourist draw and why the city needs a
bike masterplan. She stated this is not costing the city and there will not be public input on this.
There was discussion about the possibility of forming a subcommittee for a possible future Bike
Masterplan.
G Update on the Proposed 2016/2017 Budget for Parks and Recreation
Kimberly Garrett presented the items that are proposed in the 2016/2017 budget. The
proposed City Manager's budget was presented to City Council on August 9, 2016. The first
reading of the budget was approved on August 23, 2016. The second reading will be held on
September 13, 2016. The new budget year starts on October 1, 2016.
Legislative Regular Agenda
H Consideration and possible action to approve an agreement with Williamson County to
preserve parkland as part of the County’s Regional Habitat Plan to protect endangered species
and allow for a roadway accommodation for Westside Park.
Kimberly Garrett introduced Gary Boyd with the Williamson County Conservation Foundation
and the explanation of this item. The Williamson County Conservation Foundation is requesting
that we set aside approximately 3 acres near Westside Park to protect endangered species. This
property is in an area that is outside the current Westside Park Master Plan. The land set aside
would remain parkland, but it would be a passive area with limited use, retaining the property’s
natural character. In exchange for setting aside the parkland, there would be roadway
accommodations made for Shell Spur thus giving the Parks and Recreation Department more
usable space at Westside Park. Staff supports this request as it is a win win for both the County
and the City.
Motion made by Robert Palko, second by Glenn Holzer recommend approval an agreement
with Williamson County to preserve parkland as part of the County’s Regional Habitat Plan to
protect endangered species and allow for a roadway accommodation for Westside Park.
Approved 4 – 0
I Consideration and possible action to support the rezoning request for San Gabriel Park from
Residential (RS) to Public Facilities (PF).
Kimberly Garrett stated that the Planning department recommended rezoning the park from
residential to public facilities. She stated it is more appropriate to be public facilities and
requires some administrative work to get the rezoning done.
Motion made by Robert Palko, second by Scott Macmurdo to support the rezoning request for
San Gabriel Park from Residential (RS) to Public Facilities (PF).
Approved 4 – 0
Page 21 of 27
J Approve minutes from the August 11, 2016 meeting
Motion made by Robert Palko, second Scott Macmurdo to approve minutes from the August
11, 2016 meeting
Approve 4 - 0
Adjournment
Adjourn
Motion made by Glenn Holzer, second Robert Palko to adjourn the meeting.
Approved 4 – 0
Adjournment
The meeting adjourned at 7:10 pm.
______________________________________
Keith Fruge, Board Chair
_____________________________________
Scott Macmurdo, Secretary
______________________________________
Jill Kellum, Board Liaison
Page 22 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
January 12, 2017
SUBJECT:
Approve minutes fro m the Novemb er 10, 2016 meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jill Kellum, Adminis trative Sup ervisor
ATTACHMENTS:
Description Type
November 10, 2016 meeting Cover Memo
Page 23 of 27
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
November 10, 2016
The Parks and Recreation Advisory Board met Thursday, November 10, 2016 at 6:00 pm at 1101
N. College Street, Georgetown, TX 78626.
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the Keith Fruge for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551.)
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The meeting was called to order by Keith Fruge at 6:00 pm.
B Roll Call
Present: Keith Fruge, Katherine Kainer, Scott Macmurdo, Danielle Houck, Jim Hougnon,
Robert Palko, Glenn Holzer
Staff: Kimberly Garrett, Eric Nuner, Jill Kellum
C Update on the bids received for Garey Park Construction
Kimberly Garrett and Eric Nuner presented the information on the Garey Park Construction
bids. There were 3 bidders on the project. The focus going forward is to hold off on items that
were high cost with a low return on investment. The proposed revised project scope would be
to consider holding off on the following items: Cabin and Camping Areas, Amphitheater and
associated improvements, Caretaker house, Equestrian Arena Roof, and reduced site work that
supports above items. There will be consideration for a park host like at state parks that would
have an RV site. By taking out these items it would reduce the cost to approximately 11 million.
Looking at the business plan model with the revised scope it would not cost more to operate the
park, it will more likely cost less to operate the park. The next step is to repackage the
remaining pieces into 3 distinct projects; site/civil package, Garey House Renovation and the
active recreation. The project is not being redesign, it will continue as planned with only the
areas mentioned above. Kimberly Garrett explained that some date in the future, when the
population is there and there is a demand and they want to do more there will be opportunities
in the future to go for additional bonds for the city as we grow to finish out the park or do
something different. The hiking and equestrian trail will remain in the project. The Garey Park
construction contract would come back to the board on February 9, 2017 and then go to council
on February 14th. Construction to start March 2017 and construction complete early 2018 and
Page 24 of 27
open early 2018. Kimberly Garrett stated city council and Mr. Garey were all on board with the
new plan.
D Project Update: VFW Park, Garey Park, San Gabriel Park, Village Park and Pool,
McMasters Park, Parks and Recreation Administration, Founders Park, and Booty's Park.
Kimberly Garrett and Eric Nuner briefly went over the project updates. Eric Nuner stated VFW
should be complete in January which is ahead of schedule. Since it is not a good time for grass
to establish they are looking at different options for that. Kimberly Garrett stated the
construction plans for San Gabriel Park are in review with the city. Some of the estimates for
construction are being considered since receiving the bids for Garey Park. Kimberly Garrett
and Eric Nuner stated they are working on construction plans for Founder’s Park and they will
plan to start after Poppy Fest. There is no way to complete the project by then.
E Update from the Friends of Georgetown Parks and Recreation
Kimberly Garrett stated they had a meeting Tuesday night. Kimberly Garrett stated Danelle
Houck has been serving as the liaison from the board. The next board meeting we will have an
action item to officially appoint Danelle Houck as the liaison to the Friends of Georgetown
Parks and Recreation. Danelle Houck stated the Friends took part in the Trick or Treat Village
and they had great conversations and they handed out about 600 informational flyers. The
Georgetown Swim had a busy Fall and a majority of their kids have passed out of level 2 in
swim lessons which means they can swim. The Friends group is in the planning stage creating
a new brochure, increasing their social media presence, they have a Facebook group and they
are working on a membership campaign for corporate, individual, and also volunteers. The
Friends group does a water stop for the Turkey Trot that the Georgetown Running Club puts on
and they are looking for volunteers.
Legislative Regular Agenda
F Discussion and possible action on the parkland dedication for Hidden Oaks at Berry
Creek.
Kimberly Garrett explained the project and Jamie Shelton with the project was present for the
meeting. Hidden Oaks at Berry Creek is a proposed new neighborhood that will be part of the
Berry Creek Country Club. This development has received zoning approval and submitted a
preliminary plat. There are 226 lots proposed for this subdivision. They are requesting to pay a
fee in lieu of land dedication since there is a 2.7 acre park that is 1/3 mile away from their
subdivision. The Parks Master Plan says the service area for a neighborhood park is a 1/2 mile.
Fees would be collected at $250 per lot for a total amount of $56,500. The fees collected would
be put into zone 17 for future park development. The 2.7 acre park that is 1/3 mile from this
subdivision is in zone 10 which is a secondary zone to zone 17 allowing for City staff to utilize
the funds to develop the park.
Page 25 of 27
In addition, this development is proposing three areas of green space. Area 1 is 3.89 acres and
will have a sidewalk all the way around which could serve as a walking path. In addition, the
residents will have access to the Berry Creek amenities.
Staff is supportive of this request being that there already is a neighborhood park less than 1/2
mile away from the subdivision.
This item was brought to the board for discussion and feedback at the August 11, 2016, meeting.
At that meeting, there was support for fees in lieu of land dedication.
Motion made by Robert Palko, second by Keith Fruge to recommend approval on the
parkland dedication for Hidden Oaks at Berry Creek. Approved 6-0-1 absent (Holzer)
G Consideration and possible action to approve the parkland dedication for Carlson
Place Subdivision.
Kimberly Garrett explained this item. Carlson Place is a single family residential development
located off of S.E. Inner Loop near Churchill Farms. It is also near Meadows of Georgetown
which has a 2.12 acre neighborhood park. The proposed development has 273 lots. The
parkland dedication requirement is 5.46 acres. The developer is proposing to dedicate a total of
9.44 acres of parkland, of which 2.26 acres are outside the floodplain and 7.18 acres are in the
floodplain. Land in the floodplain can count as half credit for the parkland requirement. The
total amount of land required outside the floodplain is 2.73 acres. In lieu of the .47 acres short
outside the floodplain, the developer is proposing to add a minimum of $30,000 worth of park
improvement to the area. Park improvements in the in play area could include swings, picnic
tables, benches and trash receptacles. There is also an opportunity to connect the new proposed
park with the park at Meadows of Georgetown via a trail/path.
Staff is supportive of this parkland dedication proposal.
Glenn Holzer entered the meeting at 6:55 pm.
Motion made by Robert Palko, second by Jim Hougnon to approve the parkland dedication
for Carlson Place Subdivision. Approved 7 - 0
H Consideration and possible action to recommend approval of a construction contract
for ADA compliance renovations at McMasters Park, Village Park and the Parks and
Recreation Administration Building to Choice Builders, LLC of Temple, Texas in the amount
of $258,393.50.
Eric Nuner explained this item. In 2015, The City of Georgetown implemented an ADA
Transition Plan. In that same year, the City also conducted self-assessments of parks, facilities
and public pedestrian rights-of-way to identify physical barriers to accessibility. The Transition
Plan provides a rank for each location and a schedule that indicates a projected time for
resolution.
Page 26 of 27
McMaster’s, Village and the Parks and Recreation Administration Building were all highly
ranked due to their volume of public visitations. Additionally, these locations have significant
limitation in providing accessible routes therefore disallowing access to amenities for persons
with disabilities.
The City received sealed bids from four bidders on Thursday, November 1, 2016. Choice
Builders was the low bidder and has previously completed related parks projects for the City.
Additionally, KPA has used them with satisfactory results and is recommending contract
approval. Estimated Completion of the project is spring of 2017.
Motion made by Jim Hougnon, second by Glenn Holzer to recommend approval of a
construction contract for ADA compliance renovations at McMasters Park, Village Park and
the Parks and Recreation Administration Building to Choice Builders, LLC of Temple, Texas
in the amount of $258,393.50. Approved 7 – 0
I Approve minutes from the August 11, 2016 meeting
Motion made by Robert Palko, second by Keith Fruge to approve minutes from the August
11, 2016 meeting. Approved 7 - 0
Adjournment
Adjourn
Motion made by Robert Palko, second by Keith Fruge to adjourn the meeting. Approved 7 –
0
The meeting adjourned at 7:14 pm.
______________________________________
Keith Fruge, Board Chair
_____________________________________
Scott Macmurdo, Secretary
______________________________________
Jill Kellum, Board Liaison
Page 27 of 27