HomeMy WebLinkAboutAgenda_PAREB_01.14.2021Notice of Meeting for the
P arks and Recreation Adv isory Board
of the City of Georgetown
January 14, 2021 at 6:00 P M
at Virtual
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Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder - Danelle Houck, P arks and R ecreation Advis ory Board C hair
B R oll C all - Danelle Houc k, P arks and R ec reation Advisory Board C hair
C Update from the F riends of G eorgetown P arks and R ecreation - Danelle Houck, P arks and R ecreation
Advis ory Board C hair
D P rojec t Updates and S taff R eport - Kimberly G arrett, P arks and R ecreation Director
L egislativ e Regular Agenda
E C ons ideration and possible action to recommend approval of a parkland maintenance agreement with
Lakes ide at Lake G eorgetown C ommunity Assoc iation- Kimberly G arrett, P arks and R ecreation Director
F C ons ideration and possible action to approve the parkland dedication propos al for the Bluffview
S ubdivision - Kimberly G arrett, P arks and R ec reation Direc tor
G C ons ideration and possible action to recommend approval of the parkland dedication propos al at the
P arks at Wes thaven. - Kimberly G arrett, P arks and R ec reation Direc tor
H Disc ussion and possible action on s electing date for a possible s pecial meeting. -- Kimberly G arrett,
P arks and R ec reation Direc tor
I C ons ideration and possible action to approve minutes from the S eptember 10, 2020 meeting - Jill Kellum,
Adminis trative S upervis or
Adjournment
Adjourn - Danelle Houck, P arks and R ecreation Advis ory Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
Page 2 of 59
__________________________________
R obyn Dens more, C ity S ec retary
Page 3 of 59
City of Georgetown, Texas
Parks and Rec Advisory Board
January 14, 2021
S UB J E C T:
P roject Updates and S taff R eport - Kimberly G arrett, P arks and R ec reation Direc tor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Eric Nuner, As s is tant Director of P arks and R ecreation
AT TAC H ME N T S:
Description Type
Project updates Backup Material
Page 4 of 59
Parks and Recreation
Capital Improvement Projects –January 21
ADA Trail Reconstruction – Final bid documents are being completed. The project will be bid by the end
of January and presented to the Board prior to going to City Council for approval in February.
Golden Bear Park –Construction was completed in October. Parks staff is in process of bidding out
concrete work to be placed for installation of fitness equipment. The project is scheduled to be
completed by the end of the month.
Grace Heritage Plaza – Grace Heritage Plaza is substantially complete with a couple of punch list items
pending.
Page 5 of 59
Village PID Park Renovation – The Village PID project is substantially complete. The contractor is
working on punch list items prior to project close out.
Madrone Park Playscape and berms
Rowan Park seating area and berms
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Tennis Center Pool Demo – Pool demolition is complete.
Wolf Crossing Trail – Design process is underway. 60% drawings have been submitted for review.
Heritage Gardens (Community Garden) – A task order for design has been issued to KPA Engineering.
Design is scheduled to be completed in January of 2021. The improvements will include a fenced
community garden including raised, in ground, and ADA accessible plots. Other improvements include a
restroom, pavilion, bee keeping area, and improved parking.
Parks, Recreation and Open Space Master Update – We received eight bidders for the master plan RFP.
These bidders were reviewed and scored by a selection committee. The top three firms will be
interviewed later this month to determine staff’s recommendation. Staff anticipated presenting the
recommended firm to Parks Board and City Council in February.
Page 7 of 59
City of Georgetown, Texas
Parks and Rec Advisory Board
January 14, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to rec ommend approval of a parkland maintenanc e agreement with
Lakeside at Lake G eorgetown C ommunity As s ociation- Kimberly G arrett, P arks and R ec reation Direc tor
IT E M S UMMARY:
Lakeside at Lake G eorgetown has improved the 2.28 acre C ity park in P has e 2 of their subdivision. T his
park is open to the public . Amenities include a trail, pet was te s tations, walkways, lands caping vegetation,
and irrigation improvements. T his park does provide the residents acc es s to the trails and parks at Lake
G eorgetown.
T his parkland maintenance agreement will allow the Lakes ide at Lake G eorgetown Mas ter C ommunity
As s ociation to provide general routine lands cape and irrigation maintenance, including regular mowing,
edging, trimming of s hrubs , weed/ant c ontrol, and trail maintenance.
S TAF F R EC O MMENDAT I O N:
S taff is supportive of this agreement as it allows the park’s operations and maintenance to be maintained by
the Lakes ide at Lake G eorgetown Mas ter C ommunity, thus saving the C ity money. T he C ity c urrently has
a parkland maintenance agreement with the Lakes ide at Lake G eorgetown Mas ter C ommunity for the
public park in phas e 1, this will be an additional agreement for the sec ond park.
T his agreement will be forwarded to the C ity C ouncil for their approval following the rec ommendation
from the P arks and R ecreation Advis ory Board.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Kimberly G arrett, P arks and R ec reation Direc tor
AT TAC H ME N T S:
Description Type
Parkland Maintenance Agreement Backup Material
Location Map Backup Material
Page 8 of 59
PUBLIC PARKLAND MAINTENANCE AGREEMENT
(LAKESIDE AT LAKE GEORGETOWN – PHASE 2 PARKLAND)
STATE OF TEXAS §
§
COUNTY OF WILLIAMSON §
This Public Parkland Maintenance License Agreement (this "Agreement") is made
effective as of this ______ day of ____________, 20__ (the "Effective Date") by and between
the CITY OF GEORGETOWN, TEXAS, a home-rule city located in Williamson County,
Texas (the "City"), and Lakeside at Lake Georgetown Master Community, Inc., a Texas non-
profit corporation (the "Association"), (collectively, the "Parties"), and is as follows:
RECITALS:
WHEREAS, Lakeside at Lake Georgetown is a subdivision development located
within the corporate limits of the City consisting of residential lots and associated
improvements;
WHEREAS, the Association was created to administer the affairs of Lakeside at Lake
Georgetown pursuant to the terms of the Master Covenant for Lakeside at Lake Georgetown
(the "Restrictions") dated effective December 30, 2015, and recorded under Document No.
2016001475 of the Official Public Records of Williamson County, Texas, and has the authority
to levy assessments against the lots within Lakeside at Lake Georgetown to provide a
permanent source of funding for the Association to pay for mowing and maintenance of
landscaping and general maintenance within the parks dedicated to the City;
WHEREAS, since the date of the recordation of the Restrictions, the Lakeside at Lake
Georgetown Phase 2 Park (the "Public Parkland") has been dedicated to the City, in trust for
the public, within those portions of Lakeside at Lake Georgetown that are included within the
subdivision plats that have been, and will be, approved by the City in accordance with Texas
Local Government Code Section 212.005, as more particularly described on Exhibit A
("Description of Dedicated Public Parks");
WHEREAS, the Association has installed certain park improvements (the "Parkland
Improvements"), including a trail, pet waste stations, walkways, landscaping vegetation, and
related irrigation improvements, approved by the City on Public Parkland for the beautification
of Lakeside at Lake Georgetown;
WHEREAS, the Association is authorized to maintain and irrigate all Parkland
Improvements;
WHEREAS, the Association acknowledges and agrees that the City has exclusive
jurisdiction and control of the Public Parkland;
NOW, THEREFORE, in consideration of the premises, in furtherance of the mutual
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benefits to be derived by the general public and the residents and members of the Association,
and other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the City and the Association agree as follows:
1. RECITALS ADOPTED
1.1 The recitals set out above in this instrument are hereby adopted in whole as
though each were set out herein.
2. PUBLIC PARKLAND
2.1 Maintenance by Association. The City authorizes the Association, at the sole
cost and expense of the Association, to provide all maintenance for the Parkland
Improvements, as constructed, including, but not limited to, regular mowing; edging, trimming
of shrubs, and weed/ant control. The Association shall be solely responsible for such
maintenance. If damages to the public infrastructure occur as a result of poorly maintained
irrigation systems, the Association shall make payment to the City for full reimbursement of
all reasonable costs the City incurs repairing such damages to the public infrastructure.
Between the dates December 1st and February 28th of the following year and any time there
is a possibility of freezing temperatures, the Association shall tum off the irrigation systems'
timers and shall only operate the irrigation system manually in order to prevent the icing of
roadways and sidewalks.
3. CITY RIGHTS TO PUBLIC PARKLAND
3.1 This Agreement is expressly subject and subordinate to the present and future
right of the City, its successors, assigns, lessees, grantees, and licensees, to construct, install,
establish, maintain, use, operate, and renew any public utility facilities, or franchised public
utilities, beneath or above the surface of the Public Parkland.
3.2 The City shall be responsible for paying for all utilities on the Public Parkland
including water and electric.
3.3 Nothing in this Agreement shall be construed to limit in any way the power of
the City to alter or improve the Public Parkland pursuant to official action by the City or its
successors. The City shall endeavor to provide the Association with notice of proposed
improvements, but shall be under no obligation to do so prior to commencement of work on
such improvements.
4. INSURANCE
4.1 Prior to the commencement of any work under this Agreement, the Association
shall furnish copies of all required endorsements and an original completed Certificate(s) of
Insurance to the City's City Manager, which shall be clearly labeled with the legal name of the
Lakeside at Lake Georgetown Public Parks project in the Description of Operations block of
the Certificate. The Certificate(s) shall be completed by an agent and signed by a person
authorized by that insurer to bind coverage on its behalf. The City will not accept Memorandum
Page 10 of 59
of Insurance or Binders as proof of insurance. The Certificate(s) or form must have the agent's
signature, including the signer's company affiliation, title and phone number, and be mailed,
with copies of all applicable endorsements, directly from the insurer's authorized representative
to the City. The City shall have no duty to perform under this Agreement until such Certificate
and endorsements have been received and approved by the City's City Manager. No officer or
employee, other than the City's City Manager, shall have authority to waive this
requirement.
4.2 Notwithstanding the provisions of Section 4.3 below, the City reserves the
right to review the insurance requirements of this Article during the effective period of
this Agreement and any extension or renewal hereof and to modify insurance coverages
and their limits when deemed necessary and prudent by City's City Manager based upon
changes in statutory law, court decisions, or circumstances surrounding this Agreement.
In no instance will the City allow modification at the request of the Association
whereupon the City may incur increased risk.
4.3 The Association's financial integrity is of interest to the City; therefore,
subject to the Association's right to maintain reasonable deductibles in such amounts as are
approved by the City, the Association shall obtain and maintain in full force and effect for
the duration of this Agreement, and any extension hereof, at the Association's sole
expense, insurance coverage written on an occurrence basis, by companies authorized and
admitted to do business in the State of Texas and with an A.M. Best's rating of no less than
A- (VII), in the following types and for an amount not less than the amount listed:
TYPE AMOUNTS
1. W orkers' Compensation
2. Employers' Liability
3. Commercial General Liability Insurance
to include coverage for the following:
a. Premises operations
*b. Independent Contractors
c. Products/completed operations
d. Personal Injury
e. Contractual Liability
*f. Environmental Impairment/Impact
- sufficiently broad to cover disposal
liability
*g. Broad form property damage, to include
fire legal liability
4. Business Automobile Liability
a. Owned/leased vehicle
b. Non-owned vehicle
c. Hired Vehicles
Statutory
$1,000,000 / $1,000,000 / $1,000,000
For Bodily Injury and Property Damage
of $1,000,000 per occurrence; $2,000,000
General Aggregate, or its equivalent in
Umbrella or Excess Liability Coverage
Combined Single Limit for Bodily
Injury and Property Damage of
$1,000,000 per occurrence
*May be waived by City Manager if not applicable to activities performed by Association
Page 11 of 59
4.4 The City shall be entitled, upon request and without expense, to receive
copies of the policies, declaration page and all endorsements thereto as they apply to the
limits required by the City, and may require the deletion, revision, or modification
of particular policy terms, conditions, limitations or exclusions (except where policy
provisions are established by law or regulation binding upon either of the parties hereto or the
underwriter of any such policies) as may be required to comply with the terms of this
Agreement. The Association shall be required to comply with any such requests and shall
submit a copy of the replacement Certificate of insurance to the City at the address provided
below within 30 days of the requested change. The Association shall pay any costs incurred
resulting from said changes.
City of Georgetown
Attn. City Manager
P.O. Box 409
Georgetown, TX 78627
4.5 The Association agrees that with respect to the above required insurance, all
insurance policies are to contain or be endorsed to contain the following provisions:
• Name the City, its officers, officials, employees, volunteers, and elected
representatives as additional insured's by endorsement, as respects operations
and activities of, or on behalf of, the named insured performed under contract
with the City, with the exception of the workers' compensation and professional
liability policies;
• Provide for an endorsement that the "other insurance" clause shall not apply to
the City when the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver
of subrogation in favor of the City.
4.6 The Association agrees to give the City written notice of any suspension,
cancellation, non-renewal or material change in coverage of any of the insurance policies
required to be obtained and maintained by the Association under the terms of this Agreement.
Within five (5) calendar days of a suspension, cancellation or non-renewal of coverage, the
Association shall provide a replacement Certificate of Insurance and applicable endorsements
to the City. The City shall have the option to suspend the Association's authorization and
liability under this Agreement should there be a lapse in coverage at any time during this
Agreement. Failure to provide and to maintain the required insurance shall constitute a
material breach of this Agreement.
4.7 Nothing herein contained shall be construed as limiting in any way the extent to
which the Association may be held responsible for payments of damages to persons or property
resulting from the Association's performance of the work covered under this Agreement.
4.8 It is agreed that the Association's insurance shall be deemed primary and non-
Page 12 of 59
contributory with respect to any insurance or self-insurance carried by the City for liability
arising out of operations under this Agreement.
4.9 It is understood and agreed that the insurance required is in addition to and
separate from any other obligation contained in this Agreement.
5. INDEMNIFICATION
5.1 THE ASSOCIATION INDEMNIFIES THE CITY ONLY FOR CLAIMS
ATTRIBUTED TO THE ASSOCIATION AND THE ASSOCIATION ASSUMES ENTIRE
RESPONSIBILITY AND LIABILITY FOR ANY CLAIM OR ACTIONS BASED ON OR
ARISING OUT OF INJURIES, INCLUDING DEATH, TO PERSONS OR DAMAGES TO OR
DESTRUCTION OF PROPERTY, SUSTAINED OR ALLEGED TO HAVE BEEN
SUSTAINED IN CONNECTION WITH OR TO HAVE ARISEN OUT OF OR INCIDENTAL
TO THE PERFORMANCE OF THE MAINTENANCE SERVICES DESCRIBED IN
PARAGRAPH 2.1 BY THE ASSOCIATION, ITS AGENTS AND EMPLOYEES, AND ITS
SUBCONTRACTORS, THEIR AGENTS AND EMPLOYEES.
6. TERMINATION
6.1 Termination by the Association. This Agreement may be terminated by the
Association no sooner than one (1) year after the effective date of this Agreement by delivering
written notice of termination to the City not later than 30 days before the effective date of
termination.
6.2 Termination by the City. This Agreement may be revoked at any time by the City,
if such revocation is reasonably required by the public interest, after providing at least 30 days
written notice to the Association. Circumstances under which the City may revoke this Agreement,
pursuant to this subsection include, but are not limited to, the following:
(a) The Parkland Improvements installed by the Association within the Public
Parkland, or a portion of them, interfere with the City's use of Public Parkland;
(b) Use of the Public Parkland becomes necessary for a public purpose, in which event
the City may remove certain Parkland Improvements installed by the Association
within a portion of the Public Parkland without terminating this Agreement as to the
remainder of the Public Parkland pursuant to Section 3.4 herein;
(c) Despite 30 days written notice, the Association fails to maintain or make necessary
alterations to prevent deterioration of the aesthetic integrity of the Parkland
Improvements; or
(d) The Association fails to comply with the terms and conditions of this Agreement,
including but not limited to, the insurance requirements specified herein.
6.3 In the event that this Agreement is terminated by either party, the City shall assume
all rights, title, and ownership to the Parkland Improvements unless the City gives the Association
written notice within 30 days after termination to remove such Parkland improvements.
Page 13 of 59
6.4 Once this Agreement has been terminated by either party, the City will perform
maintenance on the Public Parkland consistent with the level of maintenance of other City parkland.
7. ASSIGNMENT
7.1 The Association shall not assign, sublet, or transfer its interest in this Agreement
without prior written consent of the City, which may be withheld for any reason. If such consent
is granted, it shall then be the duty of the Association, its successors and assigns, to give prompt
written notice to the City of any assignment or transfer of any of the Association's rights in this
Agreement.
8. MISCELLANEOUS PROVISIONS
8.1 Laws Observance. The Association shall not do, nor suffer to be done, anything on
the Public Parkland during the term of this Agreement in violation of the laws of the United States,
the State of Texas, or any of the ordinances of the City.
8.2 No Waiver. No waiver by the City of any default or breach of any covenant,
condition, or stipulation herein contained shall be treated as a waiver of any subsequent default or
breach of the same or any other covenant, condition, or stipulation hereof.
8.3 Severability. In case any one or more of the provisions contained in this Agreement
shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect any other provision thereof, and this Agreement shall
be considered as if such invalid, illegal, or unenforceable provision had never been contained
herein.
8.4 Notice. Any notices required or appropriate under this Agreement shall be given in
writing to the Association at the address shown below, and to the City at City of Georgetown, Attn.
City Manager, P.O. Box 409, Georgetown, TX 78627.
8.5 Headings. The paragraph headings contained herein are for convenience of
reference and are not intended to define, extend, or limit any provisions of this Agreement.
8.6 Jurisdiction and Venue. This Agreement will be interpreted according to the
Constitution and laws of the State of Texas. Venue of any court action brought directly or indirectly
by reason of this Agreement shall be in Williamson County, Texas. This Agreement is made and
is to be performed in Williamson County, Texas, and is governed by the laws of the State of Texas.
8.7 Authorization. The signers of this Agreement each hereby represents that he or she
has full authority to execute this Agreement on behalf of the party for which he or she is acting.
8.8 Entire Agreement. This Agreement and addenda contain the final and entire
agreement between the Parties hereto and contain all of the terms and conditions agreed upon, and
supersedes all other agreements, oral or otherwise, regarding the maintenance of the Public
Parkland, none of which shall hereafter be deemed to exist or to bind the Parties hereto; it being the
intent of the Parties that neither shall be bound by any term, condition, or representation not herein
written.
Page 14 of 59
EXECUTED effective as of the date of final signature below.
THE ASSOCIATION:
Lakeside at Lake Georgetown Master Community,
Inc. a Texas non-profit corporation
By: ________________________________
Name: _______________________
Title: _______________________
THE STATE OF TEXAS §
§
COUNTY OF ________________ §
This instrument was acknowledged before me this ____ day of ________________,
20__ by _________________________________, _________________________ of
Lakeside at Lake Georgetown Master Community, Inc., a Texas non-profit corporation on
behalf of said company.
My Commission Expires: _________________________________
NOTARY PUBLIC, STATE OF TEXAS
Page 15 of 59
THE CITY OF GEORGETOWN:
City of Georgetown, Texas, a home-rule city
By: ___________________________________
Josh Schroeder, Mayor
ATTEST:
By: _________________________________
Robyn Densmore, City Secretary
APPROVED AS TO FORM:
By: ___________________________________
Skye Masson, City Attorney
THE STATE OF TEXAS §
§
COUNTY OF WILLIAMSON §
This instrument was acknowledged before me this ____ day of ________________,
20__ by Josh Schroeder, Mayor of the City of Georgetown, Texas, a home-rule city, on
behalf of the City.
My Commission Expires: _________________________________
NOTARY PUBLIC, STATE OF TEXAS
Page 16 of 59
EXHIBIT A
DESCRIPTION OF DEDICATED PUBLIC PARKS
Lakeside Phase 2 (Document # 2018051327), Block "B", Lot 76
Page 17 of 59
Lakeside Park Phase 2
County of Williamson, Texas Parks & Wildlife, Esri, HERE, Garmin,
INCREMENT P, Intermap, USGS, METI/NASA, EPA, USDA
Parks
Georgetown ETJ
Georgetown City Limits-Zoomed Out
Streets
OPEN
Parcels
1/8/2021, 12:56:58 PM
0 0.15 0.30.07 mi
0 0.3 0.60.15 km
1:9,028
Georgetown Planning
County of Williamson, Texas Parks & Wildlife, Esri, HERE, Garmin, INCREMENT P, Intermap, USGS, METI/NASA, EPA, USDA | City of Georgetown |
Page 18 of 59
City of Georgetown, Texas
Parks and Rec Advisory Board
January 14, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to approve the parkland dedic ation proposal for the Bluffview
S ubdivis ion - Kimberly G arrett, P arks and R ecreation Director
IT E M S UMMARY:
T he Bluffview S ubdivis ion is a 68 ac re site generally loc ated at the northeas t corner of Leander R oad and
the S W Bypas s . T he northern side of the property is along the S outh S an G abriel R iver. T he
development is planned to have multiple hous ing types inc luding s ingle family and multi family.
T he developer has approac hed the C ity requesting a P ublic Improvement Dis tric t (P I D) to fund
improvements to meet community needs and s upport public infrastruc ture assoc iated with an enhanc ed
development. In addition to us ing P I D funding to finance the projec t’s s tandard public utility and roadway
infrastruc ture, P I D funding would be us ed to c onstruc t the most desirable enhanc ed features in the
propos ed development – a public trail c onnection from the s ubdivis ion to the future extens ion of the S an
G abriel R egional Trail and to nearby Lyndoch P ark (situated east of the proposed Bluffview S ubdivision),
and connec tions from internal trails within the developed part of the Bluffview S ubdivision to the adjacent
R iver R idge S ubdivis ion.
S taff has been working very closely with the developer to plan for enhanced park features . In addition to
the trail c onnection, the developer will als o provide trail head parking for trail visitors . In cons idering
approval for a P I D, the developer must exceed the UDC S tandards and provide a community benefit. F or
parks, this would be providing a greater amount of parkland than is required and a greater dollar amount of
improvements than required. Bluffview meets this criteria as well as providing the community benefit with
the trail ac cess.
O n Dec ember 8th, C ity C ounc il reviewed the proposal and has given s taff the approval to move forward
with es tablishing the P I D bas ed on the information pres ented. Multiple agreements will be in place that will
provide exac t details of the improvements and the timing of cons truction. Bluffview is als o planning to be
developed under a P lanned Unit Development (P UD) whic h provides for a cohes ive development and
capitalizes on the existing natural resources. S taff is s upportive of this park propos al bec ause it will provide
muc h needed trail acc es s in this area to the future regional trail along the S outh S an G abriel R iver.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Kimberly G arrett, P arks and R ec reation Direc tor
AT TAC H ME N T S:
Description Type
Location Map Backup Material
Bluffview Notes Backup Material
Page 19 of 59
Proposed Planned Unit Development Plan Backup Material
Page 20 of 59
L E A N D E R R D
§¨¦35
2019-4-PUDExhibit #1
Coordinate System: Texas State Plane/Central Zone/NAD 83/US FeetCartographic Data For General Planning Purposes Only
¯
Location Map LegendSiteParcelsCity LimitsGeorgetown ETJ
0 0.25 0.5Mi
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Bluffview
Meet or Exceed the UDC & Enhanced Parks
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PID Policy Compliance Evaluation –
Development Criteria
Development Thresholds:
•Exceed UDC standards? Yes.
–UDC Parkland Dedication
•UDC = 4 acres *Bluffview= 37 acres
–Parkland Improvements
•UDC = $302,000 *Bluffview = $1.15 million
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PID Policy Compliance Evaluation –
Development Criteria -Enhanced Parks
•37 acres Parkland/Open
Space
•Enhanced Parkland
Improvements
•Parkland Entry Road
•Trailhead Parking
•Bluffview trail
•Connection to
regional trail
•Estimated Cost = $1.15M
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PID Policy Compliance Evaluation –
Development Criteria -Enhanced Parks
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PID Policy Compliance Evaluation –
Development Criteria -Enhanced Parks
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PID Policy Compliance Evaluation –
Development Criteria -Enhanced Parks
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City of Georgetown, Texas
Parks and Rec Advisory Board
January 14, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to rec ommend approval of the parkland dedic ation proposal at the
P arks at Westhaven. - Kimberly G arrett, P arks and R ecreation Director
IT E M S UMMARY:
In November 2019, the P arks Board approved the parkland dedication for a development called
Bridgehaven. At that time it was a traditional development that met the parkland requirements in terms of
both land and development. S inc e that time, the developer has renamed the s ubdivis ion to the P arks at
Westhaven and the site has grown in size. T he P arks at Wes thaven is a 113 acre s ite located at the
northeast c orner of Maple and Wes tinghouse R oad.
T he developer has reques ted approval to create a P ublic Improvement Dis tric t (P I D) to fund
improvements to meet community needs and s upport public infrastruc ture assoc iated with an enhanc ed
development. In addition to us ing P I D funding to finance the projec t’s s tandard public utility and roadway
infrastruc ture, P I D funding would be us ed to c onstruc t the most desirable enhanc ed features in the
propos ed development. As for the enhanced park features , the developer is propos ing an all abilities
playground, fitnes s equipment, covered pavilion, and two miles of internal trails.
S taff has been working very closely with the developer to plan for enhanced park features . In c onsidering
approval for a P I D, the developer must exceed the UDC S tandards . F or parks , this would be providing a
greater amount of parkland than is required and a greater dollar amount of improvements than required.
T he P arks at Wes thaven meets this criteria in establis hing a P I D
O n November 24th, C ity C ouncil reviewed the propos al and has given staff the approval to move forward
with es tablishing the P I D bas ed on the information pres ented. Multiple agreements will be in plac e that will
provide exac t details of the improvements and the timing of cons truction. S taff is supportive of this park
propos al bec ause it will provide a public benefit to have an all abilities park in this area whic h has s een
tremendous res idential growth.
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
AT TAC H ME N T S:
Description Type
Park Proposal Notes Backup Material
Location Map Cover Memo
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Parks at Westhaven
Park Proposal
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Parks at Westhaven Development
•Location
–113 acres at Maple Street at
Westinghouse Road
(northeast corner)
•General Features
–401 residential lots
–1 commercial lot
–16 acres Parkland/Open
Space
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PID Policy Compliance Evaluation –
Development Criteria
Development Thresholds:
•Exceed UDC standards? Yes.
–UDC Parkland Dedication
•UDC = 5 acres *Parks at Westhaven = 16 acres
–Parkland Improvements
•UDC = $401,000 *Parks at Westhaven = $1.4 million
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PID Policy Compliance Evaluation –
Development Criteria -Enhanced Parks
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PID Policy Compliance Evaluation –
Development Criteria -Enhanced Parks
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PID Policy Compliance Evaluation –Enhanced
Parks
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PID Policy Compliance Evaluation –
Development Criteria -Enhanced Parks
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PID Policy Compliance Evaluation –
Development Criteria -Enhanced Parks
•16 acres Parkland/Open Space
•Enhanced Parkland Improvements
•All Abilities Playground
•Fitness Equipment
•Covered Pavilion
•2 miles of internal trails
•Concrete and natural surfaces
•Internally connected
•Estimated Cost = $1.4M
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Parks at Westhaven Location Map
City of Austin, County of Williamson, Texas Parks & Wildlife, Esri,
HERE, Garmin, INCREMENT P, USGS, METI/NASA, EPA, USDA
Streets
OPEN
Not Active
Parks
Georgetown ETJ
Georgetown City Limits-Zoomed Out
1/11/2021, 12:56:45 PM
0 0.75 1.50.38 mi
0 1 20.5 km
1:36,112
Georgetown Planning
City of Austin, County of Williamson, Texas Parks & Wildlife, Esri, HERE, Garmin, INCREMENT P, USGS, METI/NASA, EPA, USDA | City of Georgetown |
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City of Georgetown, Texas
Parks and Rec Advisory Board
January 14, 2021
S UB J E C T:
Dis cus s ion and pos s ible ac tion on selec ting date for a pos s ible spec ial meeting. -- Kimberly G arrett, P arks
and R ecreation Director
IT E M S UMMARY:
T he selec tion c ommittee is reviewing submittals from the rec ent c all for propos als that was issued for the
P arks and R ecreation Master P lan. S taff would like to s elect a date for a s pecial meeting to cons ider
approving a c onsultant for the P arks and R ecreation Master P lan if timing allows to be ready for the
F ebruary 9, 2021 C ity C ouncil meeting.
A s pecial meeting date will be a place holder if timing works out, otherwise the item will be on the regular
parks board meeting on F ebruary 11th.
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Kimberly G arrett, P arks and R ec reation Direc tor
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City of Georgetown, Texas
Parks and Rec Advisory Board
January 14, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to approve minutes from the S eptember 10, 2020 meeting - Jill Kellum,
Administrative S upervisor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
AT TAC H ME N T S:
Description Type
Minutes Backup Material
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Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
September 10, 2020
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Danelle Houck, Parks and Recreation Advisory Board Chair
The meeting was called to order by Danelle Houck at 6:05 pm.
B Roll Call - Danelle Houck, Parks and Recreation Advisory Board Chair
Members present: Danelle Houck, Katherine Kainer, Jolene Melancon, Wayne Beyer, Larry Gambone,
Chad Holz, Jack Flatau
Staff present: Kimberly Garrett, Jill Kellum, Robert Gaylor
Guest: Katie Schmid, David Houck – for items F, G, H
C Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks and
Recreation Advisory Board Chair
Danelle Houck stated there was not an update and they have not met. There was a fundraiser through
Chipotle last Saturday, but she did not know the amount of funds that were received. Chad Holz did join
as a member of the Park Pals.
D Project Updates and Staff Report - Kimberly Garrett, Parks and Recreation Director
Kimberly Garret went through the project update. She stated on the ADA trail reconstruction project it
is in review by the legal department, after that it will be bid and move forward. Golden Bear Park is in
Berry Creek, Section 5. She stated construction is going well. There were playground parts that were
shipped and were incorrect, so staff is waiting for the correct parts for installation. The irrigation is
complete and will start landscaping. For Grace Heritage Plaza, there is work to be done there and there
is not a schedule on when that will be completed. Village PID Parks renovations are going well and are
on schedule. There is new signage. There are 11 parklets and 2 large parks where renovation is
ongoing. For the Tennis Center Pool Demo, the project will bid in October. Wolf Crossing Trail will
restart in October and should be bid out in the spring. San Gabriel Park Phase III is on hold and will be
taken off the project update. Staff will be requesting design funding in 2022 and construction in 2023.
Heritage Community Gardens was another project that was put on hold and will start again in October.
Staff will be doing most of the construction on that project to save money. On the Parks, Recreation and
Open Space Master Plan, the RFP has been completed and sent to Purchasing and Legal for their review.
Once staff has received the RFP back the proposal will be issued. The Parks Board will be heavily
involved in this process.
E Overview of the Parkland Dedication Ordinance - Kimberly Garrett, Parks and Recreation
Director
Kimberly Garrett presented an overview presentation on the parkland dedication ordinance. Jolene
Melancon ask if the developers give a fee in lieu of land, does staff have to work with the developer on
where the park is located and what it looks like or do they pay the fee and that is it? Kimberly Garrett
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stated they pay the fee and the city can utilize that money as they see fit if it is meeting the intention of
the code.
Legislative Regular Agenda
Danelle Houck recused herself for conflict of interest for Item F, G and H. Item I was moved up on the
agenda and discussed prior to Items F, G and H. Danelle Houck left the meeting at 6:44 pm.
F Consideration and possible action to recommend the approval of a Facility Use Agreement
with GTX Swim LLC– Kimberly Garrett, Parks and Recreation Director and Robert Gaylor, Parks and
Recreation Superintendent
NO ACTION WAS TAKEN ON THIS ITEM.
Robert Gaylor explained the Facility Use Agreements with the Parks and Recreation Advisory Board. Any
time there is a 3rd party facility use agreement that is going to be extended in nature, responsibilities of
both parties need to be detailed out. There are 3 separate use agreements on this agenda, and all are
swim teams. The agreements will take effect in October and will go to City Council on September 22nd.
Kimberly Garrett stated the agreements make it clear what the responsibilities of the City and the renter
are and it is good business process. Larry Gambone asked if this is all in the same pool or different
pools. Robert Gaylor stated this is at the Village Pool, Williams Drive Pool, and the Recreation Center
Pool. There are times when each user group uses each pool. Larry Gambone asked about the
scheduling. Robert Gaylor stated they are scheduled through parks and recreation staff and sometimes
the different user groups share the pool and that is agreed upon by the user groups. Chad Holz asked
about the usage of the pool and if it is exclusive. Robert Gaylor stated use of the Village Pool or the
Williams Drive Pool would be more exclusive but the not at the Recreation Center. Katie Schmid, a
guest from the Aquadillos, asked about the fees and them being due prior to the month being used.
Robert Gaylor stated the fees could be considered as far as rain outs or if unable to use the pool. Katie
Schmid asked about #17 and them passing over the financial information and why the city would need
to see their financials. David Houck a guest from Texas Gold, stated he is not a non-profit and had a few
questions and comments also about #17 on the agreement. Kimberly Garrett stated the legal
department set up these agreements and used similar facility use agreements from other entities. She
stated if there are many changes it would need to go back to legal. Katie Schmid stated the Aquadillos’
board does not meet until September 13th. She stated she does not feel like it is appropriate for the city
to see all funds received and all funds dispersed. Kimberly Garrett stated the documents would have to
go back to the city attorney as staff does not have the authority to change the documents. David Houck
asked about the pool improvements and what the definition is. Robert Gaylor stated that if any
property of the city changes it would need to go through the city. David Houck stated with the master’s
and the rental rates, he would want language in the agreement saying he does not have to pay the
whole rate if he can not use the whole pool. Robert Gaylor stated that is something that was discussed
but not put in the agreement. David Houck stated on #3 that it does not say if he can run a swim clinic.
Katie Schmid asked if they should email the proposed changes. Robert Gaylor stated they should send
their comments or changes to staff and then if approved they can make changes to the document.
Kimberly Garrett stated that legal would not be able to get all the changes done prior to the posting
date next Tuesday with City Council. Staff would look at all the changes, take to legal and then bring this
back to the parks board on October 8. The earliest it could go back to City Council is October 13th.
Kimberly Garrett stated they just want to document how these groups are using the pools, that there
are no problems, and parks and recreation have been booking with these groups for a long time using
our parks and recreation software. These facility use agreements are being done since the city charter
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requires it. Kimberly Garrett explained that the Parks and Recreation Advisory Board is advisory and can
recommend approval to City Council and City Council is the only one that can take action and approve.
G Consideration and possible action to recommend the approval of a Facility Use Agreement
with the Georgetown Aquadillos – Kimberly Garrett, Parks and Recreation Director and Robert Gaylor,
Parks and Recreation Superintendent
NO ACTION WAS TAKEN ON THIS ITEM.
H Consideration and possible action to recommend the approval of a Facility Use Agreement
with Texas Gold – Kimberly Garrett, Parks and Recreation Director and Robert Gaylor, Parks and
Recreation Superintendent
NO ACTION WAS TAKEN ON THIS ITEM.
I Consideration and possible action to approve minutes from the August 13, 2020 meeting - Jill
Kellum, Administrative Supervisor
Motion made by Chad Holz, second by Larry Gambone to approve the minutes from the August 13,
2020 meeting. Approved: 7 – 0
Adjournment
Adjourn - Danelle Houck, Parks and Recreation Advisory Board Chair
Motion made by Jack Flatau, second by Wayne Beyer to adjourn the meeting. Approved: 6 – 0 – 1
The meeting adjourned at 7:01 pm.
_____________________________________
Danelle Houck, Board Chair
____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
These minutes were approved at the virtual meeting of January 14, 2021.
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