HomeMy WebLinkAboutAgenda_PAREB_01.08.2015Notice of Meeting for the
Parks and Recreation Advisory Board
of the City of Georgetown
January 8, 2015 at 6:00 PM
at 1101 N College Street, Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
B Roll Call
C Consideration and possible action to approve the dedication of 29 acres of parkland in lieu of
parkland fees for the Sun City Queens PUD and Somerset PUD.
D Discussion and possible action on the Garey Park Design Concept and Operations Plan.
E Discussion and possible action on approving the proposed Parks and Recreation Facility
Membership Fee Schedule for 2015.
F Consideration and possible action to recommend approval of a Task Order with BWM Group for
professional services related to the design of the William Drive Pool renovation in the amount of $
77,975.
G Consideration and possible action to award the purchase and installation of a splash pad at San
Jose Park to Progressive Commercial Aquatics, Inc of Manor, Texas in the amount of $296,000.00
H Consideration and possible action to recommend approval of an Ordinance establishing standards
of care that will exempt the after-school and summer recreation programs from state licensing
requirements.
I Consideration and possible action to approve the amended board bylaws in accordance with the
revised Code of Ordinances – Staff Liaison
J Project Update and Staff Reports regarding Village Parks, Garey Park, Westside Park and San
Gabriel Park Master Plan
K Discussion and possible action to approve the minutes from the November 13, 2014 meeting.
L Adjourn
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session.
M Sec. 551.072 - Deliberation Regarding Real Property
-Discussion to pursue purchasing land along the San Gabriel River.
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
Parks and Rec Advisory Board
January 8, 2015
SUBJECT:
Consideration and possible action to approve the dedication of 29 acres of parkland in lieu of
parkland fees for the Sun City Queens PUD and Somerset PUD.
ITEM SUMMARY:
Sun City Texas is planning an expansion of their current site. There are two Planned Unit
Developments ( PUD) that were approved by City Council. The two PUD's are Sun City Queens
and Sun City Somerset. A PUD is intended to allow flexibility in planning
and designing for unique or environmentally sensitive properties developed in accordance with a
common development scheme. This document allows for there to be flexibility and changes to the
standard process. There is a total of 2,550 units planned within the two developments.
As part of the PUD document that was approved, the developer will be providing improved
recreational facilities in a private ownership/management format, in addition, the developer is also
responsible for parkland dedication. The document was approved stating that the developer will
pay a parkland fee equal to the City of Georgetown’s standard parkland fee in effect at the time of
approval of this PUD ($250 per lot) when each future preliminary plat is approved. However, the
document also states that if at a future time, the City and the developer select a mutually agreeable
parkland dedication tract, the dedication of said tract shall waive the requirement of any remaining
parkland fees.
In lieu of paying parkland dedication fees, the developer has proposed to purchase and dedicate a
29 acre tract adjacent to the new Westside Park off of Shell Road. While this amount is less than
the required dedication amount, staff feels having this land adjacent to Westside Park is more
valuable than receiving $50,000 per year for the next 15 years. This land will allow for future
planning and provide opportunity to acquire additional land for a larger park. The proposed land is
also along Berry Creek which provides for open space and future trail expansion. The land would
all be dedicated up front within the next 3-6 months. Staff recommends exercising the option of
land dedication in lieu of parkland dedication fees and accepting this change to the PUD
documents
FINANCIAL IMPACT:
none
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Sun City parkland exhibit Backup Material
City of Georgetown, Texas
Parks and Rec Advisory Board
January 8, 2015
SUBJECT:
Discussion and possible action on the Garey Park Design Concept and Operations Plan.
ITEM SUMMARY:
Baker-Aicklen and Associates will be presenting the design concept for Garey Park as well as the
Operations Plan. Over the last six months, parks and recreation staff have met with Baker-Aicklen
staff and Mr. Garey to refine the scope of the project and explore the operational costs of the park.
While the design generally follows the Garey Park master plan approved in 2005, a few
modifications have been made due to changes over the last 10 years. The design concept will be
presented at the meeting and staff is looking for feedback on the updated design and operations
plan. There will be a City Council workshop on February 24, 2015 to update the City Council on
the progress of the design and present the operations plan.
FINANCIAL IMPACT:
none
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
City of Georgetown, Texas
Parks and Rec Advisory Board
January 8, 2015
SUBJECT:
Discussion and possible action on approving the proposed Parks and Recreation Facility
Membership Fee Schedule for 2015.
ITEM SUMMARY:
Staff, Parks Board and City Council completed and approved the Parks and Recreation Fee and
Rate policy in 2012. This policy was utilized to set the new Recreation Center and Tennis Center
Membership Fees that took effect January 2013.
The upcoming Sunday operation hours are scheduled to take effect April 12. 2015 and a planned
biennial review of membership fees has facilitated a proposed membership fee adjustment. The
proposed membership fees are an effort to recover a portion of the Sunday operational expenses as
well as increase memberships in areas that have declined. It will also simplify the fee structure
while maintaining the guidelines set in the Fee and Rate policy.
Staff has reviewed membership patterns over the past few years as well as both private and public
recreation facility fees in the area. This information was utilized to formulate the proposed
membership fee structure. There has been a decline in memberships since adjusted rates took
effect in 2013 and nonresident memberships have shown the greatest decline over this time.
The proposal increases resident youth, senior and senior couple annual memberships by 20%. It
also focuses the increase on annual membership categories that currently pay less than $10 per
month. Through review it was determined that these rates have traditionally been underpriced. It
will also adjust nonresident rates to be a $5 per month increase in all membership categories. This
simply translates to a $60 per year adjustment above the proposed resident membership fee for
nonresidents. These fees show minor increases for youth, seniors, and senior couples. It will
provide for reduced annual fees for individuals, families and couples. This fee structure will make
it simpler for staff to articulate the fees and make the rates more attractive to proposed nonresident
members.
The proposal also standardizes the daily use fee at $5 for all individuals. This will adjust the youth
and senior daily rate from $3. There are several reasons for this including encouragement of
memberships and capitalizing on the trend of daily visits. It will also decrease the need for
additional change in the cash drawers and bring us in line with other area facilities.
Staff has been discussing marketing strategies and if approved will begin marketing the new
memberships rates in the spring. This will include the new Sunday operations, new exercise
equipment, and the value provided in acquiring a membership.
The proposed fees are scheduled to be effective May 2015.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Proposed membership fees Backup Material
Membership Rates Current/Proposed
Resident Current Proposed Difference
Individual $235 $235 $0
Youth $100 $120 $20
Senior $100 $120 $20
Family $395 $395 $0
Couple $350 $350 $0
Senior Couple $175 $235 $60
Non-Resident Current Proposed Difference
Individual $315 $295 ($20)
Youth $135 $180 $45
Senior $135 $180 $45
Family $530 $455 ($75)
Couple $470 $410 ($60)
Senior Couple $235 $295 $60
City of Georgetown, Texas
Parks and Rec Advisory Board
January 8, 2015
SUBJECT:
Consideration and possible action to recommend approval of a Task Order with BWM Group for
professional services related to the design of the William Drive Pool renovation in the amount of $
77,975.
ITEM SUMMARY:
Renovations to Williams Drive Pool were identified as a need by the aquatics subcommittee in
2012 and were provided as a priority in the Parks Capital Improvement Plan (CIP) by the Parks
Board in the 2013/14 budget process. Williams Drive Pool is the only public 50 meter pool within
45 miles. It is also the most attended outdoor pool in the City and is highly utilized by local swim
teams including Aquadillos, Texas Gold and high schools.
Williams Drive Pool was built in 1978 and there have been several improvements to the park
during the last 37 years. However, the park is currently in need of more substantial renovations.
One of the primary reasons for renovation identified by the Parks Board is to provide ADA
accessibility. This need was also identified in the Cities ADA Transition Plan adopted by City
Council in 2014.
The renovation project was planned and budgeted in two phases to minimize disruption to the
public and users groups. Phase one including planning, public input and an opinion of probable
construction cost (OPCC) was included in the 2013/14 Parks CIP budget. This process was
utilized to develop a strategy for physical development of the park. Input was gathered from the
Parks Board, General Government and Finance Advisory Subcommittee (GGAF), staff and the
public through this process and will be completed in mid-January.
The second phase including design and construction phase services is in the approved 2014/15
Parks CIP. The approval of BWM will allow the project to seamlessly transition into this phase.
This phase is scheduled to be completed in August to allow Construction to begin after the pool
season ends.
Input from GGAF on August 27th noted the need to renovate the existing park but requested staff
to investigate alternative locations for the facility. Once developed, Westside Park may be a
possible future location. However, staff will continue to investigate additional options.
Construction of a new facility including a 50 meter pool will cost between 3.5 million and 4.5
million not including land acquisition and currently has no funding source.
The land for Williams Drive Pool was dedicated as parkland in perpetuity in 1978 when the City
was awarded a grant from the Texas Parks and Wildlife Department.
The design team is taking the possibility of relocation into consideration in design elements for the
renovations. Additionally, the possibility of partnering with users groups for specific amenities
was discussed during the public input process. Staff will continue to explore this possibility
through phase two as the design develops.
Staff is recommending approval of BWM Group for design services of Williams Drive Pool in the
amount of $77,975. This item will be forwarded to the City Council for final approval.
FINANCIAL IMPACT:
Funds for this project are budgeted in acct# 120-9-0280-91-007.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Williams Drive Pool Master Plan Backup Material
Task Order Backup Material
1
1
9
5
9
.
6
9
S
.
F
.
0.
2
7
4
6
A
C
.
GUARD HOUSE
STORAGE
WO
M
E
N
S
R
R
ME
N
S
R
R
23'
2
0
'
1
2
'
2
0
'
WI
L
L
I
A
M
S
D
R
I
V
E
LAKEWAY DRIVE
BR
O
K
E
N
S
P
O
K
E
T
R
A
I
L
BOOTY'S
CROSSING
ROAD
//
//
//
//
//
//
//
//
//
//
LO
A
D
I
N
G
Z
O
N
E
OE
OE
OE
OE OE OE OE OE OE OE OE OE
OE
OE
OE
OE
OE
OE
OE
OE
OE
OE
OE
OE
OE
OE
OE OE OE OE OE OE OE OE
CHEMICAL
ACCESS
PROPOSED PARKING
64 TOTAL (36 EXISTING
28 ADDED)
19 (EXISTING-RESTRIPED)
12
(
E
X
I
S
T
I
N
G
-
R
E
S
T
R
I
P
E
D
)
POOL
(EXISTING - TO REMAIN)
PUMPS
(EXISTING
TO REMAIN)
7
7
4
5
(
E
X
I
S
T
.
)
2
6
2
5
1
6
2
3
4
LIGHT POLE
LEGEND
POWER POLE
OVERHEAD ELECTRIC LINE
CHAIN LINK FENCE
WOOD FENCE
20'40'
B MW G R O U P
0 10'
NORTH
All information furnished regarding this property is from sources deemed reliable. However, BWM Group has not made an independent investigation of these sources and no
warranty or representation is made by BWM Group as to the accuracy thereof and same is submitted subject to errors, omissions, land plan changes, or other conditions.
This land plan is conceptual in nature and does not represent any regulatory approval. Land plan is subject to change.
1
2
POOL DECK
POOL HOUSE
3 BASKETBALL COURT (EXISTING)
4 PAVILION
5 SHADE STRUCTURES (EXISTING)
6 ENCLOSED STORAGE | LANE MARKERS
POOL PROPERTY ELEMENTS
December 24, 2014
WILLIAMS DRIVE POOL
CONCEPTUAL MASTER PLAN
FOR
CITY OF GEORGETOWN PARKS AND
RECREATION DEPARTMENT
a PLACE designers company
www.placedesigners.com
7 PUMP ENCLOSURE
////
OE
project #15001
304 East Main Street Suite 100 Round Rock, Texas 78664 512.238.8912 p www.PLACEdesigners.com pg 1 of 9
designers
ATTACHMENT A: SCOPE OF SERVICES
Approach Statement
The purpose is to provide professional design services for Williams Drive Pool Improvements to facilitate
Demolition existing pool deck, restroom and (1) basketball court
New pool deck
Party pavilion
Equipment storage
Pump enclosure
Pool house
Parking lot
Regulatory compliance (ADA/TDLR, TCEQ, City, etc.)
These improvements have a budget set at $900,000.
1.1 SCOPE OF SERVICES – ARCHITECTURE
Schematic Design Phase
Based on the Client’s program, schedule and budget requirements, the Consultant shall prepare, for approval by the
Client, Schematic Design Documents consisting of drawings and other documents to generally describe the size and
character of the Project.
Concept Floor Plans
o Overall plans showing arrangement of rooms and fixed building elements
o Room Sizes Labeled
o Identify sizes in square feet of proposed improvements
o Site analysis with a solar azimuth and altitude chart
Detail Plans
o Concept Elevations
o Up to two concepts included as needed
Code Search
o International Building Code
o Local Codes and Ordinances
Design Development Phase
Based on the Client’s program, schedule and budget requirements, the Consultant shall prepare, for approval by the
Client, Design Development Documents consisting of drawings and other documents to fix and describe the size and
character of the Project as to architectural, structural, mechanical and electrical systems, materials and such other
elements as may be appropriate.
Floor Plans
o Internal and external dimensions for “hard fix”
o Floor, slab and level elevations;
o Typical door types;
o Typical partition types
o Building core element well worked out with dimensions
o Equipment and built-in furniture items - indication only and keyed to design requirements
Detail Plans
o General Elevations
o Sections
o Details
o Interior Elevations
o Reflected Ceiling Plans
o Schedules
o Specifications
project #15001
304 East Main Street Suite 100 Round Rock, Texas 78664 512.238.8912 p www.PLACEdesigners.com pg 2 of 9
o Mechanical/Electrical/Plumbing Design Development Set
o Structural Design Development Set
Construction Documents Phase
Based on the approved Design Development Documents and any further adjustments in the scope or quality of the
Project or in the construction budget authorized by the Client, the Consultant shall prepare, for approval by the
Client, Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for
the bidding/proposals and contracting for the construction of the Project. The construction documents shall include
the following:
The Consultant shall assist the Client in the preparation of the necessary bidding/proposal information,
bidding/proposal forms, the Conditions of the Contract, and the form of Agreement between the Client
and Contractor.
The Consultant shall advise the Client of any adjustments to previous preliminary estimates of
Construction Cost indicated by changes in requirements or general market conditions.
The Consultant shall assist the Client in connection with the Client's responsibility for filing documents
required for the approval of governmental authorities having jurisdiction over the Project.
Construction Phase
After the receipt of bids/proposals, the Consultant shall render the following limited services in connection with the
Project for which a construction contract is awarded:
The Consultant's responsibility to provide Basic Services for the Construction Phase under this Agreement
commences with the award of the initial Contract for Construction and terminates at the earlier of the
issuance to the Client of the final Certificate for Payment or 60 days after the date of Substantial
Completion of the Work.
The Consultant, as a representative of the Client, shall visit the site at intervals appropriate to the stage of
the Contractor's operations or as otherwise agreed by the Client and the Consultant in the EXECUTION
section, (1) to become generally familiar with and to keep the Client informed about the progress and
quality of the portion of the Work completed, (2) to endeavor to guard the Client against defects and
deficiencies in the Work and (3) to determine in general if the Work is being performed in a manner
indicating that the Work, when fully completed, will be in accordance with the Contract Documents.
However, the Consultant shall not be required to make exhaustive or continuous on-site inspections to
check the quality or quantity of the Work. The Consultant shall neither have control over or charge of, nor
be responsible for, the construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the Work, since these are solely the Contractor's rights and
responsibilities under the Contract Documents.
The Consultant shall at all times have access to the Work wherever it is in preparation or progress.
Communications by and with the Consultant's subconsultants shall be through the Consultant.
Certificates For Payment
o The Consultant shall review and certify the amounts due the Contractor and shall issue
certificates in such amounts.
o The Consultant's certification for payment shall constitute a representation to the Client, based
on the Consultant's evaluation of the Work as provided in this Section and on the data comprising
the Contractor's Application for Payment, that the Work has progressed to the point indicated
and that, to the best of the Consultant's knowledge, information and belief, the quality of the
Work is in accordance with the Contract Documents. The foregoing representations are subject
(1) to an evaluation of the Work for conformance with the Contract Documents upon Substantial
Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor
deviations from the Contract Documents prior to completion and (4) to specific qualifications
expressed by the Consultant.
o The issuance of a Certificate for Payment shall not be a representation that the Consultant has (1)
made exhaustive or continuous on-site inspections to check the quality or quantity of the Work,
project #15001
304 East Main Street Suite 100 Round Rock, Texas 78664 512.238.8912 p www.PLACEdesigners.com pg 3 of 9
(2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed
copies of requisitions received from Subcontractors and material suppliers and other data
requested by the Client to substantiate the Contractor's right to payment, or (4) ascertained how
or for what purpose the Contractor has used money previously paid on account of the Contract
Sum.
o The Consultant shall review and approve or take other appropriate action upon the Contractor's
submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of
checking for conformance with information given and the design concept expressed in the
Contract Documents. The Consultant's action shall be taken with such reasonable promptness as
to cause no delay in the Work or in the activities of the Client, Contractor or separate contractors,
while allowing sufficient time in the Consultant's professional judgment to permit adequate
review. Review of such submittals is not conducted for the purpose of determining the accuracy
and completeness of other details such as dimensions and quantities or for substantiating
instructions for installation or performance of equipment or systems, all of which remain the
responsibility of the Contractor as required by the Contract Documents. The Consultant's review
shall not constitute approval of safety precautions or, unless otherwise specifically stated by the
Consultant, of any construction means, methods, techniques, sequences or procedures. The
Consultant's approval of a specific item shall not indicate approval of an assembly of which the
item is a component.
o If professional design services or certifications by a design professional related to systems,
materials or equipment are specifically required of the Contractor by the Contract Documents,
the Consultant shall specify appropriate performance and design criteria that such services must
satisfy. Shop Drawings and other submittals related to the Work designed or certified by the
design professional retained by the Contractor shall bear such professional's written approval
when submitted to the Consultant. The Consultant shall be entitled to rely upon the adequacy,
accuracy and completeness of the services, certifications or approvals performed by such design
professionals.
o The Consultant shall prepare Change Orders and Construction Change Directives, with supporting
documentation and data, if deemed necessary by the Consultant, for the Client's approval and
execution in accordance with the Contract Documents, and may, with the concurrence of the
Client, authorize minor changes in the Work not involving an adjustment in the Contract Sum or
an extension of the Contract Time which are consistent with the intent of the Contract
Documents.
o The Consultant shall conduct inspections to determine the date or dates of Substantial
Completion and the date of final completion: shall receive from the Contractor and forward to
the Client, for the Client's review and records, written warranties and related documents
required by the Contract Documents and assembled by the Contractor; and shall issu e a final
Certificate for Payment based upon a final inspection indicating the Work complies with the
requirements of the Contract Documents.
o The Consultant shall interpret and decide matters concerning performance of the Client and
Contractor under, and requirements of, the Contract Documents on written request of either the
Client or Contractor. The Consultant's response to such requests shall be made in writing within
any time limits agreed upon or otherwise with reasonable promptness.
project #15001
304 East Main Street Suite 100 Round Rock, Texas 78664 512.238.8912 p www.PLACEdesigners.com pg 4 of 9
2.1 Civil Engineering
Project Mobilization, Design Survey, and Geotechnical coordination
o Review all existing site documentation provided by client, including survey, geotechnical & traffic
reports (if available).
o Participation in project kick-off meetings with the client and City.
o Preparation of project approval schedule.
o Review site development planning and review for compliance with City development codes.
o Deliverables:
Site concept plan review comments
preliminary City meeting
coordination meeting with Owner
design survey
Preliminary Site Development Plan
o Overlay the proposed concept plan onto the existing survey. Prepare conceptual utility layout
and grading.
o Coordinate proposed site plan with the architectural plans & local codes
o Deliverables
Master Concept Site Plan
Construction Documents and Permitting
o Prepare site development plans, including site layout, grading, utilities and drainage plans.
o Prepare signage plans, transportation plans, erosion & sediment control plans
o Prepare engineering report, including utilities, drainage and landscape compliance.
o Prepare construction bid documents, details and specifications.
o Provide project representation for City meetings.
o Coordination for dry utilities (gas, electric, tel, cable)
o Deliverables:
Construction Documents
Site Lighting Plan
Site Layout Plan
Drainage Report
Site Utility Plan
Site Erosion & Sediment Control Plan
Site Grading Plan
Stormwater Pollution Prevention Plan
Water Pollution Abatement Plan or Exception
Construction Phase
After the receipt of bids/proposals, the Consultant shall render the following limited services in connection
with the Project for which a construction contract is awarded:
o The Consultant's responsibility to provide Basic Services for the Construction Phase under this
Agreement commences with the award of the initial Contract for Construction and terminates at
the earlier of the issuance to the Client of the final Certificate for Payment or 60 days after the
date of Substantial Completion of the Work.
o The Consultant, as a representative of the Client, shall visit the site at intervals appropriate to the
stage of the Contractor's operations or as otherwise agreed by the Client and the Consultant in
the EXECUTION section, (1) to become generally familiar with and to keep the Client informed
about the progress and quality of the portion of the Work completed, (2) to endeavor to guard
the Client against defects and deficiencies in the Work and (3) to determine in general if the Work
is being performed in a manner indicating that the Work, when fully completed, will be in
accordance with the Contract Documents. However, the Consultant shall not be required to make
project #15001
304 East Main Street Suite 100 Round Rock, Texas 78664 512.238.8912 p www.PLACEdesigners.com pg 5 of 9
exhaustive or continuous on-site inspections to check the quality or quantity of the Work. The
Consultant shall neither have control over or charge of, nor be responsible for, the construction
means, methods, techniques, sequences or procedures, or for safety precautions and programs in
connection with the Work, since these are solely the Contractor's rights and responsibilities under
the Contract Documents.
o The Consultant shall at all times have access to the Work wherever it is in preparation or
progress.
o Communications by and with the Consultant's subconsultants shall be through the Consultant.
o Certificates For Payment
The Consultant shall review and certify the amounts due the Contractor and shall issue
certificates in such amounts.
The Consultant's certification for payment shall constitute a representation to the
Client, based on the Consultant's evaluation of the Work as provided in this Section and
on the data comprising the Contractor's Application for Payment, that the Work has
progressed to the point indicated and that, to the best of the Consultant's knowledge,
information and belief, the quality of the Work is in accordance with the Contract
Documents. The foregoing representations are subject (1) to an evaluation of the Work
for conformance with the Contract Documents upon Substantial Completion, (2) to
results of subsequent tests and inspections, (3) to correction of minor deviations from
the Contract Documents prior to completion and (4) to specific qualifications expressed
by the Consultant.
The issuance of a Certificate for Payment shall not be a representation that the
Consultant has (1) made exhaustive or continuous on-site inspections to check the
quality or quantity of the Work, (2) reviewed construction means, methods, techniques,
sequences or procedures, (3) reviewed copies of requisitions received from
Subcontractors and material suppliers and other data requested by the Client to
substantiate the Contractor's right to payment, or (4) ascertained how or for what
purpose the Contractor has used money previously paid on account of the Contract
Sum.
The Consultant shall review and approve or take other appropriate action upon the
Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for
the limited purpose of checking for conformance with information given and the design
concept expressed in the Contract Documents. The Consultant's action shall be taken
with such reasonable promptness as to cause no delay in the Work or in the activities of
the Client, Contractor or separate contractors, while allowing sufficient time in the
Consultant's professional judgment to permit adequate review. Review of such
submittals is not conducted for the purpose of determining the accuracy and
completeness of other details such as dimensions and quantities or for substantiating
instructions for installation or performance of equipment or systems, all of which
remain the responsibility of the Contractor as required by the Contract Documents. The
Consultant's review shall not constitute approval of safety precautions or, unless
otherwise specifically stated by the Consultant, of any construction means, methods,
techniques, sequences or procedures. The Consultant's approval of a specific item shall
not indicate approval of an assembly of which the item is a component.
If professional design services or certifications by a design professional related to
systems, materials or equipment are specifically required of the Contractor by the
Contract Documents, the Consultant shall specify appropriate performance and design
criteria that such services must satisfy. Shop Drawings and other submittals related to
project #15001
304 East Main Street Suite 100 Round Rock, Texas 78664 512.238.8912 p www.PLACEdesigners.com pg 6 of 9
the Work designed or certified by the design professional retained by the Contractor
shall bear such professional's written approval when submitted to the Consultant. The
Consultant shall be entitled to rely upon the adequacy, accuracy and completeness of
the services, certifications or approvals performed by such design professionals.
The Consultant shall prepare Change Orders and Construction Change Directives, with
supporting documentation and data, if deemed necessary by the Consultant, for the
Client's approval and execution in accordance with the Contract Documents, and may,
with the concurrence of the Client, authorize minor changes in the Work not involving
an adjustment in the Contract Sum or an extension of the Contract Time which are
consistent with the intent of the Contract Documents.
The Consultant shall conduct inspections to determine the date or dates of Substantial
Completion and the date of final completion: shall receive from the Contractor and
forward to the Client, for the Client's review and records, written warranties and related
documents required by the Contract Documents and assembled by the Contractor; and
shall issue a final Certificate for Payment based upon a final inspection indicating the
Work complies with the requirements of the Contract Documents.
The Consultant shall interpret and decide matters concerning performance of the Client
and Contractor under, and requirements of, the Contract Documents on written request
of either the Client or Contractor. The Consultant's response to such requests shall be
made in writing within any time limits agreed upon or otherwise with reasonable
promptness.
2.2 Landscape Architecture
Develop landscape portion of the site development submittal. The landscape planting plan will include
calculations for compliance with current landscape codes and ordinances identifying turf zones, planting
zones, and required trees along with performance specifications, notes and details to satisfy permitting
requirements. Method of irrigation, details and specifications will be included as part of this phase as
necessary to satisfy permitting requirements.
project #15001
304 East Main Street Suite 100 Round Rock, Texas 78664 512.238.8912 p www.PLACEdesigners.com pg 7 of 9
3.0 Exclusions to Scope of Services (Additional Services)
Basic services include architectural, civil engineering, landscape design, structural, mechanical, electrical, and
plumbing engineering services, as defined by the following items. Should Consultant be required to provide services
in obtaining or coordinating compilation of this information, such services shall be charged as Extra Services.
Consultant assumes no responsibilities for the accuracy of such information or services, may rely on the accuracy of
such information, and shall not be liable for errors or omissions therein.
• Soils investigations and/or engineering
• Re-zoning/Platting
• Environmental and Archeological Studies other than TCEQ permit requirements
• Backflow Prevention
• Off-site Utility Approach Mains, improvements, or roads
• Irrigation Design
• Signage Design
• Any utility approach mains and site electric, communications, or data.
• Deliveries and over-night mail services
• Regulatory Agency Fees
• Traffic Impact Analysis (Study/Report)
• Dry utilities including electrical, telephone, cable, data, fiber, etc outside the building footprint.
• In the event that the design process is put on hold by the Client/Contractor in excess of 90 days, when the
design process is reinitiated, the Consultant will invoice for remobilization time at a rate equal to 10% of
the phase of services currently in progress.
• Any items not included in the scope of services of this agreement
Final Deliverables
Digital PDF copies of all Construction Documents including drawings and specifications
Meetings
Meetings are defined as a physical meeting at a physical location, telephone conference call in lieu of a
meeting, web conference meeting, or any other medium where two or more persons review and di scuss
design decisions for the project. This does not include telephone conversations or emails for the purpose of
data and information gathering through the process.
project #15001
304 East Main Street Suite 100 Round Rock, Texas 78664 512.238.8912 p www.PLACEdesigners.com pg 8 of 9
ATTACHMENT B: FEE SCHEDULE
4.0 Fee Schedule
Services described above shall be provided for the fixed sum as listed below in accordance with the terms and
conditions in “Attachment A” attached hereto and which is incorporated and made per of this Agreement by
reference.
Professional Fees
Task 1.1 Architecture
Schematic Design To be provided at a fixed sum ............................................................... $2,500.00
Design Development To be provided at a fixed sum .......................................................... $4,000.00
Construction Documents Phase To be provided at a fixed sum ......................................... $6,600.00
Bidding | Negotiations To be provided at a fixed sum .......................................................... $850.00
Construction Phase Services To be provided at a fixed sum ............................................... $2,500.00
TDLR Submission and Review To be provided at a fixed sum ............................................ $1,800.00
Mechanical | Electrical | Plumbint Engineering .......................................................... $2,500.00
Structural Engineering ................................................................................................. $1,650.00
Subtotal ..................................................................................................................... $20,600.00
Task 2.1 Civil Engineering
Project Mobilization To be provided at a fixed sum ........................................................... $6,500.00
Preliminary Site Development Plan To be provided at a fixed sum ................................. $10,875.00
Construction Documents and Permitting To be provided at a fixed sum ........................ $24,575.00
Construction Phase Services To be provided at a fixed sum ............................................... $6,525.00
Subtotal ............................................................................................................................. $48,475.00
Task 2.2 Landscape Architecture To be provided at a fixed sum ...................................................... $3,600.00
Total Contract..................................................................................................................... $74,475.00
Reimbursable Cap
Reimbursable Expenses shall not exceed without Client Authorization ....................... $3,500.00
The fees quoted assume no change in scope of the project or basic services.
project #15001
304 East Main Street Suite 100 Round Rock, Texas 78664 512.238.8912 p www.PLACEdesigners.com pg 9 of 9
Hourly Rates
These apply to supplemental services beyond the scope of services description.
Principal: ................................................................................................................................ $ 150.00/hr.
Professional Architect | Engineer: ......................................................................................... $ 135.00/hr.
Project Manager: ................................................................................................................... $ 125.00/hr.
Project Engineer: .................................................................................................................... $ 100.00/hr.
Designer: ................................................................................................................................ $ 100.00/hr.
Senior CAD Technician: ............................................................................................................ $ 95.00/hr.
CAD Technician: ....................................................................................................................... $ 85.00/hr.
Administrative ........................................................................................................................... $ 75.00/hr
City of Georgetown, Texas
Parks and Rec Advisory Board
January 8, 2015
SUBJECT:
Consideration and possible action to award the purchase and installation of a splash pad at San
Jose Park to Progressive Commercial Aquatics, Inc of Manor, Texas in the amount of $296,000.00
ITEM SUMMARY:
The addition of a splash pad in the Southeast portion of Georgetown was identified as a high
priority in the Parks Capital Improvement Plan (CIP) by the Parks Board in the 2014/15 budget
process. It also received support from the General Government and Finance Advisory
Subcommittee (GGAF).
Staff presented options for three different locations of the splash pad to the Parks Board on
October 9, 2014. San Jose Park was unanimously chosen from the options provided. Other
improvements to San Jose Park have recently been completed including parking, playgrounds and
restrooms. The addition of a splash pad at San Jose will compliment these additions while
providing aquatic recreation to residents in the southeast are of town.
Staff met with neighbors at San Jose Park during the grand re-opening on October 30th. There
were approximately 50 people in attendance and they were all very supportive of a having a splash
pad located in the park. In addition, a splash pad open house meeting for the residents of San Jose
was held on November 6th at 5:30 pm at the Parks and Recreation Administration Building. There
were signs posted at the park, flyers passed out at the grand re-opening and door hangers placed at
residences around the park notifying neighbors of the meeting. While we no residents attended, we
did receive a very positive and supportive email regarding the splash pad from a resident that was
unable to attend the public meeting.
Staff chose Progressive Commercial Aquatics because of previous experience as well as their
reputation in the aquatics industry. They have completed many aquatic projects over the years for
the City. Recent projects include in the renovations at River Ridge Pool and they are in the process
of repairing the outdoor pool deck at the Recreation Center. Staff has also contacted other clients
with similar projects including Cities of Baytown, Corpus Christi, and Euless. They all highly
recommend the services provided by them. Additionally, they are the chosen aquatic professionals
for Sea World of Texas and Moody Gardens.
The splash pad will be installed to ensure compliance with the Texas Administrative Code (TAC),
Standards for Public Pools. It will have several above ground and below ground water features. It
is also designed to allow for additional water features in future year. This will require no
retrofitting or plumbing and is as simple as installing new features on the pad. Materials were
chosen due to their proven durability, efficiency, and ease of maintenance. The system is will
recirculate to conserve water usage and the filters chosen require little backwashing compared to
standard pool sand filters saving additional water.
If approved, the anticipated completion date will be in June. The future anticipated operational
months will be from April through September. Ongoing operational and maintenance costs will be
requested in the 2015/16 budget.
Staff recommends the approval of a cooperative BuyBoard contract for the purchase and
installation of a splash pad at San Jose Park to Progressive Commercial Aquatics, Inc of Manor,
Texas in the amount of $296,000.
FINANCIAL IMPACT:
This item is included in the approved 2014/2015 Budget in the Parks Capital Improvement Plan. It
is funded by Certificates of Obligation that are scheduled to be issued in May.
SUBMITTED BY:
ATTACHMENTS:
Description Type
splash pad quote Backup Material
view of splash pad Backup Material
view of splash pad 2 Backup Material
BUYBOARD #451-14
Project Name: San Jose Splash Pad
Date: 12/17/14
San Jose Splash Pad Recirc. Phase 1
• The wet area is 1,656 sq. ft.
• Overall area at 2,576 sq. ft. including the 5’ dry walkway
around the pad.
• OVERALL UNCONTROLLED FLOW IS 369 GPM
• OVERALL CONTROLLED FLOW IS 276 GPM
FEATURES (ABOVE GROUND)
(1) STORM SPINNER SINGLE 6N-OMNI
(1) SUPER SOAKER-OMNI
(1) BELLE SPRAY JET-OMNI
FEATURES (SURFACE SPRAYS)
(1) MINI SHOWER TUNNEL
(1) POP JET-LOW FLOW
(4) POPKORN JET
(1) POPKORN JET- OMNI
(1) BASKET WEAVE- OMNI
(1) SLANT JET- OMNI
(3) SLANT FINGER JET
FEATURE MOUNTING SYSTEM
(6) OMNI-POD TEMPLATE
SPRAYGROUND CONTROL SYSTEM
(1) 6" BOLLARD ACTIVATOR-POLYURETHANE
(1) VFD FOR SINGLE PHASE INPUT/3PHASE OUTPUT
(1) RAINMAKER FOR VFD- 24 OUTLET
(1) 6” MANIFOLD
(3) 12X12X12 FIBERGLASS -6” NOZZLE-CYCOLAC GRATE AND FRAME
(DRAIN)
FILTRATION
(1) SP-18 NEPTUNE BENSON AUTOMATIC DEFENDER FILTER
(1) INTELIFLOW RECIRCULATION PUMP TO CONNECT TO THE DEFENDER
AND CIRCULATE THE WATER IN THE SURGE PIT.
(1) FLOW METER
(1) AIR COMPRESSOR TO ACTUATE THE AUTO VALVE SYSTEM
(4) 25# AQUAPERL BAGS
(1) CHEMCLEAN EXPRESS
WATER STORAGE FOR SPRAY PAD
(1) 2,000-2,200 GALLON VAULT WITH MANWAY DOORS
(1) ELECTRONIC PROBE NEPTUNE BENSON AUTO-FILL
CHEMICAL SYSTEM
(1) 3012 MINI PPG FEEDER
(1) DOLPHIN 10 ACID PUMP
PUMP ROOM
-IT WILL BE ABOVE GROUND ON A CONCRETE PAD ABOUT 10’X12’ THAT
WILL BE SURROUNDED BY CHAIN LINK FENCE AT 8’ TALL WITH
WINDSCREEN OF EITHER GREEN OR BLACK, WHICHEVER YOU PREFER. THIS
WILL BE LOCATED NOW NEXT TO THE BATHROOM FOR BETTER PLACEMENT.
SPRAY PAD
-THE PAD WILL BE BRUSHED CONCRETE TO ENSURE NON-SLIP AND TO BE
COOL ON THE FEET.
SIDEWALK
-WE WILL PROVIDE ONE SIDEWALK AT 5’ WIDE BY APPROXIMATELY 40-45’
LONG ON THE EAST SIDE OF THE PAD (FROM THE PARKING AREA)
-WE WILL ALSO PROVIDE ONE SIDEWALK AT 5’ WIDE BY 40’ LONG ON THE
SOUTH SIDE (FROM THE PAD TO THE PLAY GROUND)
-THERE WILL ALSO BE A PORTION OF CONCRETE ADDED AT THE ENTRANCE
FROM THE PLAYGROUND FOR A SHADE STRUCTURE.
-WE WILL REMOVE ONE SECTION OF CURRENT SIDEWALK NEAR THE PUMP
ROOM TO LAY PIPE AND REPLACE WHEN FINISHED.
TRAINING
-WE WILL PROVIDE TRAINING ON ALL EQUIPMENT AND A HANDBOOK
WRITTEN WITH ALL SPECIFICATIONS AND MANUALS TO OPERATE WHEN
FINISHED.
CITY WILL PROVIDE
-CITY IS TO BRING ELECTRICAL TO THE PUMP ROOM, WATER TO THE
PUMP ROOM, AND SANITARY SEWER TO THE PUMP ROOM AS
PROGRESSIVE COMMERCIAL AQUATICS CANNOT QUOTE THIS.
Total cost for splash pad if purchased through BUYBOARD #451-14:
$296,000
Thank you,
Myles Phelps
Progressive Commercial Aquatics, Inc.
15616 Schmidt Loop Manor, Texas 78653 (512) 278-0801 Fax (512) 350-2154
Website www.proaquatic.com E-MailTPHELPS4@austin.rr.com
City of Georgetown, Texas
Parks and Rec Advisory Board
January 8, 2015
SUBJECT:
Consideration and possible action to recommend approval of an Ordinance establishing standards of care that
will exempt the after-school and summer recreation programs from state licensing requirements.
ITEM SUMMARY:
Chapter 42 of the Texas Human Resource Code is established to regulate certain facilities, homes, and
agencies that provide child care services. The purpose of this chapter is to protect children who are cared for
in child care facilities by establishing statewide minimum safety standards and by regulating the facilities
through a licensing program. The Department of Family and Protective Services (DFPS) is the agency tasked
with enforcement of this law.
Subchapter C. Sec 42.041, (b), (14) exempts:
“Elementary-age (ages 5-13) recreation programs operated by a municipality provided the governing body of
the municipality annually adopts standards of care by ordinance after a public hearing for such programs,
that such standards are provided to the parents of each program participant, and that the ordinances shall
include, at a minimum, staffing ratios, minimum staff qualifications, minimum facility, health, and safety
standards, and mechanisms for monitoring and enforcing the adopted local standards; and further provided
that parents be informed that the program is not licensed by the state and the program may not be advertised
as a child-care facility.”
This ordinance establishes the standards of care requirements set forth by Chapter 42 of the Texas Human
Resource Code after a public hearing. The standards are intended to be minimum standards by which the
Georgetown Parks and Recreation Department will operate its youth recreation programs. These programs
are recreation in nature and are not child care programs.
The Georgetown Parks and Recreation Department previously developed similar department minimum
standards for recreation programs. Therefore, the minimum standards set forth in Exhibit A will create no
additional staffing or financial burden to the City. Additionally, it will not impact the effected recreation
program fees.
This ordinance will expire one year after its effective date and must be submitted to City Council for re-
adoption no later than March 1st of each year.
FINANCIAL IMPACT:
None
SUBMITTED BY:
ATTACHMENTS:
Description Type
Standards of Care Backup Material
Exhibit A
City of Georgetown Code of Ordinances Chapter 12.20
Sec. 12.20.090. Standards of Care for Youth Recreation Programs.
Sec. 12.20.091. Definitions.
A. CAMP PROGRAM STAFF means a person responsible for the direct care or supervision
of participants, including volunteers and contractors. The term excludes a person whose
primary duties include administration, clerical support, or facility maintenance.
B. DEPARTMENT means the Parks and Recreation Department.
C. DIRECTOR means the director of the Parks and Recreation Department.
D. DESIGNEE means a person appointed by the director to act on the director's behalf.
E. FACILITY means a building or improvement operated or used by the department in
conducting a recreational program.
F. PARTICIPANT means a child age five to 13 years old who is enrolled in a recreational
program and is under the supervision of department staff.
G. RECREATIONAL PROGRAM OR PROGRAM means a fee-based children's program
or activity offered and supervised by the department that requires a participant to enroll
or register to participate.
H. PARENT means legal guardian of a participant
Sec. 12.20.092. Purpose.
This article and the Standards of Care established in this article will exempt the after-school and
summer recreation programs from state licensing requirements. These standards of care are
intended to be the minimum standards by which the Georgetown Parks and Recreation
Department will operate its youth recreation programs. These programs are recreational in
nature, and are not child care programs.
Sec. 12.20.093. Participant and Camp Program Staff Ratios.
A. Camp programs shall have no greater than a 10/1 ratio of participant/ camp program staff
for children 0-4 years of age
B. Camp programs shall have no greater than a 15/1 ratio of participant / camp program staff
for children 5-9 years of age
C. Camp programs shall have no greater than a 17/1 ratio of participants to camp program
staff for children 10-13 years of age
Sec. 12.20.094. Minimum Camp Program Staff Qualifications.
A. Camp program staff must be at least 16 years of age
B. At least 50% of camp program staff must possess certification from a nationally
recognized body in
a. First Aid
b. Community CPR or equivalent
C. Camp program staff must complete a camp program staff orientation, which must
include, but is not limited to
a. An overview of the City of Georgetown’s Standards of Care
b. Policies including discipline, guidance, and the release of participants
c. An overview of symptoms of child abuse, neglect, and sexual abuse and the
responsibility of reporting these
d. The procedures to follow in handling emergencies. Emergencies may include, but
are not limited to: fire, explosion, tornado, toxic fumes, volatile persons, and
severe injury or illness of a child or adult
e. The use and locations of fire extinguishers and first aid equipment
Sec. 12.20.095 Safe Place Program
A. All applicants for the position of Camp Program Staff will undergo a criminal history
background check in accordance with the City of Georgetown Safe Place Program.
B. An applicant will be denied employment and/or will not be allowed to volunteer if he or
she fails to meet any of the requirements of the Safe Place Program.
Sec. 12.20.096 Minimum Building Standards.
A. The facility and equipment used do not present any known fire, health, or safety hazards
and are kept free of accumulations of objectionable debris
B. The facility should generally be kept reasonably free of insects, rodents, and stray
animals.
C. If the facility is a building, the facility should be provided with clearly marked exits for
use in emergency.
D. First-aid kits and infection control kits should be available at the facility and taken to
other locations at which the participants are engaged in program activities.
E. The facility must have a sufficient number of restrooms maintained in good repair and
equipped for independent use by children, and designed to permit staff supervision as
needed.
Sec. 12.20.097 Minimum Health and Safety Standards.
A. A participant who is ill or injured shall be supervised until the participant is released to
the parent or other authorized person
B. A participant whose illness or medical condition requires a degree of supervision by staff
that would compromise the health or safety of the other participants should be kept
separate from the other participants until the participant is removed from the facility.
C. A participant whose illness or medical condition prevents the participant from
comfortably participating in program activities or places other participants at risk may not
be admitted or readmitted to the facility for the duration of the illness or condition.
D. A staff member may not administer medication to a participant without a written parental
medication authorization. Staff may not knowingly administer medication that is not in
its original container or that is past the expiration date on the container.
E. A staff member may not administer an amount of medication that is inconsistent with the
prescribed dosage and parental direction. A staff member shall return the unused
medication to the parent on the last program day.
F. Medication should be kept in a secured location that is not accessible by participants.
G. A staff member shall maintain a medication and first aid log
Sec. 12.20.098 Mechanisms for Installing and Enforcing Standards.
A. The director or designee will monitor the camp programs for safety and compliance with
these standards of care.
Sec. 12.20.099 Review.
A. This Document will expire one year after its effective date.
Sec. 12.20.100 Recommendation for Amendment or Re-Adoption.
A. No Later than March 1 of each year the director or designee shall recommend to the
council adoption of the local standards.
City of Georgetown, Texas
Parks and Rec Advisory Board
January 8, 2015
SUBJECT:
Consideration and possible action to approve the amended board bylaws in accordance with the
revised Code of Ordinances – Staff Liaison
ITEM SUMMARY:
The City Council revised the Code of Ordinances Chapter 2.104 regarding the Parks and
Recreation Advisory Board on October 28, 2014. The Board Bylaws are being amended to
conform with the revisions made to Chapter 2.104 and are submitted to the Board for review at
this time. The Bylaws will be submitted to the City Council for review and approval in February
2015.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jill Kellum
ATTACHMENTS:
Description Type
Ordinance Backup Material
By-laws Backup Material
Parks and Recreation Advisory Board Bylaws
Revised May 2011February 2015
Page 1 of 6
CITY OF GEORGETOWN
PARKS AND RECREATION ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Parks and Recreation Advisory Board (“Board”).
Section 1.2. Purpose. The purpose of the Board is shall be to make review and
recommendations to the City Council concerning acquisition and uses of parkland and
sports/ and recreation facilities and improvements in programs, activities, and facilities
to meet current and future community needs for the City and its residents., including
the Parks Master Plans, Park Bonds, and Park Capital Improvement Plans.
See Ordinance Chapter 2.104.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprisedis composed of seven
(7) Members.
Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown
corporate limits or extraterritorial jurisdiction.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
Parks and Recreation Advisory Board Bylaws
Revised May 2011February 2015
Page 2 of 6
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice-Chairman and Secretary.
The Chairman is appointed by the City Council during the annual appointment process.
The other Board Officers are elected by a majority vote of the Members at the first
meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice-Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice-Chairman shall perform the duties delegated to the Vice-Chairman by the
Board. The Vice-Chairman presides at Board meetings in the Chairman’s absence.
The Vice-Chairman shall perform the duties of the Chairman in the Chairman’s
absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Parks and Recreation Advisory Board Bylaws
Revised May 2011February 2015
Page 3 of 6
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice-Chairman. In the absence of both the Chairman and Vice-
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City’s Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member’s option, while the
matter is being considered and voted on by the other Board Members. Unless
Parks and Recreation Advisory Board Bylaws
Revised May 2011February 2015
Page 4 of 6
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Parks and Recreation Advisory Board Bylaws
Revised May 2011February 2015
Page 5 of 6
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non-Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board’s proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board’s approval.
Bylaw amendments are not effective until approved by City Council.
Parks and Recreation Advisory Board Bylaws
Revised May 2011February 2015
Page 6 of 6
Approved and adopted at a meeting of the City Council on the _____ day of
____________________, 20__.15.
ATTEST: THE CITY OF GEORGETOWN
_____ _____
City Secretary Mayor
Approved and adopted at a meeting of the Board on the ______ day of
_________________, 20____.15.
ATTEST: BOARD
_____ _____
Board Secretary Board Chairman
City of Georgetown, Texas
Parks and Rec Advisory Board
January 8, 2015
SUBJECT:
Project Update and Staff Reports regarding Village Parks, Garey Park, Westside Park and San
Gabriel Park Master Plan
ITEM SUMMARY:
FINANCIAL IMPACT:
None
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Staff project updates Backup Material
Project Update and Staff Reports regarding Village Parks, Garey Park, Westside Park and San Gabriel
Park Master Plan
Village Parks - The construction bid to The Barr Company was approved by City Council in December
2014. Work is scheduled to begin in January.
Garey Park – Parks Board will be presented an update on the design and operation plan at the January
2015 meeting. The design elements and operations plan which will be presented to City Council in
February.
Westside Park - The public input process for the master plan will kick off in January. A public
engagement process called Mind Mixer will be utilized.
San Gabriel Park Master Plan – Staff will begin to have meetings with RVi in January as well as starting
the public input process in late January.
Minutes of the Meeting of the
Parks and Recreation Board
City of Georgetown, Texas
November 13, 2014
The Parks and Recreation Advisory Board met on Thursday, November 13, 2014 at 6:00 pm at 1101 N. College
Street, Georgetown, TX 78626.
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Robert Johnson for any purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551.)
A Call to Order
The meeting was called to order at 6:04 pm by Keith Fruge.
B Roll Call
Keith Fruge, Bob Palko, Charles Brashear, Katherine Kainer, Jason Shurley
Absent: Chuck Bridges, Robert Johnson
Staff: Kimberly Garrett, Eric Nuner, Jill Kellum
C Consideration and possible action to approve the parkland dedication proposal for the Parmer
Ranch MUD.
Kimberly Garrett introduced Joe Owen who is with Parmer Ranch MUD. Joe Owens gave general
information on the project. He spoke about the connectivity of the community and the area. Keith Fruge
asked how long it will be before they break ground. Joe Owens stated it will be at least 24 months. Joe
Owens stated he is still in talks with the City of Georgetown and will have to go through TCEQ next.
Parmer Ranch MUD is located on the western edge of the City's ETJ. There are 1,100 units proposed. The
developer is proposing to pay a combination of fees in lieu of and dedicate a developed 6-10 acre park as
City Parkland. The MUD will develop and maintain the park until the property is annexed into the City.
There will be a one-time parkland dedication fee paid depending on the size of the City park. This fee will
be used for regional park development. It will be paid based on a pro rata amount depending on the size
of the park, a six acre park would yield a fee of $160,000 and a 10 acre park would yield a fee of
$120,000. The MUD will receive 50% credit toward the fees for developing the park. The parkland
dedication fee paid will be at the rate of $400 per unit which is a 60% increase over the current fee of
$250 per lot. The fee will be paid in full on the earlier of (a) January 1, 2021; or (2) the date that the MUD
receives proceeds from its first Bond issuance.
There will be internal parks and amenity centers for the residents and a 20' public access easement along
Ronald Reagan for the City to build a hike and bike trail in the future if they wish.
There is a possibility that the MUD or homeowner association will continue to provide the maintenance at
the public park once annexed into the City.
Motion made by Keith Fruge, second by Robert Palko to approve the parkland dedication proposal
for the Parmer Ranch MUD. Approved 5-0
D Consideration and possible action to approve a Resolution requesting the members of the 84th
Legislative Session of the State of Texas support legislation that increases funding for the Texas
Recreation and Parks Account and Large County and Municipality Recreation and Parks Account,
Local Park Grant Programs and the Texas State Park System
Kimberly Garrett explained the Georgetown Parks and Recreation department is a member of the Texas
Recreation and Parks Society (TRAPS). Kimberly Garrett stated she will present the resolution to city
council.
The City of Georgetown Parks and Recreation Department has been a recipient of several grants from the
Texas Parks and Wildlife Department to build hike and bike trails and to develop parks. These matching
grants have been very important in the past to add funds to proposed capital projects. Funding for parks
and recreation grants comes from sales tax on sporting goods. Parks and Recreation professionals from
around the state will also be attending Parks Day at the Capital on January 28, 2015, urging legislators to
increase funding for local parks and recreation grants and maximize revenues collected from the sporting
goods tax to increase funding for parks and recreation.
Motion made by Keith Fruge, second by Robert Palko to approve a Resolution requesting the
members of the 84th Legislative Session of the State of Texas support legislation that increases
funding for the Texas Recreation and Parks Account and Large County and Municipality
Recreation and Parks Account, Local Park Grant Programs and the Texas State Park System.
Approved 5 - 0
E Consideration and possible action to direct staff to select a vendor and proceed with design for a
splash pad at San Jose Park in an amount not to exceed $300,000.
Eric Nuner explained the following information: Staff met with neighbors at San Jose Park during the
grand re-opening on October 30th. There were approximately 50 people in attendance and they were all
very supportive of a having a splash pad located in the park. In addition, a splash pad open house meeting
for the residents of San Jose was held on November 6th at 5:30 at the Parks Admin Building. There were
signs posted at the park, flyers passed out at the grand re-opening and door hangers put out at residences
around the park notifying neighbors of the meeting. While we no residents attended, we did receive a very
positive and supportive email regarding the splash pad from a resident that was unable to attend the public
meeting.
In order to continue to move forward with the project in anticipation of an early summer opening, staff is
requesting approval to proceed with selecting a vendor to work on design of the splash pad to be approved
at the December 9, 2014 council meeting.
Eric Nuner stated that a vendor has not been chosen and he has two proposed vendors for the board to
select. He stated he will be working through TCEQ and also looking at the circulation system. Both of
the vendors are on the purchasing co-ops so they know they are competing with each other. Kimberly
Garrett stated this will go to City Council for approval.
Motion made by Keith Fruge, second by Robert Palko to direct staff to select a vendor and proceed
with design for a splash pad at San Jose Park in an amount not to exceed $300,000. Approved 5 - 0
F Consideration and possible action to recommend approval of the site work construction contract
for the Village Parks.
Eric Nuner stated there was a bid opening yesterday. There were 8 bids returned. The Barr Company
was the lowest bidder for both parks. There was discussion with the developer that the sidewalk will be
built out. Eric Nuner stated there are opportunities to look at price reduction on some of the items and
this will allow for some contingencies.
The master plan for the Village Parks, known as Madrone Park and Rowan Park, was approved by the
Parks Board on November 14, 2013. The site work bids for the Village Parks is due on November 12th.
The bids will be presented at the parks board meeting for consideration and approval. The project consists
of furnishing and installing and providing all labor and materials required for construction of the park
improvements, including hardscape, softscape, layout, grading and miscellaneous items.
The item will be forwarded to the December 9, 2014 City Council meeting. Staff anticipates starting
construction of the park improvements in January 2015. Expected completion date would be April 2015.
Eric Nuner stated the shelters need the most lead time.
Motion made by Keith Fruge, second by Charles Brashear to recommend approval of the site work
construction contract to the Barr Company for $192,476.07 for the Village Parks. Approved 5 - 0
G Consideration and possible action to recommend approval of a playground for Emerald Spring
Park from Gametime in the amount of $44,395.94
Eric Nuner stated staff identified Emerald Spring Park as a need to improve park improvements and also
take advantage of the reduced pricing through the Buy Board. He showed the conceptual renderings of
the park and stated it is the same playground that was installed at San Jose Park but will also include
shade canopies. There will also be additional sidewalks added to the park. The parks staff will do the
installation. Kimberly Garrett stated there is money in the parkland dedication for this area. There is
some playground equipment in the park and it will be replaced with this new playground. Eric Nuner
stated staff would go through KPA to get a rendering. Then it will also go through TCEQ. It does not
have to go through City Council. It could be done within 4 months.
The playground at Emerald Spring Park, located at 3604 Old Mill Road, was scheduled for replacement in
the capital maintenance plan for 2014/2015. Included in this purchase is a playground for 2-5 year olds, a
playground for 5-12 year olds and a double bay swing with both tot seats and belt seats. The playground
will be ordered from Gametime through the Buy Board purchasing contract.
Motion made by Keith Fruge, second by Robert Palko to recommend approval of a playground for
Emerald Spring Park from Gametime in the amount of $44,395.94. Approved 5 - 0
H Project Update and Staff Reports regarding Village Parks, Garey Park, Westside Park, San
Gabriel Park Master Plan, San Jose Park Splash Pad, Williams Drive pool, San Gabriel River
Bank stabilization, Park Improvements related to the FM 971 project, ADA Self-Assessment,
Playground Audits, Recreation Center Fitness Room Cardio Lease, Standards of Care ordinance
and VFW park improvements.
Village Parks - The site work construction bids for Rowan Park and Madrone Park are due on
Wednesday, November 12, 2014. Bids will be presented to Parks Board for approval on Thursday,
November 13, 2014 and then to City Council. Notice to proceed will be in January.
Garey Park - Staff met with Baker Aicklen on Thursday, November 6, 2014 to discuss traffic patterns,
general site concepts and to refine design elements. The design elements will help to generate the
maintenance and operations plan which will be presented to parks board in January and to City Council
in February.
Westside Park - The public input process for the master plan will kick off in January. A public
engagement process called Mind Mixer will be utilized.
San Gabriel Park Master Plan - RVi has a fully executed task order to begin the Master Plan for San
Gabriel Park. There will be some initial data collection and site assessment before starting the public
input process in January.
San Jose Park Splash Pad - The 2014/2015 Parks Capital budget has $300,000 budgeted for a splash
pad in the Southeast area of Georgetown. After analysis of several sites, the Parks Board directed staff to
reach out to neighbors of San Jose Park to get feedback about placing the splash pad in the existing park.
At the grand re-opening of San Jose Park on October 30, 2014, staff was able to visit with several
neighbors about placing a splash pad in San Jose Park and the comments were very favorable. In addition,
staff held an open house on November 6, 2014 from 5:30 to 6:30 pm at the Parks Admin building. No one
from the general public attended, but we did have an email from a resident that wanted to voice her
support for the project. The next step will be to select a vendor to design and build the splash pad. The
goal is to be able to have the splash pad operational by summer 2015.
Williams Drive Pool - Staff has been working with the architect to determine an Opinion of Probable
Cost for the preliminary concept presented to the Parks Board in September. The next step is to bring a
task order for the design work to Parks Board in January. Construction is expected to start after the 2015
pool season.
San Gabriel River Bank Stabilization - Construction plans are 80% complete. Staff is waiting on the
final permit from the Corp of Engineers. Construction is estimated to begin in the summer of 2015.
Park Improvements related to the FM 971 Project - The park improvements are back on track related
to the FM 971 realignment project. This includes relocating a portion of the hike and bike trail, relocating
a soccer field and drainage improvements. The estimated completion is December 31, 2014.
ADA Self-Assessment - The city has a current task order with Altura to assess City facilities for ADA
compliance. In the 2014/2015 budget, there were funds allocated to add park facilities and programs to
the scope of work. A task order amendment is being finalized so that work can begin on the park
facilities. This assessment will identify facilities that do not meet ADA requirements and provide a plan
to bring them into compliance.
Playground Audits - Staff is working with the Purchasing Department to develop a Request for
Proposals for an independent playground auditing firm to audit the City's playgrounds for safety and
compliance.
Recreation Center Fitness Room Cardio Lease - The cardio equipment in the fitness room at the
recreation center is on a three year lease. The lease is set to expire on April 15, 2015. Staff has been
working to identify equipment needs based on facility usage and demand for the new lease. The new
lease will come to the parks board for approval in early 2015.
Standards of Care Ordinance - Staff has been working with the legal department on developing a
Standards of Care ordinance. This ordinance will guide and direct day camp operations. The ordinance
will be presented to Parks board in January.
VFW Park Improvements - Staff met with representatives of the Georgetown Youth Girls Softball
Association on November 11, 2014 to present the conceptual design presented to the parks board in
September. The meeting was to discuss the proposed field improvements and how they would integrate
with the proposed 2nd Street improvements. The architect, Luck Design, will begin work on design and
an Opinion of Probable Cost. Construction is estimated to begin in the summer of 2015.
I Discussion and possible action on December meeting.
There will not be a regular scheduled meeting.
J Approve minutes from the October 9, 2014 meeting
Motion made by Keith Fruge, second by Robert Palko to approve the minutes from the October 9,
2014 meeting. Approved 5- 0
K Adjourn
Motion made by Keith Fruge to adjourn the meeting. The meeting adjourned at 7:37 pm.
Adjournment
The meeting adjourned at 7:37 pm.
______________________________________
Robert Johnson, Board Chair
______________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
City of Georgetown, Texas
Parks and Rec Advisory Board
January 8, 2015
SUBJECT:
Sec. 551.072 - Deliberation Regarding Real Property
-Discussion to pursue purchasing land along the San Gabriel River.
ITEM SUMMARY:
Discussion on possible parkland purchase along the South San Gabriel River.
FINANCIAL IMPACT:
n/a
SUBMITTED BY: