HomeMy WebLinkAboutAgenda_PAREB_01.20.2020Notice of Meeting for the
P arks and Recreation Adv isory Board
of the City of Georgetown
January 9, 2020 at 6:00 P M
at 1101 N. College Street, Georgetown, T X 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to order - Jim Hougnon, P arks and R ec reation Advisory Board C hair
B R oll C all - Jim Hougnon, P arks and R ec reation Advisory Board C hair
C P arks and R ec reation staff member introduc tion and presentation - Kimberly G arrett, P arks and
R ec reation Direc tor
D Update from the F riends of G eorgetown P arks and R ecreation - Danelle Houck, P arks and R ecreation
Advis ory Boardmember
E P rojec t Updates and S taff R eport - Eric Nuner, Assistant Direc tor of P arks and R ec reation
L egislativ e Regular Agenda
F C ons ideration and possible action to recommend approval of a Tas k O rder with Halff As s ociates , Inc. of
Aus tin, T X, for profes s ional s ervic es related to the S outh S an G abriel R iver Trail design at Wolf
C rossing in the amount of $128,800.00– Eric Nuner, Assistant P arks and R ec reation Direc tor
G C ons ideration and possible action to approve minutes from the November 21, 2019 meeting - Jill Kellum,
Adminis trative S upervis or
Adjournment
Adjourn - Jim Hougnon, P arks and R ecreation Advis ory Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
Page 1 of 32
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 32
City of Georgetown, Texas
Parks and Rec Advisory Board
January 9, 2020
S UB J E C T:
P roject Updates and S taff R eport - Eric Nuner, As s is tant Director of P arks and R ecreation
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Eric Nuner, As s is tant Director of P arks and R ecreation
AT TAC H ME N T S:
Description Type
Project updates January 2020 Backup Material
Page 3 of 32
Parks and Recreation
Capital Improvement Projects –January 2020
San Gabriel Park Phase II– Final items on the punch list are still being completed. The project is
substantially complete and expected to close out in January.
Katy Crossing Trail – All water crossing are complete and trail has been poured. Prime Construction is in
process of completing the overlook wall and seating, fencing and handrails. Backfilling along trail is in
process and revegetation will begin once backfill is complete.
Trail corridor Overlook seating area
ADA Trail Reconstruction – Staff is restructuring the bid documents and reworking plans to have the
project bid. Target dates for bidding are March/April of 2020.
Golden Bear Park –Parks will act as the general contractor for the Golden Bear Park project with several
parts being installed by staff. Parks has taken delivery of the playground units. Engineering services have
been secured. Park design and layout is being completed with engineering firm and park staff. TCEQ
approval of WPAP exemption is complete. Staff is coordinating with Planning Department to finalize
permitting process.
Kelly Park – Renovations through the Capital Repair and Replacement Fund. Project is on hold.
Booty’s Road Park Pavilion Renovations – Complete (SRF Project).
Heritage Gardens (Community Garden) – Staff is in process of restructuring process and procedure for
management of the Heritage Gardens and meeting with stakeholders. Engineering contract is in process
for design of the park. Staff is working to reduce scope and work within budget.
Page 4 of 32
Wolf Ranch Trail – Complete and turned over to the City.
Wolf Ranch Trail Complete
Grace Heritage Plaza –Pave stone has been installed. Next steps are planter box, landscape and lighting
installation.
Show Barn Demolition – Project is under contract and is scheduled to be complete by the end of
January.
Tennis Center Pool Demo – Project is on hold.
Wolf Crossing Trail – Task Order for Wolf Crossing Trail design is to be presented to Parks Board on
January 9, 2020. If approved, the Task Order will be forwarded to City Council on January 28, 2020.
Page 5 of 32
City of Georgetown, Texas
Parks and Rec Advisory Board
January 9, 2020
S UB J E C T:
C onsideration and pos s ible ac tion to rec ommend approval of a Task O rder with Halff Assoc iates, Inc . of
Austin, T X, for professional services related to the S outh S an G abriel R iver Trail des ign at Wolf C rossing
in the amount of $128,800.00– Eric Nuner, Assistant P arks and R ec reation Direc tor
IT E M S UMMARY:
F unding was provided in the F Y2020 C apital Improvement Budget to c ontinue trail development along the
S outh S an G abriel R iver. T he portion identified is near Wolf C ros s ing and will provide a link to the current
C ity trail sys tem on the S outh S an G abriel R iver at S c enic Drive to the new trail c onstruc ted at Wolf
R anc h. Wolf C rossing will cons truct a trail head within their development for trail ac cess and has provided
the C ity with a pedestrian acc es s easement for trail c onstruc tion. T he trail is programmed to be a 10 foot
wide concrete trail approximately three-quarter mile in length.
Trails were a high priority in the 2008 P arks Mas ter P lan and continue to be one of the most reques ted
amenities from res idents . T he c ity's trail sys tem along the S an G abriel R iver provides a variety of benefits
inc luding recreation, transportation and a key alternative to get to the C ity's key touris t and s hopping
des tinations .
Halff As s ociates has succ es s fully c ompleted s everal C ity park and trail projec ts with G arey P ark being the
mos t recent. S taff rec ommends approval of the task order with Halff As s ociates to c omplete des ign of the
S outh S an G abriel R iver Trail at Wolf C rossing.
Timeline
F inal C onstruc tion Doc uments May 2020
P ermitting Augus t 2020
Bidding O c tober 2020
C ompleted C onstruc tion June 2021
F IN AN C IAL IMPAC T:
F unds are budgeted in acc ount 120-9-0280-90-009 from general obligation bonds that were part of the
November 2008 P arks Bond.
S UB MIT T E D B Y:
Eric Nuner, As s is tant P arks and R ecreation Director
AT TAC H ME N T S:
Description Type
Halff Tas k Order HAI-20-001-LA (2020-01-09)Backup Material
Page 6 of 32
TASK ORDER
Task Order—Landscape Architects. Dated September 2012
Page 1 of 4
Task Order
In accordance with paragraph 1.01 of the Master Services Agreement between Owner and Halff Associates,
Inc. (“Landscape Architect”) for Professional Services – Task Order Edition, dated August 14, 2018
("Agreement"), Owner and Landscape Architect agree as follows:
1. Specific Project Data
A. Title: South San Gabriel River Trail at Wolf Crossing
B. Description: 10 ft. wide max. concrete trail, structural walls and regulatory signage for
approximately 0.75 mile trail on the South San Gabriel River beginning east of IH-35 on Hwy.
29 and heading west ending at the existing Wolf Ranch Regional Trail.
C. City of Georgetown Project Number: __________________________________
D. City of Georgetown General Ledger Account No.: _______________________
E. City of Georgetown Purchase Order No.: _______________________________
F. Master Services Agreement, Contract Number: 18-0049-MSA____________
2. Services of Landscape Architect
See attached Exhibit “A” Scope of Professional Services.
3. Owner's Responsibilities
Owner shall have those responsibilities set forth in the Agreement subject to the following:
See attached Exhibit “A” Scope of Professional Services, Services to be Performed by the City.
4. Times for Rendering Services
Phase Completion Date
Construction Documents Estimated May 2020
Regulatory Permitting Estimated August 2020
Bidding Assistance Estimated October 2020
Construction Phase Services Estimated June 2021
Task Order No. HAI-20-001-LA,
consisting of _____ pages.
Page 7 of 32
TASK ORDER
Task Order—Landscape Architects. Dated September 2012
Page 2 of 4
5. Payments to Landscape Architect
A. Owner shall pay Landscape Architect for services rendered as follows:
Category of Services Compensation Method
Lump Sum or Not to
Exceed Amount of
Compensation for
Services
Basic Services
A. Lump Sum (not including
reimbursable expenses.
B. Lump Sum As Needed
(Design Survey)
C. Reimbursable Allowance
(NTE)
$106,200.00
$ 15,000.00
$ 7,600.00
B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task
Order.
6. Subcontractors: N//A
7. Other Modifications to Agreement: N/A
8. Attachments:
Exhibit “A” Scope of Services
Exhibit “B” Fee Schedule
Exhibit “C” Tentative Schedule
9. Documents Incorporated By Reference: The Agreement effective N/A
Page 8 of 32
Page 9 of 32
TASK ORDER
Task Order—Landscape Architects. Dated September 2012
Page 4 of 4
DESIGNATED REPRESENTATIVE FOR
TASK ORDER:
DESIGNATED REPRESENTATIVE FOR
TASK ORDER:
Name: Dave Melaas Name: Brian Binkowski, PLA
Title: Project Manager Title: Senior Landscape Architect/PM
Halff Associates, Inc.
Address: 300-1 Industrial Ave.
Georgetown, TX 78626
Address: 9500 Amberglen Blvd., Building F,
Suite 125,
Austin, Texas 78729
E-Mail
Address:
Dave.melaas@georgetown.org
E-Mail
Address:
bbinkowski@halff.com
Phone: 512-930-3540 Phone: 512-777-4592
Fax: Fax:
Page 10 of 32
Page 1 of 8
Exhibit “A” Halff Associates Inc.
South San Gabriel River Trail at Wolf Crossing
January 9, 2020
EXHIBIT “A”
Scope of Professional Services
South San Gabriel River Trail at Wolf Crossing
CITY of Georgetown
SCOPE OF WORK TO BE PERFORMED BY CONSULTANT
Project Understanding and Location
The purpose of the services proposed herein is to provide professional design consulting services
consisting of landscape architecture, civil engineering, structural engineering, and design survey
necessary for the development of the South San Gabriel River Trail at Wolf Crossing (the
project). The project site is entirely within CITY owned property, dedicated parkland and TxDOT
right-of-way generally located at the southeast corner of Interstate Highway 35 and State Highway
29. The trail will is programmed to be a approximately three-quarter mile in length, 10 foot wide
concrete trail beginning at the recently completed Wolf Ranch Regional Trail just west of IH-35
through dedicated parkland/easement within the Wolf Crossing Development, currently under
construction, and ending at State Highway 29 right-of-way on the north side of the South San
Gabriel River. The design may include but not be limited to the trail, structural retaining walls,
drainage appurtenances, water quality measure and regulatory signage. The trail development is
programmed and budgeted through the 2008 Parks Bond Election. The development budget for
the trail including soft costs for professional consulting and support services (defined herein) and
the City’s construction contingency is established at $1.2 million.
Page 11 of 32
Page 2 of 8
Exhibit “A” Halff Associates Inc.
South San Gabriel River Trail at Wolf Crossing
January 9, 2020
SERVICES TO BE PERFORMED BY CITY
Design Studies, Data, Criteria
• Available as-built plans for existing facilities completed within the park property and
adjacent to the site.
• Construction and as-built plans of existing facilities completed within the park property
and adjacent to site.
• Existing geotechnical reports and data for existing facilities recently completed within the
park property and adjacent to the site, if available, for reference only.
• Provide design topographic and design survey in AutoCAD format for site from site
developer.
• Utility information (plans, maps, etc.) both current and archived within the CITY of
Georgetown, if available.
• All available current CITY of Georgetown GIS, infrared and aerial photography, and
available survey information to date.
• Provide available information and studies on existing drainage areas on and off-site.
• Current FEMA Flood Plain data of entire project area.
• As-built topographic survey of Wolf Crossing property.
• Provide hydraulic design criteria for project design.
• Provide standard details and specifications as necessary to assist design
CONSULTANT.
Agreements, ROW, Utilities
• Provide available copies of all licensing agreements, utility agreements, survey
documents for right-of-way and easements, and other legal instruments related to the
project.
• Prepare and coordinate any required Licensing and/or Utility Agreements.
• Acquire right-of-entry on any property not owned by the CITY should it be determined
necessary to complete the scope of work identified within this agreement including
survey and design team access.
• It is the CITY’s responsibility to facilitate and coordinate with private property owners, if
deemed necessary.
• Provide ROW acquisition if required.
• Utility coordination for relocations of existing electric and communications services.
Design Coordination, Miscellaneous
• Provide direction necessary for aesthetic treatment of proposed trail, signage and
amenities.
• Provide a CITY project manager experienced in public site development design and
construction projects.
• Provide a CITY team consisting of Parks, Engineering, Development Services, Public
Works, and other internal department members to provide consistent and thorough
review throughout the design and permitting process for project.
• Construction inspection of improvements.
• Pay/waive all CITY filing, permit review, application and inspection fees.
• Pay for all regulatory permit application and review fees.
• Provide any other pertinent information to assist design CONSULTANT.
Page 12 of 32
Page 3 of 8
Exhibit “A” Halff Associates Inc.
South San Gabriel River Trail at Wolf Crossing
January 9, 2020
BASIC SERVICES
The proposed basic services, which are outlined below, shall include the following professional
design services: project management and coordination, construction documents (60%, 90%, Final),
regulatory permitting, bidding, and construction phase services. Design support basic services shall
include project design survey only. Geotechnical investigation and recommendations from adjacent
Wolf Crossing Development (provided by CITY), shall be utilized in the design of the trail.
01: PROJECT MANAGEMENT (Project Duration)
This phase will include the following:
• Coordinate a kick-off meeting with the design team and CITY to identify project goals,
schedules and projected milestones.
• Provide overall project management services including budget control, schedule control,
project coordination, resource allocation, subconsultant management and coordination and
preparation & processing of invoices.
• Ensure timely delivery of all deliverables including electronic files, and hard copies of all
pertinent information.
• Document and distribute minutes of all meetings with CITY staff.
• Perform Quality Control | Quality Assurance reviews.
• Attend Preliminary site visit/meeting and pre-development meeting (1 meeting same day).
• Coordinate and manage design team 60%, 90% and final construction document submittals,
attend review meetings and coordinate comment responses and approvals (2 meetings).
• Assist CITY in filing the appropriate plans, documents and reports with jurisdictional and
regulatory agencies. Submittal may include but not be limited to: CITY Planning Department
TDLR, and TCEQ as required.
• Review all modifications and comments requested by jurisdictional and regulatory agencies
with the CITY.
• Coordinate and oversee revisions to drawings and assist CITY in submitting final documents
to the appropriate agency(s) for final processing, approvals and permits.
• Provide bidding assistance and construction phase services.
02: CONSTRUCTION DOCUMENTS (3 months)
The CONSULTANT will develop working/construction drawings and technical specifications
necessary to construct the work. Construction drawings may include, but not be limited to the
following information: general construction and project specific notes, grading, drainage, dimension
control/layout, erosion/sedimentation/tree protection, site construction details, structural wall
plans/profiles/details. CONSULTANT shall compliment drawings with Contract Documents and
Technical Specifications including quantity take-offs, which describe materials, systems and
equipment, workmanship, quality and performance criteria required for the construction of the work.
Plans will be used for approval and permitting with regulatory entities, bidding and implementation
of the project. This phase will include the following:
• Coordinate construction drawings with other team members.
• Prepare sixty percent (60%) construction drawings and OPCC including appropriate
escalation factors and contingencies. Prepare preliminary drainage report and water quality
Page 13 of 32
Page 4 of 8
Exhibit “A” Halff Associates Inc.
South San Gabriel River Trail at Wolf Crossing
January 9, 2020
design in accordance with TCEQ requirements for mitigation of total suspended solids
(TSS). Submit to CITY for review and comments. (4 weeks)
• Review 60% construction drawings and OPCC with CITY (1 meeting).
• Upon CITY’s approval of 60% design, preliminary drainage report and water quality design,
prepare ninety percent (90%) construction drawings, specifications/project manual and
independently performed OPCC including appropriate escalation factors and contingencies,
and final reports. Submit to CITY for preliminary review and comments. (2 weeks)
• Review 90% construction drawings, specifications/project manual, OPCC, drainage and
water quality reports with CITY (1 meeting).
• Prepare final construction drawings, specifications, reports, permit applications, and other
documents required for permitting; update OPCC including appropriate escalation factors
and contingencies. Submit to CITY Planning Department, TDLR and TCEQ for Regulatory
Perm itting (2 weeks).
Note: Deliverables to be submitted to the CITY in digital PDF format throughout this phase to expedite the
design/decision making process. Hard copies are available at City’s request and will be billed as reimbursable
expenses. Hard copies provided for permit submittal only as required.
03: REGULATORY PERMITTING (3 months)
Upon CITY’s approval of the Construction Documents and OPCC, the CONSULTANT will assist
with regulatory submittals and permitting. This phase will include the following activities:
A. TEXAS DEPARTMENT OF LICENSING AND REGULATIONS: TEXAS ACCESSIBILITY
STANDARDS (TAS) COMPLIANCE
CONSULTANT shall register the project with the TDLR, submit plans and address any
comments as required for conditional plan approval to secure compliance with the Texas
Accessibility Standards and American with Disabilities Act. TDLR inspection for compliance
with TAS will be required upon completion of project construction.
*All filing, permit review, application and inspection fees to be paid by CONSULTANT and reimbursed
by the CITY.
B. TEXAS COMMISSION ON ENVIRONMENTAL QUALITY: WATER POLLUTION
ABATEMENT PLAN (WPAP)
CONSULTANT shall provide the following services:
a. Prepare a formal TCEQ WPAP application for the proposed trail improvements.
b. It is assumed that TCEQ will require a formal application and that a contributing zone
application exemption will not be approved.
c. Review and incorporate Geological Assessment / Karst Survey provided by CITY
within application.
d. Meet with TCEQ to review application and address any comments required for
approval/permitting (2 meetings).
e. It is assumed the City preferred method of water quality treatment for the
improvements at this time are to consist of natural vegetated filter strips. Design of
sedimentation/filtration ponds, batch retention, rain gardens, or other water quality
measures outside of natural or engineered vegetated filter strips is excluded from
this scope.
Page 14 of 32
Page 5 of 8
Exhibit “A” Halff Associates Inc.
South San Gabriel River Trail at Wolf Crossing
January 9, 2020
*All filing, permit review, and application fees to be paid by the CONSULTANT and reimbursed by the
CITY.
*Deliverable quantities for permitting to be determined by CITY and/or regulatory entities; plans,
specification, reports, etc. to be billed as reimbursable expenses.
C. CITY OF GEORGETOWN: SITE DEVELOPMENT PERMIT AND FLOODPLAIN
DEVELOPMENT PERMIT
CONSULTANT shall follow all required development permit processes within the CITY of
Georgetown, Texas. CONSULTANT attend a pre-development meeting, set up by the CITY,
and provide all documents necessary to secure approvals and permitting. CONSULTANT
shall provide the following services:
• Attend a pre -development meeting, established by the CITY.
• Prepare all necessary plans, documents and application(s) necessary to secure
approvals and permitting for site development.
• Prepare all necessary plans, documents, calculations and application(s) for the
proposed trail work within the designated FEMA floodplain.
• Review and address any comments required for approval and permitting.
*It is assumed all required fees for review and processing will be waived. However, any fees that may
be associated with filing permit review, application and inspection fees to be paid by the CITY.
04: BIDDING ASSISTANCE (2 months)
Upon CITY’s approval and permitting of Construction Documents, CONSULTANT shall assist CITY
during the bidding process for trail improvements. This phase will include the following services:
• Prepare and organize bid solicitation and proposal forms consistent with the CITY’s
requirements.
• Attend and assist the CITY with a pre-bid conference (1 meeting).
• Address contractor RFI’s, prepare and issue addenda as required.
• Attend and assist the CITY with bid opening, review/evaluate bids including alternates (1
meeting).
• Provide written recommendation to CITY. Contingent upon project construction delivery
method.
05: CONSTRUCTION PHASE SERVICES (8 months)
CONSULTANT shall assist CITY during the construction process for trail improvements.
CONSULTANT shall endeavor to secure compliance by the contractor to the plans and
specifications. CONSULTANT shall not be responsible for construction means, methods,
techniques, sequences or procedures in connection with the work and CONSULTANT shall not be
responsible for the contractor’s errors or omissions or failure to carry out the work in accordance
with the contact documents. CITY will provide and pay for construction inspection and materials
testing services. This phase will include the following:
• Attend and assist the CITY in conducting and overseeing a pre-construction meeting (1
meeting).
Page 15 of 32
Page 6 of 8
Exhibit “A” Halff Associates Inc.
South San Gabriel River Trail at Wolf Crossing
January 9, 2020
• Constructions observation – preparation and processing of Requests for Information
(clarifications to plans/specifications), Change Proposals, Change Orders, Change
Directives, Field Orders, review/approval of shop drawings, submittals, samples and mock-
ups (as required).
• Conduct and oversee bi-monthly progress meetings. Estimate construction time 6 months
(12 meetings); 8 months with final completion and possible construction change order
extensions. Consultant will be responsible for recording and keeping minutes of all meetings
with City staff and distributing to the construction team.
• Review and approve contractor’s monthly Application and Certification for Payment.
• Attend and assist CITY with substantial completion inspection(s) and walk-thru including
concurrent TAS inspection; issue punch list for incomplete items including time for
completion and issuing letter of substantial completion (1 meeting).
• Attend and assist CITY with final inspection for acceptance of project and issue letter of
concurrence (1 meeting).
• Assist CITY in acquiring final close-out documents, warranties, accurate as-built drawings
and other documents from contractor required to close-out project.
• Review and approve contractor’s final Application and Certification for Payment including
retainage.
06: DESIGN SURVEY ALLOWANCE (As Needed)
The CONSULTANT intends to use the existing design and tree survey provide by the CITY (from
Wolf Crossing surveyor Diamond Surveying for Wolf Crossing developer), permit plans and as-built
information provided by the developer and/consultants of the Wolf Crossing project for the design of
this trail. Additional survey areas and verification survey of as-built conditions may be required to
complete the design of the trail. This phase will include the following tasks for additional survey and
verification of existing conditions as needed and directed by the project manager.
1. Survey Control
• The surveyor intends to utilize existing survey control points from the Wolf Crossing
project, assuming they survive through construction. If control needs to be
established, surveyor will coordinate with Diamond Survey to re-establish such.
• All data will be on the current Texas State Plane coordinate system.
2. Design Survey—Field
• Contact Texas One Call to have utilities in the project area marked on the ground.
• Locate the following street/ROW features: edge of pavements, end of existing trails
and walkways, and elevations at IH-35 and Hwy. 29 ROW (if applicable).
• Locate the following storm water and drainage features: high banks, flow lines,
break lines, swales, manholes (rim elevation), manhole invert/flow lines, inlet and
outlet structures, pond and outfall structures (if applicable).
• Locate the following waterline features: valves, valve nut elevations, meters,
manholes, hydrants, and sprinklers (if applicable).
• Locate the following wastewater features: manholes, manhole rim elevations,
manhole invert details, pump structure details, cleanouts, and cleanout inverts (if
applicable).
• Locate the following additional features: signs, utility poles, guy anchors, overhead
power lines, electric facilities, traffic control facilities, telecom facilities, telecom
Page 16 of 32
Page 7 of 8
Exhibit “A” Halff Associates Inc.
South San Gabriel River Trail at Wolf Crossing
January 9, 2020
markers, gas valves, gas line markers, gas line vents, bore holes, and one-call
markings (if applicable).
• Obtain break lines and spot elevations sufficient for 1-foot contour intervals.
• Process field collected data for field survey.
• Perform quality control for survey requirements.
3. Prepare Digital Terrain Model (DTM)
• Extract spot elevations and break lines into DTM.
• Extract and prepare triangulated irregular network into DTM.
• Load 1-foot contour information.
• Create Triangulated Irregular Network (TIN)
(NOTE: DTM may be merged with survey provided by Owner.)
EXCLUSIONS | ADDITIONAL SERVICES
The following services are not included within the scope of basic services unless previously
discussed above. Should CONSULTANT be required to provide services in obtaining or
coordinating compilation of this information, such services shall be performed as Additional
Services. Additional Services shall only be provided if previously authorized by the CITY and may
include but not be limited to, the following:
• Public stakeholder meetings and/or other presentations/facilitation beyond those described
in scope of services.
• Increase in construction documentation, regulatory entitlement, construction proposal
assistance and construction phase services resulting from increase in development budget
of more than 10% beyond 60% construction document phase.
• Revisions to drawings previously approved by the CITY and regulatory entities due to
changes in: Project scope, budget, schedule, unforeseen subsurface construction conditions
or when such revisions are inconsistent with written approvals or instructions previously
given; enactment or revision codes, laws, or regulations subsequent to the preparation of
such documents.
• Preparation of phased bid package(s) with reduced scope of items defined herein, including
construction drawings and specifications.
• Preparation of re-bid documents due to unsuccessful bid and value engineering beyond
CITY and CONSULTANTS control.
• Any design work that will require work in the ROW or impact traffic entering and exiting the
public and private ROW not accounted for in basic scope of services.
• Detailed cost estimating services or independent cost estimating by a third party beyond
those described in this scope of services.
• Reviewing and evaluating alternate designs proposed by contractor during construction.
• Construction Staking.
• Construction materials testing.
• Construction phase services beyond eight months.
• Preparation of Record Drawings from contractors As-built documents.
• Storm Water Pollution Prevention Plan (SWPPP), to be provided by contractor.
• Services required after final acceptance of constructed work.
Page 17 of 32
Page 8 of 8
Exhibit “A” Halff Associates Inc.
South San Gabriel River Trail at Wolf Crossing
January 9, 2020
• Utility coordination for relocations.
• FEMA CLOMR and/or LOMR preparation or submittal.
• Detailed Flood Plain Analysis.
• Geotechnical investigation and design recommendations.
• Engineers certificates. The Engineer shall not be required to execute any documents
subsequent to the signing of this Agreement that in any way might, in the judgment of the
Engineer, increase the Engineer’s risk or the availability or cost of his professional or
general liability insurance.
• “No-Rise” certification for the site.
• Hazardous Site Assessments.
• EPA permitting.
• TPWD environmental and aquatic permitting.
• Endangered Species Habitat Assessment.
• US Fish and Wildlife permitting.
• Waters of the US Delineation.
• USACE 404 Permitting.
• Cultural Resources Survey.
• Geological assessment.
• Bridge design (other than pre-engineered structures).
• Detailed hydrologic or hydraulic analysis for South San Gabriel River including but not
limited to the placement of compensatory cut.
• Environmental services beyond those described in scope of services.
• Easement acquisition or vacation including preparation of easement documents unless
defined within scope of services.
• Property Title Research.
• Coordination with individual property owners.
• Legal Lot Determinations unless defined within scope of services.
• Preparation of multi-use agreement(s) and memorandum(s) of understanding and exhibits.
• Survey documents for right-of-way and easements.
• Preparation and processing of Waivers, Variances or Exceptions.
• Any services related to ROW and Land Acquisition.
• ROW mapping exhibits and meets and bounds documentation required for ROW
acquisition.
• Assistance or representation in litigation concerning the property of proposed project.
• Conflict Resolution.
• Grant preparation and management services.
• Preparation of presentation materials for marketing or purposes other than in-progress
approvals.
• Public or other presentations beyond those described in scope of services.
• Provide consultation, drawings, reports and other work products related to permits,
approvals and ordinances not described in scope of services.
• Providing services other than those outlined in scope of services.
Page 18 of 32
Exhibit "B"
Fee Schedule
South San Gabriel River Trail at Wolf Crossing
1 Project Management 8,400.00$
2 Construction Documents 44,480.00$
3 Regulatory Permitting 9,880.00$
4 Bidding Assistance 6,840.00$
5 Construction Phase Services 36,600.00$
6 Design Survey Allowance 15,000.00$
RE01 Reimbursable Expenses 7,600.00$
128,800.00$
City of Georgetown $ waived
TDLR (Texas Accessibility/ADA Filing, Review and Inspection Fees)1,100.00$
TCEQ (Water Pollution Abatment Plan Review Fee) 5,000.00$
TOTAL
Reimbursable Expenses: Out of pocket expenses related to printing, and graphic reproduction shall be reimbursed
at cost plus 10 percent to the CITY. Mileage shall be at the IRS standard rate for 2020. Permit fee's are estimated
as follows:
Tasks TOTALS
Exhibit “B” Fee Schedule
South San Gabriel River Trail at Wolf Crossing
January 9, 2020 Halff Associates Inc.
Page 19 of 32
Exhibit C
Schedule
South San Gabriel River Trail at Wolf Crossing
CITY of Georgetown
123412341234512341234123412341234123412341234
Tasks Task | Description
1 Project Management (Project Duration)
2 Construction Documents (3 months)
60% Construction Documents
60% Construction Documents - City Review
90% Construction Documents
90% Construction Documents -QC/City Review
Final Construction & Bid Documents
3 Regulatory Permitting (City, TDLR, TCEQ - 3 months)
6 Design Survey (As Needed)
4 Bidding Assistance (2 months)
5 Construction Phase Services (8 months)
2020
Sept.Feb. March April Nov. Dec.May June July Aug. Oct.
Note: This schedule is tentative and general design and review time may adjust overall project timeline.
8 Months
Exhibit “C” Fee Schedule
South San Gabriel River Trail at Wolf Crossing
January 9, 2020 .
Halff Associates, Inc.
Page 20 of 32
City of Georgetown, Texas
Parks and Rec Advisory Board
January 9, 2020
S UB J E C T:
C onsideration and pos s ible ac tion to approve minutes from the November 21, 2019 meeting - Jill Kellum,
Administrative S upervisor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
AT TAC H ME N T S:
Description Type
November 21, 2019 minutes Backup Material
Page 21 of 32
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
November 21, 2019
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to order - Jim Hougnon, Parks and Recreation Advisory Board Chair
The meeting was called to order by Jim Hougnon at 6:00 pm.
B Roll Call - Jim Hougnon, Parks and Recreation Advisory Board Chair
Board Present: Jim Hougnon, Scott Macmurdo, Danelle Houck, Larry Gambone, Wayne Beyer,
Michael Simpson
Board Absent: Katherine Kainer
Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum, J.J. Lillibridge
C Parks and Recreation staff member introduction and presentation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett introduced J.J. Lillibridge, Recreation Coordinator, for the City of Georgetown
who is over athletics and fitness. J.J. Lillibridge stated he has been here almost a year. He came
from the City of Round Rock’s Parks and Recreation Department and was there for almost 5
years and was over fitness and wellness. He said what he does here is oversees, supervises and
coordinates all sporting events and athletic tournaments at all fields. He supervises the athletic
coordinator and they run all the youth and adult athletic programs. This includes contracted
athletic programs. He also supervises the fitness specialist who works 50% at the front desk at
the recreation and 50% over fitness related programs such as the group exercise classes,
personal trainers and over the instructors and contracted payroll. Jim Hougnon asked how J.J.
got into the recreation and fitness business. J.J. Lillibridge stated he is originally from Iowa and
he came up through the parks and recreation programs growing up. He got into it after the
parks and recreation director in his home town offered him a job when he was 14 as soon as he
graduated from all the programs that he could participate in. He stated he coached anything
from canoeing to tennis to everything. He stated it was a town of 8,000 people. He then moved
to Iowa City, where the University of Iowa is and worked for Coralville Parks and Recreation
where he was the before and after school and summer camp coordinator. He stated he was
working on his masters at the University of Iowa in Recreation, Sport and Tourism and was
applying for jobs all over the country and took the job in Round Rock. Scott Macmurdo asked if
there are enough volunteers for the youth athletic programs. J.J. Lillibridge stated it can be a
challenge and soccer is the largest challenge as there are over 550 kids and that is 60 – 70
coaches every time. He is using different resources to empower the coaches to want to
volunteer. Wayne Beyer asked where the referees come from. J.J. Lillibridge stated for soccer
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they are all contract based. For the 9 and under age groups those are high school aged referees
and for the 10 and up they are all adult certified officials. They have been trying to streamline
all the officiating services and there is now a head official that helps recruit officials for soccer
and then there is an assigner for basketball and volleyball. Scott Macmurdo asked what the
biggest challenge that he faces and something that the board could help out with resource wise.
J.J. Lillibridge stated we are all aware of the growth that is taking place; so more manpower to
facilitate. He said he meets with his supervisor regularly and asks if we are offering programs
for a town of 35,000 – 40,000 people or are we offering programs for 60,000 – 70,000 people. He
said they are trying to be as resourceful as they can and stay competitive in the market as we
are surrounded by so many different cities and there are small businesses and entrepreneurs
offering the same types of things we are. It is important that we continue to be resourceful. Jim
Hougnon asked how the facilities are keeping up with the growth. J.J. Lillibridge stated as far
as the athletic fields, he stated he had a meeting with the softball leagues and they asked if
Georgetown has a plan to get more softball fields. J.J. Lillibridge stated it is something that
needs to be looked at; since softball is on the decline is that something that is still going to be in
existence in 5 or 10 years from now. He stated maybe we need different types of fields as things
are changing so much, but more fields are needed. Michael Simpson asked with the future
soccer teams in Austin do we anticipate an increase in soccer. J.J. Lillibridge stated soccer is
definitely growing even adult leagues. Also, LaCrosse is something that is navigating from the
northeast this way. Kimberly Garrett stated when we go through the parks masterplan that is
when we will get updated information on what the demands are and what the community
wants. We will take an inventory and the masterplan will give us a lot more information and
help guide us the next 5 – 10 years.
D Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks
and Recreation Advisory Boardmember
Danelle Houck stated the Friends had a successful Daddy Daughter dance and there were
around 122 people that attended the dance on October 26th. Assistanceships have been steady.
The Friends will benefit from the Turkey Trot from the Georgetown Running Club.
E Project Updates and Staff Report - Eric Nuner, Assistant Director of Parks and
Recreation
Eric Nuner stated on the San Gabriel Park Phase II they are finalizing some punch list items.
The trail is making progress even though they are a little behind schedule. The Wolf Ranch trail
is complete and they are working on handrails and revegetation. Scott Macmurdo asked if this
is the piece where some concrete had to be repoured due to concrete test fail. Eric Nuner stated
there were a few pieces that failed as there were some testing issues and when it was retested
they had to redo some but not as much as they first thought. With Golden Bear Park, staff had a
meeting with planning working through getting the permitting. Staff has the playground
equipment and are ready to install. Booty’s Road pavilion is done and staff will install the new
picnic tables. At Grace Heritage the concrete is poured for the base for pavestone pavers and
will be installed within 2 weeks. Eric Nuner stated at the next meeting staff will give an update
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on some of the 2020 projects; the Wolf Crossing and San Gabriel Park Phase 3 will be part of
that.
F Discussion on December 2019 Parks and Recreation Advisory Board meeting. -
Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett asked the board if they would like to have a holiday dinner in lieu of the
December 12th regular meeting. It was decided to have a dinner and staff will plan that for
December 12th.
Legislative Regular Agenda
G Consideration and possible recommendation to approve the City of Georgetown's
Bicycle Master Plan - Ray Miller, Acting Director of Public Works
Summary: In 2018, the City of Georgetown began updating its 2030 Comprehensive Plan. A component
of this update is the Bicycle Master Plan (the Plan), a joint effort between City staff and a project team
from the University of Texas at Austin (UT Austin). An initial study of bicycling conditions in
Georgetown was conducted in fall 2016 by the UT project team. This study provided a baseline for the
formal planning process that began in fall 2018. To inform the plan-making, the project team engaged
with the Georgetown community extensively through public workshops, online surveys, and
neighborhood intercept surveys; led stakeholder meetings with City and County staff and representatives
of regional and state agencies; and administered site visits across the city. In addition, the project team
assembled 12 case studies of best practices from around the country and completed 11 topical reports on
technical components of bicycle planning, including but not limited to crash analyses, cost estimates, and
design considerations.
Beginning in September, representatives from the University of Texas and City Staff have been
presenting the plan to various City boards and commissions, several community groups and to the public
to introduce them to the plan and to obtain their comments regarding the draft Bicycle Master Plan.
Below is a summary of the meetings and groups that the plan has been presented to:
• September 24, 2019 - City Council Workshop
• September 25, 2019 - Plan goes live on the Web
• October 1, 2019 - Presentation to the Youth Advisory Council (6 were in attendance)
• October 10, 2019 - Presentation to the Parks & Rec Board
• October 11, 2019 - Presentation to the GTAB
• October 15, 2019 - Presentation to the Planning & Zoning Commission
• October 18, 2019 - Presentation to Sun City Cyclists (56 members were in attendance)
• October 21, 2019 - Presentation to the Commission on Aging (10 were in attendance)
• October 23, 2019 - Public Open House at Georgetown Public Library (20 persons signed in)
Stories on the Draft Bicycle Master Plan were aired on the Following Austin News Stations: KXAN -
NBC News, KVUE - ABC News, and Fox 7 - Fox News. The Bicycle Master Plan was also on the City's
Web site and staff received about 50 comments on-line.
Ray Miller, Acting Director of Public Works gave a presentation of the plan. The purpose
behind the bicycle masterplan is part of Georgetown comprehensive masterplan. Another
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subset to the comprehensive plan is the overall transportation plan which calls for the study
and the implementation of a bicycle masterplan. This process began in 2016 as a data collection
interest finding task partnering with the University of Texas. In 2018 the city formalized an
agreement with UT to work on developing this masterplan. There was a team of graduate
students that went through the city, logged numerous hours of biking throughout the city, used
mobile apps to trace paths, 1,300 surveys were obtained online as well as doing 600 intercept
surveys throughout the city in different neighborhoods and talked to cycling groups. All that
data lead to the presented plan. The plan was run through the planning commission and this is
similar criteria that they look at when recommending something forward based on the Unified
Development Code which takes into account all of our development codes, the comprehensive
plan, and everything that feeds into the development process.
Currently, most of our bicycle facility exists with Parks and Recreation’s off street trail system
with approximately 36 miles. The vision statement was to create a safe, well connected, bicycle
network that was accessible for all ages, abilities, for avid or recreation cyclist; trying to take
that all into account as well as spur it around the community so that everyone has access to the
bicycle network. He stated they are proposing an additional 51 miles of bicycle infrastructure
for a total just under 90. He presented the different types of bicycle infrastructure. Mike
Simpson asked about the street parking that is existing in the downtown area. Ray Miller stated
that will all be taken into account as they look at implementing this process and as they develop
each project they will look at parking and how that fits into the plan and how they remedy that
situation. In the downtown area, they also have to take into account the downtown masterplan;
it calls for angled parking and only on one side of the road and they will look at blending those
types of facilities together. The downtown will also be a good area to implement the sharrow as
proposed in front of the library. A sharrow is pavement marking and signage that shows you
are sharing that lane with a cyclist as well as a motor vehicle. He showed a breakdown of what
the plan proposes as far as bike lanes; buffered, protected, off street paths and the initial total of
51 additional miles. The plan also touches on phasing and priorities. The highest priorities also
lend into what the plan recommends as the top 10 projects for the city. A lot of the reasons for
those are to promote some of the connections in the downtown area landing on some of the
existing facilities, being the San Gabriel River Trail as well as some of the other trail systems,
that are in the area and leading off of some areas where they can do some easy bicycle facilities
such as Northwest Boulevard. The plan ultimately creates 3 different loops; a northern outer
loop, an inner loop and a southwestern loop. The plan touches on tiered projects; tier 1 being
the easy wins, tier 2 would be the bigger projects that they would have to put in their CIP –
Capital Improvements Program which would be the Austin Avenue bridges and Holly Street
crossings. He showed the location of the top 10 projects; Northwest Boulevard extension,
Austin Avenue bridges and some of the others. He stated the plan lists out those projects and
cost ranges. Scott Macmurdo asked if any of these plans, in the residential areas, would you put
a physically protected bike lane and would that be carved out of the existing road. Ray Miller
stated potentially it could be and it could shift depending on the road and where it exists. Scott
Macmurdo stated this plan is not set in stone. Ray Miller confirmed that it is not and is only a
recommendation and as they tackle each individual project they will have to see what will fit in
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that right of way or if they need to go out and get an easement for additional right of way to put
in that facility as well. Ray Miller stated the main thing about the plan is to show connectivity
and how they would promote that connectivity. Ray Miller stated the plan shows the different
types of infrastructure and are showing a potential cost of the whole build out of a net worth of
15 million dollars. He suspects that to be somewhat lower as they work some of the projects
into maintenance projects and bigger projects where it becomes a bid item in that project and
get a cost savings by going through that process. Mike Simpson states the spreadsheet shows
the cost as a minimum. Ray Miller stated that it is not taking into account the implementation
of the project. The existing plan also touches on policy recommendations a lot of that ties into
the development ordinance if it is adopted by council. Some of the policy recommendations are
increased education in both the riders and drivers of vehicles as well as the police department
and educating them on bicycle safety.
Ray Miller went through the time line of presentations and public open house. The first reading
of the ordinance to adopt on November 26th to City Council and then followed by a second
reading on December 10th. During that October process, the comments that they have obtained,
a lot of it was based on additional connectivity. Williams Drive was not shown on the initial
plan and in speaking with the Georgetown Village PID and the Sun City area, a lot of them
currently use Williams Drive as a bicycle path so they asked for that to be included on the plan.
He showed it coming over at Lakeway and mainly because of the right of way difference. As
you go out north on Williams Drive the right of way expands out to a 10 foot shoulder. Jim
Hougnon stated that from experience that from Serenada north you see bicycles along there but
between Serenada and Lakeway, you have a shoulder but it narrows down. Ray Miller states
they show the connection through Serenada and they have had comments from small local
streets and the feedback is “how can you do this in our neighborhood” and he stated it is to
show that connectivity. The other parts were the southeast inner loop connecting the southwest
by-pass and going up DB Woods and Shell Road to make that connection to the San Gabriel
River trail and Lake Georgetown trail as well as adding Patriot’s Way into that. So there is the
existing mileage and proposing now 64 additional miles for a total of 100 miles of bicycle
network or infrastructure. The cost with the additional lane miles they are adding is 17 million
dollars to complete the entire network. Through the process a lot of the comments have been
about connectivity, implementation, when is it going to happen and is it going to happen.
Something else that is being added to the plan is a memorial proclamation for Tommy
Ketterhagen who was tragically killed on Patriot Way in 2017. Ray Miller also recommended
on the 2nd reading to read a proclamation to the Ketterhagen family to honor Tommy. Ray
Miller stated the implementation is initially going to take into account the maintenance
program. Projects will be entered in the CIP process after the first of the year and look at the
2021 budget, the bicycle masterplan will be taken into account and how to get that implemented
and move forward with it. Jim Hougnon stated some of the pieces are along arterial roadways
that don’t exist right now. He asked, with the Northwest Bridge project is the bicycle plan
already in the design. Ray Miller stated yes it is. He stated on the sharrow or parallel routes,
that was the initial point of the plan was to use Northwest Boulevard based on the conversation
with Sun City mainly and that was the reason for adding the Williams Drive aspect. Mike
Page 26 of 32
Simpson asked to what extent the people on Williams Drive were talked too and didn’t feel like
the word had gotten out. He stated there are 2 schools that don’t have proper sidewalks in
place and kids are walking in the streets and in the dirt to get back and forth from school. He
stated we should not be addressing bicycle access on Williams Drive until the safety for the kids
in the schools. He stated he knew they were two different departments and that was a problem.
He stated public safety for the City of Georgetown needs to be a priority. He stated they keep
coming back to Williams Drive and he stated they haven’t taken a serious look at it because the
impact is significant. They already talk about adding more traffic at the intersection of Williams
Drive and Lakeway. Ray Miller stated they are working on a project that starts next year to add
turn lanes into that intersection. Mike Simpson stated that won’t help because they are adding
more traffic. He stated they are communicating with people that live a long way out and the
amount of actual participation in Sun City is about 200 riders and he stated that is a
disproportion of addressing of an issue. Mike Simpson asked Ray Miller to take a look and do a
survey on the sidewalks. Ray Miller stated we do have a sidewalk plan. Mike Simpson stated
the issue on the sidewalks came up 20 years ago and he was in those meetings and went to the
public meetings. He stated he doesn’t remember a public meeting about the bike trails on
Williams Drive. Jim Hougnon asked Mike Simpson if there is specific part he was concerned
about. Mike Simpson stated from IH 35 going west and with additional apartments and such
there is additional traffic and he asked, are there sidewalks? When do you first get sidewalks
from IH35 going west on Williams Drive? He stated in front of one set of apartments all the
way to Lakeway; there are none only one section and only on one side. He stated a lot of it is
new construction and why haven’t they been putting in sidewalks? He stated if you continue
on beyond that there are no sidewalks in Serenada either. Ray Miller stated that sidewalks will
be added as development occurs and there will be a path across IH 35 and as the sidewalk
masterplan is implemented they are filling in gaps of sidewalks everywhere. They have
concentrated the priority of projects in the downtown area and that is what is going on right
now. There is a shift of priority 2’s and there is a map online and how those projects are
categorized. As redevelopment occurs those will have sidewalks; it’s a timing issue. As the
south side of Williams Drive redevelops, there are a lot of single family homes and it will be
filled in with sidewalks. There are talks about a parallel path from Dairy Queen that provides
more connection through there as well. Scott Macmurdo asked what the overlap with parks is;
do we need to amend our codes, do we need to think about bike lanes when we do future
development. Ray Miller states as we do new projects it will become part of the development
code and the main part with Parks is the connectivity. Kimberly Garrett stated as we work on
the masterplan plan this will integrate with the trails masterplan. This will help to integrate our
role and how you can connect and utilize the trail and get off of the street and be on a recreation
trail and potentially pick back up on the street in a safe manner. Ray Miller stated there has
been a lot of work that has gone into this since 2016 and once the plan is adopted they will look
at the codes and how to amend them. The planning department is working on their
comprehensive plan and there will be some tweaks and changes. He explained that any
masterplan is a living, breathing document so as situations change and there is a need to change
the plan we can go ahead and change it. Kimberly Garrett stated this plan originally came to
the parks board 4 year ago as the Parks being the lead and then it was looked at as it not being a
Page 27 of 32
Parks and Recreation lead because these bike lanes are on the streets. It was more appropriate
for the Transportation department to take the lead and see how the Parks and Recreation
department could be supportive and integrate our recreation trails into the bike path. Kimberly
Garrett stated that staff supports what they are trying to do. Jim Hougnon stated when he first
saw the numbers there were high side and low side numbers. Ray Miller stated the overall plan
put it in different ranges of construction. He stated depending on the economy you could look
at different spectrums as far as cost. Jim Hougnon asked Ray Miller, you are not looking for
someone to write a check for this as a lot of this will be incorporated into other upcoming
projects. Ray Miller stated that was correct. Ray Miller stated that was a stand alone cost if you
were going to implement it today. Jim Hougnon asked about the thought process for time
period of the build out. Ray Miller stated there is not one lined out in the plan. It will be at
council’s discretion moving forward and stated it will be a reoccurring item that is talked about
each year at the budget. He stated it is more of a 10 – 15 year build out. Scott Macmurdo stated
Main Street and south of University is mostly a residential area and they have it as a physically
protected barrier and he stated they might want to consider what that would do to the
neighborhood. Ray Miller stated that with the physically protected barrier there are different
ways to do that. On the roadway he stated you can do traffic buttons or other alternatives. He
stated it will have to be massaged to the different areas. Larry Gambone asked with the UT
survey results, that there will be bicycle traffic on all these interconnecting roads. Ray Miller
stated potentially. Larry Gambone stated why build bicycles lanes on the roads that no bicycles
will go on. He asked how did they determined that these routes are the routes bicyclist are
going to ride on. Ray Miller stated information from the cycling community, stake holder
meetings, 2 public meetings before the plan was drafted, and numerous intercept surveys in
different neighborhoods all throughout the city determined the routes. Ray Miller stated there
had been about 2,000 comments on the development on the plan.
Motion made by Danelle Houck second by Scott Macmurdo to recommend to approve the
City of Georgetown's Bicycle Master Plan.
Mike Simpson stated he understands there was a lot of effort to collect information about the
plan and mostly from the bicycle community. But, all good processes go through a pro and a
con evaluation and the impact on the neighborhoods for example, instead of Williams Drive use
Airport Boulevard. If you take a look at the map, the impact would be minimal there to the
residential areas and it adds a little more distance and it would have zero impact on a
significant part of the population. He stated they have not talked to the stakeholders who are
the people parking on the streets or trying to navigate through traffic and schools or stop lights.
He stated they have not addressed the entire population and all the stakeholders; they have
only addressed those that are interested in the program. Jim Hougnon asked if they planned to
do community outreach as the projects get underway. Ray Miller stated definitely. Mike
Simpson stated that all sounds good but the fact is once it is approved everybody thinks
everything is great and then the explanation of when someone wants changes, but we’ve
already approved the masterplan. The fact that there might be some small tweaks available is
Page 28 of 32
true, but significant tweaks, no. Once we vote on this it is set in concrete. Ray Miller stated it is
not. Mike Simpson stated he agreed to disagree.
Approved: 5 – 1 – 1
H Consideration and possible action to recommend approval of the parkland dedication
proposal for the Bridgehaven single family development. -- Kimberly Garrett, Parks and
Recreation Director
Summary: Bridgehaven is a single family residential development at the intersection of Maple and
Westinghouse. They are proposing 254 single family homes which equates to 3.175 acres of parkland. In
addition, this development is subject to the development fee of $1,000 per lot. The developer has indicated
they would like to propose developing the park in lieu of paying the fee. In addition, the HOA will enter
into a maintenance agreement with the City to maintain the park and open space.
The developer is proposing to dedicate 14.43 acres of open space, lot 24 being 1.3 acres with several
heritage trees and lot 23 being 13.13 acres. A large majority of parkland lot 23 has drainage, but creates a
nice open space area that is usable most of the time and can be be accessed by trails. The FEMA floodplain
shown on the map is only proposed, it has not been adopted. In addition, there is ample street frontage
along Sunniberg Loop.
This development is going to become part of Westhaven HOA and their residents will have access to their
amenity center as well. This development is also in close proximity to Pinnacle Park as well as
undeveloped parkland in Westhaven.
Staff is recommending approval of the proposed parkland dedication.
Kimberly Garrett introduced Dustin Goss with Pape Dawson, and Scott Rempe with
Packsaddle Partners with the Bridgehaven project. She stated this is the first project based on
the new development code that was approved in July. It not only has the land dedication but
also the development side of it. She showed the location map and it is in the southeast
quadrant of Georgetown. She stated it is a challenging area with some drainage in that area. It
is also surrounded by other parks and other recreation opportunities in that area. There is
Pinnacle Park, parkland in Fairhaven, and Westhaven which has public parkland in the
subdivision but has not been developed and is with prior code. Westhaven does have an HOA
with an amenity center, splashpad and playground. Bridgehaven is looking at opting into the
HOA at Westhaven so the residents have those amenities. Kimberly Garrett reviewed the
parkland requirements with the board. Bridgehaven is taking into account the floodplain that
has not been adopted yet. Kimberly Garrett stated she was concerned about the large amount
of space and the possible drainage and she stated staff only agreed to accept it if the HOA
would be willing to maintain it and that was part of the agreement. She stated that she felt it
would be well maintained and kept up because it is a gateway into their subdivision. She
showed the area where the heritage trees are and it would be an opportunity for a playground
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and trails and they would have to put in the amenities since they would like to do the
development instead of paying the fee.
Dustin Goss and Scott Rempe showed and explained the plan. They stated they do include
some trail aspects showed the different phases of the project. They are focusing on the heritage
tree area and making that their primary park focus as there is good frontage on Westinghouse
that is visible has the best trees on the property. They have a widened concrete trail that shows
connectivity between the different phases of the project. The floodplain area is relatively flat
and are useable grounds and will serve as a run and play area for the whole neighborhood.
They stated there is also a little commercial section on the plan in phase one. They stated they
are also in the childcare development business so this section will potentially become a
childcare center there. Kimberly Garrett showed that the area is trisected by the green space
and there are 3 separate areas and they are trying to bring those 3 areas together to a central
green space.
Scott Macmurdo stated, looking at this, a lot of this is in the floodplain. Kimberly Garrett
interjected, proposed floodplain. Scott Macmurdo asked how much of the land in the green is
acceptable under the normal parkland requirement. They stated about 4 acres is not in the
flood plain. Kimberly Garett stated it is an opportunity for trail and something that
compliments what they don’t have at Westhaven. She stated trails are always number one and
it is a large piece of property to get a loop trail there. Scott Macmurdo asked what amenities
could be built other than trails. Kimberly Garrett stated you could be playgrounds and
pavilions. The developer stated currently there is a 3,000 square foot house there which will be
gone. There is a lot of area that is out of the floodplain that could suffice for those types of
amenities. Scott Macmurdo asked since their requirement is 3.1 and there are 4 acres that
would fit the standard, why do we need to have a separate vote or variation on this, couldn’t
they donate the 4 plus the extra? Kimberly Garrett stated it wasn’t contiguous so she brought it
to the board to review and it is a larger piece than what we need and has some drainage. They
are not asking for a variance. Kimberly Garett stated the area is not contiguous and there is an
opportunity for additional amenities around the perimeter. It is also an opportunity for the
board to see how the new process plays out. Larry Gambone asked about the flood area.
Kimberly Garrett stated they have done studies that show the floodplain. In 2017 they have
gone and mapped it but no one has adopted it. She stated she spoke to the city’s development
engineer and they thought generally this property is usable and when it is not raining it is an
open space. Kimberly Garrett stated her biggest thing was that she wanted to insure that the
HOA was going to maintain it because it is a large tract of land. Kimberly Garrett stated they
have to layout the parkland early so they can design the rest of the subdivision because it all
hinges on where the parkland is.
Motion made by Michael Simpson second by Wayne Beyer to recommend approval of the
parkland dedication proposal for the Bridgehaven single family development.
Approved: 6 – 0 – 1
Page 30 of 32
I Consideration and possible action to recommend approval of a Task Order with RVi
of Austin, TX, for professional services related to San Gabriel Park Phase III improvements
in the amount of $592,775.00– Eric Nuner, Assistant Parks and Recreation Director
Summary: A master plan for San Gabriel Park was completed in June 2015. The master plan proposed
the renovations to the park be completed in phases. Phase I construction started in March 2017 and was
completed 2018. Phase 2 construction began in August 2018 and will be complete December 2019. This
task order with RVi will complete the design for phase III of San Gabriel Park. RVI has completed the
design for the previous phases of construction.
Design of phase III will include one large multi-use performance pavilion, splash pad plaza, entry
monuments, roadway and parking improvements, three shade shelters, one new restroom building, one
lighted skate park, directional and interpretive signage, open spaces and landscaping, and a low water
crossing across the San Gabriel River.
Timeline:
Schematic Design April 2020
Design Development July 2020
Construction Documents November 2020
Construction of Phase III is expected to begin in spring 2021.
Eric Nuner explained the task order with RVi and that they are planning the design piece now
and then going into the construction phase in 2021. He stated the plan also includes some
stakeholder meetings and will include the low water pedestrian crossing as well as the other
items. Kimberly Garrett stated this year’s budget was approved for $600,000. Eric Nuner stated
he anticipated the showbarn to be down by summer and will be gone by the time construction
begins. Wayne Beyer asked about the skate park. Eric Nuner stated the existing skate park
would be demoed and turned back into green space. The skate park piece would probably
move somewhere closer behind the recreation center detention pond. This is all conceptual and
from the phasing masterplan that is the general idea where that would go. Jim Hougnon asked
about additional parking. Eric Nuner stated there is green space in front of the recreation center
that might be used for additional parking. Scott Macmurdo asked if the showbarn is still being
used. Eric Nuner stated it is not. Larry Gambone asked about the task order and the cost. Eric
Nuner stated if staff comes back and wanted RVI to do additional services they would give a
proposal to do the additional services based off of their rates. There are different principals and
that is the range. Eric Nuner stated that is not something that has been done in the past and
have never had to engage that but it is part of the master service agreement that they have to
include hourly rates for additional professional services.
With the board’s approval this item would go to council on December 10th so design could start
after the first of the year. Jim Hougnon asked about the sunken gardens. Eric Nuner stated
there are some drainage issues there and that will be addressed.
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Motion made by Danelle Houck second by Scott Macmurdo to recommend approval of a
Task Order with RVi of Austin, TX, for professional services related to San Gabriel Park
Phase III improvements in the amount of $592,775.00.
Approved: 6 – 0 – 1
J Consideration and possible action to approve minutes from the October 10, 2019
meeting - Jill Kellum, Administrative Supervisor
Motion made by Scott Macmurdo second by Larry Gambone to approve minutes from the
October 10, 2019 meeting.
Approved: 6 – 0 – 1
Adjournment
Adjourn - Jim Hougnon, Parks and Recreation Advisory Board Chair
Motion made by Larry Gambone second by Wayne Beyer to adjourn the meeting.
Approved: 6 – 0 – 1
The meeting adjourned at 7:47 pm.
_____________________________________
James Hougnon, Board Chair
____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
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