HomeMy WebLinkAboutAgenda_PAREB_02.11.2016Notice of Meeting for the
Parks and Recreation Advisory Board
of the City of Georgetown
February 11, 2016 at 6:00 PM
at 1101 N. College Street, Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
B Roll Call
C Appreciation to outgoing Parks and Recreation Advisory Board members.
D Update from the Friends of Georgetown Parks and Recreation.
Legislative Regular Agenda
E Discussion and possible action to approve the parkland dedication for the Gattis Tract which will
be known as Gatlin Crossing.
F Discussion and possible action to approve the parkland dedication for Cole Estates.
G Consideration and possible action to approve a construction contract for park renovations at VFW
Park.
H Consideration and possible action to approve a Buyboard contract with Musco Lighting, LLC of
Oskaloosa, IA in the amount of $218,500 for athletic field lights at VFW Park.
I Consideration and possible action to recommend the annual approval of the Ordinance
establishing standards of care that exempts the after-school and summer recreation programs from
state licensing requirements.
J Discussion and possible action to approve the minutes from the January 14, 2016 Parks and
Recreation Board meeting.
Adjournment
Adjourn
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
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Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2016, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 11, 2016
SUBJECT:
Discussion and possible action to approve the parkland dedication for the Gattis Tract which will
be known as Gatlin Crossing.
ITEM SUMMARY:
The Gattis Tract is a 113.16 acre tract in the Southeast area of Georgetown and is proposing 365
units. The parkland requirement is 7.30 acres. They are proposing to dedicate two tracts of land to
satisfy the requirement. One tract is centrally located and is 2.18 acres. The other tract is linear and
is 11.6 acres. The total parkland dedicated would be 13.78 acres. The 11.6 acre tract has the ability
to link with previously dedicated parkland in La Conterra. The developer is also proposing a
private amenity center at the front of the property. The proposed park locations provide residents
several options and are dispersed throughout the neighborhood. This tract is a regular subdivision
and would just be dedicating land, no improvements. In addition, it was requested that the lots that
are adjacent to the park have metal see through fences for safety and to not create a closed private
area.
Action is needed on the proposed parkland dedication.
FINANCIAL IMPACT:
TBD
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Gattis Regional Context Backup Material
Gattis Parks Master Plan Backup Material
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 11, 2016
SUBJECT:
Discussion and possible action to approve the parkland dedication for Cole Estates.
ITEM SUMMARY:
Cole Estates is located on Hwy 29 east of Georgetown. It is in the ETJ, not the city limits. They
are proposing 208 units which is 4.16 acres of parkland. This development is along the South San
Gabriel River. The proposal is to provide parkland along the river which would include the flood
plain and an area outside the floodplain. This is desirable for future trail connectivity. This
subdivision is a traditional subdivision so land dedication would satisfy the requirement. There are
adjacent MUD developments that will be building future. The land proposed is not adjacent to the
first phase so there would need to be fiscal surety provided to the City to insure paved street access
to the parkland at some point. In addition, there would be an easement created to allow for
maintenance.
Action is needed on the proposed item.
FINANCIAL IMPACT:
TBD
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Parkland Dedication Backup Material
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1 OF 1
OWNERS:
GLENNA MAE COLE ESTATE
3900 PAWNEE PASS
AUSTIN, TX 78738
ACREAGE:100.446 ACRES
SURVEYOR:
HALFF ASSOCIATES, INC.
4030 WEST BRAKER LANE,SUITE 450
AUSTIN, TEXAS 78759
BENCHMARKS:
THE COORDINATES HEREON ARE PROVIDED IN THE
NAD 83 COORDINATE SYSTEM.
POINT NO. G100 (1/2" IRON ROD " HALFF TRAV")
ELEVATION: 901.42
NORTHING: 10203330.47
EASTING: 3102498.51
POINT NO. G101 (1/2" IRON ROD " HALFF TRAV")
ELEVATION:909.07
NORTHING:10203164.77
EASTING:3103751.76
POINT NO. G102 (1/2" IRON ROD " HALFF TRAV")
ELEVATION:941.40
NORTHING:10203453.78
EASTING:3101498.23
PATENT SURVEY: ISAAC DONAGAN SURVEY,
ABSTRACT No. 178
ENGINEER:
HALFF ASSOCIATES, INC.
4030 WEST BRAKER LANE,SUITE 450
AUSTIN, TEXAS 78759
LOCATION MAP
N.T.S.
X X
/////////
EX. PROPERTY LINE
EX. RIGHT OF WAY LINE
EX. EDGE OF PAVEMENT
EX. OVERHEAD ELECTRIC LINE
EX. CREEK / RIVER CENTERLINE
100 YR. FLOODPLAIN BOUNDARY
EX. FENCE LINE
EX. EASEMENT LINE
EX. BENCHMARK
PROP. FENCE LINE
EX. HERITAGE TREE
CRITICAL ENVIRONMENTAL
FEATURE BUFFER ZONE
PHASE LIMIT LINE
PARKLAND DEDICATION
EXHIBIT
PRIVATE OPEN SPACE
(16.24 AC.)
DEDICATED PARKING
OUT OF FLOODPLAIN
(0.75 AC.)
DEDICATED PARKLAND WITHIN
FLOODPLAIN
(5.22 AC.)
THESE DOCUMENTS ARE RELEASED FOR THE
PURPOSE OF INTERIM REVIEW UNDER THE
AUTHORITY OF:
DON POOL, PROJECT MANAGER
NOT TO BE USED FOR REGULARTORY
APPROVAL, PERMITTING OR CONSTRUCTION.
PROGRESS ONLY
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 11, 2016
SUBJECT:
Consideration and possible action to approve a construction contract for park renovations at VFW
Park.
ITEM SUMMARY:
Renovations to VFW Park were identified as a need through the Parks Capital Improvement Plan
(CIP) in 2013/14. Being over 30 years old, this park has only had minor renovations over the
years. There is a great potential to have a tournament style girls softball complex in Georgetown
thus increasing sports tourism through this renovation. Renovations include lighting, restroom and
concession, parking, and field redesign.
Sealed bids were received for the construction contract on February 2, 2016 at 2:00pm. Staff is
currently evaluating these bids and will present to the board at the meeting for recommendation.
This item will then be forwarded to City Council for their approval at the February 23th meeting.
FINANCIAL IMPACT:
Funds for this project will be paid for out of the 2008 Park Bonds that were issued in May 2013.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 11, 2016
SUBJECT:
Consideration and possible action to approve a Buyboard contract with Musco Lighting, LLC of
Oskaloosa, IA in the amount of $218,500 for athletic field lights at VFW Park.
ITEM SUMMARY:
Through the Buy Board, the City will contract with Musco Lighting for the materials and
installation of ballfield lighting for three (3) 200’ youth softball fields at VFW Park. McMasters
Athletic Complex has Musco Lighting and the addition of VFW to the current system of operation
will provide continuity of services for the operation and light monitoring system.
FINANCIAL IMPACT:
This item will be funded from the parkland dedication fund.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Quote Musco VFW Backup Material
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 11, 2016
SUBJECT:
Consideration and possible action to recommend the annual approval of the Ordinance
establishing standards of care that exempts the after-school and summer recreation programs from
state licensing requirements.
ITEM SUMMARY:
Chapter 42 of the Texas Human Resource Code is established to regulate certain facilities, homes,
and agencies that provide child care services. The purpose of this chapter is to protect children
who are cared for in child care facilities by establishing statewide minimum safety standards and
by regulating the facilities through a licensing program. The Department of Family and Protective
Services (DFPS) is the agency tasked with enforcement of this law.
Subchapter C. Sec 42.041, (b), (14) exempts:
“Elementary-age (ages 5-13) recreation programs operated by a municipality provided the
governing body of the municipality annually adopts standards of care by ordinance after a public
hearing for such programs, that such standards are provided to the parents of each program
participant, and that the ordinances shall include, at a minimum, staffing ratios, minimum staff
qualifications, minimum facility, health, and safety standards, and mechanisms for monitoring and
enforcing the adopted local standards; and further provided that parents be informed that the
program is not licensed by the state and the program may not be advertised as a child-care
facility.”
This ordinance establishes the standards of care requirements set forth by Chapter 42 of the Texas
Human Resource Code after a public hearing. The standards are intended to be minimum
standards by which the Georgetown Parks and Recreation Department will operate its youth
recreation programs. These programs are recreation in nature and are not child care programs.
The Georgetown Parks and Recreation Department previously developed similar department
minimum standards for recreation programs. Therefore, the minimum standards set forth in
Exhibit A will create no additional staffing or financial burden to the City. Additionally, it will not
impact the effected recreation program fees.
This ordinance was first adopted in 2015. It expires one year after its effective date and must be
submitted to City Council for re-adoption no later than April 1st of each year.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
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ATTACHMENTS:
Description Type
Exhibit A Cover Memo
Draft SOC Cover Memo
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Page 1 of 4
Exhibit A - Code of Ordinances
Adopting Chapter 8.40
Sec. 8.40. - Standards of Care for Youth Recreation Programs.
Sec. 8.40.010. - Definitions.
A. “Camp Program Staff” means a person responsible for the direct care or supervision of
participants, including volunteers and contractors. The term excludes a person whose
primary duties include administration, clerical support, or facility maintenance.
B. “Department” means the Parks and Recreation Department.
C. “Director” means the director of the Parks and Recreation Department.
D. “Designee” means a person appointed by the director to act on the director's behalf.
E. “Facility” means a building or improvement operated or used by the department in
conducting a recreational program.
F. “Participant” means a child age 5 to 13 years old that is enrolled in a recreational
program and is under the supervision of department staff.
G. “Recreational Program or Program” means a fee-based children's program or activity
offered and supervised by the department that requires a participant to enroll or register to
participate.
H. “Staff” means a person who is employed by the department to work in a recreational
program.
I. “Parent” means legal guardian of a participant.
Sec. 8.40.020. - Purpose.
The purpose of the standards of care established in this chapter is to exempt City of Georgetown
after-school and summer recreation programs from state licensing requirements. The standards of
care set forth in this chapter are intended to be the minimum standards by which the Georgetown
Parks and Recreation Department will operate its youth recreation programs which are
recreational in nature and not designated as child care programs.
Sec. 8.40.030. - Participant and Camp Program Staff Ratios.
A. Camp programs shall have no greater than a 10/1 ratio of participant to camp program
staff for children 0-4 years of age.
B. Camp programs shall have no greater than a 15/1 ratio of participant to camp program
staff for children 5-9 years of age.
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Page 2 of 4
C. Camp programs shall have no greater than a 17/1 ratio of participants to camp program
staff for children 10-13 years of age.
D. Each participant should have a program employee who is responsible for him or her and
who is aware of details of the participant's habits, interests, and any special problems as
identified by the participant's parents during the registration process.
Sec. 8.40.040. - Minimum Camp Program Staff Qualifications.
A. Camp program staff must be at least 16 years of age.
B. At least 50% of camp program staff must possess certification from a nationally
recognized body in
1. First Aid
2. Community CPR or equivalent
C. Camp program staff must complete a camp program staff orientation including but not
limited to:
1. An overview of the City of Georgetown’s Standards of Care; and
2. Policies including discipline, guidance, and the release of participants; and
3. An overview of symptoms of child abuse, neglect, and sexual abuse and the
responsibility of reporting these; and
4. The procedures to follow in handling emergencies including but are not limited
to: fire, explosion, tornado, toxic fumes, volatile persons, and severe injury or
illness of a child or adult; and
5. The use and locations of fire extinguishers and first aid equipment.
Sec. 8.40.050. - Employment Restrictions
A. Criminal background checks will be conducted on prospective camp program staff. The
following convictions, including deferred adjudication and pretrial diversions, regardless
of when the conviction occurred will render applicants ineligible for participation with
Georgetown Parks and Recreation Camp Programs:
1. Any drug distribution activity, including misdemeanor or felony
2. Rape
3. Aggravated Assault
4. Child Abuse or Molestation
5. Murder
6. Kidnapping
7. Or any other felony or crime involving moral turpitude, which involves acts of
physical violence
B. The following convictions within 10 years from the date of application for employment
will render applicants ineligible for participation with Georgetown Parks and Recreation
Camp Programs:
1. Any drug related activity, including misdemeanor or felony
2. Assault
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Page 3 of 4
3. Any other felony or crime involving moral turpitude which does not involve acts
of physical violence
Sec. 8.40.060. - Minimum Building Standards.
A. The facility and equipment used do not present any known fire, health, or safety hazards
and are kept free of accumulations of objectionable debris.
B. The facility shall be subject to an annual safety inspection.
C. The facility shall reasonably be kept free of insects, rodents, and stray animals.
D. Facility buildings shall maintain clearly marked emergency exits.
E. A disaster and evacuation procedure shall be posted at the facility.
F. First-aid kits and infection control kits shall be available at the facility and taken to other
locations at which the participants are engaged in program activities.
G. First-aid guidelines shall be on file and available at the facility.
H. The facility shall have a sufficient number of restrooms maintained in good repair and
equipped for independent use by children and designed to permit staff supervision as
needed.
Sec. 8.40.070. - Minimum Health and Safety Standards.
A. A participant who is ill or injured shall be supervised until the participant is released to a
parent or other authorized person.
B. A participant whose illness or medical condition requires a degree of supervision by staff
that would compromise the health or safety of the other participants shall be kept separate
from the other participants until the participant is removed from the facility.
C. A participant whose illness or medical condition prevents the participant from
comfortably participating in program activities or places other participants at risk may not
be admitted or readmitted to the facility for the duration of the illness or condition.
D. A staff member may not administer medication to a participant without a written parental
medication authorization. Staff may not knowingly administer medication that is not in
its original container or that is past the expiration date on the container.
E. A staff member may not administer an amount of medication that is inconsistent with the
prescribed dosage and parental direction. A staff member shall return the unused
medication to the parent on the last program day.
F. Medication should be kept in a secured location that is not accessible by participants.
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Page 4 of 4
G. A staff member shall maintain a medication and first aid log.
Sec. 8.40.080. - Mechanisms for Installing and Enforcing Standards.
The director or designee shall monitor the camp programs for performance. Compliance with
these standards will be a factor in rating the performance of the youth program.
Sec. 8.40.090. - Review.
This Chapter will expire one year after its effective date.
Sec. 8.40.100. - Recommendation for Amendment or Re-Adoption.
No later than April 1 of each year the director or designee shall recommend to the City Council
adoption of the local standards of care.
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Ordinance No. Page 1 of 2
Parks and Recreation Standards of Care
Date Approved: ________________________________
ORDINANCE NO. _______________________
AN ORDINANCE OF THE CITY OF GEORGETOWN, TEXAS,
ADOPTING CHAPTER 8.40 OF THE CODE OF ORDINANCES
REGARDING STANDARDS OF CARE FOR YOUTH RECREATION
PROGRAMS; REPEALING CONFLICTING LAWS; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City's Parks and Recreation Department has determined that
certain minimum standards of care are necessary to health, safety, and welfare of
individuals participating in youth recreation programs; and
WHEREAS, the State of Texas Human Resources Code Chapter 42 exempts certain
after-school and summer recreation programs from state licensing requirements as
identified in Subsection 42.041(14) stating “an elementary-age (ages 5-13) recreation
program operated by a municipality provided the governing body of the municipality
annually adopts standards of care by ordinance after a public hearing for such programs,
that such standards are provided to the parents of each program participant, and that the
ordinances shall include, at a minimum, staffing ratios, minimum staff qualifications,
minimum facility, health, and safety standards, and mechanisms for monitoring and
enforcing the adopted local standards; and further provided that parents be informed
that the program is not licensed by the state and the program may not be advertised as a
child-care facility;” and
WHEREAS, the City Council, at a meeting on February 23, 2016, held a public
hearing prior to adopting Chapter 8.40 of the Code of Ordinances regarding Standards of
Care for Youth Recreation Programs; and
WHEREAS, the City Council of the City of Georgetown finds it to be in the best
interest of the citizens of Georgetown to adopt Chapter 8.40 of the Code of Ordinances
regarding Standards of Care for Youth Recreation Programs.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF GEORGETOWN,
THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance
are hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim. The City Council hereby
finds that this Ordinance implements the vision, goals, and policies of the Georgetown
2030 Comprehensive Plan and further finds that the enactment of this ordinance is not
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Ordinance No. Page 2 of 2
Parks and Recreation Standards of Care
Date Approved: ________________________________
inconsistent or in conflict with any other policies or provisions of the 2030
Comprehensive Plan.
SECTION 2. It is hereby determined upon the basis of requirements set forth in
the Texas Human Resource Code, the City of Georgetown shall be exempt from Texas
Child Care Services regulations.
SECTION 3. Chapter 8.40 of the Code of Ordinance of the City of Georgetown is
hereby amended in its entirety and shall provide as show in Exhibit “A.”
SECTION 4. All ordinances and parts of ordinances that are in conflict with this
ordinance are hereby repealed, and are no longer of any force and effect.
SECTION 5. If any provision of this ordinance or application thereof to any
person or circumstance, shall be held invalid, such invalidity shall not affect the other
provisions, or application thereof, of this ordinance which can be given effect without the
invalid provision or application, and to this end the provisions of this ordinance are
hereby declared to be severable.
SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This ordinance shall become effective in accordance with the
provisions of state law and the City Charter of the City of Georgetown.
PASSED AND APPROVED on FIRST READING on this _ day of __________, 2016.
PASSED AND APPROVED on SECOND READING on this ___ day of _______, 2016.
ATTEST: CITY OF GEORGETOWN, TEXAS
____________________________ By: _____________________________
Shelley Nowling, City Secretary Dale Ross, Mayor
APPROVED AS TO FORM:
________________________________
Skye Masson, Interim City Attorney
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Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
January 14, 2016
The Parks and Recreation Advisory Board met Thursday, January 14, 2016 at 6:00 pm at 1101 N. College Street,
Georgetown, TX 78626.
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Robert Johnson for any purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551.)
Regular Session
A Call to Order
The meeting was called to order by Robert Johnson at 6:00 pm.
B Roll Call
Robert Johnson, Keith Fruge, Katherine Kainer, Glen Holzer, Bob Palko
Absent: Chuck Bridges and Jason Shurley absent
Staff: Kimberly Garrett, Eric Nuner, Jill Kellum
C Introduction of David Morgan, City Manager
David Morgan was unable to attend the meeting.
D Project updates for Garey Park, Westside Park, San Gabriel bank stabilization, San Gabriel Park
improvements, VFW Park, Williams Drive Pool, Parkland Dedication, Emerald Springs Park, and
staffing updates
Kimberly Garrett presented the project updates to the board.
E Update from the Friends of Georgetown Parks and Recreation
Kimberly Garrett stated they did not meet in January. They will meet February 1st. The sand table has
not been installed but will be installed soon.
F Update on the parks projects presentation at the January 12th City Council Meeting
Kimberly Garrett explained that staff presented the parks projects to the council at the January 12th
meeting. On January 26th, staff will take back the 1st amendment on the MOU for Mr. Garey. They also
discussed the Williams Drive Pool renovation and the San Gabriel Bank Stabilization which both passed
on consent agenda.
Legislative Regular Agenda
G Discussion and possible action on approving the parkland dedication proposal for Kasper MUD
Kimberly Garrett had Mark Baker with SEC Planning present information. Mark Baker with SEC Planning,
Chris Kasper, owner of property and Sophia Nelson, Planning Director for the City of Georgetown were
present to answer questions. Kasper MUD is a proposed MUD development in the Southwest part of
Georgetown. They are proposing 775 units which equates to 15.5 acres of parkland. They are proposing
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to set aside and dedicate 22.5 acres. As part of a MUD, they must go above and beyond the parkland
dedication requirements in the UDC. They are proposing an 8 foot wide concrete trail throughout the
property with improved linear parks. This trail could potentially connect up to future development in the
area. In addition, there will be a playground open to the public adjacent to the amenity center which is
centrally located in the subdivision. The MUD/HOA will maintain the parks and trails. This development
is in close proximity to Woodhull MUD aka Saddlecreek MUD. The Parks Board approved the parkland
for this development in February 2015.
Motion made by Bob Palko, second by Keith Fruge to approve the parkland dedication proposal for
Kasper MUD as presented. Approved 4 – 1 (Glenn Holzer)
H Presentation, discussion and staff direction on proposed updates to the Parkland Dedication
Ordinance
Kimberly Garrett stated staff has been working with the Planning Department on revising the Parkland
Dedication Ordinance. The revisions come from work the Parks and Recreation Board subcommittee did,
as well as suggestions from the planners and staff. The Parkland Dedication Ordinance was last revised
in 2003 when the Unified Development Code was created. Topics for proposed changes include:
•Allow partial credit for private parks
•Increase Fee in Lieu of land dedication
•Implement a parkland improvement fee or the option to make improvements
•Reduce the number of zones
•Make changes to the allowable credit for floodplain
•Address parks in the ETJ as private parks
•Create incentive for commercial development to dedicate parkland
•Require developer to build regional trail as detailed on trails master plan
•Address phasing and how it relates to parks not dedicated in the first phase
•Decrease land requirement from 1 acre for 50 units to 1 acre for 75 units
Staff will also present proposed changes to the UDC Advisory Board on January 19th. Staff is drafting
language to address these issues and will bring proposed changes to the board for review in the
upcoming months.
I Discussion and possible action to approve the minutes from the December 10, 2015 Parks and
Recreation Board meeting
Motion made by Bob Palko, second Keith Fruge by to approve the minutes from the December 10,
2015 Parks and Recreation Board meeting. Approved 5-0
Adjourn
Motion made by Bob Palko, second by Keith Fruge to adjourn the January 14, 2016 Parks and
Recreation Advisory Board meeting. Approved 5 – 0
Adjournment
Meeting adjourned at 7:30 pm.
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______________________________________
Robert Johnson, Board Chair
_____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
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