HomeMy WebLinkAboutAgenda_PAREB_02.13.2014Notice of Meeting for the
Parks and Recreation Advisory Board Parks and Recreation Administration Office
of the City of Georgetown
February 13, 2014 at 6:00 PM
at 1101 N College, Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four
(4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for
additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
B Roll Call
C Thank you to outgoing board member, Daniel Dance.
D Discussion and possible action to support City Council adoption of the 2013 Downtown Master Plan
Update
E Consideration and possible action to recommend approval of Patin Construction, LLC of Taylor, for
renovations to San Jose and Chautauqua Parks in the amount of $148,185.
F Consideration and possible action to approve an award of a bid for the parkland landscape
maintenance.
G Consideration and possible action to approve a purchase of playground equipment from GameTime
for the Creative Playscape in the amount of $292,331.
H Presentation and discussion on the draft 2014/15 Parks and Recreation Five Year Capital Improvement
Plan.
I Update on construction in Rivery Park.
J Update from Friends of Georgetown Parks and Recreation
K Approve minutes from the January 9, 2014 meeting
L Adjourn
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the ______ day of __________________, 2014, at __________, and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Thank you to outgoing board member, Daniel Dance.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
City of Georgetown, Texas
SUBJECT:
Discussion and possible action to support City Council adoption of the 2013 Downtown Master Plan
Update
ITEM SUMMARY:
Matt Synatschk, Historic Planner for the City, will present the Downtown Master Plan Update. A copy of
the draft plan can be found at https://dtmasterplan.georgetown.org .
FINANCIAL IMPACT:
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to recommend approval of Patin Construction, LLC of Taylor, for
renovations to San Jose and Chautauqua Parks in the amount of $148,185.
ITEM SUMMARY:
During the CIP process, Chautauqua Park and San Jose Park were identified as parks in need of facility
renovations. Each park has seen minimal renovations since their construction in the mid 1980's. The
completion of the proposed renovations will bring each park in compliance with current ADA
accessibility requirements.
Renovations to Chautauqua Park include the addition of an 11 space off street parking lot, connective park
sidewalks, and landscape improvements. Renovations to San Jose Park include the addition of a 13 space
parallel parking lot, connective park sidewalks, and playground curbing. Parks and Recreation staff will
install new playground equipment at San Jose Park when the playground curbing is completed.
The proposed renovation are planned to be in conjunction with new restroom facilities that were
previously approved by City Council on 11/26/2013.
FINANCIAL IMPACT:
Funds for Chautauqua Park are budgeted in accounts 120-9-0280-90-036 and 229-9-0280-90-003.
Funds for San Jose Park are budgeted in accounts 120-9-0281-90-004 and 229-9-0280-90-007.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Bid Tab Backup Material
CITY OF GEORGETOWN
CHAUTAUQUA PARK AND SAN JOSE PARK IMPROVEMENTS
BID NUMBER: 201409
CONTRACT NUMBER: 2014-503-C
BID OPENING: JANUARY 31, 2014 2:00 P.M.
AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
CHAUTAUQUA PARK
BASE 50,116.00$ 47,152.00$ 85,109.16$ 94,477.50$ 126,091.00$ 53,264,089.00$
ALTERNATE 32,994.00$ 48,058.00$ 40,925.00$ 39,249.00$ 63,702.00$ 26,660.00$
PARK TOTAL 83,110.00$ 95,210.00$ 126,034.16$ 133,726.50$ 189,793.00$ 53,290,749.00$
SAN JOSE PARK
PARK TOTAL 65,075.00$ 65,189.00$ 93,988.28$ 69,947.00$ 123,526.00$ 117,980.00$
PROJECT TOTAL 148,185.00$ 160,399.00$ 220,022.44$ 203,673.50$ 313,319.00$ 53,408,729.00$
PATIN SMITH CONTRACTING WESTAR CONSTRUCTIONBPI ENVIRONMENTAL SERVICES HCSQROMEX CONSTRUCTION
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve an award of a bid for the parkland landscape
maintenance.
ITEM SUMMARY:
Bid were received on Friday, February 7, 2014, to perform landscape maintenance services for a period of
thirty (30) months with an option to renew for three (3) additional one (1) year periods starting March 14,
2014. Maintenance will be completed at 28 park sites.
The invitation to bid was forwarded to bidders on the City's bid list as well as bidders on the City's web
site. Eight (8) responses were received and evaluated using the advertised best value criteria.
The bid tab and pricing will be presented at the meeting.
FINANCIAL IMPACT:
Funds for the landscape maintenance will be paid from accounts 100-5-0211-51-525 and 500-5-0350-51-
509.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve a purchase of playground equipment from GameTime
for the Creative Playscape in the amount of $292,331.
ITEM SUMMARY:
The final concept for the creative playscape was approved by the Parks and Recreation Board on
November 14, 2013. It was approved 5-0. It was also approved by City Council during the workshop on
December 10, 2013. It was approved 6-0.
The purchase of the playground equipment is needed prior to the site work approval due to the lead time
for the playground manufacturing process. The site work approval will be presented to the Parks and
Recreation Board and City Council in March. Construction is scheduled to begin in April and be complete
in June.
This purchase will be made on a cooperative purchasing agreement with US Communities, contract
number 110179.
FINANCIAL IMPACT:
Funds are budgeted for this purchase in account 120-9-0280-91-005.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
Playscape quote Backup Material
City of Georgetown, Texas
SUBJECT:
Presentation and discussion on the draft 2014/15 Parks and Recreation Five Year Capital Improvement
Plan.
ITEM SUMMARY:
The 5-year CIP assists the department in identifying, prioritizing, and funding future projects. Staff will
be working closely with the Finance Department as well as other departments to coordinate potential
projects. This item is the start of the discussion regarding the 5 year CIP. There will also be a discussion
on the goals and objectives of the Parks and Recreation Department and how they tie in with the CIP.
An updated draft of the CIP will be presented to the Parks and Recreation Board on April 10, 2014 for
discussion. This draft will be posted on the City's website for public viewing and response. A final draft
will be presented to the Parks and Recreation Board on May 8, 2014 for final approval. It will then be
forwarded to City Council for consideration.
FINANCIAL IMPACT:
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Description Type
CIP Cover Memo
City of Georgetown, Texas
SUBJECT:
Update on construction in Rivery Park.
ITEM SUMMARY:
An update will be given to the board on the construction activities in Rivery Park.
FINANCIAL IMPACT:
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
City of Georgetown, Texas
SUBJECT:
Approve minutes from the January 9, 2014 meeting
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
January 9, 2014 minutes Cover Memo