HomeMy WebLinkAboutAgenda_PAREB_02.13.2020Notice of Meeting for the
P arks and Recreation Adv isory B oard
of the City of Georgetown
F ebruary 13, 2020 at 6:00 P M
at 1101 N. College Street, Georgetown, T X 78626
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's
O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A C all to O rd er - Jim Hougno n, P arks and R ec reatio n Advis o ry Board C hair
B R oll C all - Jim Ho ugnon, P arks and R ec reation Ad visory Bo ard C hair
C P arks and R ec reatio n s taff memb er intro d uc tion and presentatio n - Kimb erly G arrett, P arks and
R ec reation Directo r
D Update fro m the F riends o f G eo rgeto wn P arks and R ecreatio n - Danelle Ho uc k, P arks and R ec reatio n
Advis o ry Bo ard memb er
E P rojec t Updates and S taff R eport - Kimberly G arrett, P arks and R ecreation Direc tor
F R ec o gnize O utgo ing Bo ard Memb ers - Kimberly G arrett, P arks and R ec reation Direc tor
L egislativ e Regular Agenda
G P resentation, d is cus s io n and p o s s ib le ac tio n o n the draft 2030 P lan Update. – S ofia Nels o n, P lanning
Direc tor
H C ons id eratio n and p o s s ib le ac tion to rec ommend the ap p ro val o f a F ac ility Us e Agreement with the
G eo rgetown Youth G irls S oftb all As s o ciation – Kimb erly G arrett, P arks and R ecreatio n Directo r and
R obert G aylo r, P arks and R ec reation S uperintend ent
I C ons id eratio n and p o s s ib le ac tion to rec ommend the annual ap p ro val of the O rd inance es tablishing
standards of c are that exempts the after-s c ho o l and summer rec reation p ro grams fro m state licens ing
requirements . - Kimb erly G arrett, P arks and R ecreatio n Directo r and R o b ert G aylo r, P arks and
R ec reation S uperintend ent
J C ons id eratio n and p o s s ib le ac tion to app ro ve minutes fro m the January 9, 2020 meeting - Jill Kellum,
Adminis trative S up ervisor
Adjournment
Adjourn - Jim Hougno n, P arks and R ec reatio n Advis o ry Board C hair
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Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2020, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
R o b yn Dens more, C ity S ecretary
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 13, 2020
S UB J E C T:
P ro ject Updates and S taff R ep o rt - Kimberly G arrett, P arks and R ec reatio n Directo r
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Kimb erly G arrett, P arks and R ecreatio n Direc tor
AT TAC H ME N T S:
D escription Type
Project update February 2020 Backup Material
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Parks and Recreation
Capital Improvement Projects –February 2020
San Gabriel Park Phase II– Punch list items have been completed. ADA inspection report had a few
items that are being corrected. Project is complete.
Katy Crossing Trail –The Katy Crossing Trail is 99% complete. Revegetation, handrails and benches are
final items to be completed.
Creek Crossing Overlook Area
ADA Trail Reconstruction – Staff is restructuring the bid documents and reworking plans to have the
project bid. Target dates for bidding are March/April of 2020. No change.
Golden Bear Park –Parks will act as the general contractor for the Golden Bear Park project with several
parts being installed by staff. Parks has taken delivery of the playground units. Engineering services have
been secured. Park design and layout has been completed with engineering firm and park staff. TCEQ
approval of WPAP exemption is complete. Staff is working with an environmental firm to complete a
Geologic Assessment. KPA Engineering is coordinating with Planning Department to finalize permitting
process.
Kelly Park – Renovations through the Capital Repair and Replacement Fund. Project is on hold.
Booty’s Road Park Pavilion Renovations – Complete (SRF Project).
Heritage Gardens (Community Garden) – Staff is in process of restructuring process and procedure for
management of the Heritage Gardens and meeting with stakeholders. Engineering contract is in process
for design of the park. Staff is working to reduce scope and work within budget. Project is moving
forward
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Grace Heritage Plaza –Pave stone has been installed. Next steps are planter box, landscape and lighting
installation. No change.
Show Barn Demolition –Project is 99% complete
Tennis Center Pool Demo – Project is currently on hold.
Wolf Crossing Trail –Task Order approved by Council. Kick Off meeting for design scheduled for the
week of February 17th.
San Gabriel Park Phase III – Design kick off meeting was held on January 28th with Rvi to confirm project
scope and elements.
Parks, Recreation and Open Space Master Update – Draft master plan RFP has been submitted to
purchasing and legal to review. Once we have a final document, key dates of approval will be plugged
into the process.
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 13, 2020
S UB J E C T:
P res entation, dis c us s ion and possible action on the d raft 2030 P lan Update. – S o fia Nelson, P lanning
Directo r
IT E M S UMMARY:
T he 2030 C omprehens ive P lan Update is nearing c o mp letion and staff is provid ing C ity o f G eo rgeto wn
Boards and C ommis s ions an opportunity to review the full d raft p lan, ask q ues tio ns and p o s s ib ly
recommend ad o p tion to the C ity C ounc il. T he s c hed ule fo r adoptio n o f the up d ate is below:
· 2/18 P &Z meeting - P ublic Hearing and R ec o mmendatio n
· 2/25 C ity C o unc il - P ub lic Hearing and 1s t R eading
· 3/10 C ity C o unc il - P ub lic Hearing and 2nd R eading
At this meeting, s taff will provid e a s hort overview o f the d raft 2030 C omp rehens ive P lan Up d ate inc luding
goals and p olic ies for Land Us e, Williams Drive G ateway P lan, G ateways & Image C orridors, Hous ing
and the Imp lementatio n P lan. A d raft o f the 2030 C o mp rehens ive P lan upd ate’s imp lementation plan, the
final p art o f the plan up d ate, was presented to the C o uncil in January. T he imp lementation plan outlines
three major s trategies :
· R egulato ry framewo rk
· Dec is io n framewo rk
· P lans , p ro grams and partnership s
Each strategy relates to the goals o utlined in the 2030 P lan up d ate, whic h were drafted us ing pub lic input
fro m c o mmunity s urveys inc luding the first O n the Table, in whic h mo re than 1,400 p eo p le participated in
conversatio ns to envis ion G eo rgeto wn’s future and an acc o mp anying online pub lic s urvey taken b y an
ad d itional 1,460 p eo p le.
T he full plan is availab le for review online at 2030.georgetown.org.
F IN AN C IAL IMPAC T:
No ne.
S UB MIT T E D B Y:
Nat Waggoner, AIC P, Lo ng R ange P lanning Manager
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 13, 2020
S UB J E C T:
C o nsideration and pos s ible actio n to recommend the approval of a F ac ility Us e Agreement with the
G eorgetown Yo uth G irls S o ftball Assoc iatio n – Kimberly G arrett, P arks and R ec reation Direc tor and
R o b ert G aylor, P arks and R ecreatio n S uperintendent
IT E M S UMMARY:
T he G eo rgetown Youth G irls S oftb all As s oc iation (G Y G S A) is a youth rec reatio nal s o ftball league that
rents the VF W field s annually to cond uc t their league prac tic es and games . I n the pas t, the rental
agreement for field us age has b een thro ugh the P arks and R ecreatio n Department's s oftware p ro gram.
S taff was recently mad e aware that the State C onstitution and C ity C harter require a use agreement for
extended use of C ity property by an outside group. T his use agreement outlines use of the facility including
any improvements to the area, fees to be charged and required insurance.
T he term of agreement is fo r one year beginning January 1, 2020. Upon expiratio n o f the Initial Term, the
Us e Agreement may be renewed for up to four (4) additio nal o ne (1) year terms on the s ame terms and
cond itions . T he agreement must be ap p ro ved annually b y C ity C ounc il.
T his agreement will b e retro active b ack to January 1, 2020. T he d elay in the d o c ument approval is d ue to
s taff just rec ently find ing out ab o ut the ap p roval requirement. Next year the agreement will be renewed
p rio r to the exp iration date.
F IN AN C IAL IMPAC T:
R evenue collec ted from the field rental will b e c red ited toward R ec reation R evenues .
S UB MIT T E D B Y:
Kimb erly G arrett, P arks and R ecreatio n Direc tor
AT TAC H ME N T S:
D escription Type
GYGSA Backup Material
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 13, 2020
S UB J E C T:
C o nsideration and pos s ible actio n to recommend the annual approval of the O rdinanc e estab lis hing
s tand ard s of c are that exemp ts the after-s chool and s ummer recreatio n p rograms from s tate lic ensing
req uirements. - Kimberly G arrett, P arks and R ec reation Direc tor and R o bert G aylor, P arks and
R ecreatio n S up erintendent
IT E M S UMMARY:
C hapter 42 of the Texas Human R esource C ode is es tab lis hed to regulate c ertain fac ilities, ho mes , and
agencies that provid e c hild care s ervic es . T he p urpos e o f the s tand ard s of c are es tab lis hed in this c hapter
is to protect c hild ren who participate in C ity of G eorgetown after-sc hool and s ummer rec reation programs .
T he Department o f F amily and P rotective S ervic es (DF P S ) is the agenc y tas ked with enforc ement of this
law.
S ubc hapter C . S ec 42.041, (b ), (14) exempts :
“Elementary-age (ages 5-13) rec reation programs o p erated b y a munic ip ality p ro vided the go verning body
o f the municip ality annually ad o p ts s tand ards o f c are by ordinanc e after a pub lic hearing fo r such
p ro grams, that s uc h s tand ard s are p ro vided to the p arents of each program p artic ip ant, and that the
o rd inances s hall inc lud e, at a minimum, staffing ratios , minimum s taff q ualific atio ns , minimum facility,
health, and safety s tandards, and mec hanis ms fo r monitoring and enforc ing the adopted loc al standards;
and further provid ed that parents b e info rmed that the program is not lic ens ed by the s tate and the p ro gram
may not be advertis ed as a child -care facility.”
T his ordinanc e es tablis hes the s tand ard s of c are requirements set forth b y C hap ter 42 of the Texas Human
R es o urc e C o d e after a p ublic hearing. T he s tand ard s are intended to b e minimum s tandards b y which the
G eorgetown P arks and R ec reation Department will o p erate its youth rec reatio n p ro grams. T hese p ro grams
are rec reation in nature and are no t child c are p ro grams .
T he G eo rgetown P arks and R ecreatio n Department previo usly develo p ed s imilar department minimum
s tand ard s for rec reation programs . T herefore, the minimum standards s et forth in Exhib it A will c reate no
ad d itional staffing o r financ ial burd en to the C ity. Ad d itionally, it will not imp ac t the effected rec reation
p ro gram fees .
T his ordinanc e was firs t ad o p ted in 2015. It expires o ne year after its effective date and mus t b e sub mitted
to C ity C ounc il fo r re-adoptio n no later than Ap ril 1s t o f eac h year.
T here have been no c hanges to the minimum s tandards o f c are since the las t ad o p tion in 2019.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Kimb erly G arrett, P arks and R ecreatio n Direc tor and R o b ert G aylo r, R ec reatio n S uperintend ent
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AT TAC H ME N T S:
D escription Type
1s t Reading Backup Material
Exhibit A Backup Material
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{00011129 / v / / PARKS / ORD / 2/4/2020}
Ordinance No. ____________________________ Page 2 of 2
Parks and Recreation Standards of Care
Date Approved: __________________________
ORDINANCE NO. _______________________
AN ORDINANCE OF THE CITY OF GEORGETOWN, TEXAS,
ADOPTING CHAPTER 8.40 OF THE CODE OF ORDINANCES
RELATING TO ESTABLISHING MINIMUM STANDARDS OF CARE
FOR YOUTH RECREATION PROGRAMS; PROVIDING A
SEVERABILITY CLAUSE; REPEALING CONFLICTING ORDINANCES
AND RESOLUTIONS; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City's Parks and Recreation Department has determined that certain
minimum standards of care are necessary to health, safety, and welfare of individuals participating
in youth recreation programs; and
WHEREAS, the State of Texas Human Resources Code Chapter 42 exempts certain after-
school and summer recreation programs from state licensing requirements as identified in
Subsection 42.041(14) stating “an elementary-age (ages 5-13) recreation program operated by a
municipality provided the governing body of the municipality annually adopts standards of care
by ordinance after a public hearing for such programs, that such standards are provided to the
parents of each program participant, and that the ordinances shall include, at a minimum, staffing
ratios, minimum staff qualifications, minimum facility, health, and safety standards, and
mechanisms for monitoring and enforcing the adopted local standards; and further provided that
parents be informed that the program is not licensed by the state and the program may not be
advertised as a child-care facility;” and
WHEREAS, the City Council, at a meeting on ______________, held a public hearing
prior to adopting Chapter 8.40 of the Code of Ordinances regarding Standards of Care for Youth
Recreation Programs; and
WHEREAS, the City Council of the City of Georgetown finds it to be in the best interest
of the citizens of Georgetown to adopt Chapter 8.40 of the Code of Ordinances regarding Standards
of Care for Youth Recreation Programs.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF GEORGETOWN,
THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
Ordinance implements the vision, goals, and policies of the Georgetown 2030 Comprehensive Plan
and further finds that the enactment of this ordinance is not inconsistent or in conflict with any
other policies or provisions of the 2030 Comprehensive Plan.
SECTION 2. It is hereby determined upon the basis of requirements set forth in the Texas
Human Resource Code, the City of Georgetown shall be exempt from Texas Child Care Services
regulations.
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{00011129 / v / / PARKS / ORD / 2/4/2020}
Ordinance No. ____________________________ Page 2 of 2
Parks and Recreation Standards of Care
Date Approved: __________________________
SECTION 3. Chapter 8.40 of the Code of Ordinance of the City of Georgetown is hereby
amended in its entirety and shall provide as shown in Exhibit “A.”
SECTION 4. All ordinances and parts of ordinances that are in conflict with this ordinance
are hereby repealed, and are no longer of any force and effect.
SECTION 5. If any provision of this ordinance or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this ordinance are hereby declared to be severable.
SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City Secretary
to attest. This ordinance shall become effective in accordance with the provisions of state law and
the City Charter of the City of Georgetown.
PASSED AND APPROVED on FIRST READING on this _ day of __________, 2020.
PASSED AND APPROVED on SECOND READING on this _____ day of ________, 2020.
ATTEST: CITY OF GEORGETOWN, TEXAS
____________________________ By: _____________________________
Robyn Densmore, City Secretary Dale Ross, Mayor
APPROVED AS TO FORM:
________________________________
Charlie McNabb, City Attorney
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{00011130 / v / / PARKS / ORD / 2/4/2020} Page 1 of 4
Exhibit A
Code of Ordinances
Adopting Chapter 8.40
Sec. 8.40. - Standards of Care for Youth Recreation Programs.
Sec. 8.40.010. - Definitions.
A. “Camp Program Staff” means a person responsible for the direct care or supervision of
participants, including volunteers and contractors. The term excludes a person whose
primary duties include administration, clerical support, or facility maintenance.
B. “Department” means the Parks and Recreation Department.
C. “Director” means the director of the Parks and Recreation Department.
D. “Designee” means a person appointed by the director to act on the director's behalf.
E. “Facility” means a building or improvement operated or used by the department in
conducting a recreational program.
F. “Participant” means a child age 5 to 13 years old that is enrolled in a recreational
program and is under the supervision of department staff.
G. “Recreational Program or Program” means a fee-based children's program or activity
offered and supervised by the department that requires a participant to enroll or register to
participate.
H. “Staff” means a person who is employed by the department to work in a recreational
program.
I. “Parent” means legal guardian of a participant.
Sec. 8.40.020. - Purpose.
The purpose of the standards of care established in this chapter is to protect children who
participate in City of Georgetown after-school and summer recreation programs. The standards
of care set forth in this chapter are intended to be the minimum standards by which the
Georgetown Parks and Recreation Department will operate its youth recreation programs which
are recreational in nature and not designated as child care programs.
Sec. 8.40.030. - Participant and Camp Program Staff Ratios.
A. Camp programs shall have no greater than a 10/1 ratio of participant to camp program
staff for children 0-4 years of age.
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{00011130 / v / / PARKS / ORD / 2/4/2020} Page 2 of 4
B. Camp programs shall have no greater than a 15/1 ratio of participant to camp program
staff for children 5-9 years of age.
C. Camp programs shall have no greater than a 17/1 ratio of participants to camp program
staff for children 10-13 years of age.
D. Each participant should have a program employee who is responsible for him or her and
who is aware of details of the participant's habits, interests, and any special problems as
identified by the participant's parents during the registration process.
Sec. 8.40.040. - Minimum Camp Program Staff Qualifications.
A. Camp program staff must be at least 16 years of age.
B. At least 50% of camp program staff must possess certification from a nationally
recognized body in
1. First Aid; and
2. Community CPR or equivalent
C. Camp program staff must complete a camp program staff orientation including but not
limited to:
1. An overview of the City of Georgetown’s Standards of Care; and
2. Policies including discipline, guidance, and the release of participants; and
3. An overview of symptoms of child abuse, neglect, and sexual abuse and the
responsibility of reporting these; and
4. The procedures to follow in handling emergencies including but are not limited
to: fire, explosion, tornado, toxic fumes, volatile persons, and severe injury or
illness of a child or adult; and
5. The use and locations of fire extinguishers and first aid equipment.
Sec. 8.40.050. - Employment Restrictions
A. Criminal background checks will be conducted on prospective camp program staff. The
following convictions, including deferred adjudication and pretrial diversions, regardless
of when the conviction occurred will render applicants ineligible for participation with
Georgetown Parks and Recreation Camp Programs:
1. Any drug distribution activity, including misdemeanor or felony
2. Rape
3. Aggravated Assault
4. Child Abuse or Molestation
5. Murder
6. Kidnapping
7. Or any other felony or crime involving moral turpitude, which involves acts of
physical violence
B. The following convictions within 10 years from the date of application for employment
will render applicants ineligible for participation with Georgetown Parks and Recreation
Camp Programs:
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{00011130 / v / / PARKS / ORD / 2/4/2020} Page 3 of 4
1. Any drug related activity, including misdemeanor or felony
2. Assault
3. Any other felony or crime involving moral turpitude which does not involve acts
of physical violence
Sec. 8.40.060. - Minimum Building Standards.
A. The facility and equipment used do not present any known fire, health, or safety hazards
and are kept free of accumulations of objectionable debris.
B. The facility shall be subject to an annual safety inspection.
C. The facility shall reasonably be kept free of insects, rodents, and stray animals.
D. Facility buildings shall maintain clearly marked emergency exits.
E. A disaster and evacuation procedure shall be posted at the facility.
F. First-aid kits and infection control kits shall be available at the facility and taken to other
locations at which the participants are engaged in program activities.
G. First-aid guidelines shall be on file and available at the facility.
H. The facility shall have a sufficient number of restrooms maintained in good repair and
equipped for independent use by children and designed to permit staff supervision as
needed.
Sec. 8.40.070. - Minimum Health and Safety Standards.
A. A participant who is ill or injured shall be supervised until the participant is released to a
parent or other authorized person.
B. A participant whose illness or medical condition requires a degree of supervision by staff
that would compromise the health or safety of the other participants shall be kept separate
from the other participants until the participant is removed from the facility.
C. A participant whose illness or medical condition prevents the participant from
comfortably participating in program activities or places other participants at risk may not
be admitted or readmitted to the facility for the duration of the illness or condition.
D. A staff member may not administer medication to a participant without a written parental
medication authorization. Staff may not knowingly administer medication that is not in
its original container or that is past the expiration date on the container.
E. A staff member may not administer an amount of medication that is inconsistent with the
prescribed dosage and parental direction. A staff member shall return the unused
medication to the parent on the last program day.
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{00011130 / v / / PARKS / ORD / 2/4/2020} Page 4 of 4
F. Medication should be kept in a secured location that is not accessible by participants.
G. A staff member shall maintain a medication and first aid log.
Sec. 8.40.080. - Mechanisms for Monitoring and Enforcing Standards.
The director or designee shall monitor the camp programs for performance. Compliance with
these standards will be a factor in rating the performance of the youth program.
Sec. 8.40.090. - Review.
This Chapter will expire one year after its effective date.
Sec. 8.40.100. - Recommendation for Amendment or Re-Adoption.
No later than April 1 of each year the director or designee shall recommend to the City Council
adoption of the local standards of care.
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 13, 2020
S UB J E C T:
C o nsideration and pos s ible actio n to ap p rove minutes from the January 9, 2020 meeting - Jill Kellum,
Ad ministrative S upervis o r
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Ad minis trative S up ervisor
AT TAC H ME N T S:
D escription Type
1-9-2020 meeting Backup Material
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Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
January 9, 2020
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to order - Jim Hougnon, Parks and Recreation Advisory Board Chair
Jim Hougnon called the meeting to order at 6:02 pm.
B Roll Call - Jim Hougnon, Parks and Recreation Advisory Board Chair
Present: Jim Hougnon, Katherine Kainer, Scott Macmurdo, Larry Gambone, Danelle Houck,
Wayne Beyer
Absent: Mike Simpson
Staff present: Kimberly Garrett, Eric Nuner, Brandon Fonville, Jill Kellum
C Parks and Recreation staff member introduction and presentation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett introduced Brandon Fonville, Parks Foreman. Brandon Fonville has been
with the City of Georgetown over 13 years. He stated he oversees the athletic field crew, the
trails crew and the mowing crew. He also takes care of irrigation in the parks and chemical
programs and oversees maintenance over the lawnmowers, weed eaters and other equipment.
Brandon Fonville stated he grew up in Ranger, TX and went to Tarleton State University and
has a degree in plant and soil science. He worked for a seed company, then was a commodities
inspector for the state and traveled the whole state. He then went into the peace corp and was
in Nepal. He then came to the Georgetown area and worked in the landscaping industry for
about 10 years doing construction, installation and maintenance. He then started with the City
of Georgetown. Scott Macmurdo asked what a typically day is like. Brandon Fonville stated
every day if different and on Monday they are cleaning up after the weekend and Friday they
are getting ready for the weekend. He stated they make sure the fields are getting ready to be
played on, cleaning up trash on trails and general maintenance. Wayne Beyer asked about the
chemical application license. Brandon Fonville stated himself and one other park employee
have the license and it has to be renewed every 2 years. Scott Macmurdo asked what the
hardest part of the job is. Brandon Fonville stated the office work. Jim Hougnon asked what
equipment, people or building he wanted but doesn’t have. Brandon Fonville stated they have
wanted to renovate the adult baseball field and that will come in Phase IV of the San Gabriel
Park renovation. Scott Macmurdo asked if the adult baseball field is being used. Brandon
Fonville stated there are 2 adult leagues that use it and that is mostly on the weekends. During
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the week there are high schools that use the field as their home field. Kimberly Garrett stated
there are tournaments held there and practices.
D Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks
and Recreation Advisory Boardmember
Danelle Houck stated the Friends have not met. Assistance requests have been a little slow.
They will have a water stop at the Cupid’s Chase.
E Project Updates and Staff Report - Eric Nuner, Assistant Director of Parks and
Recreation
Eric Nuner stated San Gabriel Phase 2 is working on final items. The trail is poured. There is
backfill and grading that needs to be done and working on seat walls at the overlook. It is not
officially opened but it is being used already. There will be an official opening when it is done.
Kimberly Garrett stated since it is a grant from Texas Parks and Wildlife, one of the
requirements is an official dedication and opening. There is not a date for this event. Eric
Nuner stated staff is coordinating invasive tree removal and debris clean up. Wayne Beyer
asked for the park rangers to be notified when it is officially open.
Eric Nuner stated on the Golden Bear project that staff has met with the planning department to
finalize the permitting piece. The state requirement for environmental quality is done and are
anticipating constructing it in the spring. The Parks department will install it in house.
Booty’s Park is complete. New picnic tables have been added under the pavilion. The tables
are similar to what is at Garey Park; galvanized, heavy recycled plastic tops.
Eric Nuner stated the Heritage Gardens is the current neighborhood park development. Staff
has met to determine the scope of the project and staff has met with the gardeners and informed
them what the schedule for construction is and when the gardens will no longer be available.
Staff has worked with planning to get the plans finalized. Eric Nuner stated it is not
complicated; the garden beds and this will come back to the Parks Board when it is farther
along. Katherine Kainer asked if it is going to be fenced in and Eric Nuner stated the gardens
themselves will be fenced. Kimberly Garrett stated this should help with the vandalism and the
people that are stealing the vegetables. Eric Nuner stated staff has met with other entities that
have community gardens and got a lot of good information. There will be a public input,
stakeholder type meeting with the gardeners that are there. There will only be raised beds, no
in ground beds. Eric Nuner stated they hope to do some type of shelter with some tables for
small gatherings and classes and also a small restroom facility, accessible beds, and parking.
Katherine Kainer asked if there will be revenue. Eric Nuner stated there is a fee structure now
and that will be revised. Katherine Kainer asked if there will be guidelines for the gardens. Eric
Nuner stated there are guidelines about what can and cannot be used there. He stated they
have some good policies and procedures they have gathered from other gardens. He also stated
there will be marketing after the renovation is done. He stated they will make it where the
garden area can expanded or phased. Jim Hougnon asked about the water distribution system.
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Eric Nuner stated it will be improved, centrally located and accessible to multiple plots.
Katherine Kainer asked about the size of the area. Kimberly Garrett stated it is an 18 acre park
and half of it is in the flood plain. Eric Nuner stated there are some limitations and constraints
and our opportunity is greater than what staff has seen in other communities. Larry Gambone
asked if staff will require the gardener’s to meet on a regular basis. Eric Nuner stated the group
that is out there now does meet monthly. Kimberly Garrett stated there could be some
education opportunities and Heather Brewer, Urban Forester, will be leading this.
Eric Nuner stated Wolf Ranch Trail construction is complete. Kimberly Garret stated this was
part of the Hillwood development agreement. Part of the agreement was to build a trail from
IH 35 to the Guy Tract and it is ¾ of a mile. She stated you can see if from IH35 and it is 10 foot
wide and said it will be a huge selling point for that development.
Eric Nuner stated Grace Heritage Plaza is on Main Street between the Watkins building and
Grace Heritage Center and is almost complete. There is some landscaping to do and there will
also be some lighting added. Scott Macmurdo asked how we envision using that space in the
future. Eric Nuner stated there are opportunities to continue to the east to Founder’s Park
where there is more of a corridor; you aren’t going across the parking lot. Kimberly Garrett
stated it was too small of a space for a parking lot and to keep the continuity of the look and feel
in that area. Kimberly Garrett added that until the tenants move into that building it is hard to
envision what is going on.
Eric Nuner stated there was a bid opening in December on the Show Barn demolition and there
were 15 bidders. He stated staff is working on contracts and it is about a 2 week demo timeline.
He hopes that it will be done in the spring.
Legislative Regular Agenda
F Consideration and possible action to recommend approval of a Task Order with Halff
Associates, Inc. of Austin, TX, for professional services related to the South San Gabriel
River Trail design at Wolf Crossing in the amount of $128,800.00– Eric Nuner, Assistant Parks
and Recreation Director
Item Summary: Funding was provided in the FY2020 Capital Improvement Budget to continue trail
development along the South San Gabriel River. The portion identified is near Wolf Crossing and will
provide a link to the current City trail system on the South San Gabriel River at Scenic Drive to the new
trail constructed at Wolf Ranch. Wolf Crossing will construct a trail head within their development for
trail access and has provided the City with a pedestrian access easement for trail construction. The trail is
programmed to be a 10 foot wide concrete trail approximately three-quarter mile in length.
Trails were a high priority in the 2008 Parks Master Plan and continue to be one of the most requested
amenities from residents. The city's trail system along the San Gabriel River provides a variety of benefits
including recreation, transportation and a key alternative to get to the City's key tourist and shopping
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destinations. Halff Associates has successfully completed several City park and trail projects with Garey
Park being the most recent. Staff recommends approval of the task order with Halff Associates to complete
design of the South San Gabriel River Trail at Wolf Crossing.
Timeline:
Final Construction Documents May 2020
Permitting August 2020
Bidding October 2020
Completed Construction June 2021
Eric Nuner stated part of the CIP for this year was for design of the South San Gabriel River
Trail and the area identified is Wolf Crossing. It connects the Wolf Ranch Trail that is
constructed along the river below Wolf Crossing and ultimately goes to University Avenue.
Through the CIP there is 1.275 million for construction and design of the trail. The design itself
is not to exceed is $128,800.00 and within that there are some allowances such as survey work.
There are some tricky spots there as far as access and there is some steep topo. He stated there
are some challenges but doable. He stated staff generally plans for roughly 15% of the
constructions cost and this is about 10%. He stated some of the savings are based on the type of
agreement and are able to utilize some of the engineer work from the development; some of
their survey and geologic assessment work. Kimberly Garrett stated there are so many
unknowns and it is so steep and staff will need to coordinate with TXDOT going under IH35
and connecting. Scott Macmurdo asked if this was a competitive bid process and Eric Nuner
stated task orders are through the master service agreement which are pre-qualified firms for
design. Kimberly Garrett stated professional services cannot be bid out and when the
construction comes along there will be a competitive bid.
Wayne Beyer made a motion, second by Scott Macmurdo to recommend approval of a Task
Order with Halff Associates, Inc. of Austin, TX, for professional services related to the South
San Gabriel River Trail design at Wolf Crossing in the amount of $128,800.00.
Approved: 6-0-1
G Consideration and possible action to approve minutes from the November 21, 2019
meeting - Jill Kellum, Administrative Supervisor
Danelle Houck made a motion, second by Katherine Kainer, to approve minutes from the
November 21, 2019 meeting.
Approved: 6-0-1
Adjournment
Adjourn - Jim Hougnon, Parks and Recreation Advisory Board Chair
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Katherine Kainer made a motion, second by Larry Gambone to adjourn the meeting. The
meeting adjourned at 7:01 pm.
Approved: 6-0-1
_____________________________________
James Hougnon, Board Chair
____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
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