HomeMy WebLinkAboutAgenda_PAREB_02.08.2018Notice of Meeting for the
Parks and Recreation Adv isory Board
of the City of Georgetown
February 8, 2018 at 6:00 PM
at 1101 N. College Street, Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Ro ll Call
C Parks and R ec reatio n s taff memb er introd uc tion and presentatio n
D Up d ate from the F riends o f Georgetown P arks and Rec reation
E Pro ject Update: Garey P ark, S an Gab riel Park, Columb arium, Meadows Park and Trail Recons truction
Legislativ e Regular Agenda
F Co nsideration and possible actio n to reco mmend the annual approval o f the Ord inance es tablishing
standards of c are that exempts the after-s c ho o l and summer rec reation p ro grams fro m state licens ing
requirements .
G Co nsideration and possible actio n to reco mmend ap p ro val o f a contrac t with R itter, Botkin Prime
Co nstruc tio n Company, Inc . o f Pflugerville, T X in the amount of $121,432.00 for the c o nstruc tion of a
c o lumbarium in IOOF Cemetery.
H Co nsideration and possible actio n to approve minutes from the January 11, 2018 meeting
Adjournment
Ad jo urn
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
Page 1 of 27
S helley No wling, City Sec retary
Page 2 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
February 8, 2018
SUBJECT:
Parks and Rec reation s taff member intro d uc tio n and p res entation
ITEM SUMMARY:
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jill Kellum, Adminis trative Sup ervisor
Page 3 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
February 8, 2018
SUBJECT:
Update from the Friend s of Geo rgeto wn Parks and R ecreatio n
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
Page 4 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
February 8, 2018
SUBJECT:
Projec t Update: Garey Park, San Gabriel Park, C o lumbarium, Mead o ws Park and Trail Rec o nstruc tion
ITEM SUMMARY:
Projec t update attac hed .
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
February project update Backup Material
Page 5 of 27
Parks and Recreation
Capital Improvement Projects –February 2018
Garey Park –Prime Construction continues remodel work in Garey House. Flooring and tile work is 90%
complete. Walls have been plastered and are being prepared for paint. Convergint has completed the
installation of the fire alarm system and is working on the fire sprinkler system. Final inspection for site
electrical is being scheduled with PEC. Placement of electrical service is pending that inspection.
Pavilion pads in the play ranch area have been poured. Equestrian pavilion pad is being formed for
concrete. Vortex is on site and is working to complete the splash pad. TF Harper is on site for installation
of the playground and progress is moving well. Pedestrian and equestrian trail construction continues.
Remaining roads and parking have been paved. The maintenance facility is 80% complete. Landscape
and irrigations has begun around Garey House.
Small Park Restroom Maintenance Facility Office Framing
Playground Installation Playground Installation
Page 6 of 27
San Gabriel Park – Westar Construction continues work at San Gabriel Park. The project is currently 80%
complete. Restroom construction continues. All paving and concrete work has been completed.
Revegetation and cleanup of the site is underway. All pavilions are installed with painting being done.
Items left to be completed are landscape and irrigation of spring area, parking stops, restrooms, paint,
playground surfacing and minor electrical. The project is scheduled for substantial completion February
9th. However, there are possible construction delays that may extend the full completion further.
Large Restroom Traffic Calming – Lower Park Road
Columbarium – A Columbarium is planned to be constructed at IOOF Cemetery. The project was bid
February 1st and will be presented at the February 8th Parks Board meeting to recommend approval of a
construction contract. If a recommendation is made this item will be placed on the February 27th City
Council agenda.
Meadows Park – Pavilion renovations and playground replacement are scheduled to be completed in
the next few months at Meadows Park. Additional sidewalk work will be done to meet ADA compliance.
Trail Reconstruction – 2018 phase II reconstruction of the San Gabriel River Trail is scheduled to be
completed this spring. Staff is assessing current conditions for ADA compliance.
Page 7 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
February 8, 2018
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend the annual ap p ro val o f the Ordinanc e estab lis hing
s tand ard s of c are that exemp ts the after-s chool and s ummer recreatio n p rograms from s tate lic ensing
req uirements.
ITEM SUMMARY:
Chap ter 42 of the Texas Human Res o urc e Code is es tab lis hed to regulate c ertain fac ilities, ho mes , and
agencies that provid e c hild care s ervic es . The purp o s e of this c hapter is to protect c hildren who are c ared
fo r in c hild care fac ilities b y es tablishing statewide minimum safety s tand ards and b y regulating the fac ilities
thro ugh a lic ens ing program. T he Department o f F amily and Protective Servic es (DFP S) is the agency
tasked with enforc ement of this law.
Sub chap ter C . Sec 42.041, (b), (14) exempts :
“Elementary-age (ages 5-13) recreatio n p ro grams operated by a municipality provid ed the governing b o dy
o f the municip ality annually ad o p ts s tand ards o f c are by ordinanc e after a pub lic hearing fo r such
p ro grams, that s uc h s tand ard s are p ro vided to the p arents of each program p artic ip ant, and that the
o rd inances s hall inc lud e, at a minimum, staffing ratios , minimum s taff q ualific atio ns , minimum facility,
health, and safety s tandards, and mec hanis ms fo r monitoring and enforc ing the adopted loc al standards;
and further provid ed that parents b e info rmed that the program is not lic ens ed by the s tate and the p ro gram
may not be advertis ed as a child -care facility.”
This o rd inanc e es tab lis hes the standards o f c are req uirements s et fo rth by Chap ter 42 of the Texas Human
Resource Cod e after a p ublic hearing. The s tandards are intend ed to be minimum s tand ard s by whic h the
Geo rgeto wn Parks and Recreatio n Department will o p erate its youth rec reatio n p ro grams. Thes e programs
are rec reation in nature and are no t child c are p ro grams .
The Geo rgetown Parks and Recreatio n Department p revious ly d eveloped s imilar d ep artment minimum
s tand ard s for rec reation programs . Therefore, the minimum s tand ard s set fo rth in Exhib it A will create no
ad d itional staffing o r financ ial burd en to the City. Ad d itionally, it will not imp ac t the effected rec reation
p ro gram fees .
This o rd inanc e was firs t adopted in 2015. It expires o ne year after its effective date and mus t b e sub mitted
to City Counc il fo r re-adoptio n no later than April 1s t of each year.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Eric Nuner, As s is tant Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Page 8 of 27
1s t Reading Standards of Care Ordinance Backup Material
Exhibit A Backup Material
Page 9 of 27
Ordinance No. Page 1 of 2
Parks and Recreation Standards of Care
Date Approved: ________________________________
ORDINANCE NO. _______________________
AN ORDINANCE OF THE CITY OF GEORGETOWN, TEXAS,
ADOPTING CHAPTER 8.40 OF THE CODE OF ORDINANCES
RELATING TO ESTABLISHING MINIMUM STANDARDS OF CARE
FOR YOUTH RECREATION PROGRAMS; PROVIDING A
SEVERABILITY CLAUSE; REPEALING CONFLICTING
ORDINANCES AND RESOLUTIONS; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City's Parks and Recreation Department has determined that
certain minimum standards of care are necessary to health, safety, and welfare of
individuals participating in youth recreation programs; and
WHEREAS, the State of Texas Human Resources Code Chapter 42 exempts certain
after-school and summer recreation programs from state licensing requirements as
identified in Subsection 42.041(14) stating “an elementary-age (ages 5-13) recreation
program operated by a municipality provided the governing body of the municipality
annually adopts standards of care by ordinance after a public hearing for such programs,
that such standards are provided to the parents of each program participant, and that the
ordinances shall include, at a minimum, staffing ratios, minimum staff qualifications,
minimum facility, health, and safety standards, and mechanisms for monitoring and
enforcing the adopted local standards; and further provided that parents be informed
that the program is not licensed by the state and the program may not be advertised as a
child-care facility;” and
WHEREAS, the City Council, at a meeting on ______________, held a public
hearing prior to adopting Chapter 8.40 of the Code of Ordinances regarding Standards of
Care for Youth Recreation Programs; and
WHEREAS, the City Council of the City of Georgetown finds it to be in the best
interest of the citizens of Georgetown to adopt Chapter 8.40 of the Code of Ordinances
regarding Standards of Care for Youth Recreation Programs.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF GEORGETOWN,
THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance
are hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim. The City Council hereby
Page 10 of 27
Ordinance No. Page 2 of 2
Parks and Recreation Standards of Care
Date Approved: ________________________________
finds that this Ordinance implements the vision, goals, and policies of the Georgetown
2030 Comprehensive Plan and further finds that the enactment of this ordinance is not
inconsistent or in conflict with any other policies or provisions of the 2030
Comprehensive Plan.
SECTION 2. It is hereby determined upon the basis of requirements set forth in
the Texas Human Resource Code, the City of Georgetown shall be exempt from Texas
Child Care Services regulations.
SECTION 3. Chapter 8.40 of the Code of Ordinance of the City of Georgetown is
hereby amended in its entirety and shall provide as show in Exhibit “A.”
SECTION 4. All ordinances and parts of ordinances that are in conflict with this
ordinance are hereby repealed, and are no longer of any force and effect.
SECTION 5. If any provision of this ordinance or application thereof to any
person or circumstance, shall be held invalid, such invalidity shall not affect the other
provisions, or application thereof, of this ordinance which can be given effect without the
invalid provision or application, and to this end the provisions of this ordinance are
hereby declared to be severable.
SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This ordinance shall become effective in accordance with the
provisions of state law and the City Charter of the City of Georgetown.
PASSED AND APPROVED on FIRST READING on this _ day of __________, 2018.
PASSED AND APPROVED on SECOND READING on this ___ day of _______, 2018.
ATTEST: CITY OF GEORGETOWN, TEXAS
____________________________ By: _____________________________
Shelley Nowling, City Secretary Dale Ross, Mayor
APPROVED AS TO FORM:
________________________________
Charlie McNabb, City Attorney
Page 11 of 27
Page 1 of 4
Exhibit A
Code of Ordinances
Adopting Chapter 8.40
Sec. 8.40. - Standards of Care for Youth Recreation Programs.
Sec. 8.40.010. - Definitions.
A. “Camp Program Staff” means a person responsible for the direct care or supervision of
participants, including volunteers and contractors. The term excludes a person whose
primary duties include administration, clerical support, or facility maintenance.
B. “Department” means the Parks and Recreation Department.
C. “Director” means the director of the Parks and Recreation Department.
D. “Designee” means a person appointed by the director to act on the director's behalf.
E. “Facility” means a building or improvement operated or used by the department in
conducting a recreational program.
F. “Participant” means a child age 5 to 13 years old that is enrolled in a recreational
program and is under the supervision of department staff.
G. “Recreational Program or Program” means a fee-based children's program or activity
offered and supervised by the department that requires a participant to enroll or register to
participate.
H. “Staff” means a person who is employed by the department to work in a recreational
program.
I. “Parent” means legal guardian of a participant.
Sec. 8.40.020. - Purpose.
The purpose of the standards of care established in this chapter is to exempt City of Georgetown
after-school and summer recreation programs from state licensing requirements. The standards of
care set forth in this chapter are intended to be the minimum standards by which the Georgetown
Parks and Recreation Department will operate its youth recreation programs which are
recreational in nature and not designated as child care programs.
Sec. 8.40.030. - Participant and Camp Program Staff Ratios.
A. Camp programs shall have no greater than a 10/1 ratio of participant to camp program
staff for children 0-4 years of age.
Page 12 of 27
Page 2 of 4
B. Camp programs shall have no greater than a 15/1 ratio of participant to camp program
staff for children 5-9 years of age.
C. Camp programs shall have no greater than a 17/1 ratio of participants to camp program
staff for children 10-13 years of age.
D. Each participant should have a program employee who is responsible for him or her and
who is aware of details of the participant's habits, interests, and any special problems as
identified by the participant's parents during the registration process.
Sec. 8.40.040. - Minimum Camp Program Staff Qualifications.
A. Camp program staff must be at least 16 years of age.
B. At least 50% of camp program staff must possess certification from a nationally
recognized body in
1. First Aid; and
2. Community CPR or equivalent
C. Camp program staff must complete a camp program staff orientation including but not
limited to:
1. An overview of the City of Georgetown’s Standards of Care; and
2. Policies including discipline, guidance, and the release of participants; and
3. An overview of symptoms of child abuse, neglect, and sexual abuse and the
responsibility of reporting these; and
4. The procedures to follow in handling emergencies including but are not limited
to: fire, explosion, tornado, toxic fumes, volatile persons, and severe injury or
illness of a child or adult; and
5. The use and locations of fire extinguishers and first aid equipment.
Sec. 8.40.050. - Employment Restrictions
A. Criminal background checks will be conducted on prospective camp program staff. The
following convictions, including deferred adjudication and pretrial diversions, regardless
of when the conviction occurred will render applicants ineligible for participation with
Georgetown Parks and Recreation Camp Programs:
1. Any drug distribution activity, including misdemeanor or felony
2. Rape
3. Aggravated Assault
4. Child Abuse or Molestation
5. Murder
6. Kidnapping
7. Or any other felony or crime involving moral turpitude, which involves acts of
physical violence
B. The following convictions within 10 years from the date of application for employment
will render applicants ineligible for participation with Georgetown Parks and Recreation
Camp Programs:
Page 13 of 27
Page 3 of 4
1. Any drug related activity, including misdemeanor or felony
2. Assault
3. Any other felony or crime involving moral turpitude which does not involve acts
of physical violence
Sec. 8.40.060. - Minimum Building Standards.
A. The facility and equipment used do not present any known fire, health, or safety hazards
and are kept free of accumulations of objectionable debris.
B. The facility shall be subject to an annual safety inspection.
C. The facility shall reasonably be kept free of insects, rodents, and stray animals.
D. Facility buildings shall maintain clearly marked emergency exits.
E. A disaster and evacuation procedure shall be posted at the facility.
F. First-aid kits and infection control kits shall be available at the facility and taken to other
locations at which the participants are engaged in program activities.
G. First-aid guidelines shall be on file and available at the facility.
H. The facility shall have a sufficient number of restrooms maintained in good repair and
equipped for independent use by children and designed to permit staff supervision as
needed.
Sec. 8.40.070. - Minimum Health and Safety Standards.
A. A participant who is ill or injured shall be supervised until the participant is released to a
parent or other authorized person.
B. A participant whose illness or medical condition requires a degree of supervision by staff
that would compromise the health or safety of the other participants shall be kept separate
from the other participants until the participant is removed from the facility.
C. A participant whose illness or medical condition prevents the participant from
comfortably participating in program activities or places other participants at risk may not
be admitted or readmitted to the facility for the duration of the illness or condition.
D. A staff member may not administer medication to a participant without a written parental
medication authorization. Staff may not knowingly administer medication that is not in
its original container or that is past the expiration date on the container.
E. A staff member may not administer an amount of medication that is inconsistent with the
prescribed dosage and parental direction. A staff member shall return the unused
medication to the parent on the last program day.
Page 14 of 27
Page 4 of 4
F. Medication should be kept in a secured location that is not accessible by participants.
G. A staff member shall maintain a medication and first aid log.
Sec. 8.40.080. - Mechanisms for Installing and Enforcing Standards.
The director or designee shall monitor the camp programs for performance. Compliance with
these standards will be a factor in rating the performance of the youth program.
Sec. 8.40.090. - Review.
This Chapter will expire one year after its effective date.
Sec. 8.40.100. - Recommendation for Amendment or Re-Adoption.
No later than April 1 of each year the director or designee shall recommend to the City Council
adoption of the local standards of care.
Page 15 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
February 8, 2018
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend approval of a c o ntract with Ritter, Bo tkin Prime
Cons tructio n C o mp any, Inc. of Pflugerville, TX in the amo unt o f $121,432.00 fo r the cons tructio n o f a
columb arium in IOOF Cemetery.
ITEM SUMMARY:
Since 2012, there has b een d is cus s io n b etween P arks Bo ard , City Counc il and s taff to b uild a c o lumbarium
at IOOF Cemetery. During the 2013/2014 bud get there was an initial transfer of $100,000 from the general
fund to establis h a cemetery fund . Since that time, there was City Co uncil direc tion to transfer $75,000
annually to the c emetery fund. This fund would b e us ed to help offset maintenance costs in the future as
the City is required to maintain the cemetery in perpetuity. Currently lot sales help to offset the mo wing
and maintenanc e c o s ts b ut at some p o int in the future lot sales will cease. In additio n, this fund c o uld b e
used to help pay for capital improvements suc h as the cons tructio n o f a co lumbarium with niche sales
helping to gro w the fund.
During the 2016/2017 bud get, there was $150,000 from the c emetery fund bud geted to design and b uild a
columb arium in IOOF Cemetery. Kasberg, P atric k and As s o ciates (KPA) and Covey Land s cape
Arc hitects were s elected to c o mp lete d es ign s ervic es includ ing design d evelo p ment, cons tructio n
d o cuments , and c o ns truc tion observation in July 2017.
The p ro ject c ons is ts o f a b as e bid and two alternates . The base b id includes new roadway within the
cemetery to provid e ac cess to the c o lumbarium, vehic ular p arking, paving, nic he walls c o ntaining 180 units ,
s eat wall, and o ther c o nstruc tion improvements . Ad d alternate one c o nsists o f removal and replac ement o f
existing roadway near the columb arium units . Add alternate two c o nsists o f removing 36 nic hes fo r a total
o f 144 and rep lac ing with temporary veneer to allow for nic he installation at a future date.
The City received s ealed bids fro m five (5) b id d ers on Thursday, Feb ruary 01, 2018. Ritter, Botkin Prime
Cons tructio n was the lo w b id d er who is the c urrent cons tructio n contrac tor for Garey Park. The b as e bid
totals $125,064.00, add alternate 1 totals $6,232.00, and add alternate 2 totals -$9,864.00. By exerc is ing
b o th alternates , the b id is within the available bud get. Es timated c o mp letion o f the p ro ject is s ummer o f
2018.
STAFF RECOMMENDATION
KPA and staff rec ommend award ing the b as e b id includ ing alternates 1 and 2 to Ritter, Bo tkin Prime
Cons tructio n C o mp any in the amo unt o f $121,432.00 fo r the cons tructio n of a c o lumbarium in IOOF
Cemetery.
FINANCIAL IMPACT:
The b udget for the projec t is $150,000 funded b y the c emetery fund. Funds enc umbered fo r engineering
and d es ign total $26,375.00 leaving a c o nstruc tio n b udget o f $123,625.00.
SUBMITTED BY:
Eric Nuner, As s is tant Parks and Recreatio n Direc to r
ATTACHMENTS:
Page 16 of 27
Description Type
Bid Tab Backup Material
LOR Backup Material
Page 17 of 27
BID TABULATION
CITY OF GEORGETOWN TEXAS
IOOF Cemetery Columbarium Project
February 1, 2018; 2 PM
2017-146-30
Item Estimated Unit Bid Data Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended
No.Quantity Description Price Amount Price Amount Price Amount Price Amount Price Amount
1 100%LS Insurance, Bonds & Mobilization, not to exceed 5% of Total Bid $3,600.00 $3,600.00 $9,000.00 $9,000.00 $10,000.00 $10,000.00 $6,800.00 $6,800.00 $13,600.00 $13,600.00
2 100%LS Provide Labor,Equipment,Tools &Supervision to Complete Site
Preparation, Including Tree Removal
1,800.00 1,800.00 2,250.00 2,250.00 5,000.00 5,000.00 9,200.00 9,200.00 65,000.00 65,000.00
3 100%LS Prepare Stormwater Pollution Prevention Plan,Including Submission to &
Receiving Permits from TCEQ
2,400.00 2,400.00 1,500.00 1,500.00 3,000.00 3,000.00 6,800.00 6,800.00 2,500.00 2,500.00
4 410 LF Furnish, Install, Maintain & Remove Silt Fence 3.20 1,312.00 4.50 1,845.00 2.50 1,025.00 ***5.00 2,050.00 3.00 1,230.00
5 10 EA Furnish, Install, Maintain & Remove Tree Protection 110.00 1,100.00 247.50 2,475.00 120.00 1,200.00 ***300.00 3,000.00 150.00 1,500.00
6 145 CY For Unclassified Excavation 16.00 2,320.00 30.00 4,350.00 20.00 2,900.00 ***130.00 18,850.00 20.00 2,900.00
7 170 CY For Unclassified Fill 21.50 3,655.00 30.00 5,100.00 20.00 3,400.00 ***60.00 10,200.00 20.00 3,400.00
8 440 SY Furnish &Install Roadway Section Flex Base &Moisture Conditioned
Subgrade per Detail
10.80 4,752.00 *31.39 13,811.60 20.00 8,800.00 ***50.00 22,000.00 25.00 11,000.00
9 100 SY Furnish & Install 5" Vehicular Concrete Section, Including Reinforcement &
Moisture Control Subgrade per Detail
77.00 7,700.00 94.50 9,450.00 62.00 6,200.00 ***135.00 13,500.00 72.00 7,200.00
10 45 LF Furnish & Install Concrete Curb & Gutter 35.00 1,575.00 30.00 1,350.00 25.00 1,125.00 ***36.00 1,620.00 35.00 1,575.00
11 100%LS Furnish &Install All Striping per Plans,Including Handicap Emblem,Sign,
& Parking Blocks
1,400.00 1,400.00 1,275.00 1,275.00 1,500.00 1,500.00 2,000.00 2,000.00 8,000.00 8,000.00
12 67 SY Furnish &Install 4"Pedestrian Broom Finished Concrete Section,Including
Reinforcement & Subgrade per Detail
60.00 4,020.00 **106.62 7,143.54 40.00 2,680.00 ***110.00 7,370.00 63.00 4,221.00
13 22 SY Furnish &Install Flagstone Paving Section,Including Excavation &Base
Material per Detail
205.00 4,510.00 *302.04 6,644.88 275.00 6,050.00 ***275.00 6,050.00 350.00 7,700.00
14 100%LS Furnish &Install Stone Seating Wall Section,Including Stone Cap,
Excavation,Base Material,Reinforcement,&All Other Appurtenances per
Detail, Measured by Running Length
3,600.00 3,600.00 12,217.50 12,217.50 25,000.00 25,000.00 12,300.00 12,300.00 8,000.00 8,000.00
15 100%LS Furnish &Install Columbarium Wall Section,Including Stone Cap,
Excavation,Base Material,Reinforcement,&All Other Appurtenances per
Detail, Measured by Running Length
22,500.00 22,500.00 48,502.50 48,502.50 100,000.00 100,000.00 57,700.00 57,700.00 60,000.00 60,000.00
16 180 EA Furnish & Install Stainless Steel Columbarium Units With Granite Faces 314.00 56,520.00 396.00 71,280.00 280.00 50,400.00 ***320.00 57,600.00 400.00 72,000.00
17 2,000 SY Furnish &Install Bermuda Grass Hydro Seed,Including Watering &
Fertilizing to Establish Growth
1.15 2,300.00 7.50 15,000.00 3.50 7,000.00 ***6.00 12,000.00 2.00 4,000.00
TOTAL BASE - (Items 1 - 17)****
Item Estimated Unit Bid Data Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended
No.Quantity Description Price Amount Price Amount Price Amount Price Amount Price Amount
AA1-1 80 CY For Unclassified Excavation $32.00 $2,560.00 $30.00 $2,400.00 $25.00 $2,000.00 $***130.00 $10,400.00 $20.00 $1,600.00
AA1-2 340 SY Furnish &Install Roadway Section Flex Base &Moisture Conditioned
Subgrade per Detail
10.80 3,672.00 *31.39 10,672.60 20.00 6,800.00 ***50.00 17,000.00 25.00 8,500.00
TOTAL ADD ALTERNATE 1 - (Item AA-1 - AA1-2)
Emerson Construction Company, Inc.
4502 Twin City Blvd
Temple, TX 76502
213,195.02
G Creek, Inc
PO Box 163764
Austin, TX 78716
249,040.00
27,400.00
15308 Ginger St
Austin, TX 78728
235,280.00
8,800.00
273,826.00 125,064.00
Ritter, Botkin Prime Construction Company Inc.
20907 Martin Lane
MA Smith Contracting Co, Inc
13,072.60
BIDDER INFORMATION
6,232.00 10,100.00
Patin Construction, LLC
3800 W 2nd Street
Taylor, TX 76574Pflugerville, TX 78660
Page 18 of 27
Page 19 of 27
Page 20 of 27
City of Georgetown, Texas
Parks and Rec Advisory Board
February 8, 2018
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve minutes fro m the January 11, 2018 meeting
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jill Kellum, Adminis trative Sup ervisor
ATTACHMENTS:
Description Type
Minutes January 11, 2018 Backup Material
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Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
January 11, 2018
The Parks and Recreation Advisory Board met Thursday, January 11, 2018 at 6:00 pm at 1101
N. College Street, Georgetown, TX 78626.
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the Jim Hougnon for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551.)
The City of Georgetown is committed to compliance with the Americans with Disabilities Act
(ADA). If you require assistance in participating at a public meeting due to a disability, as
defined under the ADA, reasonable assistance, adaptations, or accommodations will be
provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to
the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional
information; TTY users route through Relay Texas at 711.
A Call to Order
The meeting was called to order by Jim Hougnon at 6:00 pm.
B Roll Call
Present: Jim Hougnon, Katherine Kainer, Danelle Houck, Larry Gambone, Wayne Beyer, Scott
Macmurdo
Absent: Mike Simpson
Staff: Kimberly Garrett, Eric Nuner, Dave Melaas, Jill Kellum
C Parks and Recreation staff member introduction and presentation
Kimberly Garrett introduced Dave Melaas, project manager for Parks and Recreation. Dave
Melaas stated he has been with the City of Georgetown 2 ½ years and has been in the parks and
recreation industry for 28 years. He stated on a daily basis he works to see that the interest of
the city with the projects is taken into consideration as a best product for what the city has had
designed by the consultants. It entails making sure schedules are taken care of, that the
buildings are built according to plan specifications. He works with the consultants, the
contractor, and subcontractors and that they are following all state and federal guidelines and
rules with ADA. He works with their pay apps and makes sure the project stays on budget.
Dave Melaas stated the current projects are San Gabriel Park Phase 1, Garey Park, Garey House
remodel and Founders Park, which was just finished. He state 6/10th of a mile rebuild on the
San Gabriel River Trail was finished. He stated there will be additional rebuild on the trail to
get the trail in ADA compliance. Dave Melaas stated Meadows Park will have a playground
replacement and work with the sidewalks to get those up to ADA compliancy. He is also
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working on the columbarium. He stated there are also a lot of smaller peripheral projects that
blend in that take almost as much time as the bigger projects. Scott Macmurdo asked if Dave
Melaas has a supportive staff. Dave Melaas stated there is not. Kimberly Garrett stated we are
very fortunate to have Dave Melaas. Before this position was created Eric Nuner was doing a
lot of the project management work. She stated it is good to have someone dedicated to those
projects. Jim Hougnon asked if he only works with the contract projects or internal projects.
Dave Melaas stated he works mostly with the contract projects but also works on internal
projects. Jim Hougnon asked when he picks up the project. Dave Melaas stated he picks it up
as early as possible. Eric Nuner stated that it is a team effort but once the contract is approved
Dave Melaas starts working with the contractors. Wayne Beyer thanked Dave for getting the
trail done so quickly. Jim Hougnon asked if Dave was a PMP with certification. Dave Melaas
stated his degree is landscape architect and he has been doing project management work for
several years. Scott Macmurdo asked what the most common issue Dave runs into with
contractors. Dave Melaas stated money. He stated they are quick to say they can add this or
that and then he asks who it paying for this. Kimberly Garrett stated next month there will be a
different staff member introduced.
D Update from the Friends of Georgetown Parks and Recreation
Danelle Houck gave an update from the Friends of Georgetown Parks and Recreation. She
stated they had an after holiday party. She stated the Friends will have a water table at Cupid’s
Chase. She stated requests for assistance had been pretty slow over the winter and it is now
starting to pick up with volleyball registration.
E Project Update: Garey Park, San Gabriel Park, Columbarium, Meadows Park and
Trail Reconstruction
Eric Nuner stated Dave Melaas puts the project update together. Eric Nuner stated with Garey
Park there were a few hiccups with the playground and that has been resolved. San Gabriel
Park has had issues with the steel subcontractors and there have been some delays on the
project. They are on site now and working and that project may be a little behind schedule.
The columbarium bid opening is the 25th. This item will come back to the board next month.
They will start late February or March. The Meadows is a neighborhood park and was
identified this budget year with the CIP replacements projects; ADA compliance issues,
playground, update pavilions and add a soccer goal. Eric Nuner stated this project will be fun
as our park staff will be doing the installation of the playground equipment and do some of the
concrete work ourselves and some of the flat work will be subbed out. This kind of project is
one our parks staff looks forward to each year because they can see the product and be proud of
the work they have done. Kimberly Garrett explained the SRF is the Capital Maintenance and
Replacement Fund that was established about 5 years ago that give us funding available to
replace capital items as their useful life comes to an end. It gives flexibility if something needs
to be pushed out a year or done sooner it can. This is what helps maintain the parks system.
Eric Nuner stated the trail work will be done intermittently from now through 2020.
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F Update on the Parkland Dedication process and schedule.Kimberly Garrett explained
the process and the schedule for the parkland dedication. She stated it may be May before it
goes to council. Katherine Kainer asked if there would be only one public input and Kimberly
Garrett stated it depends on the public input; if there is a large amount of feedback and we have
to rethink our process we may have to have a 2nd public meeting. The planning department is
more familiar with UDC updates and we will be working with them to guide us on the process.
Scott Macmurdo asked if the subcommittee will be reviewing the draft and Kimberly Garrett
stated that is correct. Kimberly Garrett stated she plans to have a subcommittee meeting in
January.
Legislative Regular Agenda
G Consideration and possible action to recommend approval of the proposed parkland
dedication for the Davidson Ranch subdivision.
Kimberly Garrett stated this is a subdivision that takes access off of Southwestern Boulevard.
Jimmy Griffith and Tate Childs with the project were present to help answer any questions or
clarify and also Sophia Nelson, the Planning Director, to help with any questions. Kimberly
Garrett stated this subdivision is unique in that it is considered one subdivision but it has a
combination of multifamily which are duplexes and single family. Normally they come in
separately and we address them separately. Initially, it was discussed we needed a park here
because of the size of the subdivision and when we looked where the subdivision was in
location to the parks we currently have it was realized we already have some good
neighborhood parks in the area. Considering the budget with the maintenance that has to go
into the public park and capital improvements and replacement; staff feels it is best to utilize
fees in lieu of in this subdivision. Kimberly Garrett stated University Park is almost 3 acres and
it is a street apart from this subdivision. There is opportunity to expand the University Park
and it is close to the 15 year mark where we would do some replacements and improvements.
The funding would be in this zone and we could enhance this park. Another reason to consider
fees in lieu of is the subdivision is wanting to do private parks and amenities to the subdivision
for their residents. Raintree Park is a smaller park that is on the other end of this subdivision.
Davidson Ranch is proposing some private parks, green space, trails and playgrounds which
would also serve their residents. Larry Gambone asked where the HOA parks would be.
Kimberly Garrett showed on a map where they would be located. She showed there would be 3
distributed throughout the subdivision. There would be about 3.5 acres of private parks.
Kimberly Garrett stated that if they proposed that to the city, it does not fit our model; separate
parks in the subdivision, it doesn’t make sense for maintenance purposes. The subdivision will
connect with sidewalks and there are several different points of access from both subdivisions.
In the interest of the city’s budget, time, long term capital maintenance, staff is recommending
that we take fees in lieu of for this instance due to the current conditions of the area. Jimmy
Griffith gave some input as to the proximity to the other parks and sidewalks and Tate Childs
stated the duck pond might be an area where people can fish and hang out and they might add
a pier.
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Motion made by Scott Macmurdo second by Wayne Beyer to recommend approval of the
proposed parkland dedication for the Davidson Ranch subdivision.
Approved: 6-0-1 absent
H Consideration and possible action to recommend approval of the parkland dedication
for the Berry Creek Highlands MUD.
Kimberly Garrett stated Mark Baker with SEC Planning was present to add anything and
Sophia Nelson, the Planning Director was present as well. Kimberly Garrett stated this was a
proposed MUD where they are required to go above and beyond the normal parkland
dedication and not just dedicate the land but put in amenities. Jim Hougnon asked if the MUD
would have to provide utilities. Mark Baker stated they would for utility extensions and
reimbursement for development costs for waste water infrastructure and roads. Kimberly
Garrett stated this has been a trend and they can get reimbursed for the park improvements and
also utility improvements. Mark Baker distributed a new map to the board. Kimberly Garrett
showed the area on the maps and locations of the subdivision and its proximity to Westside
Park. Mark Baker stated the calculation for parkland would be just under 20 acres. Kimberly
Garrett stated that since it is a MUD, and they must go above and beyond not just the required
parkland dedication. They are proposing additional amenities in the parkland, things that
would complement Westside Park or may be able to take out of Westside Park and shift to this
area in addition to a 10 foot wide trail. There will be a couple of playgrounds and open play
areas and picnic areas. Kimberly Garrett stated there is multifamily at the front and normally
with a MUD we have been taking the fees for multi-family but every development is different
and it depends on what is negotiated. They would like to take the fees they are paying for
multifamily and put those towards those amenities. There are $425,000 worth of amenities in
addition to the trail. The calculation is $110,000 for multifamily that is coming in but that would
be part of the $425,000. Kimberly Garrett stated they are also looking at timing. She stated the
city would work with the developer when the city decided to start the Westside park
development. Kimberly stated if the city is ready to develop Westside Park, within 180 days the
developer would need to start their improvements or a drop dead date of 2023. Developer will
also have private amenities and public amenities for their residents. Kimberly Garrett stated
this will go to city council the end of January. Scott Macmurdo wanted to clarify how many
acres are in the floodplain and Mark Baker stated there are 5 acres in the flood plain. Scott
Macmurdo asked if we didn’t take fees in lieu of for the multifamily how many more acres
would that be. Kimberly Garrett stated that historically the city has not taken parkland they
have done fees. It would be an additional 10 acres. Kimberly Garrett stated she was pleased
with the final product. She stated it will add 20 acres to Westside Park. This property is in the
Jarrell ISD.
Motion made by Danelle Houck second by Katherine Kainer to recommend approval of the
parkland dedication for the Berry Creek Highlands MUD.
Approved: 6-0-1 absent
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I Consideration and possible action to recommend approval of a Public Parkland
Maintenance Agreement with the Sun City Texas Community Association for maintenance
of a nature trail through City parkland located at Stetson Trail.
Items I and J will be talked about together.
Kimberly Garrett stated this was brought to the board last January. She stated the Sun City
Hiking Club has created lots of hiking trails in Sun City. Kimberly Garrett explained the area
on a location map. She stated Sun City asked if they could use the city’s parkland to connect
their trails in the original Sun City development to the Queens tract. She stated the city got the
board’s approval to move forward last January but since it has been a year since the legal
department presented the agreements, staff has come back to the board to get their blessing to
show staff was moving forward with this. They need permission to be on the property as there
is no public access and that is where the revocable license comes into play and they want to
maintain the trail themselves so they need permission to trim limbs and maintain the paths.
She stated that is where is 2 agreements come into play. Larry Gambone clarified that there is
no cost to the city on it. Kimberly Garrett verified there is no cost to the city and the Sun City
Community Association assumes all responsibility and they have to provide insurance. They
are not doing landscaping, irrigation or installing anything expect for maybe a 12”X12” mile
marker post. The Sun City hiking club has worked with the GIS department and all markers
are GPS located. These posts are not mile markers they are only locations markers. They will
only be accessible from dawn to dusk and it is a connector only. Larry Gambone asked if
anyone can use these trails and Kimberly Garrett stated yes but no access to the Sun City
Neighborhood.
Motion made by Larry Gambone second by Scott Macmurdo to recommend approval of a
Public Parkland Maintenance Agreement with the Sun City Texas Community Association
for maintenance of a nature trail through City parkland located at Stetson Trail.
Approved: 6-0-1 absent
J Consideration and possible action to recommend approval of a Revocable License
Agreement with the Sun City Texas Community Association to permit the use of an
unimproved trail on City parkland.
Motion made by Larry Gambone second by Wayne Beyer to recommend approval of a
Revocable License Agreement with the Sun City Texas Community Association to permit the
use of an unimproved trail on City parkland.
Approved: 6-0-1 absent
K Consideration and possible action to approve minutes from the November 9, 2017
meeting
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Motion made by Scott Macmurdo second by Larry Gambone to approve minutes from the
November 9, 2017 meeting.
Approved: 6-0-1 absent
Adjournment
Adjourn
Motion made by Katherine Kainer second by Larry Gambone to adjourn the meeting.
Approved: 6-0-1 absent
Meeting adjourned at 7:18 pm
____________________________________
James Hougnon, Board Chair
_____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
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