HomeMy WebLinkAboutAgenda_PAREB_02.09.2017Notice of Meeting for the
Parks and Recreation Adv isory Board
of the City of Georgetown
February 9, 2017 at 6:00 PM
at 1101 N. College Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Ro ll Call
C Recognize and thank o utgoing Parks and Rec reation Board memb ers
D Up d ate from the P arkland Ded icatio n Co mmittee
E Pro ject Update: Garey P ark, S an Gab riel Park, VF W P ark, Village Park and P o o l, McMasters Park, Parks
Ad min Build ing, Bo o ty's Ro ad Park and F o und ers P ark
F Up d ate from the F riends o f Georgetown P arks and Rec reation
Legislativ e Regular Agenda
G Co nsideration and possible actio n to approve the p arkland dedic ation p ro p o s al for T he Homestead on
Berry Creek.
H Co nsideration and possible actio n to reco mmend the annual approval o f the Ord inance es tablishing
standards of c are that exempts the after-s c ho o l and summer rec reation p ro grams fro m state licens ing
requirements .
I Co nsideration and possible actio n to approve a cons tructio n contrac t with R itter-Bo tkin Prime
Co nstruc tio n Company Inc . o f Pflugerville, Texas , in the amount of $10,081,000.00 fo r c o nstruc tion o f
Garey Park.
J Co nsideration and possible actio n to approve a cons tructio n contrac t with R itter-Bo tkin Prime
Co nstruc tio n Company Inc . o f Pflugerville, Texas , in the amount of $589,350.00 for renovation to Garey
Ho use
K Co nsideration and possible actio n to approve a BuyBo ard purchas e of playground eq uipment and
surfacing from GameTime o f F o rt Payne, Alab ama, fo r Garey Park.
L Co nsideration and possible actio n to approve a BuyBo ard purchas e of 13 p avilions from The Playwell
Group , Inc o f Dallas , Texas , in the amount o f $489,500.00 for Garey Park
M Co nsideration and possible actio n to approve a Natio nal Purchas ing Partner (NP P) cooperative p urc has e
c o ntract fo r s plas h pad eq uipment and ins tallatio n with Vortex USA, Inc . o f C arro lton, Texas , in the
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amount of $304,009.45 for Garey Park.
N Co nsideration and possible actio n to reco mmend ap p ro val o f a contrac t with C o nvergint Tec hno lo gies of
Austin, TX in the amount of $181,850.22 for s ecurity sys tems fo r Garey Park.
O Ap p ro ve minutes from the January 12, 2017 meeting.
Adjournment
Ad jo urn
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 9, 2017
SUBJECT:
Rec o gnize and thank outgo ing P arks and Rec reatio n Bo ard members
ITEM SUMMARY:
FINANCIAL IMPACT:
None
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 9, 2017
SUBJECT:
Update from the Parkland Dedic ation Co mmittee
ITEM SUMMARY:
The Parkland Ded ic atio n Committee met o n Tues day, January 31, 2017. The c ommittee was b riefed on the
b ackground, p ro c es s and s ched ule o f up d ating the p arkland dedic ation sec tio n o f the Unified Development
Code. Staff p res ented a lis t o f c urrent and propos ed items related to changes in the c o d e. There was
good d is cus s ion.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 9, 2017
SUBJECT:
Projec t Update: Garey Park, San Gabriel Park, VFW Park, Village Park and Pool, Mc Mas ters Park, Parks
Admin Building, Booty's Road Park and Founders Park
ITEM SUMMARY:
Projec t update attac hed .
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Project Updates Cover Memo
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Parks and Recreation
Capital Improvement Projects - February 2017
VFW Park – The renovations of the current softball complex are moving forward. The project is now at
97% complete. Irrigation and field fencing are being installed. All concrete work has been completed.
Dugouts have been completed and electrical work is 98% complete. Concession/restroom fixtures have
been installed and the parking lot is being prepared for final completion. Final grading is underway with
the site being prepared for seeding the week of February 6th. The project is due for completion February
28th.
Garey Park – Garey Park bids were opened on February 1st. Five contractors submitted bids for the
project. The bids are being submitted for approval to Parks Board on February 9, 2017 and to City
Council on February 14, 2017. The reduced scope project will be constructed within budget and will
include all civil work, roads, playground, dog ranch, equestrian area, trails, and the Garey House
renovations. The project will begin in April of 2017.
San Gabriel Park –The San Gabriel Park Master Plan was completed in June 2015. The Master Plan
suggests phasing the project for several reasons; funding, spring restoration and keeping some of the
park open at all times. Phase 1 and 2 schematics were completed, with the funding for Phase 1 design
and construction drawings approved. Bids for Phase 1 were received for the project on December 20th,
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2016. Both the Parks Board and City Council approved Phase I construction. The contracts are being put
together for signatures. Construction is anticipated to start in March of 2017 with a timeline for Phase 1
estimated to be 10 months.
Village Park and Pool – Exterior ADA work is at 90% with parking lot and final cleanup to be done.
McMasters Park – Exterior ADA work has started and is currently 60% complete.
Parks Administration Building – KPA Engineering produced construction documents for ADA
modification to the accessible routes to the building. Project start date is pending completion of
McMasters Sports Complex. No change.
Founders Park – Construction documents have been produced by Steger Bizzell. The renovations for
Founders Park are part of a larger sidewalk project the City is undertaking. The project was sent to bid
the last week of January 2017. Construction start is scheduled after Poppy Fest.
Booty’s Road Park – Contracted ADA work issued to the contractor has been completed. Parks staff will
complete changing of hand driers, installation of grab bars, signage and water fountain.
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 9, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the parkland d ed icatio n p ropos al fo r The Ho mes tead o n
Berry Creek.
ITEM SUMMARY:
The Homestead o n Berry Creek develo p ment is a p ro p o s ed develo p ment alo ng Berry Creek b etween IH 35
and Airp o rt R o ad . The site is ap p ro ximately 340 ac res and is envis io ned for 985 res id ential units of
varying sizes and c o nfiguratio ns (s ingle family lo ts , c luster units and to wnho mes ). The site is als o adjac ent
to Williamson County’s Berry S p rings Park and P res erve. The parkland requirement for the develo p ment
is approximately 20 ac res ( 1 acre fo r every 50 units ; 985 units /50). The Ho mes tead o n Berry Creek is
p ro p o s ing to d ed ic ated at least 20 acres o f p arkland along Berry Creek in the floodplain. In additio n, as a
MUD, the developer s hould go above and beyond no rmal parkland d ed ication requirements , s o they are
p ro p o s ing to c ons truct a 10' wid e c o nc rete trail from Airp o rt Road alo ng Berry Creek c o nnecting to the
County's regio nal trail s ystem in Berry Sp rings Park and P res erve. The estimated trail length is over 1
mile. Once the trail is fully cons tructed , o wners hip and maintenanc e will be by the City.
The trail may be c ons tructed in up to 3 phas es p er the agreement and to co inc id e with ho mes being b uilt in
ad jacent p has es .
In ad d ition to the pub lic trail, the d eveloper is als o res pons ib le for installing 2 p laygro und s ( o ne fo r ages 2-
5 and o ne for ages 5-12) fo r the res id ents .
Parking will als o be p ro vided fo r trail us ers at the amenity c enter.
Staff is s uppo rtive of this reques t and it is c ons is tent with p arkland improvements p ro vided b y o ther
entities.
FINANCIAL IMPACT:
na
SUBMITTED BY:
Kimberly Garrett
ATTACHMENTS:
Description Type
Park Plan Exhibit Backup Material
Development Agreement Backup Material
PUD Backup Material
Location Map Backup Material
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 9, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend the annual ap p ro val o f the Ordinanc e estab lis hing
s tand ard s of c are that exemp ts the after-s chool and s ummer recreatio n p rograms from s tate lic ensing
req uirements.
ITEM SUMMARY:
Chap ter 42 of the Texas Human Res o urc e Code is es tab lis hed to regulate c ertain fac ilities, ho mes , and
agencies that provid e c hild care s ervic es . The purp o s e of this c hapter is to protect c hildren who are c ared
fo r in c hild care fac ilities b y es tablishing statewide minimum safety s tand ards and b y regulating the fac ilities
thro ugh a lic ens ing program. T he Department o f F amily and Protective Servic es (DFP S) is the agency
tasked with enforc ement of this law.
Sub chap ter C . Sec 42.041, (b), (14) exempts :
“Elementary-age (ages 5-13) recreatio n p ro grams operated by a municipality provid ed the governing b o dy
o f the municip ality annually ad o p ts s tand ards o f c are by ordinanc e after a pub lic hearing fo r such
p ro grams, that s uc h s tand ard s are p ro vided to the p arents of each program p artic ip ant, and that the
o rd inances s hall inc lud e, at a minimum, staffing ratios , minimum s taff q ualific atio ns , minimum facility,
health, and safety s tandards, and mec hanis ms fo r monitoring and enforc ing the adopted loc al standards;
and further provid ed that parents b e info rmed that the program is not lic ens ed by the s tate and the p ro gram
may not be advertis ed as a child -care facility.”
This o rd inanc e es tab lis hes the standards o f c are req uirements s et fo rth by Chap ter 42 of the Texas Human
Resource Cod e after a p ublic hearing. The s tandards are intend ed to be minimum s tand ard s by whic h the
Geo rgeto wn Parks and Recreatio n Department will o p erate its youth rec reatio n p ro grams. Thes e programs
are rec reation in nature and are no t child c are p ro grams .
The Geo rgetown Parks and Recreatio n Department p revious ly d eveloped s imilar d ep artment minimum
s tand ard s for rec reation programs . Therefore, the minimum s tand ard s set fo rth in Exhib it A will create no
ad d itional staffing o r financ ial burd en to the City. Ad d itionally, it will not imp ac t the effected rec reation
p ro gram fees .
This o rd inanc e was firs t adopted in 2015. It expires o ne year after its effective date and mus t b e sub mitted
to City Counc il fo r re-adoptio n no later than April 1s t of each year.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
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Description Type
Standards of Care Ordinance Cover Memo
Exhibit A Cover Memo
Page 21 of 60
Ordinance No. Page 1 of 2
Parks and Recreation Standards of Care
Date Approved: ________________________________
ORDINANCE NO. _______________________
AN ORDINANCE OF THE CITY OF GEORGETOWN, TEXAS,
ADOPTING CHAPTER 8.40 OF THE CODE OF ORDINANCES
RELATING TO ESTABLISHING MINIMUM STANDARDS OF CARE
FOR YOUTH RECREATION PROGRAMS; PROVIDING A
SEVERABILITY CLAUSE; REPEALING CONFLICTING
ORDINANCES AND RESOLUTIONS; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City's Parks and Recreation Department has determined that
certain minimum standards of care are necessary to health, safety, and welfare of
individuals participating in youth recreation programs; and
WHEREAS, the State of Texas Human Resources Code Chapter 42 exempts certain
after-school and summer recreation programs from state licensing requirements as
identified in Subsection 42.041(14) stating “an elementary-age (ages 5-13) recreation
program operated by a municipality provided the governing body of the municipality
annually adopts standards of care by ordinance after a public hearing for such programs,
that such standards are provided to the parents of each program participant, and that the
ordinances shall include, at a minimum, staffing ratios, minimum staff qualifications,
minimum facility, health, and safety standards, and mechanisms for monitoring and
enforcing the adopted local standards; and further provided that parents be informed
that the program is not licensed by the state and the program may not be advertised as a
child-care facility;” and
WHEREAS, the City Council, at a meeting on ______________, held a public
hearing prior to adopting Chapter 8.40 of the Code of Ordinances regarding Standards of
Care for Youth Recreation Programs; and
WHEREAS, the City Council of the City of Georgetown finds it to be in the best
interest of the citizens of Georgetown to adopt Chapter 8.40 of the Code of Ordinances
regarding Standards of Care for Youth Recreation Programs.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF GEORGETOWN,
THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance
are hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim. The City Council hereby
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Ordinance No. Page 2 of 2
Parks and Recreation Standards of Care
Date Approved: ________________________________
finds that this Ordinance implements the vision, goals, and policies of the Georgetown
2030 Comprehensive Plan and further finds that the enactment of this ordinance is not
inconsistent or in conflict with any other policies or provisions of the 2030
Comprehensive Plan.
SECTION 2. It is hereby determined upon the basis of requirements set forth in
the Texas Human Resource Code, the City of Georgetown shall be exempt from Texas
Child Care Services regulations.
SECTION 3. Chapter 8.40 of the Code of Ordinance of the City of Georgetown is
hereby amended in its entirety and shall provide as show in Exhibit “A.”
SECTION 4. All ordinances and parts of ordinances that are in conflict with this
ordinance are hereby repealed, and are no longer of any force and effect.
SECTION 5. If any provision of this ordinance or application thereof to any
person or circumstance, shall be held invalid, such invalidity shall not affect the other
provisions, or application thereof, of this ordinance which can be given effect without the
invalid provision or application, and to this end the provisions of this ordinance are
hereby declared to be severable.
SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This ordinance shall become effective in accordance with the
provisions of state law and the City Charter of the City of Georgetown.
PASSED AND APPROVED on FIRST READING on this _ day of __________, 2017.
PASSED AND APPROVED on SECOND READING on this ___ day of _______, 2017.
ATTEST: CITY OF GEORGETOWN, TEXAS
____________________________ By: _____________________________
Shelley Nowling, City Secretary Dale Ross, Mayor
APPROVED AS TO FORM:
________________________________
Charlie McNabb, City Attorney
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Page 1 of 4
Exhibit A
Code of Ordinances
Adopting Chapter 8.40
Sec. 8.40. - Standards of Care for Youth Recreation Programs.
Sec. 8.40.010. - Definitions.
A. “Camp Program Staff” means a person responsible for the direct care or supervision of
participants, including volunteers and contractors. The term excludes a person whose
primary duties include administration, clerical support, or facility maintenance.
B. “Department” means the Parks and Recreation Department.
C. “Director” means the director of the Parks and Recreation Department.
D. “Designee” means a person appointed by the director to act on the director's behalf.
E. “Facility” means a building or improvement operated or used by the department in
conducting a recreational program.
F. “Participant” means a child age 5 to 13 years old that is enrolled in a recreational
program and is under the supervision of department staff.
G. “Recreational Program or Program” means a fee-based children's program or activity
offered and supervised by the department that requires a participant to enroll or register to
participate.
H. “Staff” means a person who is employed by the department to work in a recreational
program.
I. “Parent” means legal guardian of a participant.
Sec. 8.40.020. - Purpose.
The purpose of the standards of care established in this chapter is to exempt City of Georgetown
after-school and summer recreation programs from state licensing requirements. The standards of
care set forth in this chapter are intended to be the minimum standards by which the Georgetown
Parks and Recreation Department will operate its youth recreation programs which are
recreational in nature and not designated as child care programs.
Sec. 8.40.030. - Participant and Camp Program Staff Ratios.
A. Camp programs shall have no greater than a 10/1 ratio of participant to camp program
staff for children 0-4 years of age.
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Page 2 of 4
B. Camp programs shall have no greater than a 15/1 ratio of participant to camp program
staff for children 5-9 years of age.
C. Camp programs shall have no greater than a 17/1 ratio of participants to camp program
staff for children 10-13 years of age.
D. Each participant should have a program employee who is responsible for him or her and
who is aware of details of the participant's habits, interests, and any special problems as
identified by the participant's parents during the registration process.
Sec. 8.40.040. - Minimum Camp Program Staff Qualifications.
A. Camp program staff must be at least 16 years of age.
B. At least 50% of camp program staff must possess certification from a nationally
recognized body in
1. First Aid
2. Community CPR or equivalent
C. Camp program staff must complete a camp program staff orientation including but not
limited to:
1. An overview of the City of Georgetown’s Standards of Care; and
2. Policies including discipline, guidance, and the release of participants; and
3. An overview of symptoms of child abuse, neglect, and sexual abuse and the
responsibility of reporting these; and
4. The procedures to follow in handling emergencies including but are not limited
to: fire, explosion, tornado, toxic fumes, volatile persons, and severe injury or
illness of a child or adult; and
5. The use and locations of fire extinguishers and first aid equipment.
Sec. 8.40.050. - Employment Restrictions
A. Criminal background checks will be conducted on prospective camp program staff. The
following convictions, including deferred adjudication and pretrial diversions, regardless
of when the conviction occurred will render applicants ineligible for participation with
Georgetown Parks and Recreation Camp Programs:
1. Any drug distribution activity, including misdemeanor or felony
2. Rape
3. Aggravated Assault
4. Child Abuse or Molestation
5. Murder
6. Kidnapping
7. Or any other felony or crime involving moral turpitude, which involves acts of
physical violence
B. The following convictions within 10 years from the date of application for employment
will render applicants ineligible for participation with Georgetown Parks and Recreation
Camp Programs:
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1. Any drug related activity, including misdemeanor or felony
2. Assault
3. Any other felony or crime involving moral turpitude which does not involve acts
of physical violence
Sec. 8.40.060. - Minimum Building Standards.
A. The facility and equipment used do not present any known fire, health, or safety hazards
and are kept free of accumulations of objectionable debris.
B. The facility shall be subject to an annual safety inspection.
C. The facility shall reasonably be kept free of insects, rodents, and stray animals.
D. Facility buildings shall maintain clearly marked emergency exits.
E. A disaster and evacuation procedure shall be posted at the facility.
F. First-aid kits and infection control kits shall be available at the facility and taken to other
locations at which the participants are engaged in program activities.
G. First-aid guidelines shall be on file and available at the facility.
H. The facility shall have a sufficient number of restrooms maintained in good repair and
equipped for independent use by children and designed to permit staff supervision as
needed.
Sec. 8.40.070. - Minimum Health and Safety Standards.
A. A participant who is ill or injured shall be supervised until the participant is released to a
parent or other authorized person.
B. A participant whose illness or medical condition requires a degree of supervision by staff
that would compromise the health or safety of the other participants shall be kept separate
from the other participants until the participant is removed from the facility.
C. A participant whose illness or medical condition prevents the participant from
comfortably participating in program activities or places other participants at risk may not
be admitted or readmitted to the facility for the duration of the illness or condition.
D. A staff member may not administer medication to a participant without a written parental
medication authorization. Staff may not knowingly administer medication that is not in
its original container or that is past the expiration date on the container.
E. A staff member may not administer an amount of medication that is inconsistent with the
prescribed dosage and parental direction. A staff member shall return the unused
medication to the parent on the last program day.
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F. Medication should be kept in a secured location that is not accessible by participants.
G. A staff member shall maintain a medication and first aid log.
Sec. 8.40.080. - Mechanisms for Installing and Enforcing Standards.
The director or designee shall monitor the camp programs for performance. Compliance with
these standards will be a factor in rating the performance of the youth program.
Sec. 8.40.090. - Review.
This Chapter will expire one year after its effective date.
Sec. 8.40.100. - Recommendation for Amendment or Re-Adoption.
No later than April 1 of each year the director or designee shall recommend to the City Council
adoption of the local standards of care.
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 9, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve a c o ns truc tion c o ntract with Ritter-Botkin P rime
Cons tructio n C o mp any Inc. of Pflugerville, Texas , in the amo unt o f $10,081,000.00 for cons tructio n o f
Garey Park.
ITEM SUMMARY:
Bid s were opened o n Octo b er 12, 2016 fo r the c o ns truc tion of Garey Park b ut were well outside the
available funding to the projec t and were s ub s eq uently rejec ted at the No vemb er 8, 2016 Co uncil meeting.
S inc e that time b id s for renovations to the Garey Ho use and red uc ed park c ons tructio n were completed.
Five (5) c o mpetitive bids fo r c o nstruc tion were received on F eb ruary 1, 2017. Items inc luded in the park
cons tructio n bid are entry gate hous e, maintenanc e fac ility, equine facilities , play area, splash pad, dog
p ark, event sp ac e, hiking/eq uine trails , ro adways , parking, utilities and o ther mis c ellaneo us items. In
ad d ition to the bas e b id , there were two (2) alternate bids fo r c o nsideratio n:
• Alternate 1 – Eq uine Day Pens
o Recommended fo r approval
• Alternate 2 – S mall R es troom at Event Area
o Recommended fo r approval
The lo w b id der res p o nding was Prime Cons truc tion loc ated in Pflugerville. Prime Cons tructio n has
s uc cessfully c o mp leted multip le projec ts for b o th pub lic and p rivate entities . Cons tructio n is estimated to
take 12 mo nths s tarting in Ap ril with c o mp letio n in Ap ril 2018.
The p ro ject b udget is $13.5M and the total fo r the cons tructio n b id , hous e b id and all s upplementary items
inc luding contingenc y are within b udget.
FINANCIAL IMPACT:
Funds are available in acc o unt 120-9-0280-90 fro m previo usly issued general obligation bond s assoc iated
with the 2008 vo ter ap p ro ved p ark b o nd.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 9, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve a c o ns truc tion c o ntract with Ritter-Botkin P rime
Cons tructio n C o mp any Inc. of Pflugerville, Texas , in the amo unt o f $589,350.00 fo r reno vatio n to Garey
Hous e
ITEM SUMMARY:
Bid s were opened o n Octo b er 12, 2016 fo r the Garey P ark b ut were well outs id e the available fund ing to
the projec t and were s ub s eq uently rejec ted at the Novemb er 8, 2016 Co unc il meeting. S inc e that time bids
fo r reno vations to the Garey Hous e and reduc ed park c o nstruc tion were c ompleted .
Three (3) comp etitive b id s for cons tructio n were rec eived o n Dec emb er 15, 2016. The low bidder
res p o nding was P rime Co nstruc tion loc ated in P flugerville. Prime Cons truc tion has s ucc es s fully
completed multip le projec ts fo r both p ublic and p rivate entities . Co nstruc tio n is es timated to take 12
mo nths s tarting in Ap ril with c o mp letion in Ap ril 2018.
The p ro ject b udget is $13.5M and the total fo r the cons tructio n b id , hous e b id and all s upplementary items
inc luding contingenc y are within b udget.
FINANCIAL IMPACT:
Funds are available in acc o unt 120-9-0280-90 fro m previo usly issued general obligation bond s assoc iated
with the 2008 vo ter ap p ro ved p ark b o nd.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Garey Hous e Cons truction Contract Cover Memo
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9500 Amberglen Blvd., Bldg. F, Suite 125
Austin, Texas 78729
(512) 777-4600
Tuesday, January 31, 2017
Kimberly Garrett, Director
City of Georgetown Parks & Recreation Department
1101 N. College St.
Georgetown, Texas 78626
Letter of Recommendation: Garey Park House Interior Remodel
City Purchasing Bid Number: 201710
Dear Ms. Garrett:
As you are aware the bid process for the above referenced project is complete and three
contracting companies successfully submitted bids for this project.
Based upon contractor qualifications, references, and evaluation of bid unit pricing, Halff
Associates recommends Ritter-Botkin Prime Construction Company Inc., Pflugerville, Texas,
be awarded the contract for this project for the base bid amount of $589,350.00.
Upon approval of this recommendation by the City Council of Georgetown, we will assist the
City in executing the proper contract documents with Prime Construction Company Inc.
Respectfully submitted,
Brian Binkowski, PLA
Senior Landscape Architect | Project Manager
Halff Associates, Inc. - Austin
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 9, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve a BuyBoard p urc hase o f playgro und equip ment and
s urfac ing from GameTime of Fort Payne, Alabama, for Garey Park.
ITEM SUMMARY:
Garey Park inc ludes a destinatio n p lay s p ace within the ac tive rec reation area. Parks and Recreatio n s taff
and Halff As s oc iates worked c lo s ely with GameTime to design this spac e to inc o rp o rate uniq ue natural
themed play eq uipment that will b e inviting to p ark vis ito rs .
The Parks and Rec reation Dep artment p urc has es play equip ment direc tly fro m GameTime through a
cooperative purc has e agreement to take ad vantage o f reduced p ricing. The C ity will purchas e the
eq uipment and s urfacing with b o th being installed b y GameTime.
Pric ing is b as ed o n BuyBo ard c o o p erative p ric ing which has been c o mp etitively b id .
FINANCIAL IMPACT:
Funds are available in acc o unt 120-9-0280-90 fro m previo usly issued general obligation bond s assoc iated
with the 2008 vo ter ap p ro ved p ark b o nd.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
Page 32 of 60
City of Georgetown, Texas
Parks and Rec Advisory Board
February 9, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve a BuyBoard p urc hase o f 13 pavilio ns fro m The P laywell
Gro up, Inc of Dallas , Texas, in the amo unt of $489,500.00 fo r Garey Park
ITEM SUMMARY:
Garey Park inc ludes 13 pavilio n s helters within the active recreatio n area. Thes e pavilio ns will b e plac ed
within the p layground/s p las hpad, dog park, and eques trian areas. Additio nally, eight o f the p avilions will b e
rentab le. The P arks and Rec reation Dep artment purchas es pavilio ns d irectly from Playwell thro ugh a
cooperative purc has e agreement to take ad vantage o f reduced p ricing. The C ity will purchas e the
eq uipment to be ins talled by the general c o ntrac tor.
Pric ing is b as ed o n BuyBo ard c o o p erative p ric ing which has been c o mp etitively b id .
FINANCIAL IMPACT:
Funds are available in acc o unt 120-9-0280-90 fro m previo usly issued general obligation bond s assoc iated
with the 2008 vo ter ap p ro ved p ark b o nd.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Garey Park pavilions Cover Memo
Page 33 of 60
The PlayWell Group, Inc.
Toll Free: (800)726‐1816 Free Fax: (800)560‐9150
Texas Corporate Office
4743 Iberia Ave., Suite C
Dallas, TX 75207
Arkansas Sales Office
6929 JFK Blvd., Suite 20‐16
N. Little Rock, AR 76116
Oklahoma Sales Office
5030 North May, Suite 129
Oklahoma City, OK 73112
New Mexico Sales Office
Processing Center‐Payments
9430 San Mateo Blvd NE Unit G
Albuquerque, NM 87113
TERMS AND CONDITIONS
INVOICE TERMS
Tax funded and bonded projects only, Net 30 days. All other entities required 50% down and balance Net 30. All past due amounts will
be subject to a finance charge in accordance with the Texas Prompt Payment Act, Chapter 2251, Texas Government Code.
Delay of Installation (if applicable): If the Customer delays the installation, the stored product will be invoiced with a term of Net 30.
OPEN ACCOUNT
Credit terms are available to municipalities, government agencies, school systems, bonded contractors, and businesses (with prior
approved credit). To establish credit your organization must have a satisfactory rating with Dun & Bradstreet and provide three credit
references. To establish credit, your initial order must total at least $10,000.00. 50% deposit is required on all orders from non-tax
funded entities. Prepayment may be required for any order at The PlayWell Group, Inc. sole discretion.
METHODS OF PAYMENTS
MasterCard, Visa, American Express, money order, checks. Sorry no C.O.D. orders.
FEDERAL/STATE GOVERNMENT AND CO-OP’S CONTRACT
Available for Federal/State Government, Co-Op’s and agency accounts on many items. Call your Sales Consultant for information.
SALES TAX
Will be added to the invoice, except when a tax-exempt/resale certificate is furnished, or your entity qualifies in your state as tax
exempt.
FREIGHT CHARGES/DELIVERY TERMS
All shipments are F.O.B factory, except where specifically stated otherwise. Delivery of materials is up to eight weeks from the order
date, plus a few days for transit, unless otherwise noted. Every effort is made to comply with scheduled shipping dates: however, The
PlayWell Group, Inc. is not liable for any loss or damage arising out of delay in delivery of any of its products due to causes beyond
the control of the Company.
DAMAGE/SHORTAGE CLAIMS
All claims for concealed loss or damage to product must be noted on the Bill of Lading or delivery ticket and reported immediately to
our Customer Service Department. All claims for product damage and shortage via common carrier must be promptly made by
consignee (customer) direct to The PlayWell Group’s Customer Service Department. When reporting damage, be sure to hold all
containers and packing materials for inspection (claims should be filed within 15 days of receipt of shipment).
RETURNS/CANCELLATIONS
No merchandise is to be returned without first obtaining written authorization from The PlayWell Group, Inc. Please provide invoice
number, date and reason for your return. Any authorized merchandise must be carefully packed and in saleable condition to be
accepted for return. A 25% (of list price) re-stocking charge plus freight to and from the manufacturer applies on all returned
merchandise when error is not the fault of The PlayWell Group. All returned merchandise must be shipped insured and freight
prepaid. Orders cancelled prior to shipment will be charged 10% of list price. Once the material has been installed, no refund will be
granted.
FREIGHT CARRIER INFORMATION
All freight is shipped unassembled via common carrier. Made via common carrier to the end user, the customer is responsible for
unloading all deliveries.
COLOR CHOICES
Be sure to specify color selections when ordering. Please sign attached Color Selection Form (if applicable).
INSTALLATION
Installation/Prices are not included on this Quotation. A separate installation quotation must be included with your order if installation
is required.
PLAYGROUND SURFACING WARNING
All play equipment must be installed over impact absorbing surface. Go to www.cpsc.gov for more information.
PRODUCT WILL BE ORDERED IMMEDIATELY UPON RECEIPT OF WRITTEN APPROVALS.
Please email or fax all pages.
Sales Quote #: ______________________________ Purchase Order #: ___________________________
Signature: __________________________________Date: ______________________________________
Page 34 of 60
QUOTATION
11/10/2016QUOTE #6253
BILL TO:
City of Georgetown
Accounts Payable
PO Box 409
Georgetown, TX 78627
SHIP TO:
City of Georgetown-Garey Park
6450 Leander Road & FM2243
Georgetown, TX 78628
CUST. PO #TERMS
NET 30
QUOTE EXPIRATION
12/10/2016
SALES REP
CES
COUNTY
WILLIAMSON
Phone: (512) 930-3595 Phone:
ITEM DESCRIPTION LIST PRICEQTY DISC. PRICE TOTAL
BUYBOARD #512-16 BUYBOARD CONTRACT #512-16 EXPIRES
9/30/2017
0.00 0.00
ICON
RG50X81-M2C-P4 RECTANGLE GABLE SHELTER WITH 2-TIER
CLERESTORY, MULTI-RIB ROOF, 10' EAVE,
SCISSOR TRUSSES.
153440.001 145,768.00 145,768.00
RG28X56M-P8 RECTANGLE GABLE SHELTER WITH MULTI-RIB
ROOF, 10' EAVE, SCISSOR TRUSSES
47254.002 44,891.30 89,782.60
RG28X31M-P8 RECTANGLE GABLE SHELTER WITH MULTI-RIB
ROOF, 10' EAVE, SCISSOR TRUSSES
33257.004 31,594.15 126,376.60
RG28X31M-P8 CRAFTSMAN RECTANGLE GABLE SHELTER
WITH MULTI-RIB ROOF, 10'EAVE, SCISSOR
TRUSS STEEL FRAME CUPOLA WITH HORSE
WEATHERVANE, LASER CUT NUMBERS WITHIN
ORNAMENTATION, RAFTER TAILS WITH CURVED
CORBELS.
54534.001 51,807.30 51,807.30
SG15X15M-P6 SQUARE GABLE SHELTER WITH 2 COLUMN
DESIGN, MULTI-RIB SEAM ROOF, SCISSOR
TRUSSES
10582.005 10,052.90 50,264.50
ABOVE PRICING INCLUDES ANCHOR BOLTS
WITH TEMPLATES, SEALED ENGINEERING
DRAWINGS, FOUNDATION DESIGNS AND ECOAT
POWDERCOAT FRAMES ONLY. NOTE: ICON
SHELTER SYSTEMS & PLAYWELL GROUP, INC.
ARE NOT RESPONSIBLE FOR DAMAGE TO
POWDER COAT FINISH CAUSED BY UNLOADING
IF INSTALLED BY OTHERS.
Page 1Page 35 of 60
QUOTATION
11/10/2016QUOTE #6253
BILL TO:
City of Georgetown
Accounts Payable
PO Box 409
Georgetown, TX 78627
SHIP TO:
City of Georgetown-Garey Park
6450 Leander Road & FM2243
Georgetown, TX 78628
CUST. PO #TERMS
NET 30
QUOTE EXPIRATION
12/10/2016
SALES REP
CES
COUNTY
WILLIAMSON
Phone: (512) 930-3595 Phone:
ITEM DESCRIPTION LIST PRICEQTY DISC. PRICE TOTAL
SHIP-ICON SHIPPING AND HANDLING FOR (13) SHELTERS
SHIPPED TOGETHER.
ICON SHELTER SYSTEMS, INC. - Deliveries
require special or additional care or attention.
Please refer to the WARNING LABEL upon
delivery.
1 25,501.00 25,501.00
SED ADDRESS:TBD
Page 2
Signature _____________________________________
QUOTE VALID FOR 30 DAYS. Product will be ordered upon receipt of written
approvals and/or deposit. Please email or fax all pages.
PLEASE REMIT YOUR DEPOSIT TO:
THE PLAYWELL GROUP, INC.
9430 SAN MATEO BLVD., NE, UNIT G
ALBUQUERQUE, NM 87113
Date __________________ TOTAL $489,500.00
SUBTOTAL $489,500.00
SALES TAX (0.0%)$0.00
Page 36 of 60
City of Georgetown, Texas
Parks and Rec Advisory Board
February 9, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve a National P urc hasing Partner (NPP ) c o o p erative purchas e
contrac t fo r s p las h p ad equip ment and ins tallation with Vo rtex USA, Inc . of Carrolto n, Texas, in the
amo unt o f $304,009.45 fo r Garey Park.
ITEM SUMMARY:
Garey Park inc ludes a destinatio n s p las hpad within the ac tive rec reation area. Parks and Recreatio n s taff
and Halff As s oc iates worked c lo s ely with Vo rtex to design this spac e to inc o rp o rative unique natural
themed aquatic features that will be inviting to park vis itors.
The Parks and Rec reation Dep artment p urc has es s plas hp ad equip ment direc tly fro m Vo rtex through NPP
to take advantage of red uc ed pric ing. This als o ens ures q uality and familiarizatio n o f equip ment throughout
the ins tallation proc es s . Vortex will p ro vide the eq uipment and installation.
Pric ing is b as ed o n NP P c o o p erative pric ing whic h has been c o mp etitively b id .
FINANCIAL IMPACT:
Funds are available in acc o unt 120-9-0280-90 fro m previo usly issued general obligation bond s assoc iated
with the 2008 vo ter ap p ro ved p ark b o nd.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Garey Park s plas h pad Cover Memo
Page 37 of 60
Enquire about our cooperative purchasing programs!
Vortex USA Inc.
1420 Valwood Parkway Suite 205, Carrollton, TX 75006
Tel: +1-(877) 586-7839 Fax: (972) 410-3697
Email: sfax@vortex-intl.com
Web: www.vortex-intl.com
pvance@vortex-intl.comEmail
Portia VancePrepared By
REV 00 - Option 5Quote Name
00012751Quote Number
07/10/2016Created Date
25008Project ID
Gary ParkProject Name
City of Georgetown, TX - Parks & RecAccount Name
Page 38 of 60
Enquire about our cooperative purchasing programs!
Vortex USA Inc.
1420 Valwood Parkway Suite 205, Carrollton, TX 75006
Tel: +1-(877) 586-7839 Fax: (972) 410-3697
Email: sfax@vortex-intl.com
Web: www.vortex-intl.com
USD 179,712.45SubtotalBest WayShip Via
Quantity Item No.Product Description
2.00 613.2008R02 ACTIVATOR N°2 (SW, PC)
1.00 7513.0000R01 FOUNTAIN SPRAY No1 (EM)
3.00 301.4100R03 GEYSER (SW,LFN)
1.00 300.4000R04 GUSHER (EM)
5.00 210.2000R02 HORSE CANNON (SW,PC)
6.00 7512.0000R01 JET STREAM No1 (EM)
1.00 7674.0000R01 SPIDEY SPRAY No2 (EM)
2.00 7516.0000R01 SPLIT STREAM (EM)
5.00 7010.0002R02 WATER JELLY N°1 (EM)
2.00 309.0000R04 WATER TUNNEL N°2 (EM)
1.00 7563.2008R02 WATERMILL (SW,PC)
3.00 33400.1887R01 CONICAL STRAINER BASKET PASSIVATION (PLAYSAFE DRAIN)
3.00 1001.4000R02 PLAYSAFE DRAIN No1
1.00 00012496
WQMS (K5)
33926.0144R01: Single Loop Module 2x 3HP, 230V 1PH 60Hz, 2x 7 sq.ft. filter, acid & accutab, dynamic bypass,
for energy module (QTY 1)
33921.0180R01: SS Manifold Module
20 Valve, 4" Inlet, No Bypass, ASTM
33921.8000R01 : SS Manifold Module Outlet Solenoid Line 1-1/2" Vertical, ASTM (QTY 10)
33921.8020R01: SS Manifold Module Outlet Solenoid Line 1" Vertical, ASTM (QTY 10)
Controller Module: 33923.1110R01 (QTY 1)
SAFEGUARD WITH MAESTRO 32 OUT 8 IN, SINGLE LOOP, 120V 1PH 60Hz, SV
Energy Module: 33924.0170R02 (QTY 1)
V.F.D. 2x 3HP, 230V 1PH, Single Loop, ASTM
1.00 44100.0000R01 ABOVE GROUND CHEMICAL RESERVOIR–50 GALLONS
1.00 44200.0254R01 DELTA UV 254GPM, 230V 1PH 60Hz 4" PIPING
1.00 44900.0007R02 Maestro- 3G Cell Router Kit
1.00 5311.0004R02 WATER CONTAINMENT SYSTEM 3000G FOR SINGLE LOOP
1.00 5322.0000R02 DEBRIS TRAP HDPE WITH RAIN DIVERTER VALVE (LEFT)
1.00 255 BUYING GROUP SERVICE DISCOUNT
Terms & Totals
Page 39 of 60
Enquire about our cooperative purchasing programs!
Vortex USA Inc.
1420 Valwood Parkway Suite 205, Carrollton, TX 75006
Tel: +1-(877) 586-7839 Fax: (972) 410-3697
Email: sfax@vortex-intl.com
Web: www.vortex-intl.com
Conditions of sales: Prices quoted above are valid for a period of 60
days, upon which they are subject to change without notice. Freight
charge applies to complete shipment. Please note: freight charge is
an estimate and is subject to change without notice. Should embed
equipment be required ahead of scheduled delivery date, additional
freight charges will apply. Taxes not included, and will be invoiced if
applicable. In the event of non-payment, Vortex Aquatic Structures
International reserves the right to cease manufacturing or shipping
until such payments with penalties, if any, is made by the purchaser
with no liability on the part of Vortex Aquatic Structures International.
Should said purchaser fail to make subsequent payments as
required, Vortex Aquatic Structures International shall be entitled to
retain payments previously made as liquidated damages. Storage
fees may apply for orders ready for delivery but the purchaser has
requested a delay in shipment.
Lead Time: Standard lead time of 6-8 weeks for Play Products, 10
weeks for Water Recirculation Equipment and 16 weeks for
Elevations. These times are contingent upon receipt of purchase
order, approved drawings and all applicable color selections
Unloading, storage, installation, fees and permits, taxes,Excludes:
Health Department approval, electrical, site work, surfacing, stamped
drawings, OHSA paper work, anything not specifically included
above.
Equipment may be required for off loading.Material Handling:
Should a deposit be required, production begins uponDeposit:
receipt of the deposit.
All applicable taxes are the responsibility of the purchaserTaxes:
See standard Vortex Aquatic Structures InternationalWarranty:
warranty for full detail.
304,009.45Grand Total
USD 1,140.00Embed Freight
USD 4,590.00Freight
USD 114,567.00Installation
USD 4,000.00Start-up Service
Page 40 of 60
City of Georgetown, Texas
Parks and Rec Advisory Board
February 9, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend approval of a c o ntract with Convergint Technologies of
Aus tin, TX in the amo unt o f $181,850.22 for s ec urity s ystems for Garey Park.
ITEM SUMMARY:
Convergint Tec hno lo gies will p ro vide s ecurity s ys tems for Garey Park including, vid eo surveillance, ac ces s
control, intrus ion s ys tem, intrus io n mo nito ring, and fire alarm c o verage. Convergint c urrently manages and
maintains the s ec urity s ys tems fo r c ity fac ilities . Pric ing is b as ed on c o o p erative p ricing which has been
competitively bid.
FINANCIAL IMPACT:
Funds are available in acc o unt 120-9-0280-90 fro m previo usly issued general obligation bond s assoc iated
with the 2008 vo ter ap p ro ved p ark b o nd.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Garey Park s ecurity s ys tem Cover Memo
Page 41 of 60
Page 42 of 60
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Page 48 of 60
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Page 51 of 60
Ri cha r d Wr i ght
Page 52 of 60
Throughout this Installation Proposal, the term, “Convergint” refers to the Convergint Technologies’
affiliate operating in the state/province in which the work is being performed, specifically, “Convergint
Technologies LLC” or “Convergint Technologies LTD”.
SECTION 1. THE WORK
This Installation Proposal takes precedence over and supersedes any and all prior proposals,
correspondence, and oral agreements or representations relating to the work set forth in the attached
scope of work (“Work”). This Installation Proposal commences on the Start Date as specified in the
attached scope of work, and represents the entire agreement between Convergint and Customer (the
“Agreement”) and it may only be amended by a written document signed by both Convergint and
Customer. In the event any provision of this Agreement is held to be invalid or unenforceable, the
remaining provisions of this Agreement shall remain in full force.
Convergint agrees in accordance with the mutually agreed project schedule:
a. To submit shop drawings, product data, samples and similar submittals if required in
performing the Work;
b. To pay for all labor, materials, equipment, tools, supervision, programming, testing, startup
and documentation required to perform the Work in accordance with the Agreement;
c. Secure and pay for permits and governmental fees, licenses and inspections necessary for
proper execution and completion of the Work; and
d. Hire subcontractors and order material to perform part of the Work, if necessary, while
remaining responsible for the completion of the Work.
Customer agrees in accordance with the mutually agreed project schedule, and at no cost to
Convergint:
a. To promptly approve submittals provided by Convergint;
b. To provide access to all areas of the facility which are necessary to complete the
Work;
c. To supply suitable electrical service as required by Convergint; and
d. That in the event of any emergency or systems failure, reasonable safety precautions
will be taken by Customer to protect life and property during the period of time from
when Convergint is first notified of the emergency or failure and until such time that
Convergint notifies the Customer that the systems are operational or that the
emergency has cleared.
SECTION 2. PRICING
Pricing and amounts proposed shall remain valid for 30 days unless otherwise specified. Price includes
only the material listed based on Convergint’s interpretation of plans and specifications unless noted
otherwise. Additional equipment, unless negotiated prior to order placement, will be billed
accordingly. Sales taxes, (and in Canada GST/PST) and any other taxes assessed on Customer shall
be added to the price upon invoice to Customer.
SECTION 3. INVOICE REMITTANCE AND PAYMENT
Customer agrees to pay Convergint fifteen (15%) percent of the total price as a mobilization fee at the
time of executing this Agreement.
If the Work is performed over more than a month, Convergint will invoice Customer each month for
the Work performed during the previous month. Customer agrees to pay the amount due to Convergint
as invoiced, within thirty (30) days of the date of such invoice. If the Work is completed in less than
one month, Customer agrees to pay Convergint in full after the Work has been performed within thirty
(30) days of the date of being invoiced. Invoices shall not include or be subject to a project retention
percentage. If Customer is overdue in any payment to Convergint, Convergint shall be entitled to
suspend the Work until paid, and charge Customer an interest rate 1 and 1/2% percent per month, (or
the maximum rate permitted by law), and may avail itself of any other legal or equitable remedy.
Customer shall reimburse Convergint costs incurred in collecting any amounts that become overdue,
including attorney fees, court costs and any other reasonable expenditure.
SECTION 4. WARRANTY
Convergint provides the following warranty to the Customer:
For the period of one (1) year, commencing at the earlier of substantial completion of the Work, or
first beneficial use, (“Warranty Period”):
a. That Work performed under this Agreement will be of good quality;
b. That all equipment will be new unless otherwise required or permitted by this
Agreement;
c. That the Work will be free from defects not inherent in the quality required or permitted;
and
d. That the Work will conform to the requirements of this Agreement.
The Customer’s sole remedy for any breach of this warranty is that Convergint shall remove, replace
and/or repair at its own expense any defective or improper Work, discovered within the Warranty
Period, provided Convergint is notified in writing of any defect within the Warranty Period.
Any equipment or products installed by Convergint in the course of performing the Work hereunder
shall only carry such warranty as is provided by the manufacturer thereof, which Convergint hereby
assigns to Customer without recourse to Convergint. Upon request of Customer, Convergint will use
all reasonable efforts to assist Customer in enforcing any such third party warranties. This warranty
excludes remedy for damage or defect caused by abuse, modifications not executed by Convergint,
improper or insufficient maintenance, improper operation, or normal wear and tear under normal usage.
NO FURTHER WARRANTIES OR GUARANTIES, EXPRESS OR IMPLIED, ARE MADE WITH
RESPECT TO ANY GOODS OR SERVICES PROVIDED UNDER THIS AGREEMENT, AND
ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE ARE EXPRESSLY DISCLAIMED.
SECTION 5. CHANGES
Without invalidating this Agreement or any bond given hereunder, Customer or Convergint may
request changes in the Work. Any changes to the Work and any adjustment to the Agreement Price or
the time for completion of the Work shall be in writing signed by both Customer and Convergint. If
Customer orders any additional work or causes any material interference with Convergint’s
performance of the Work, Convergint shall be entitled to an equitable adjustment in the time for
performance and in the Agreement Price, including a reasonable allowance for overhead and profit.
SECTION 6. FORCE MAJEURE
Neither Customer nor Convergint shall be responsible or liable for, shall incur expense for, or be
deemed to be in breach of this Agreement because of any delay in the performance of their respective
obligations pursuant to this Agreement due solely to circumstances beyond their reasonable control
(“Force Majeure”) and without the fault or negligence of the party experiencing such delay, provided
that the party experiencing the delay shall promptly give written notification to the other party within
five (5) days after such party has learned of the Force Majeure. A Force Majeure event shall include,
but not be limited to: accident, fire, storm, water, flooding, negligence, vandalism, power failure,
installation of incompatible equipment, improper operating procedures, source current fluctuations or
lighting. If performance by either party is delayed due to Force Majeure, the time for that performance
shall be extended for a period of time reasonably necessary to overcome the effect of the delay. Any
Services required by Convergint due to reasons set forth in this Force Majeure Section shall be charged
to Customer in addition to any amounts due under this Agreement.
SECTION 7. INSURANCE
Convergint shall have the following insurance coverage during the term of this Agreement, and
shall provide certificates of insurance to the Customer prior to beginning work hereunder:
Worker’s Compensation Statutory Limits
Employer’s Liability $1,000,000 per occurrence /aggregate
Commercial General Liability $1,000,000 per occurrence/aggregate
$2,000,000 general aggregate
Automobile Liability $1,000,000 per occurrence/aggregate
Excess/Umbrella Liability $4,000,000 per occurrence/aggregate
All insurance policies carried by Convergint hereunder shall be primary to and noncontributory with
the insurance afforded to Customer, and shall name the Customer as “additional insured”, with respect
to liability arising out of work performed by Convergint, as applicable, but only to the extent of
liabilities falling within the indemnity obligations of Convergint, pursuant to the terms of this
Agreement. Convergint shall provide to the Customer no less than thirty (30) days notice prior to the
termination or cancellation of any such insurance policy.
SECTION 8. INDEMNIFICATION
Convergint shall indemnify and hold Customer harmless from and against claims, damages, losses and
expenses, (including, but not limited to, reasonable attorney’s fees), attributable to bodily injury,
sickness, disease or death, or to destruction of tangible property, but only to the extent caused by: a) the
negligent or willful acts or omissions of Convergint or Convergint’s employees or subcontractors while
on Customer’s site, or b) the malfunction of the equipment supplied by Convergint, or c) Convergint’s
breach of this Agreement.
IN NO EVENT SHALL EITHER CONVERGINT OR CUSTOMER BE LIABLE TO THE OTHER
PARTY HERETO FOR SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL
DAMAGES, INCLUDING COMMERCIAL LOSS, LOSS OF USE OR LOST PROFITS, EVEN IF
THAT PARTY HAS BEEN ADVISED OF THE POSSIBILTY OF SUCH DAMAGES. IN NO
EVENT WILL CONVERGINT BE LIABLE TO CUSTOMER FOR ANY AMOUNTS IN EXCESS
OF THE AMOUNTS PAID BY CUSTOMER TO CONVERGINT.
It is understood and agreed by the parties hereto that Convergint is or may be providing
monitoring and or intrusion products which are designed to provide notification of certain events
but are not intended to be guarantees or insurers against any acts for which they are supposed to
monitor or inform. As required by the monitoring and intrusion industry and the manufacturers
thereof, Convergint’s indemnification obligation pursuant to Section 8 herein, does not apply to
the extent the loss indemnified against is caused by any monitoring or intrusion product or
software provided by but not manufactured by Convergint. Convergint shall have no liability to
Customer for any losses to the extent such losses are caused by the monitoring or intrusion product
or software. Customer shall indemnify, defend, and hold harmless Convergint, from and against
all claims, lawsuits, damages, losses and expenses by persons not a party to this Agreement, but
only to the extent caused by such monitoring or intrusion product or software provided by but not
manufactured by Convergint.
SECTION 9. COMPLIANCE WITH LAW, EEO & SAFETY
This Agreement shall be governed and construed in accordance with the laws of the state/province in
which the Work is being performed. Convergint agrees to comply with all laws and regulations relating
to or governing the Work. Convergint agrees to comply with all reporting requirements imposed by
law or this Agreement. Convergint shall comply with all safety related laws and regulations and with
the safety program of the Customer, provided such program is supplied to Convergint prior to
beginning work.
In the event that Convergint discovers or suspects the presence of hazardous materials, or unsafe
working conditions at Customer’s facility where the Work is to be performed, Convergint is entitled to
stop the Work at that facility if such hazardous materials, or unsafe working conditions were not
provided by or caused by Convergint. Convergint in its sole discretion shall determine when it is “saf e”
to return to perform the Work at Customer’s facility. Convergint shall have no responsibility for the
discovery, presence, handling, removing or disposal of or exposure of persons to hazardous materials
in any form at the Customer’s facility. Customer shall indemnify and hold harmless Convergint from
and against claims, damages, losses and expenses, including but not limited to, reasonable attorney’s
fees, arising out of or resulting from undisclosed hazardous materials, or unsafe working conditions at
Customer’s facility.
SECTION 10. DISPUTES
In the event of any dispute between Convergint and Customer, Convergint and Customer shall first
attempt to resolve the dispute in the field, but if that is not successful, then in a meeting between
authorized officers of each company. If settlement attempts are not successful, then the dispute shall be
subject to and decided by mediation or arbitration. Such mediation or arbitration shall be conducted in
accordance with the Construction Industry Mediation or Arbitration Rules of the American Arbitration
Association currently in effect and shall be a final binding resolution of the issues presented between
the parties.
SECTION 11. MISCELLANEOUS
Neither party to this Agreement shall assign this Agreement without the prior written consent of the
other party hereto. Convergint may assign this Agreement to any of its parents, subsidiary or affiliated
companies or any entity majority owned by Convergint.
Notices shall be in writing and addressed to the other party, in accordance with the names and addresses
of the parties as shown above. All notices shall be effective upon receipt by the party to whom the
notice was sent.
A waiver of the terms hereunder by one party to the other party shall not be effective unless in writing
and signed by a person with authority to commit the Customer or Convergint and delivered to the non-
waiving party according to the notice provision herein. No waiver by Customer or Convergint shall
operate as a continuous waiver, unless the written waiver specifically states that it is a continuous
waiver of the terms stated in that waiver.
The Sections regarding invoicing, warranty and indemnity shall survive the termination of this
Agreement.
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City of Georgetown, Texas
Parks and Rec Advisory Board
February 9, 2017
SUBJECT:
Approve minutes fro m the January 12, 2017 meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jill Kellum, Adminis trative Sup ervisor
ATTACHMENTS:
Description Type
January 12, 2017 meeting Cover Memo
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Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
January 12, 2017
The Parks and Recreation Advisory Board met Thursday, January 12, 2017 at 6:00 pm at 1101 N.
College Street, Georgetown, TX 78626.
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the Keith Fruge for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551.)
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
Keith Fruge called the meeting to order at 6:00 pm.
B Roll Call
Keith Fruge, Jim Hougnon, Scott Macmurdo, Katherine Kainer, Glenn Holzer, Danielle
Houck
Absent: Robert Palko
Staff present: Eric Nuner, Jill Kellum
C Project Update: Garey Park, San Gabriel Park, VFW Park, Village Park and Pool,
McMasters Park, Parks Admin Building, Booty's Road Park and Founders Park
Eric Nuner reviewed the project update with the board. The VFW project will be completed
prior to the end of of March and a tentative date for the grand opening will be the end of March.
Garey Park is out to bid for the phase 1 construction and plan to open the bid February 1st. The
house bid came back and was a considerable savings. There will be 2 contracts for this phase.
The cabins are not funded at this time and potentially a future phase would be to bring those
back. The house was rebid separately and there was a savings of approximately $600,000 based
on the original bid. Then the bids were repackaged to include the active recreation and civil
construction and this is what is going to bid currently. There has been interest from the general
contractors that bid originally. Staff would like to get the project going in April. The ADA
projects; Village, McMaster’s, and Parks Admin, the contractor is finishing up Village and the
McMaster facility will be next and then the Parks Admin Building. Contractors are on schedule.
Founders Park will start after the Red Poppy Festival. Booty’s Road Park with ADA is almost
complete. Glenn Holzer asked if the ADA project included the Country Club Bridge. Eric
Nuner stated it was not and will be in future years mostly likely 2018/2019 FY. Scott Macmurdo
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asked about the Bark Park. Eric Nuner stated the work there is complete. The temporary
fencing has been left up for revegetation and reseeding and will open back up in early February.
D Update from the Friends of Georgetown Parks and Recreation
Danielle Houck stated their next meeting is February 6th at 7 pm at the Parks and
Recreation Administration Office. They will have a water stop at Cupid’s Chase, and they are
continuing to work on their membership drive and working on designing a new brochure.
Legislative Regular Agenda
E Consideration and possible action to approve a request by the Sun City Hiking Club
to utilize parkland adjacent to Westside Park for a hiking trail connection.
The Sun City Hiking Club is requesting access onto undeveloped parkland in order to connect
hiking trails in the existing Sun City to hiking trails in the new Queens Tract. The City of
Georgetown owns a piece of parkland that is adjacent to Sun City and the Queens Tract. This
parkland is also adjacent to the future Westside Park. There are no immediate plans for this
parkland and the area they are requesting is also not easily accessible from the future Westside
Park due to Berry Creek. The area to be used is approximately 1,200 feet and follows the
existing waste water line easement for almost half of the distance through the property. The
trails are nature trails with no improvements, other than some flat natural stone mile markers.
At the time Westside Park is developed and the area would essentially open up to residents,
Sun City would be responsible for managing access into their development for non-Sun City
residents. A schematic map is attached which shows the location of the connector trails.
Staff has been working with Sun City Hiking Club and the Sun City Community Association on
this request for several months. The Sun City Hiking Club has 420 members and just celebrated
the 16 year anniversary of the club. Staff is supportive of this request and will work with the
Legal Department on the necessary documents in order to grant this request.
Eric Nuner showed the area of the trail. Kimberly Garrett has been on site to see the
accommodation that needs to happen and has been in contact with the city’s legal department
and there doesn’t seem to be a need for any legal work. The Sun City Hiking Club would be
responsible for securing the ends/beginnings of the trail. Keith Fruge asked if the club will be
constructing the trail. Steve Bratton, with the club, stated the club will construct the trail. The
board asked if there were any creek crossings. The club stated there would not be any
constructed crossings, it would be considered impassable in flood conditions. Scott Macmurdo
asked if there is any transfer of land. Eric Nuner stated there will not be a transfer of land and
would still be City of Georgetown property. It would be a 6 – 8 foot wide trail using natural
materials. The club asked if the sewer line area would be flattened to make more attractive or
need for the Westside Park. Eric Nuner stated he would have to check with system engineering
department.
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Motion made by Scott Macmurdo, second by Glenn Holzer to approve a request by the Sun
City Hiking Club to utilize parkland adjacent to Westside Park for a hiking trail connection.
Approved 6- 0
F Consideration and possible recommendation to Council to approve a construction
contract with Westar Construction of Georgetown, TX in the amount of $2,492,226.10 for
renovations of phase one of San Gabriel Park.
San Gabriel Park is the signature park for Georgetown and was included in the 2008 voter
approved bonds for renovation. A master plan for the park renovations was presented to City
Council on June, 23, 2015. City Council then approved a task order with RVI on September 22,
2015 that included schematic design for phases 1 and 2 and full design services for phase 1
including design development, construction documents, and construction observation.
Staff received five (5) sealed bids for the construction contract on December 20, 2016 at 2:00pm.
In addition to the base bid staff included a total of seven (7) alternate bids for consideration:
• Alternate 1 – Morrow Street Overlay
o Recommended for approval due to need of roadway improvements because of road and
parking additions.
• Alternate 2 – One (1) Medium Pavilion
o Recommended for approval to replace existing pavilion that requires removal.
• Alternate 3 – Three (3) small pavilions
o Recommended for approval to replace existing picnic shelters that require removal.
• Alternate 4 – Restroom at trailhead
o Recommended for approval to replace the existing restroom that requires removal.
• Alternate 5 – Trail benches and Kinetic Sculpture
o NOT recommended due to possible partnerships for future art display.
• Alternate 6 – Entry monument
o Recommended due to aesthetics and need for welcoming feature to the park.
• Alternate 7 – Spring Restoration
o Recommended for approval due to need for habitat restoration of the occupied Georgetown
Salamander site.
Westar Construction is located in Georgetown and has successfully completed multiple projects
for both public and private entities. Construction is estimated to take ten (10) months.
STAFF RECOMMENDATION
RVI and staff recommend awarding the base bid including alternates 1, 2, 3, 4, 6, and 7 to
Westar Construction for renovations to San Gabriel Park in the amount of $2,492,226.10.
Eric Nuner stated the bid opening was December 20th and there were 5 bidders and 3 bidders
were very competitive. Staff will meet with the street department and utility department on the
Morrow Street Overlay. Westar is a local company and RVI has worked with them before.
They have done work with the city. Glenn Holzer asked about bike racks and Eric Nuner stated
there are bike racks in the plan. Keith Fruge asked when we will be breaking ground. Eric
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Nuner stated we will tentatively break ground in March. Scott Macmurdo asked about long
term plans for the park. Eric Nuner stated it is planned to utilize some of the FY 17 bonds that
were sold to accomplish this and these are items that need to be done any way. They will still
be able to do the construction planning and will revise as they go. It does change the scope for
phase 2 a little bit; we are staying along the river where we thought we would go toward the
Community Center, but there are conflicts there due to the show barn. Eric Nuner does not see
it having an effect for the overall project and phase 4 is unfunded anyway. With phase 1 – 3
there have been preliminary talks with RVI and phase 2 is online, based on the construction
numbers.
Motion made by Glenn Holzer, second by Katherine Kainer for Council to approve a
construction contract with Westar Construction of Georgetown, TX in the amount of
$2,492,226.10 for renovations of phase one of San Gabriel Park.
Approved 6 -0
G Consideration and possible action to recommend approval to City Council for a Buy
Board purchase of playground equipment from GameTime of Fort Payne, AL for San Gabriel
Park in the amount of $60,891.90.
Phase one of San Gabriel Park renovations include replacement of non-accessible and non-
compliant play equipment. The Parks and Recreation Department purchases play equipment
directly from GameTime through a cooperative purchase agreement to take advantage of
reduced pricing. The City will purchase the equipment to be installed by the general contractor
for phase one renovations. Pricing is based on BuyBoard cooperative pricing which has been
competitively bid.
Eric Nuner explained we will bid out the amenities separately from the construction. This is a
cooperative purchasing agreement. This playground does not have a lot of vertical structures.
It will be located between the gazebo and Area G in the oak grove area. The contractor will do
the install and the surfacing.
Motion made by Scott Macmurdo, second by Danielle Houck to recommend approval to City
Council for a Buy Board purchase of playground equipment from GameTime of Fort Payne,
AL for San Gabriel Park in the amount of $60,891.90.
Approved 6 - 0
H Consideration and possible action to appoint a Parkland Dedication Committee to
review and make recommendations regarding Chapter 13.05 Parkland in the Unified
Development Code.
Section 13.05 of the Unified Development Code details out how parkland dedication is handled
for residential development. Several years ago, there was preliminary work done on proposed
changes that were needed. A Parkland Dedication Committee comprised of three Parks Board
members is needed to help review the proposed changes and look at any other changes that are
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necessary in regards to parkland dedication. The goal is to have these changes adopted by City
Council in August 2017. In addition to the Parks Board, the UDC Advisory Committee and the
Planning and Zoning Commission will also be reviewing the changes before taking the final
recommendations to City Council. This committee will meet at least once a month, maybe
every three weeks to review the changes.
Eric Nuner explained the purpose of review of the parkland dedication. There is a lot of
ambiguity in our code which needs to be more clearly identified. First meeting would be the 30th
or 31st of January and then meet monthly to have a recommendation for council on August 17th.
Scott Macmurdo, Katherine Kainer and Jim Hougnon have volunteered to be on the committee.
Motion made by Keith Fruge, second by Jim Hougnon to appoint Scott Macmurdo as the
chair of the Parkland Dedication Committee.
Motion made by Scott Macmurdo, second by Glenn Holzer action to appoint a Parkland
Dedication Committee to review and make recommendations regarding Chapter 13.05
Parkland in the Unified Development Code.
Approved 6 - 0
I Recommendation and approval for Danelle Houck to be appointed as the Parks and
Recreation Advisory Board liaison to the Friends of Georgetown Parks and Recreation.
Motion made by Katherine Kainer, second by Jim Hougnon for Danelle Houck to be
appointed as the Parks and Recreation Advisory Board liaison to the Friends of Georgetown
Parks and Recreation.
Approved 6 – 0
J Approve minutes from the September 8, 2016 meeting.
Motion made by Keith Fruge, second by Scott Macmurdo to approve minutes from the
September 8, 2016 meeting.
Approved 6 - 0
K Approve minutes from the November 10, 2016 meeting.
Motion made by Keith Fruge, second by Scott Macmurdo to approve minutes from the
November 10, 2016 meeting and will strike letter I from the approval.
Approved 6 - 0
Adjournment
Adjourn
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Motion made by Keith Fruge, second by Jim Hougnon to adjourn the meeting.
Approved 6 – 0
The meeting adjourned at 6:54 pm.
______________________________________
Keith Fruge, Board Chair
_____________________________________
Scott Macmurdo, Secretary
______________________________________
Jill Kellum, Board Liaison
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