HomeMy WebLinkAboutAgenda_PAREB_03.10.2016Notice of Meeting for the Parks and Recreation Adv isory Board of the City of Georgetown March 10, 2016 at 6:00 PM at 1101 N. College Street, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City at leas t fo ur (4) d ays prior to the sc heduled meeting d ate, at (512) 930-3652 or City Hall at 113 East 8th Street for ad d itional informatio n; TTY users ro ute thro ugh Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er B Ro ll Call C Welc o me and intro d uc tion of new board members D Up d ate from the F riends o f Georgetown P arks and Rec reation E Pro ject Update: S an Gab riel Bank Stab ilizatio n, Williams Drive Pool Re-d evelopment, Garey Park, Wests id e Park, San Gabriel Park, VFW Park, Village Park and Po o l, Mc Mas ters Park, and Founders P ark F Up d ate and dis c us s ion on the future Bike Mas ter P lan. G Up d ate on the Aus tin Avenue Bridge Projec t Op en Hous e Meeting. Legislativ e Regular Agenda H Co nsideration and possible actio n to elec t the S ecretary o f the Parks and Rec reation Board I Co nsideration and possible actio n to elec t the Vic e-Chair of the Parks and R ecreatio n Bo ard J Co nsideration and possible actio n to s et date and time for 2016 Parks and R ecreatio n b o ard meetings K Review and d is cus s io n o f board b y-laws and attendance p o licy for b oard memb ers . L Pres entatio n, dis c us sion, and p o s s ib le direc tio n o n Garey Park design up d ate. M Co nsideration and possible actio n o n p arkland d ed icatio n fo r the Geo rgetown 120 PUD N Ap p o int Parks and Recreatio n Ad visory Bo ard member as a liais o n to the Friend s of Geo rgeto wn Parks and Recreation O Set d ate and time for the P arks and Rec reatio n Ad visory Board Annual P arks Tour P Ap p ro ve minutes from the F eb ruary 11, 2016 meeting Adjournment Ad jo urn Page 1 of 32 CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 32 City of Georgetown, Texas Parks and Rec Advisory Board March 10, 2016 SUBJECT: Update from the Friend s of Geo rgeto wn Parks and R ecreatio n ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Jill Kellum Page 3 of 32 City of Georgetown, Texas Parks and Rec Advisory Board March 10, 2016 SUBJECT: Projec t Update: San Gabriel Bank Stabilization, Williams Drive P o o l Re-d evelo p ment, Garey Park, Wes tside Park, S an Gab riel P ark, VFW Park, Village P ark and Pool, Mc Mas ters P ark, and F o und ers Park ITEM SUMMARY: Projec t update attac hed . FINANCIAL IMPACT: NA SUBMITTED BY: Kimberly Garrett, Parks and Recreatio n Direc to r ATTACHMENTS: Description Type Project Updates Backup Material Page 4 of 32 Parks and Recreation Capital Improvement Projects San Gabriel Bank Stabilization – This segment of retaining wall is funded through bond revenue approved by voters in 2008. It will provide bank stabilization for the section just west of the low water crossing at the confluence of the North and South Rivers. The wall is approximately 1700 feet long. The project received approval from the City Council on January 12th.The gates at the dam in San Gabriel Park were pulled February 29th with construction beginning the same week. The project is scheduled for completion June 1st. Williams Drive Pool Re-development – After receiving bids in November, the project went back to the designer because of budget over runs. It was determined that the site could be reevaluated and renovated. The existing building will be kept and update for ADA compliance. Parking areas were redesigned as well as the pool deck and pavilion area. Page 5 of 32 Status: Demolition began the week of 2/22/16. All of the pool deck was removed, basketball court, restroom fixtures and shade structures. Project is scheduled for completion by May 27th. Garey Park –100% Detail Development (DD) and opinion of probable construction cost (OPCC) is to be presented to the Parks Board on March 10, 2016. Westside Park –The Master Plan was presented to City Council in January as part of an overall update on parks projects. The proposed suggestions from October 8th Parks Board presentation were incorporated into the plan. No action has been taken at this time. San Gabriel Park –City Council approved selling $1.7 of the 2008 Park bonds for the construction improvements at their October 27th meeting. Survey of the park has been completed and design development is currently underway. The project is scheduled for construction in winter of 2016. VFW Park – Project was bid in January. The budget was exceeded and staff worked with the contractor to value engineer the project to bring it within budget. The project was presented to City Council in February. Contracts are currently being drawn up and the project is scheduled to begin in March of 2016. Village Park and Pool – Project is currently in the design phase for ADA compliance issues. McMasters Park – Project is currently in the design phase for ADA compliance issues. Founders Park – Preliminary design has been completed. Meetings were held with the Downtown Committee and with Council. Next step includes public input meetings to get input from citizens. Page 6 of 32 Completed Projects – Emerald Springs Park – ADA accessibility to the park is complete. The playgrounds are installed and all site work has been completed. Village Parks – Rowan and Madrone Parks have been 100% completed. River Ridge Pool – Project is 100% complete. Page 7 of 32 City of Georgetown, Texas Parks and Rec Advisory Board March 10, 2016 SUBJECT: Update and d is c us s io n o n the future Bike Mas ter Plan. ITEM SUMMARY: At the Octo ber 8, 2015, P arks and Rec reatio n Bo ard meeting, a sub committee was formed to work on a future Bike Mas ter Plan for Geo rgeto wn. Sinc e that time s taff and management have disc ussed the p ro cess going forward and agree that both parks and transportation sho uld wo rk together on this p ro ject. During the up c oming 21016/2017 bud get pro c es s , a p ro gram req uest for a fo rmal plan will be s ubmitted fo r c o nsideration in the b udget. The Parks and Rec reation Board and the G eo rgeto wn Transportation Bo ard will bo th be invo lved in the plan, as well as members o f the b iking co mmunity. In the City's overall trans p o rtation plan that was c o mp leted las t s pring, there was a rec o mmendation to move forward with a fo rmal bike plan. T his is the next step in that p lan. FINANCIAL IMPACT: NA SUBMITTED BY: Kimberly Garrett, Parks and Recreatio n Direc to r Page 8 of 32 City of Georgetown, Texas Parks and Rec Advisory Board March 10, 2016 SUBJECT: Update on the Aus tin Avenue Brid ge Projec t Open Ho use Meeting. ITEM SUMMARY: This is an informatio nal item o n an o p en hous e s c hed uled fo r Marc h 31s t. Please Join Us at the F irs t Pub lic Meeting: March 31, 2016 fro m 4 to 7 p.m. Geo rgeto wn Pub lic Library 402 W 8th St., Georgetown, TX 78626 This meeting is an o p en hous e format and there will be no fo rmal presentation. Attend ees are welc ome to come and go at their c onvenienc e. What to Expec t The City is working to identify the b es t s o lution for the Aus tin Ave. bridges . We will b e evaluating 4 d ifferent alternatives over the next s everal months . At this first meeting we will s hare an o verview o f the p ro ject and public involvement proc es s for the p ro ject. Input will als o be co llec ted from the c o mmunity o n characteris tic s o f the area that they enjo y and opportunities fo r improvements alo ng with any p ro ject concerns . Attend ees will be ab le to vis it with s taff and team members, and s hare their inp ut for the area and the projec t. What to Bring If yo u have any s to ries or histo ric p hoto s of the b rid ges, we are working to c ollec t tho s e as a part of this p ro cess. This is a uniq ue o p p o rtunity to celeb rate and recognize the ric h his tory of the bridges and we loo k fo rward to learning and sharing info rmation with the c o mmunity. Can’t Attend? Don’t wo rry! All informatio n s hared at the meeting will b e posted online and there will b e more p ublic meetings in the future. FINANCIAL IMPACT: NA SUBMITTED BY: Kimberly Garrett, Parks and Recreatio n Direc to r ATTACHMENTS: Description Type AA Bridge Cover Memo Page 9 of 32 Page 10 of 32 Page 11 of 32 Page 12 of 32 Page 13 of 32 Page 14 of 32 Page 15 of 32 City of Georgetown, Texas Parks and Rec Advisory Board March 10, 2016 SUBJECT: Review and dis c us s ion of b o ard by-laws and attend anc e polic y fo r board members . ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Jill Kellum ATTACHMENTS: Description Type By Laws Cover Memo Page 16 of 32 Page 17 of 32 Page 18 of 32 Page 19 of 32 Page 20 of 32 Page 21 of 32 Page 22 of 32 Page 23 of 32 City of Georgetown, Texas Parks and Rec Advisory Board March 10, 2016 SUBJECT: Presentatio n, d is c us s io n, and possible d irection on Garey P ark d es ign up date. ITEM SUMMARY: An up d ate will be p res ented to the Parks Board by Halff Assoc iates o n the p ro gres s o f Garey P ark. 100% Design Detail graphics alo ng with up d ated OP PC will be p res ented . A c urrent s c hedule is attached . FINANCIAL IMPACT: TBD SUBMITTED BY: Kimberly Garrett, Parks and Recreatio n Direc to r ATTACHMENTS: Description Type Garey Park Schedule Backup Material Page 24 of 32 1234123412341234123412341234123412341234 Design Services Project Management | Coordination (on-going throughout design phases) Design Development (10 wks.) Construction Documents (10 wks.) 60% Construction Documents (4 wks.) 90% Construction Documents (4 wks.) 100% Construction Documents (2 wks.) Regulatory Entitlement | Permitting (10 wks.) WPAP (TCEQ) Driveway Permit (TxDOT) OSSF (Wilco & Cities Health District) TAS (TDLR - Accessibility Compliance) Storm Water Permit |Fire |Utility (City of Georgetown) Traffic Impact Analysis (6 wks.) - under review Geotechnical Services (9 wks.) Operations | Maintenance Plan (1 wks.) Bidding | Negotiations (7wks.) Construction Phase Services (Est. 12 months) - Start Date to be determined Notes: 1) This schedule is tentative and takes into account general design and review time. 2) This schedule does not take into account time TPWD Grant Assistance and Funding. Milestone Aug. Sept. Oct. Rev. Feb. 24, 2016 ATTACHMENT C: TENTATIVE PROJECT SCHEDULE for GAREY PARK 2016 Jan. Feb. Mar. April May June July Page 25 of 32 City of Georgetown, Texas Parks and Rec Advisory Board March 10, 2016 SUBJECT: Cons id eration and p o s s ib le ac tion on parkland dedic ation for the Georgeto wn 120 P UD ITEM SUMMARY: The Geo rgetown 120 PUD ( P lanned Unit Develo p ment) is a p ro p o s ed development lo cated off o f Inner Loop north of Hwy 29. The proposed d evelo p ment includ es both s ingle family res id ential and multi family. The d etails o f the PUD will b e presented at the meeting. FINANCIAL IMPACT: NA SUBMITTED BY: Kimberly Garrett, Parks and Recreatio n Direc to r ATTACHMENTS: Description Type GT120 Backup Material Page 26 of 32 Page 27 of 32 City of Georgetown, Texas Parks and Rec Advisory Board March 10, 2016 SUBJECT: Approve minutes fro m the February 11, 2016 meeting ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Jill Kellum ATTACHMENTS: Description Type Feb 11 minutes Cover Memo Page 28 of 32 Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas February 11, 2016 The Parks and Recreation Advisory Board met Thursday, February 11, 2016 at 6:00 pm at 1101 N. College Street, Georgetown, TX 78626. Regular Session – To begin no earlier than 6:00 pm. Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Robert Johnson for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Regular Session A Call to Order The meeting was called to order by Bob Johnson at 6:01 pm. B Roll Call Bob Johnson, Katherine Kainer, Jason Shurley, Glenn Holzer, Bob Palko, Keith Fruge, Chuck Bridges Staff: Kimberly Garrett, Eric Nuner, Jill Kellum C Appreciation to outgoing Parks and Recreation Advisory Board members. Kimberly Garrett recognized Bob Johnson, Katherine Kainer and Jason Shurley for their service on the Parks and Recreation Advisory Board. D Update from the Friends of Georgetown Parks and Recreation. Kimberly Garrett stated the Friends met Monday, February 1st. She stated they are changing their focus to providing amenities in the Park and getting some recognition. One of the things they have done is the sand table and they want to continue to do more noticeable projects such as benches, water fountains, bike racks and put their logo on a plague to get more visibility in the community for recognition. They are starting to grow their membership. The daddy-daughter dance is scheduled for June. The Friends participated in the Cupid’s Chase by having a table at the finish line and they passed out snacks. They meet the 1st Monday of the month at 7:00 pm. Legislative Regular Agenda E Discussion and possible action to approve the parkland dedication for the Gattis Tract which will be known as Gatlin Crossing. Kimberly Garrett introduced Brad Whittington and Jim Bechtol with the Gatlin Crossing project and they presented the conceptual design of the parkland. The Gattis Tract is a 113.16 acre tract in the Southeast area of Georgetown and is proposing 365 units. The parkland requirement is 7.30 acres. They are proposing to dedicate two tracts of land to satisfy the requirement. One tract is centrally located and is 2.18 acres. The other tract is linear and is 11.6 acres. The total parkland dedicated would be 13.78 acres. The 11.6 acre tract has the ability to link with previously dedicated parkland in La Conterra. The developer is also proposing a private amenity center at the front of the property. The proposed park locations provide residents several options and are dispersed throughout the neighborhood. This tract is a regular subdivision and would just be dedicating land, no improvements. In addition, it was requested that the lots that are adjacent to the park have metal see through fences for safety and to not create a closed private area. Page 29 of 32 Motion made by Bob Palko, second by Glen Holzer to approve the parkland dedication for the Gattis Tract which will be known as Gatlin Crossing. Approved 7 – 0 F Discussion and possible action to approve the parkland dedication for Cole Estates. Kimberly Garrett presented information on the parkland dedication for Cole Estates. Cole Estates is located on Hwy 29 east of Georgetown. It is in the ETJ, not the city limits. They are proposing 208 units which is 4.16 acres of parkland. This development is along the South San Gabriel River. The proposal is to provide parkland along the river which would include the flood plain and an area outside the floodplain. This is desirable for future trail connectivity. This subdivision is a traditional subdivision so land dedication would satisfy the requirement. There are adjacent MUD developments that will be building in the future. The land proposed is not adjacent to the first phase so there would need to be fiscal surety provided to the City to insure paved street access to the parkland at some point. In addition, there would be an easement created to allow for maintenance. Motion made by Glenn Holzer, second Bob Palko to approve the parkland dedication for Cole Estates. Approved 7 – 0 G Consideration and possible action to approve a construction contract for park renovations at VFW Park. Eric Nuner present information on the VFW Park renovation. Smith Contracting from Austin, Texas won the bid at $1,286,674.80. Renovations to VFW Park were identified as a need through the Parks Capital Improvement Plan (CIP) in 2013/14. Being over 30 years old, this park has only had minor renovations over the years. There is a great potential to have a tournament style girls softball complex in Georgetown thus increasing sports tourism through this renovation. Renovations include lighting, restroom and concession, parking, and field redesign. Sealed bids were received for the construction contract on February 2, 2016 at 2:00pm. Staff is currently evaluating these bids and will present to the board at the meeting for recommendation. This item will then be forwarded to City Council for their approval at the February 23th meeting. Funds for this project will be paid for out of the 2008 Park Bonds that were issued in May 2013. Motion made by Bob Palko, second by Chuck Bridges to recommend approval a construction contract with Smith Contracting, Inc. of Austin, Texas in the amount of $1,286,674.80 for renovations to VFW Park . Approved 7 – 0 H Consideration and possible action to approve a Buyboard contract with Musco Lighting, LLC of Oskaloosa, IA in the amount of $218,500 for athletic field lights at VFW Park. Eric Nuner explained the Musco Lighting project for VFW Park. Through the Buy Board, the City will contract with Musco Lighting for the materials and installation of ballfield lighting for three (3) 200’ youth softball fields at VFW Park. McMasters Athletic Complex has Musco Lighting and the addition of VFW to the current system of operation will provide continuity of services for the operation and light monitoring system. This item will be funded from the parkland dedication fund. Motion made by Bob Palko, second Chuck Bridges to approve a Buyboard contract with Musco Lighting, LLC of Oskaloosa, IA in the amount of $218,500 for athletic field lights at VFW Park. Approved 7 – 0 Page 30 of 32 I Consideration and possible action to recommend the annual approval of the Ordinance establishing standards of care that exempts the after-school and summer recreation programs from state licensing requirements. Kimberly Garrett provided information on this ordinance. She explained there were no changes from last year to this year. Chapter 42 of the Texas Human Resource Code is established to regulate certain facilities, homes, and agencies that provide child care services. The purpose of this chapter is to protect children who are cared for in child care facilities by establishing statewide minimum safety standards and by regulating the facilities through a licensing program. The Department of Family and Protective Services (DFPS) is the agency tasked with enforcement of this law. Subchapter C. Sec 42.041, (b), (14) exempts: “Elementary-age (ages 5-13) recreation programs operated by a municipality provided the governing body of the municipality annually adopts standards of care by ordinance after a public hearing for such programs, that such standards are provided to the parents of each program participant, and that the ordinances shall include, at a minimum, staffing ratios, minimum staff qualifications, minimum facility, health, and safety standards, and mechanisms for monitoring and enforcing the adopted local standards; and further provided that parents be informed that the program is not licensed by the state and the program may not be advertised as a child- care facility.” This ordinance establishes the standards of care requirements set forth by Chapter 42 of the Texas Human Resource Code after a public hearing. The standards are intended to be minimum standards by which the Georgetown Parks and Recreation Department will operate its youth recreation programs. These programs are recreation in nature and are not child care programs. The Georgetown Parks and Recreation Department previously developed similar department minimum standards for recreation programs. Therefore, the minimum standards set forth in Exhibit A will create no additional staffing or financial burden to the City. Additionally, it will not impact the effected recreation program fees. This ordinance was first adopted in 2015. It expires one year after its effective date and must be submitted to City Council for re-adoption no later than April 1st of each year. Motion made by Bob Johnson, second by Bob Palko to recommend the annual approval of the Ordinance establishing standards of care that exempts the after-school and summer recreation programs from state licensing requirements. Approved 7 – 0 J Discussion and possible action to approve the minutes from the January 14, 2016 Parks and Recreation Board meeting. Motion made by Glenn Holzer, second by Keith Fruge to approve the minutes from the January 14, 2016 Parks and Recreation Board meeting. Approved 7 – 0 Page 31 of 32 Adjournment Adjourn Motion made by Katherine Kainer, second by Jason Shurley to adjourn the meeting. Approve 7 – 0 Adjournment Meeting adjourned at 7:20 pm. ______________________________________ Keith Fruge, Board Chair _____________________________________ ,Secretary ______________________________________ Jill Kellum, Board Liaison Page 32 of 32