HomeMy WebLinkAboutAgenda_PAREB_03.10.2016Notice of Meeting for the
Parks and Recreation Adv isory Board
of the City of Georgetown
March 10, 2016 at 6:00 PM
at 1101 N. College Street, Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City at leas t
fo ur (4) d ays prior to the sc heduled meeting d ate, at (512) 930-3652 or City Hall at 113 East 8th Street for
ad d itional informatio n; TTY users ro ute thro ugh Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Ro ll Call
C Welc o me and intro d uc tion of new board members
D Up d ate from the F riends o f Georgetown P arks and Rec reation
E Pro ject Update: S an Gab riel Bank Stab ilizatio n, Williams Drive Pool Re-d evelopment, Garey Park,
Wests id e Park, San Gabriel Park, VFW Park, Village Park and Po o l, Mc Mas ters Park, and Founders P ark
F Up d ate and dis c us s ion on the future Bike Mas ter P lan.
G Up d ate on the Aus tin Avenue Bridge Projec t Op en Hous e Meeting.
Legislativ e Regular Agenda
H Co nsideration and possible actio n to elec t the S ecretary o f the Parks and Rec reation Board
I Co nsideration and possible actio n to elec t the Vic e-Chair of the Parks and R ecreatio n Bo ard
J Co nsideration and possible actio n to s et date and time for 2016 Parks and R ecreatio n b o ard meetings
K Review and d is cus s io n o f board b y-laws and attendance p o licy for b oard memb ers .
L Pres entatio n, dis c us sion, and p o s s ib le direc tio n o n Garey Park design up d ate.
M Co nsideration and possible actio n o n p arkland d ed icatio n fo r the Geo rgetown 120 PUD
N Ap p o int Parks and Recreatio n Ad visory Bo ard member as a liais o n to the Friend s of Geo rgeto wn Parks
and Recreation
O Set d ate and time for the P arks and Rec reatio n Ad visory Board Annual P arks Tour
P Ap p ro ve minutes from the F eb ruary 11, 2016 meeting
Adjournment
Ad jo urn
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CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 10, 2016
SUBJECT:
Update from the Friend s of Geo rgeto wn Parks and R ecreatio n
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jill Kellum
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 10, 2016
SUBJECT:
Projec t Update: San Gabriel Bank Stabilization, Williams Drive P o o l Re-d evelo p ment, Garey Park,
Wes tside Park, S an Gab riel P ark, VFW Park, Village P ark and Pool, Mc Mas ters P ark, and F o und ers Park
ITEM SUMMARY:
Projec t update attac hed .
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Project Updates Backup Material
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Parks and Recreation
Capital Improvement Projects
San Gabriel Bank Stabilization – This segment of retaining wall is funded through bond revenue
approved by voters in 2008. It will provide bank stabilization for the section just west of the low water
crossing at the confluence of the North and South Rivers. The wall is approximately 1700 feet long. The
project received approval from the City Council on January 12th.The gates at the dam in San Gabriel Park
were pulled February 29th with construction beginning the same week. The project is scheduled for
completion June 1st.
Williams Drive Pool Re-development – After receiving bids in November, the project went back to the
designer because of budget over runs. It was determined that the site could be reevaluated and
renovated. The existing building will be kept and update for ADA compliance. Parking areas were
redesigned as well as the pool deck and pavilion area.
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Status:
Demolition began the week of
2/22/16. All of the pool deck was
removed, basketball court, restroom
fixtures and shade structures.
Project is scheduled for completion
by May 27th.
Garey Park –100% Detail Development (DD) and opinion of probable construction cost (OPCC) is to be
presented to the Parks Board on March 10, 2016.
Westside Park –The Master Plan was presented to City Council in January as part of an overall update
on parks projects. The proposed suggestions from October 8th Parks Board presentation were
incorporated into the plan. No action has been taken at this time.
San Gabriel Park –City Council approved selling $1.7 of the 2008 Park bonds for the construction
improvements at their October 27th meeting. Survey of the park has been completed and design
development is currently underway. The project is scheduled for construction in winter of 2016.
VFW Park – Project was bid in January. The budget was exceeded and staff worked with the contractor
to value engineer the project to bring it within budget. The project was presented to City Council in
February. Contracts are currently being drawn up and the project is scheduled to begin in March of
2016.
Village Park and Pool – Project is currently in the design phase for ADA compliance issues.
McMasters Park – Project is currently in the design phase for ADA compliance issues.
Founders Park – Preliminary design has been completed. Meetings were held with the Downtown
Committee and with Council. Next step includes public input meetings to get input from citizens.
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Completed Projects –
Emerald Springs Park – ADA accessibility to the park is complete. The playgrounds are installed and all
site work has been completed.
Village Parks – Rowan and Madrone Parks have been 100% completed.
River Ridge Pool – Project is 100% complete.
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 10, 2016
SUBJECT:
Update and d is c us s io n o n the future Bike Mas ter Plan.
ITEM SUMMARY:
At the Octo ber 8, 2015, P arks and Rec reatio n Bo ard meeting, a sub committee was formed to work on a
future Bike Mas ter Plan for Geo rgeto wn. Sinc e that time s taff and management have disc ussed the
p ro cess going forward and agree that both parks and transportation sho uld wo rk together on this p ro ject.
During the up c oming 21016/2017 bud get pro c es s , a p ro gram req uest for a fo rmal plan will be s ubmitted
fo r c o nsideration in the b udget. The Parks and Rec reation Board and the G eo rgeto wn Transportation
Bo ard will bo th be invo lved in the plan, as well as members o f the b iking co mmunity. In the City's overall
trans p o rtation plan that was c o mp leted las t s pring, there was a rec o mmendation to move forward with a
fo rmal bike plan. T his is the next step in that p lan.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 10, 2016
SUBJECT:
Update on the Aus tin Avenue Brid ge Projec t Open Ho use Meeting.
ITEM SUMMARY:
This is an informatio nal item o n an o p en hous e s c hed uled fo r Marc h 31s t.
Please Join Us at the F irs t Pub lic Meeting:
March 31, 2016
fro m 4 to 7 p.m.
Geo rgeto wn Pub lic Library
402 W 8th St., Georgetown, TX 78626
This meeting is an o p en hous e format and there will be no fo rmal presentation.
Attend ees are welc ome to come and go at their c onvenienc e.
What to Expec t
The City is working to identify the b es t s o lution for the Aus tin Ave. bridges . We will b e evaluating 4
d ifferent alternatives over the next s everal months . At this first meeting we will s hare an o verview o f the
p ro ject and public involvement proc es s for the p ro ject. Input will als o be co llec ted from the c o mmunity o n
characteris tic s o f the area that they enjo y and opportunities fo r improvements alo ng with any p ro ject
concerns . Attend ees will be ab le to vis it with s taff and team members, and s hare their inp ut for the area and
the projec t.
What to Bring
If yo u have any s to ries or histo ric p hoto s of the b rid ges, we are working to c ollec t tho s e as a part of this
p ro cess. This is a uniq ue o p p o rtunity to celeb rate and recognize the ric h his tory of the bridges and we loo k
fo rward to learning and sharing info rmation with the c o mmunity.
Can’t Attend?
Don’t wo rry! All informatio n s hared at the meeting will b e posted online and there will b e more p ublic
meetings in the future.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
AA Bridge Cover Memo
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 10, 2016
SUBJECT:
Review and dis c us s ion of b o ard by-laws and attend anc e polic y fo r board members .
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jill Kellum
ATTACHMENTS:
Description Type
By Laws Cover Memo
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 10, 2016
SUBJECT:
Presentatio n, d is c us s io n, and possible d irection on Garey P ark d es ign up date.
ITEM SUMMARY:
An up d ate will be p res ented to the Parks Board by Halff Assoc iates o n the p ro gres s o f Garey P ark. 100%
Design Detail graphics alo ng with up d ated OP PC will be p res ented . A c urrent s c hedule is attached .
FINANCIAL IMPACT:
TBD
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Garey Park Schedule Backup Material
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1234123412341234123412341234123412341234
Design Services
Project Management | Coordination (on-going throughout design phases)
Design Development (10 wks.)
Construction Documents (10 wks.)
60% Construction Documents (4 wks.)
90% Construction Documents (4 wks.)
100% Construction Documents (2 wks.)
Regulatory Entitlement | Permitting (10 wks.)
WPAP (TCEQ)
Driveway Permit (TxDOT)
OSSF (Wilco & Cities Health District)
TAS (TDLR - Accessibility Compliance)
Storm Water Permit |Fire |Utility (City of Georgetown)
Traffic Impact Analysis (6 wks.) - under review
Geotechnical Services (9 wks.)
Operations | Maintenance Plan (1 wks.)
Bidding | Negotiations (7wks.)
Construction Phase Services (Est. 12 months) - Start Date to be determined
Notes:
1) This schedule is tentative and takes into account general design and review time.
2) This schedule does not take into account time TPWD Grant Assistance and Funding.
Milestone
Aug. Sept. Oct.
Rev. Feb. 24, 2016
ATTACHMENT C: TENTATIVE PROJECT SCHEDULE for GAREY PARK 2016
Jan. Feb. Mar. April May June July
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 10, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion on parkland dedic ation for the Georgeto wn 120 P UD
ITEM SUMMARY:
The Geo rgetown 120 PUD ( P lanned Unit Develo p ment) is a p ro p o s ed development lo cated off o f Inner
Loop north of Hwy 29. The proposed d evelo p ment includ es both s ingle family res id ential and multi
family. The d etails o f the PUD will b e presented at the meeting.
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
GT120 Backup Material
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 10, 2016
SUBJECT:
Approve minutes fro m the February 11, 2016 meeting
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jill Kellum
ATTACHMENTS:
Description Type
Feb 11 minutes Cover Memo
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Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
February 11, 2016
The Parks and Recreation Advisory Board met Thursday, February 11, 2016 at 6:00 pm at 1101 N. College Street, Georgetown, TX
78626.
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Robert
Johnson for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.)
Regular Session
A Call to Order
The meeting was called to order by Bob Johnson at 6:01 pm.
B Roll Call
Bob Johnson, Katherine Kainer, Jason Shurley, Glenn Holzer, Bob Palko, Keith Fruge, Chuck Bridges
Staff: Kimberly Garrett, Eric Nuner, Jill Kellum
C Appreciation to outgoing Parks and Recreation Advisory Board members.
Kimberly Garrett recognized Bob Johnson, Katherine Kainer and Jason Shurley for their service on the Parks
and Recreation Advisory Board.
D Update from the Friends of Georgetown Parks and Recreation.
Kimberly Garrett stated the Friends met Monday, February 1st. She stated they are changing their focus to
providing amenities in the Park and getting some recognition. One of the things they have done is the sand
table and they want to continue to do more noticeable projects such as benches, water fountains, bike racks
and put their logo on a plague to get more visibility in the community for recognition. They are starting to
grow their membership. The daddy-daughter dance is scheduled for June. The Friends participated in the
Cupid’s Chase by having a table at the finish line and they passed out snacks. They meet the 1st Monday of the
month at 7:00 pm.
Legislative Regular Agenda
E Discussion and possible action to approve the parkland dedication for the Gattis Tract which will
be known as Gatlin Crossing.
Kimberly Garrett introduced Brad Whittington and Jim Bechtol with the Gatlin Crossing project and they
presented the conceptual design of the parkland.
The Gattis Tract is a 113.16 acre tract in the Southeast area of Georgetown and is proposing 365 units. The
parkland requirement is 7.30 acres. They are proposing to dedicate two tracts of land to satisfy the
requirement. One tract is centrally located and is 2.18 acres. The other tract is linear and is 11.6 acres. The total
parkland dedicated would be 13.78 acres. The 11.6 acre tract has the ability to link with previously dedicated
parkland in La Conterra. The developer is also proposing a private amenity center at the front of the property.
The proposed park locations provide residents several options and are dispersed throughout the
neighborhood. This tract is a regular subdivision and would just be dedicating land, no improvements. In
addition, it was requested that the lots that are adjacent to the park have metal see through fences for safety
and to not create a closed private area.
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Motion made by Bob Palko, second by Glen Holzer to approve the parkland dedication for the Gattis Tract
which will be known as Gatlin Crossing.
Approved 7 – 0
F Discussion and possible action to approve the parkland dedication for Cole Estates.
Kimberly Garrett presented information on the parkland dedication for Cole Estates.
Cole Estates is located on Hwy 29 east of Georgetown. It is in the ETJ, not the city limits. They are proposing
208 units which is 4.16 acres of parkland. This development is along the South San Gabriel River. The proposal
is to provide parkland along the river which would include the flood plain and an area outside the floodplain.
This is desirable for future trail connectivity. This subdivision is a traditional subdivision so land dedication
would satisfy the requirement. There are adjacent MUD developments that will be building in the future. The
land proposed is not adjacent to the first phase so there would need to be fiscal surety provided to the City to
insure paved street access to the parkland at some point. In addition, there would be an easement created to
allow for maintenance.
Motion made by Glenn Holzer, second Bob Palko to approve the parkland dedication for Cole Estates.
Approved 7 – 0
G Consideration and possible action to approve a construction contract for park renovations at VFW
Park.
Eric Nuner present information on the VFW Park renovation. Smith Contracting from Austin, Texas won the
bid at $1,286,674.80.
Renovations to VFW Park were identified as a need through the Parks Capital Improvement Plan (CIP) in
2013/14. Being over 30 years old, this park has only had minor renovations over the years. There is a great
potential to have a tournament style girls softball complex in Georgetown thus increasing sports tourism
through this renovation. Renovations include lighting, restroom and concession, parking, and field redesign.
Sealed bids were received for the construction contract on February 2, 2016 at 2:00pm. Staff is currently
evaluating these bids and will present to the board at the meeting for recommendation. This item will then be
forwarded to City Council for their approval at the February 23th meeting. Funds for this project will be paid
for out of the 2008 Park Bonds that were issued in May 2013.
Motion made by Bob Palko, second by Chuck Bridges to recommend approval a construction contract with
Smith Contracting, Inc. of Austin, Texas in the amount of $1,286,674.80 for renovations to VFW Park .
Approved 7 – 0
H Consideration and possible action to approve a Buyboard contract with Musco Lighting, LLC of
Oskaloosa, IA in the amount of $218,500 for athletic field lights at VFW Park.
Eric Nuner explained the Musco Lighting project for VFW Park.
Through the Buy Board, the City will contract with Musco Lighting for the materials and installation of
ballfield lighting for three (3) 200’ youth softball fields at VFW Park. McMasters Athletic Complex has Musco
Lighting and the addition of VFW to the current system of operation will provide continuity of services for the
operation and light monitoring system. This item will be funded from the parkland dedication fund.
Motion made by Bob Palko, second Chuck Bridges to approve a Buyboard contract with Musco Lighting,
LLC of Oskaloosa, IA in the amount of $218,500 for athletic field lights at VFW Park.
Approved 7 – 0
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I Consideration and possible action to recommend the annual approval of the Ordinance establishing
standards of care that exempts the after-school and summer recreation programs from state licensing
requirements.
Kimberly Garrett provided information on this ordinance. She explained there were no changes from last year
to this year.
Chapter 42 of the Texas Human Resource Code is established to regulate certain facilities, homes, and agencies
that provide child care services. The purpose of this chapter is to protect children who are cared for in child
care facilities by establishing statewide minimum safety standards and by regulating the facilities through a
licensing program. The Department of Family and Protective Services (DFPS) is the agency tasked with
enforcement of this law.
Subchapter C. Sec 42.041, (b), (14) exempts:
“Elementary-age (ages 5-13) recreation programs operated by a municipality provided the governing body of
the municipality annually adopts standards of care by ordinance after a public hearing for such programs, that
such standards are provided to the parents of each program participant, and that the ordinances shall include,
at a minimum, staffing ratios, minimum staff qualifications, minimum facility, health, and safety standards,
and mechanisms for monitoring and enforcing the adopted local standards; and further provided that parents
be informed that the program is not licensed by the state and the program may not be advertised as a child-
care facility.”
This ordinance establishes the standards of care requirements set forth by Chapter 42 of the Texas Human
Resource Code after a public hearing. The standards are intended to be minimum standards by which the
Georgetown Parks and Recreation Department will operate its youth recreation programs. These programs are
recreation in nature and are not child care programs.
The Georgetown Parks and Recreation Department previously developed similar department minimum
standards for recreation programs. Therefore, the minimum standards set forth in Exhibit A will create no
additional staffing or financial burden to the City. Additionally, it will not impact the effected recreation
program fees.
This ordinance was first adopted in 2015. It expires one year after its effective date and must be submitted to
City Council for re-adoption no later than April 1st of each year.
Motion made by Bob Johnson, second by Bob Palko to recommend the annual approval of the Ordinance
establishing standards of care that exempts the after-school and summer recreation programs from state
licensing requirements.
Approved 7 – 0
J Discussion and possible action to approve the minutes from the January 14, 2016 Parks and
Recreation Board meeting.
Motion made by Glenn Holzer, second by Keith Fruge to approve the minutes from the January 14, 2016
Parks and Recreation Board meeting.
Approved 7 – 0
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Adjournment
Adjourn
Motion made by Katherine Kainer, second by Jason Shurley to adjourn the meeting.
Approve 7 – 0
Adjournment
Meeting adjourned at 7:20 pm.
______________________________________
Keith Fruge, Board Chair
_____________________________________
,Secretary
______________________________________
Jill Kellum, Board Liaison
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