HomeMy WebLinkAboutAgenda_PAREB_03.12.2020Notice of Meeting for the
P arks and Recreation Adv isory Board
of the City of Georgetown
March 12, 2020 at 6:00 P M
at 1101 N. College Street, Georgetown, T X 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
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O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder - Danelle Houck, P arks and R ecreation Advis ory Board C hair
B R oll C all - Danelle Houc k, P arks and R ec reation Advisory Board C hair
C Welcome new members of the P arks and R ecreation Advis ory Board - Kimberly G arrett, P arks and
R ec reation Direc tor
D Disc ussion to set time and date for the P arks and R ec reation Advisory Board tour of parks . - Kimberly
G arrett, P arks and R ecreation Director
E R eview and dis cus s ion of the P arks and R ecreation Advis ory Board by-laws and attendanc e polic y for
board members . - Kimberly G arrett, P arks and R ecreation Director
F P arks and R ec reation staff member introduc tion and presentation - Kimberly G arrett, P arks and
R ec reation Direc tor
G Update from the F riends of G eorgetown P arks and R ecreation - Danelle Houck, P arks and R ecreation
Advis ory Board C hair
H P rojec t Updates and S taff R eport - Kimberly G arrett, P arks and R ecreation Director
I C ity of G eorgetown C ity's S ecretary's O ffic e will hold a boards and c ommis s ions appreciation on Marc h
25th at 6 pm. - Kimberly G arrett, P arks and R ecreation Director
L egislativ e Regular Agenda
J C ons ideration and possible action to s et date and time for 2020 P arks and R ecreation Advis ory Board
meetings - Kimberly G arrett, P arks and R ec reation Direc tor
K C ons ideration and possible action to elect the Vic e-C hair of the P arks and R ecreation Advis ory Board -
Kimberly G arrett, P arks and R ecreation Director
L C ons ideration and possible action to elect the S ecretary of the P arks and R ecreation Advis ory Board -
Kimberly G arrett, P arks and R ecreation Director
M C ons ideration and possible action to approve minutes from the F ebruary 13, 2020 meeting - Jill Kellum,
Adminis trative S upervis or
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Adjournment
Adjourn - Jim Hougnon, P arks and R ecreation Advis ory Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 12, 2020
S UB J E C T:
Welc ome new members of the P arks and R ec reation Advisory Board - Kimberly G arrett, P arks and
R ecreation Director
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 12, 2020
S UB J E C T:
Dis cus s ion to s et time and date for the P arks and R ecreation Advis ory Board tour of parks. - Kimberly
G arrett, P arks and R ec reation Direc tor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
None
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 12, 2020
S UB J E C T:
R eview and disc ussion of the P arks and R ec reation Advisory Board by-laws and attendance policy for
board members. - Kimberly G arrett, P arks and R ec reation Direc tor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
AT TAC H ME N T S:
Description Type
By Laws Cover Memo
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 12, 2020
S UB J E C T:
P roject Updates and S taff R eport - Kimberly G arrett, P arks and R ec reation Direc tor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Eric Nuner, As s is tant Director of P arks and R ecreation
AT TAC H ME N T S:
Description Type
March Project Update Backup Material
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Parks and Recreation
Capital Improvement Projects –March 2020
San Gabriel Park Phase II– Project is complete.
Katy Crossing Trail –The Katy Crossing Trail is 99% complete. Final contract items are being completed.
ADA Trail Reconstruction – Staff is restructuring the bid documents and reworking plans to have the
project bid. Target dates for bidding are March/April of 2020. Project is moving forward.
Golden Bear Park –Documents are being prepared to submit to planning for permitting. A geologic
assessment is currently being completed to be included in the submittal packet. The project is moving
forward.
Heritage Gardens (Community Garden) – Staff is in process of restructuring process and procedure for
management of the Heritage Gardens and meeting with stakeholders. Engineering contract is in process
for design of the park. Staff is working to reduce scope and work within budget. Bidding and
construction is scheduled for early summer.
Grace Heritage Plaza – Pavers have been installed. Next steps are planter box, landscape and lighting
installation. No change.
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Show Barn Demolition –Project is complete
Tennis Center Pool Demo – Project is currently on hold.
Wolf Crossing Trail –Task Order approved by Council. Site meeting with consultant to develop layout for
the trail is scheduled for the week of March 2nd.
San Gabriel Park Phase III – Design kick off meeting was held on January 28th with design consultant to
confirm project scope and elements. Design process is moving forward.
Village PID Park Renovation – The Village PID park renovations are being prepared for bid. Plans have
been reviewed by staff for final revisions by design consultant. Final review and permitting is being
completed by Planning. Project is scheduled for bid this month.
Parks, Recreation and Open Space Master Update – Draft master plan RFP has been completed and is
currently being reviewed by Purchasing and Legal prior to bidding.
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 12, 2020
S UB J E C T:
C ity of G eorgetown C ity's S ec retary's O ffice will hold a boards and commissions apprec iation on March
25th at 6 pm. - Kimberly G arrett, P arks and R ec reation Direc tor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
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City of Georgetown, Texas
Parks and Rec Advisory Board
March 12, 2020
S UB J E C T:
C onsideration and pos s ible ac tion to approve minutes from the F ebruary 13, 2020 meeting - Jill Kellum,
Administrative S upervisor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Jill Kellum, Adminis trative S upervis or
AT TAC H ME N T S:
Description Type
February 13, 2020 meeting Backup Material
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Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
February 13, 2020
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Jim Hougnon, Parks and Recreation Advisory Board Chair
The meeting was called to order by Jim Hougnon at 6:00 pm.
B Roll Call - Jim Hougnon, Parks and Recreation Advisory Board Chair
Board Present: Jim Hougnon, Scott Macmurdo, Michael Simpson, Danelle Houck, Katherine
Kainer, Larry Gambone, Wayne Beyer
Staff Present: Kimberly Garrett, Robert Gaylor, Chet Mikulencak and Jill Kellum
C Parks and Recreation staff member introduction and presentation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett introduced Chet Mikulencak, Parks Foreman. He has been with the city for 12
years. Chet Mikulencak stated he is a Georgetown native and went to Tarlton State University
and received a BS in AgriBusiness. After returning from college he stated he went to work in
construction and worked as a superintendent. In 2008, Chet Mikulencak started with the
department as a parks maintenance worker and moved up to park foreman. He stated he
handles the construction maintenance, structure maintenance and the janitorial; cleaning and
trash removal of all the parks and has 7 employees he supervises. He stated he supervises all
the in house parks construction projects. He is a certified playground inspector and with that
the department can install their own playscapes in house. Chet Mikulencak stated he has been
a part of 8 playscapes builds in the city. He stated he now has an employee that is dedicated to
playscape maintenance; this employee handles all the playscape maintenance. Kimberly
Garrett stated at the regional TRAPS workshop, Chet was awarded the parks maintenance staff
award for the low water bridge construction, for creativity and cost savings and in house
maintenance. Chet Mikulencak was the lead on that project. Kimberly Garrett stated with
Chet’s background in construction and leadership he was able to get the bridge built. Chet
Mikulencak stated that the other park foreman, Brandon Fonville and his crew work together
on many projects. He stated the teams take a lot of pride in the work they do. Chet Mikulencak
stated that peers from other cities comment on how clean our parks are. James Hougnon
clarified the facilities that Chet Mikulencak handles and Chet Mikulencak stated all the
restroom structures, pavilions, all the electrical and plumbing and any drainage issues he
handles. Chet Mikulencak also helps with the cemetery. Scott Macmurdo asked what the
biggest maintenance challenge was especially for the playscapes and safety. Chet Mikulencak
stated up until staffing the biggest challenge was just having the time. He stated there are 38
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playscapes and we did not have the staffing to do the maintenance inspections as often as
needed.
D Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks
and Recreation Advisory Boardmember
Danelle Houck stated the next meeting is March 2nd. The Friends group helped at the Cupid’s
Chase with the water table. Assistances have been picking up. There have been a lot of soccer
registrations.
E Project Updates and Staff Report - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett stated San Gabriel Park is almost complete. There is a punch list they are
going through. For the Katy Crossing Trail, staff is working on revegetation and there is some
clearing being done. Heather Brewer, Urban Forester, is able to provide funds through the tree
mitigation fund and is able to clear out the underbrush and some of the flooding debris. It has
allowed the view corridor to be opened up. There will be a grand opening when it is complete.
Funding was from a grant from Parks and Wildlife so it will have a special grand opening. For
the ADA trail reconstruction, Kimberly Garrett stated they are taking the old plans of the trail
and rework them a little and bid it out piece by piece. She stated they are making progress and
it should be bid out this spring. Golden Bear Park, the public input was last May. She stated
there are some learning curves with the planning department and the new processes and
requirements they have with new legislation that has come in. Kimberly Garrett stated the
playground has been ordered. For Kelly Park, the city doesn’t own the park so improvements
cannot be made. The Kelly’s gave it to the city in the 70’s but it was never formally transferred
but we have been using it as a park for 50 years. The city is working through the legalities of
that and it is on hold. Heritage Gardens is the neighborhood park focus this budget year and
staff is working with the planning department on the drawings and the surveying. She stated
what they wanted is more than the budget allowed. She stated they are having to refine what
they can put there and scale down. Kimberly Garrett stated staff has been meeting with the
people that are renting the plots and will allow them to rent the plots this spring, then in the
summer they will not be available but should be available in the fall. Kimberly Garrett stated as
soon as staff has a design they will present it to the gardeners and get their input. Mike
Simpson, asked about the in ground gardens being removed and asked if it was going to be this
year. Kimberly Garrett stated it will be removed. She explained there was a tractor out there
and the only way to work the ground was with a tractor and the risk management department
stated we could not have volunteers drive a tractor and the department does not have the staff
to drive the tractor. The health department had been allowing that, so it was a transition,
growing pain. There are also tillers there. Mike Simpson stated that eliminates a lot of garden.
Kimberly Garrett stated there is no way to secure them and fencing. She also explained that no
other gardens that staff had visited in the Austin area had them. They did site visits in Austin,
Cedar Park and Pflugerville and none of them had that option. Mike Simpson asked if staff is
planning on redoing the raised bed design. Kimberly Garrett stated staff is doing the redesign.
It will be more efficient, with walkways. The idea is to have raised beds with a fence and gate
that only the gardeners have access to and then it is secure. Grace Heritage plaza is a project
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that staff had input on. It is next to Founders Park and the Grace Heritage Church. There is the
area between the Watkins building. They are working on completion with some landscaping.
Kimberly Garrett stated the Showbarn has been removed from the park. The Wolf Crossing
Trail that was an item that was approved by the board to get the design done; this is the piece
that goes behind the Wolf Crossing development and will tie into the Wolf Ranch Trail. Staff is
having a kick off meeting next week. The San Gabriel Park Phase 3 project; there was a kick off
meeting the end of January with RVI to get that project going. The Parks Masterplan was also
an item that was approved in the CIP and staff is waiting for the legal and purchasing
departments to make the final edits on the requests for proposals. There will be a selection
committee that will review those proposals and make a recommendation on who to select for
the masterplan. There was an update to council about the current masterplan and what the
priorities were that had been accomplished and why you need a masterplan and why it is time
to update and the process. They also did a cost recovery policy update with council. This will
be worked on in conjunction with the masterplan. The city manager’s office has asked staff to
develop a cost recovery policy in relation to parks and rec programming. This was presented to
council and it would be coming to them in the future and a methodology needs to be developed
on how to subsidize the programs and what programs should be paid for fully.
F Recognize Outgoing Board Members - Kimberly Garrett, Parks and Recreation
Director
Kimberly Garrett stated there are 3 people that have served their terms; Jim Hougnon, Michael
Simpson and Scott Macmurdo. Kimberly Garrett stated she appreciated all their time and
volunteer hours they have put forth.
Legislative Regular Agenda
G Presentation, discussion and possible action on the draft 2030 Plan Update. – Sofia
Nelson, Planning Director
Summary:
The 2030 Comprehensive Plan Update is nearing completion and staff is providing City of Georgetown
Boards and Commissions an opportunity to review the full draft plan, ask questions and possibly
recommend adoption to the City Council. The schedule for adoption of the update is below:
· 2/18 P&Z meeting - Public Hearing and Recommendation
· 2/25 City Council - Public Hearing and 1st Reading
· 3/10 City Council - Public Hearing and 2nd Reading
At this meeting, staff will provide a short overview of the draft 2030 Comprehensive Plan Update
including goals and policies for Land Use, Williams Drive Gateway Plan, Gateways & Image Corridors,
Housing and the Implementation Plan. A draft of the 2030 Comprehensive Plan update’s implementation
plan, the final part of the plan update, was presented to the Council in January. The implementation plan
outlines three major strategies:
· Regulatory framework
· Decision framework
· Plans, programs and partnerships
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Each strategy relates to the goals outlined in the 2030 Plan update, which were drafted using public input
from community surveys including the first On the Table, in which more than 1,400 people participated
in conversations to envision Georgetown’s future and an accompanying online public survey taken by an
additional 1,460 people.
The full plan is available for review online at 2030.georgetown.org.
Susan Watkins, Housing Coordinator, introduced herself and stated she is in the planning
department and has been working on this project for the last 2 years. She stated the plan is a
guiding document for decision makers and it is the 2030 plan. The last time the plan was
updated was in 2008. The comprehensive plan has 14 elements that the city charter requires;
land use, parks, historic preservation, economic development, housing, conservation and
environmental resources, traffic circulation. In this update they updated the land use and the
housing sections. They also adopted a subarea plan for Williams Drive and introduced a new
element which is the gateways and image corridor element. The purpose is to document the
growth, prepare and cast a community vision for 2030; in 2018 a broad survey was done
throughout the community. One of the responses was they want to keep the parks and the
natural resources. Susan Watkins presented the plan to the board.
Mike Simpson had a question about inner loop and stated it was not on the map. Susan
Watkins stated there was some discussion with the steering committee about the different
roadways and inner loop did not come up as an important one
Kimberly Garrett stated the Parks Masterplan is an element of the comprehensive plan. They
don’t do the deep dive like the staff and board will. The comprehensive plan states it is a
priority.
Scott Macmurdo asked how it works to modifying the plan; when you go to implement stuff
because things change and how do you keep people informed and adapt the plan as you go to
avoid situations. Susan Watkins stated there have been a few different concerns. The steering
committee asked how do you keep this plan alive and people are referring to the plan. Best
practice is to update your comprehensive plan every 5 years. There will be an annual reporting
process; what was done last year, how much lines up still; is this still the vision we have for
Georgetown. She stated a big part of this effort is documenting at this point in time, this is what
the community thought. She stated it is the annual reporting and the need for an update before
2030. Scott Macmurdo asked if this includes stakeholder input as well; as far as bringing in
neighborhoods that would be affected. Danelle Houck stated they had a lot of input from
stakeholders. She also stated that every neighborhood has a different definition of what their
neighborhood wants.
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Motion made by Michael Simpson, second by Larry Gambone that the City of Georgetown
Parks and Recreation Advisory Board offer their support to the draft 2030 Plan update to City
Council.
Approved: 7 – 0
H Consideration and possible action to recommend the approval of a Facility Use
Agreement with the Georgetown Youth Girls Softball Association – Kimberly Garrett, Parks
and Recreation Director and Robert Gaylor, Parks and Recreation Superintendent
Summary:
The Georgetown Youth Girls Softball Association (GYGSA) is a youth recreational softball
league that rents the VFW fields annually to conduct their league practices and games. In the
past, the rental agreement for field usage has been through the Parks and Recreation
Department's software program. Staff was recently made aware that the State Constitution
and City Charter require a use agreement for extended use of City property by an outside group.
This use agreement outlines use of the facility including any improvements to the area, fees to
be charged and required insurance.
The term of agreement is for one year beginning January 1, 2020. Upon expiration of the Initial
Term, the Use Agreement may be renewed for up to four (4) additional one (1) year terms on the
same terms and conditions. The agreement must be approved annually by City Council.
This agreement will be retroactive back to January 1, 2020. The delay in the document approval
is due to staff just recently finding out about the approval requirement. Next year the
agreement will be renewed prior to the expiration date.
Kimberly Garrett stated this is the GYGSA group and they have been paying rent for the VFW
Fields through the Parks and Recreation software. With some conversations with the legal
department it was discovered that any long term use of a city facility requires a facilities use
agreement. She stated we did not know that. We are trying to correct that. The document
shows how we were charging them and there is an appendix. GYGSA provides a lot of
maintenance. She stated we do some of the maintenance, and we can rent out the fields during
their off season. GYGSA does not have exclusive use of the fields. The agreement can be 4
years of renewal but it does have to go the city council annually.
Motion made by Larry Gambone, second by Scott Macmurdo to recommend the approval of
a Facility Use Agreement with the Georgetown Youth Girls Softball Association.
Approved: 7 – 0
I Consideration and possible action to recommend the annual approval of the
Ordinance establishing standards of care that exempts the after-school and summer
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recreation programs from state licensing requirements. - Kimberly Garrett, Parks and
Recreation Director and Robert Gaylor, Parks and Recreation Superintendent
Summary:
Chapter 42 of the Texas Human Resource Code is established to regulate certain facilities,
homes, and agencies that provide child care services. The purpose of the standards of care
established in this chapter is to protect children who participate in City of Georgetown after-
school and summer recreation programs. The Department of Family and Protective Services
(DFPS) is the agency tasked with enforcement of this law.
Subchapter C. Sec 42.041, (b), (14) exempts:
“Elementary-age (ages 5-13) recreation programs operated by a municipality provided the
governing body of the municipality annually adopts standards of care by ordinance after a
public hearing for such programs, that such standards are provided to the parents of each
program participant, and that the ordinances shall include, at a minimum, staffing ratios,
minimum staff qualifications, minimum facility, health, and safety standards, and mechanisms
for monitoring and enforcing the adopted local standards; and further provided that parents be
informed that the program is not licensed by the state and the program may not be advertised
as a child-care facility.”
This ordinance establishes the standards of care requirements set forth by Chapter 42 of the
Texas Human Resource Code after a public hearing. The standards are intended to be minimum
standards by which the Georgetown Parks and Recreation Department will operate its youth
recreation programs. These programs are recreation in nature and are not child care programs.
The Georgetown Parks and Recreation Department previously developed similar department
minimum standards for recreation programs. Therefore, the minimum standards set forth in
Exhibit A will create no additional staffing or financial burden to the City. Additionally, it
will not impact the effected recreation program fees.
This ordinance was first adopted in 2015. It expires one year after its effective date and must be
submitted to City Council for re-adoption no later than April 1st of each year.
There have been no changes to the minimum standards of care since the last adoption in 2019.
Kimberly Garrett stated this is the 6th year. Since we run a day camp and programs that involve
children; we have to be upfront and forthright to the parents that we don’t run a daycare and
we are going to maintain a certain level of staffing ratio. She stated there are no changes from
last time at all. This has to go to city council annually. There are no changes from last year’s
document.
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Motion made by Scott Macmurdo, second by Larry Gambone to recommend the annual
approval of the Ordinance establishing standards of care that exempts the after-school and
summer recreation programs from state licensing requirements.
Approved: 7 – 0
J Consideration and possible action to approve minutes from the January 9, 2020
meeting - Jill Kellum, Administrative Supervisor
Motion made by Danelle Houck, second by Larry Gambone to approve minutes from the
January 9, 2020 meeting.
Approved: 7 – 0
Adjournment
Adjourn - Jim Hougnon, Parks and Recreation Advisory Board Chair
Motion made by Katherine Kainer, second by Larry Gambone to adjourn the meeting.
Adjourned 7:18 pm
_____________________________________
Danelle Houck, Board Chair
____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
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