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Home My WebLink AboutAgenda_PAREB_03.16.2015Notice of Meeting for the Parks and Recreation Advisory Board Special meeting of Parks and Recreation Advisory Board of the City of Georgetown March 16, 2015 at 6:00 PM at 1101 N. College Street, Georgetown, TX 78626 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order B Roll Call C Consideration and possible action to elect the Vice-Chair of the Parks and Recreation Board D Presentation, discussion and possible action on the operations and maintenance plan for Garey Park. E Adjourn CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas Parks and Rec Advisory Board March 16, 2015 SUBJECT: Consideration and possible action to elect the Vice-Chair of the Parks and Recreation Board ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: City of Georgetown, Texas Parks and Rec Advisory Board March 16, 2015 SUBJECT: Presentation, discussion and possible action on the operations and maintenance plan for Garey Park. ITEM SUMMARY: Parks and Recreation Staff has been working closely with Baker- Aicklen on developing a plan for the operations and maintenance of Garey Park. The plan includes potential opportunities for revenues as well as a maintenance plan for the entire park. This plan will be presented to the board at the meeting. The plan will be presented to City Council at a workshop on March 24th. FINANCIAL IMPACT: NA SUBMITTED BY: Kimberly Garrett, Parks and Recreation Director ATTACHMENTS: Description Type Garey Park Backup Material BA Project No.0686-016 Engineers  Surveyors  GIS  Planners  Landscape Architects 507 W. Liberty Avenue  Round Rock, Texas 78664  Phone: 512/244-9620  Fax: 512/244-9623 Garey Park | Expense & Revenue Summary 3.16.15 Total Estimated Expenses $ 963,596 Total Estimated Revenue $ 749,350 Difference of $ 214,246 or a 78% recovery of expenses BA Project No.0686-016 Page 1 of 2 Engineers  Surveyors  GIS  Planners  Landscape Architects 507 W. Liberty Avenue  Round Rock, Texas 78664  Phone: 512/244-9620  Fax: 512/244-9623 Garey Park | Summary of O/M Cost 3.16.15 Personnel Quantity Park Supervisor 1 $56,000 Extended 40% $78,400 Equestrian Foreman 1 (Arena, trails 1.03) $48,000 Extended 40% $67,200 Park Maint Worker (Sr) 1 (1Garey Play/dog-1.28) $38,000 Extended 40% $53,200 Park Maint Worker 1 (1retreat, group,primitive 1.23) $32,000 Extended 40% $44,800 Entry Booth/Fee Collections 2.5 (Entry Booth 2.78) $68,750 Extended 40% $94,850 Event Specialist 1 (Event Center, Amphi, Retreat/camping coordinator) $40,000 Extended 40% $56,000 7.5 Subtotal FTE’s $394,450 Seasonal Employees 3 (High use season 800x3x$10) $24,000 Extended 7.65% $ 25,836 Total Personnel $420,286 Operation Contract Items Mowing & Grounds Maintenance Contract $100,385 Cleaning and Custodial Maintenance Contract $124,425 (1659 Cleans at $75 per) Cleaning and Custodial Maintenance Contract $ 26,000 (104 Events at $250) Pond Maintenance $ 7,500 (3.1 acres of ponds) Total Operational Contract Items $ 258,310 BA Project No.0686-016 Page 2 of 2 Engineers  Surveyors  GIS  Planners  Landscape Architects 507 W. Liberty Avenue  Round Rock, Texas 78664  Phone: 512/244-9620  Fax: 512/244-9623 Other Annual Costs Utilities $175,000 General Maintenance $ 50,000 Grounds Maintenance $ 60,000 Total $ 285,000 Grand Total $963,596 Equipment (one time purchase) Black Widow Drag $ 5,250 60 hp Tractor $ 28,000 Water Water wagon $ 7,000 Utility Vehicles (3) $ 49,500 Truck (1) $ 30,000 Computer (2) printer $ 5,000 Trailer Mounted Pressure Washer $ 9,000 Covered trailer w Tables and chairs $ 22,800 Total Equipment $ 156,550 BA Project No.0686-016 Engineers  Surveyors  GIS  Planners  Landscape Architects 507 W. Liberty Avenue  Round Rock, Texas 78664  Phone: 512/244-9620  Fax: 512/244-9623 Garey Park | Contractual Mowing 3.16.15 Maintenance Level A – highly manicured areas B – moderately manicured areas C – minimal manicured areas A Mowing, trimming, Blowing, beds (60 times per year @ $120 per acre) A Event Center (Garey House) 4.28 Total A 4.28 acres $ 30,816 Level B Mowing, trimming,Blowing (36 times per year @ $46 per acre) B Entry 1.12 B Rd to Maint Fac 0.38 B Maint, Dog,Play, open Play,Equine, 15.40 B Amphitheater 0.21 B Open Play Parking 5.00 B Retreat camp 1.50 B Group Camping 2.20 B Primitive Camping 4.00 B From Entry to Garey House 0.60 B To Group Camping 0.44 B Entry to Garey House to Equine 1.10 B Trail Edges 4.12 Total B 36.07 acres $ 59,732 Level C Native Grass mowing rough no trim (1 time per year @ $45 per acre) C Garey Meadow west 39.80 C Garey Meadow (primitive) 8.40 C Entry Road East 29.50 C Entry Road West 90.00 C Maint Facility Garey House 24.00 C Retreat 13.80 C Retreat South 13.10 Total C 218.60 acres $ 9,837 Total Contractual Mowing $100,385 BA Project No.0686-016 Engineers  Surveyors  GIS  Planners  Landscape Architects 507 W. Liberty Avenue  Round Rock, Texas 78664  Phone: 512/244-9620  Fax: 512/244-9623 Garey Park | Contractual Cleaning Restrooms 3.16.15 Equestrian Restrooms 208 Cleans Equestrian Stalls 208 Cleans Garey Play/ Dog 345 Cleans Forum/Amphitheater 345 Cleans Group Camping 345 Cleans Primitive Camping 208 Cleans Total 1659 Cleans @ $75 per Clean Total Contractual Cleaning Restrooms $124,425 BA Project No.0686-016 Engineers  Surveyors  GIS  Planners  Landscape Architects 507 W. Liberty Avenue  Round Rock, Texas 78664  Phone: 512/244-9620  Fax: 512/244-9623 Garey Park | Estimated Revenue Summary 3.16.15 Event/Activity Rate per Event/Activity Est. Total Entry $2.00 per person $118,000 Equestrian Annual Membership $200.00 $ 6,000 Trail Pass (12) Per visit $10.00 $ 40,000 Clinic Rentals $300.00 $ 7,500 Garey House Event Weekend events $4,000 $152,000 Weekday $2,500 $ 50,000 Pavilion Rental Small Play $25.00 $ 17,600 Small Dog $25.00 $ 3,000 Large $40.00 $ 7,200 Camping Retreat $110.00 $ 79,200 Group $80.00 $ 89,600 Primitive $10.00 $ 2,640 Amphitheater $8,000 $ 32,000 Wedding Shelter (Not Garey House) $25.00 $ 1,250 Programs Over night Camp $280.00 $143,360 Day Camps TBD School Field Trips TBD Mother/Daughter TBD Zipline TBD Family Camping 101 TBD Total Estimated Revenue $749,350 BA Project No.0686-016 Page 1 of 2 Engineers  Surveyors  GIS  Planners  Landscape Architects 507 W. Liberty Avenue  Round Rock, Texas 78664  Phone: 512/244-9620  Fax: 512/244-9623 Garey Park | Revenue Ideas List by City PARD 3.16.15 Event Fee/Revenue Mobile Art Displays Park Entrance Fee During Jan/Feb when programming would be slower. Mobile Museum Displays Park Entrance Fee During Jan/Feb when programming would be slower. Star Gazing Events Park Entrance Fee/Programming Fee/ Sell books about astronomy Work with Southwestern or UT Movie in the Park Park Entrance Fee/Programming Fee/Concessions Plays at Amphitheater/Shakespeare Park Entrance Fee/Programming Fee/Concessions Work with Southwestern or Palace Theater Home and Garden Shows Park Entrance Fee/Programming Fee/Booth Fees/Concessions Dog Shows Park Entrance Fees/Rental Fee for facility/Concessions Initially work with 4-H groups and grow to major competitions. Horse Shows Park Entrance Fees/Rental Fee for facility/Concessions Food and Wine Festivals Park Entrance Fees/Rental Fee for facility/Concessions Music Festivals Park Entrance Fees/Rental Fee for facility/Concessions Trail of Lights Parks Entrance Fees/Program fee Artisan Festivals Parks Entrance Fee/Booth Fees/Concessions Hot Air Balloon Festival Parks Entrance Fee/Concessions Kite Flying Festival Park Entrance Fee Adventure Programs Park Entrance Fee/Program Fee BA Project No.0686-016 Page 2 of 2 Engineers  Surveyors  GIS  Planners  Landscape Architects 507 W. Liberty Avenue  Round Rock, Texas 78664  Phone: 512/244-9620  Fax: 512/244-9623 Annual Park Pass – nonrefundable For Park Entrance Only Would do per individual and/or Family Pass (4 people). If everyone received a photo membership card. Otherwise people could just pass it around the neighborhood. Gift Shop Sell sunscreen, bug spray, first aid items. Park T-shirts. Vending. Camping Parks Entrance Fee/Site fee Pavilion Rentals Parks Entrance Fee/Pavilion Fee Rental of House Flower/Plant Shows