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HomeMy WebLinkAboutAgenda_PAREB_04.12.2018Notice of Meeting for the Parks and Recreation Adv isory Board of the City of Georgetown April 12, 2018 at 6:00 PM at 1101 N. College Street, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er - Jim Hougno n, P arks and R ec reatio n Ad visory Board Chair B Ro ll Call - Jim Ho ugnon, Parks and Recreation Advis o ry Bo ard Chair C Parks and R ec reatio n s taff memb er introd uc tion and presentatio n - Kimberly Garrett, P arks and Recreation Directo r D Up d ate from the F riends o f Georgetown P arks and Rec reation - Kimberly Garrett, Parks and Recreation Directo r E Pro ject Updates and S taff Report - Eric Nuner, As s is tant Direc tor o f Parks and Recreatio n F Up d ate on propos ed changes to the Unified Develo p ment Co d e regarding Chap ter 13.08 Parkland - Kimb erly Garrett, P arks and Rec reation Direc tor G Dis cus s ion on availab le dates for a Parks and R ecreatio n Ad visory Board to ur o f the p arks. - Kimberly Garrett, Parks and Recreatio n Direc tor Legislativ e Regular Agenda H Co nsideration and possible actio n to reco mmend ap p ro val o f the p arkland d ed icatio n fo r the Wo lf Ranc h PUD Amendment inc luding the Guy Trac t - Kimberly Garrett, Parks and R ec reatio n Direc tor I Dis cus s ion and pos s ible actio n to recommend ap p ro val o f a cardio leas e fo r the Rec reation Center. - Kimb erly Garrett, P arks and Rec reation Direc tor J Co nsideration and possible actio n to reco mmend ap p ro val o f the Parks 5 Year C ap ital Imp ro vement P lan. - Eric Nuner, As s is tant Direc tor o f Parks and R ecreatio n K Co nsideration and possible actio n to approve minutes from the Marc h 08, 2018 meeting - Jill Kellum, Ad ministrative Sup ervisor Adjournment Ad jo urn - Jim Ho ugnon, Parks and Recreation Advis o ry Bo ard Chair Page 1 of 29 CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 29 City of Georgetown, Texas Parks and Rec Advisory Board April 12, 2018 SUBJECT: Projec t Updates and Staff Rep o rt - Eric Nuner, As s is tant Directo r of Parks and Rec reation ITEM SUMMARY: Projec t updates will b e presented at the meeting. FINANCIAL IMPACT: N/A SUBMITTED BY: Eric Nuner, As s is tant Direc tor o f P arks and R ec reatio n ATTACHMENTS: Description Type Project updates Backup Material Page 3 of 29 Parks and Recreation Capital Improvement Projects –April 2018 Garey Park –Prime Construction continues remodel work in Garey House. Flooring and tile work is complete. Walls have been patched and are being painted. Convergint has completed the installation of the fire alarm system and the fire sprinkler system is now 99% complete. Electrical service has been run to the house and systems are being checked. Doors are scheduled to be installed the week of April 12th. Equestrian pavilion walls have been raised and roof trusses are installed. Retaining walls are being built. The splash pad concrete has been poured and is awaiting final surfacing. The playground installation is complete. Prime Construction is working on the subgrade in preparation of surfacing. The maintenance facility is 99% complete pending tie in of electrical service by PEC. Irrigation at the Garey House is complete. Landscaper will be on site the week of April 12th. Entry monument walls are 70% complete. Guard house is 90% complete. Equestrian Restroom and Pavilion On site sewer facilities Entry monument wall Page 4 of 29 San Gabriel Park – Westar Construction continues work at San Gabriel Park. The project is currently 80% complete. Restroom construction continues. Revegetation and cleanup of the site continues. All painting has been completed. Poured in place surfacing for the playground is being completed. Landscape for the spring will be complete the week of April 12th. Wood accents are being installed in restrooms and will allow for the completion of stone work. Final roofing for all structures is scheduled for the week April 12th. Restroom fixtures are being installed. The project is two months behind schedule. Columbarium –City council approved a contract with Prime Construction on February 27th. Because of the significant lead time in manufacturing some of the products for the project, the Notice to Proceed has been purposely held until those items have been ordered. The project will start mid April. Meadows Park – Pavilion renovations have been completed and playground replacement is scheduled to start this month. Additional sidewalk work will be done to meet ADA compliance. Trail Reconstruction – 2018 phase II reconstruction of the San Gabriel River Trail is scheduled to be completed this spring. Staff is assessing current conditions for ADA compliance. The project is being considered as an addition to the Phase II San Gabriel project. Page 5 of 29 City of Georgetown, Texas Parks and Rec Advisory Board April 12, 2018 SUBJECT: Update on pro p o s ed c hanges to the Unified Development Code regarding C hapter 13.08 P arkland - Kimberly Garrett, Parks and Recreatio n Direc to r ITEM SUMMARY: FINANCIAL IMPACT: None SUBMITTED BY: Kimberly Garrett, Parks and Recreatio n Direc to r Page 6 of 29 City of Georgetown, Texas Parks and Rec Advisory Board April 12, 2018 SUBJECT: Disc ussion on available d ates fo r a Parks and Rec reation Advis o ry Bo ard tour of the parks . - Kimb erly Garrett, Parks and Rec reation Directo r ITEM SUMMARY: FINANCIAL IMPACT: None SUBMITTED BY: Page 7 of 29 City of Georgetown, Texas Parks and Rec Advisory Board April 12, 2018 SUBJECT: Cons id eration and p o s s ib le ac tion to rec o mmend approval of the parkland dedic ation for the Wolf Ranch PUD Amendment includ ing the Guy Tract - Kimb erly Garrett, Parks and Rec reation Directo r ITEM SUMMARY: The Wo lf Ranc h develo p ment is p ro p o s ing a P UD Amend ment to includ e the Guy Trac t. T he Wo lf Ranc h d evelopment is lo c ated on Hwy 29 west of IH 35. T his amendment would ad d an additio nal 365 acres into the Wolf Ranc h Develo p ment. This addition borders the S o uth San Gabriel R iver. There are ap p ro ximately 700 additio nal s ingle family homes p lanned for the Guy Trac t with additio nal multi family. The Parks and Rec reation Advis o ry Bo ard ap p ro ved the parkland d ed ication for the Wolf Ranch d evelopment on Marc h 13, 2014, with City C o unc il ap p ro ving the agreement o n August 12, 2014. Prior d ed icatio n inc lud ed a 20 ac re park in the floodplain along the S o uth San Gab riel R iver and a 0.9 mile expans io n o f the regio nal trail fro m IH 35 to the Wo lf property. The p arkland d ed ic atio n fo r this PUD amend ment will be s atisfied with a c ombination of ap p ro ximately 2.4 miles of regio nal trail cons tructio n, floodplain d ed icatio n alo ng the South San Gabriel River, pub lic p arkland dedic atio n and imp ro vements, and p rivate parkland d evelopment with improvements . This p arkland dedic atio n will s atisfy the s ingle family d evelopment o nly, the multi family d evelopment will b e s atisfied when a s ite p lan is sub mitted . The s p ecific d etails regarding the parkland dedic ation will be p res ented at the meeting. FINANCIAL IMPACT: NA SUBMITTED BY: Kimberly Garrett, Parks and Recreatio n Direc to r ATTACHMENTS: Description Type Guy Tract Location Map Backup Material Page 8 of 29 © 2013 Hillwood Communities DevelopmentGuy Tract Context Map Page 9 of 29 City of Georgetown, Texas Parks and Rec Advisory Board April 12, 2018 SUBJECT: Disc ussion and p o s s ib le ac tion to rec o mmend approval of a c ard io lease for the R ecreatio n Center. - Kimberly Garrett, Parks and Recreatio n Direc to r ITEM SUMMARY: The current c ardio eq uipment at the Recreation C enter has reac hed the three year us e period p lanned by Parks and Rec reation. T he rep lacement eq uip ment leas e was b id out competitively and there were three b id d er respons es . The lease p erio d on the equip ment will be fo r three years . Maintenance is includ ed for the first year o f the leas e. T he City will p urc has e a p reventative maintenance agreement for years two and three of the leas e. The c o s t o f the p reventative maintenanc e agreement is inc lud ed in the o verall cost of the leas e. Outfitting the R ec reatio n Center with eq uipment via an operatio nal leas e will p ro vide the ability to rep lace eq uipment more freq uently to ens ure s tate of the art eq uipment is availab le to Rec reation Center members. The d ifferenc e in c os t between a s traight purc has e vers us a leas e is minimal. In a c o mmercial facility s uc h as the Rec reatio n Center, with a large number of us ers , c ard io equip ment begins to wear and require freq uent rep airs after three-fo ur years. To avoid d o wn time, eq uipment mus t b e replac ed on a regular s ched ule. There are 27 p ieces o f c ard io equipment inc luded in the lease. The eq uipment inc ludes ten (10) treadmills, six (6) ellip tic al trainers, four (4) ad ap tive motio n trainers , five (5) rec umbent b ikes, and two (2) Exp res s o bikes . One b id d er did no t meet the required equipment s p ecific ations . The remaining two res p o nses are c urrently b eing evaluated b y s taff b as ed on the s p ecified bes t value criteria. A s taff rec o mmendatio n fo r award will b e presented at P arks and Rec reation Advis ory Board meeting o n Ap ril 12, 2018. FINANCIAL IMPACT: This item is inc luded in the approved 2017/2018 Budget in the P arks and R ec reatio n Department operating b udget. It is funded b y General Fund Revenues . Ac count number: 100-5-0212-51-310. SUBMITTED BY: Kimberly Garrett, Parks and Recreatio n Direc to r Page 10 of 29 City of Georgetown, Texas Parks and Rec Advisory Board April 12, 2018 SUBJECT: Cons id eration and p o s s ib le ac tion to rec o mmend approval of the Parks 5 Year Capital Improvement Plan. - Eric Nuner, As s is tant Direc tor o f P arks and R ec reatio n ITEM SUMMARY: Eac h year the Parks and Recreatio n Department p rep ares a 5 year Capital Imp ro vement Plan. City Co unc il ap p ro ves the final p lan b as ed on the fund s available and the final debt sc hed ule. In FY 2019, capital p ro jects prop o s ed includ e: Completing the P ark ADA imp ro vements need ed to c o mp lete the ADA Trans ition P lan Develop a neighb o rhood p ark in Berry C reek Sec tion 5 Update the P arks Mas ter Plan Design and c o ns truc t a regio nal trail exp ans ion Design P has e 3 o f S an Gab riel Park imp ro vements and d emo the rodeo arena Cons truc t ad d itional parking at VFW P ark The Parks CIP will b e presented to City Counc il at the April 24th City Co unc il Works hop. FINANCIAL IMPACT: NA SUBMITTED BY: Kimberly Garrett, Parks and Recreatio n Direc to r ATTACHMENTS: Description Type Parks CIP Project Summary Backup Material Parks CIP Project Detail Backup Material Page 11 of 29 PARKS 2019 - 2023 CAPITAL IMPROVEMENT PROGRAM Project Name Beyond 5 YearsFY2023FY2022FY2021FY2020FY2019 ADA Transition Plan 450,000 0 0 0 0 0 Berry Creek Sec. 5 - Neighborhood Park Development 250,000 250,000 250,000 250,000 250,000 250,000 Blue Hole Park Improvement 0 200,000 1,000,000 0 0 0 Historic San Gabriel River Park 0 250,000 1,000,000 0 0 0 Parks Master Plan 200,000 0 0 0 0 0 Regional Trail Development 1,275,000 150,000 1,150,000 1,000,000 0 2,000,000 San Gabriel Park 750,000 5,250,000 0 0 0 8,700,000 Southeast Community Park 0 0 0 3,000,000 0 9,200,000 VFW Parking Lot Addition 175,000 0 0 0 0 0 Westside Park Development 0 0 0 1,500,000 8,500,000 0 Westside Recreation Center 0 0 0 0 0 18,500,000 3,100,000 6,100,000 3,400,000 5,750,000 8,750,000 38,650,000Total Page 12 of 29 Project Description: Eric NunerContact: Project Name: Project Category: PARKS 2019 - 2023 CAPITAL IMPROVEMENT PROGRAM ADA deficiencies were identified and ranked in 2015 through park area assessments. This assessment was included in the City's ADA Transition Plan. FY2019 is year three of this plan and the area scheduled for renovations is the continuation of accessibility repairs to the San Gabriel Trail system. Parks ADA Transition Plan Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Capital Construction $450,000 $0 $0 $0 $0 $0 $450,000 $450,000Total:$0 $0 $0 $0 $0 $450,000 Page 13 of 29 Project Description: Eric NunerContact: Project Name: Project Category: PARKS 2019 - 2023 CAPITAL IMPROVEMENT PROGRAM Berry Creek Section 5 parkland is 2.69 acres and was dedicated in 2014. Neighborhood development adjacent to the park is now complete. Additionally, there are no other neighborhood parks in the vicinity of the this undeveloped parkland making this a high priority for development. Through the current parkland dedication ordinance, parkland has been dedicated to the City in neighborhoods without ample funds for park development. There are proposed changes to the parkland dedication ordinance which would require developers to help fund improvements to parkland. These funds are needed to complete the improvements of current undeveloped parkland. Neighborhood parks typically have age appropriate playgrounds, pavilion areas, unlighted athletic fields or courts, and areas for unorganized recreation. Parks Berry Creek Sec. 5 - Neighborhood Park Development Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Capital Construction $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,500,000 $250,000Total:$250,000 $250,000 $250,000 $250,000 $250,000 $1,500,000 Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Ongoing O&M Maintenance $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $30,000 $5,000Total:$5,000 $5,000 $5,000 $5,000 $5,000 $30,000 Page 14 of 29 Project Description: Eric NunerContact: Project Name: Project Category: PARKS 2019 - 2023 CAPITAL IMPROVEMENT PROGRAM Blue Hole Park provides a unique experience for Georgetown and regional visitors due to its natural beauty. Improvements are planned to make infrastructure upgrades to enhance visitor experiences in the park. Additionally, these improvements will provide an outstanding aesthetic for those that come to visit the park. The parks proximity and connectivity to downtown provides an opportunity to increase visitor recreational experiences. Parks Blue Hole Park Improvement Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Capital Construction $0 $0 $1,000,000 $0 $0 $0 $1,000,000 Design $0 $200,000 $0 $0 $0 $0 $200,000 $0Total:$200,000 $1,000,000 $0 $0 $0 $1,200,000 Page 15 of 29 Project Description: Eric NunerContact: Project Name: Project Category: PARKS 2019 - 2023 CAPITAL IMPROVEMENT PROGRAM Preservation of river corridor and open space is identified as a high priority in the Parks and Recreation Master Plan. With a potiential land donation from HEB, preservation and development of the historic home known as the Dimmit House will accomplish this priority near the City's center along the South San Gabriel River. There are great opportunities to develop this area into a park given its proximity to IH35 and the South San Gabriel River Trail. Possible development opportunities include living history tours, weddings or parties, and other passive park improvements. Parks Historic San Gabriel River Park Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Capital Construction $0 $0 $1,000,000 $0 $0 $0 $1,000,000 Design $0 $250,000 $0 $0 $0 $0 $250,000 $0Total:$250,000 $1,000,000 $0 $0 $0 $1,250,000 Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Ongoing O&M Operations $0 $0 $0 $50,000 $50,000 $50,000 $150,000 $0Total:$0 $0 $50,000 $50,000 $50,000 $150,000 Page 16 of 29 Project Description: Kimberly GarrettContact: Project Name: Project Category: PARKS 2019 - 2023 CAPITAL IMPROVEMENT PROGRAM The current Parks and Recreation Master Plan was adopted in 2009. Since that time, substantial progress has been made in meeting the top priorities of the plan. In addition, the City has experienced high growth since the 2009 plan was adopted and an update is needed to insure the community's priorities are being met. The typical time in between updates is usually 10 years, given that a community is actively meeting priorities. In addition, this updated Master Plan will help plan for funding needs and a future park's bond. In order to be eligible for federal and state grant opportunities, a current and relevant master plan must be in place. Parks Parks Master Plan Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Capital Construction $200,000 $0 $0 $0 $0 $0 $200,000 $200,000Total:$0 $0 $0 $0 $0 $200,000 Page 17 of 29 Project Description: Eric NunerContact: Project Name: Project Category: PARKS 2019 - 2023 CAPITAL IMPROVEMENT PROGRAM Trails were a high priority in the 2008 Parks Master Plan and continue to be one of the most requested amenities from residents. The city's trail system along the San Gabriel River provides a variety of benefits including recreation, transportation and a key alternative to get to the City's key tourist destinations. As development occurs along the San Gabirel River, trails should be extended to provide residents access to the river corridor and its natural beauty and historic features. Parks Regional Trail Development Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Capital Construction $1,100,000 $0 $1,000,000 $1,000,000 $0 $2,000,000 $5,100,000 Design $175,000 $150,000 $150,000 $0 $0 $0 $475,000 $1,275,000Total:$150,000 $1,150,000 $1,000,000 $0 $2,000,000 $5,575,000 Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Ongoing O&M Other $0 $0 $20,000 $5,000 $5,000 $5,000 $35,000 Personnel $0 $0 $50,000 $50,000 $50,000 $50,000 $200,000 $0Total:$0 $70,000 $55,000 $55,000 $55,000 $235,000 Page 18 of 29 Project Description: Eric NunerContact: Project Name: Project Category: PARKS 2019 - 2023 CAPITAL IMPROVEMENT PROGRAM Funding for renovations to San Gabriel Park were approved in the 2008 Parks Bond. A master plan was completed in 2015, specifying a plan to complete renovations over four phases. Phase one is complete and phase two is under construction. Phase three design is scheduled to start in FY19 with construction scheduled to begin in FY20. Phase three includes the festival/event area and improvements near the Community Center. Parks San Gabriel Park Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Capital Construction $0 $5,250,000 $0 $0 $0 $7,500,000 $12,750,000 Design $600,000 $0 $0 $0 $0 $1,200,000 $1,800,000 Other - Demo $150,000 $0 $0 $0 $0 $0 $150,000 $750,000Total:$5,250,000 $0 $0 $0 $8,700,000 $14,700,000 Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Ongoing O&M Operations $0 $0 $25,000 $25,000 $25,000 $25,000 $100,000 $0Total:$0 $25,000 $25,000 $25,000 $25,000 $100,000 Page 19 of 29 Project Description: Eric NunerContact: Project Name: Project Category: PARKS 2019 - 2023 CAPITAL IMPROVEMENT PROGRAM The southeast area of town does not have any community park facilities and is identified in the Parks and Recreation Master Plan as a deficiency. The park should be between 50 to 150 acres with opportunities for trail corridors, unique topography and trees if possible. Acquistion of the parkland is a short term priority with development being a long term priority. A typical community park includes play equipment, pavilions, restrooms, trails, lighted ball fields, as well as parking. Parks Southeast Community Park Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Capital Construction $0 $0 $0 $0 $0 $8,000,000 $8,000,000 Design $0 $0 $0 $0 $0 $1,200,000 $1,200,000 Land Acquisition $0 $0 $0 $3,000,000 $0 $0 $3,000,000 $0Total:$0 $0 $3,000,000 $0 $9,200,000 $12,200,000 Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Ongoing O&M Operations $0 $0 $0 $0 $0 $450,000 $450,000 $0Total:$0 $0 $0 $0 $450,000 $450,000 Page 20 of 29 Project Description: Eric NunerContact: Project Name: Project Category: PARKS 2019 - 2023 CAPITAL IMPROVEMENT PROGRAM VFW Park construction was completed in spring of 2017. The original plans consisted of a 144 space parking lot. However, due to funding limitations 53 spaces were removed from the original construction. The park has been very popular since opening and parking has become a concern. Since opening, parks and recreation staff have received many comments concerning lack of parking as well as safety concerns due to limited and haphazard parking on the street or turf areas. Georgetown Youth Girls Softball Association (GYGSA) utilizes the facility for their youth league. Additionally, there are several tournaments held at the park annually that bring out of town visitors to Georgetown. Limited availability to parking decreases the positive experience that Parks and Recreation wishes to provide to its visitors. Parks VFW Parking Lot Addition Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Capital Construction $175,000 $0 $0 $0 $0 $0 $175,000 $175,000Total:$0 $0 $0 $0 $0 $175,000 Page 21 of 29 Project Description: Eric NunerContact: Project Name: Project Category: PARKS 2019 - 2023 CAPITAL IMPROVEMENT PROGRAM The City purchased 90 acres in 2013 in order to plan for the development of a westside park. In addition, there were 29 acres of land donated adjacent to the future park. Acquiring parkland on the westside of Georgetown was a high priority in the 2009 Parks and Recreation Master Plan. A master plan for the future park was completed in 2015. Park development will consist of both active and passive recreation opportunities including athletic fields as well as trails. Parks Westside Park Development Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Capital Construction $0 $0 $0 $0 $8,500,000 $0 $8,500,000 Design $0 $0 $0 $1,500,000 $0 $0 $1,500,000 $0Total:$0 $0 $1,500,000 $8,500,000 $0 $10,000,000 Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Ongoing O&M Operations $0 $0 $0 $0 $0 $400,000 $400,000 $0Total:$0 $0 $0 $0 $400,000 $400,000 Page 22 of 29 Project Description: Eric NunerContact: Project Name: Project Category: PARKS 2019 - 2023 CAPITAL IMPROVEMENT PROGRAM The Georgetown Recreation Center was renovated in 2009 increasing its square footage to 65,000 square feet. An additional recreation center on the west side of town is identified in the 2009 master plan as the population grows. An additional 50,000 square foot recreation center will be needed to maintain the current level of service and to evenly distrubute accessibility at a population of aproximately 85,000. In addition, the current tennis center built in 1978 which is need of major renovations, is planned to be relocated with the new recreation center. Parks Westside Recreation Center Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Capital Construction $0 $0 $0 $0 $0 $16,300,000 $16,300,000 Design $0 $0 $0 $0 $0 $1,200,000 $1,200,000 Land Acquisition $0 $0 $0 $0 $0 $1,000,000 $1,000,000 $0Total:$0 $0 $0 $0 $18,500,000 $18,500,000 Project TotalBeyond 5 YearsFY2023FY2022FY2021FY2020FY2019Ongoing O&M Operations $0 $0 $0 $0 $0 $3,000,000 $3,000,000 $0Total:$0 $0 $0 $0 $3,000,000 $3,000,000 Page 23 of 29 City of Georgetown, Texas Parks and Rec Advisory Board April 12, 2018 SUBJECT: Cons id eration and p o s s ib le ac tion to approve minutes fro m the March 08, 2018 meeting - Jill Kellum, Adminis trative S upervis o r ITEM SUMMARY: FINANCIAL IMPACT: N/A SUBMITTED BY: Jill Kellum, Adminis trative Sup ervisor ATTACHMENTS: Description Type March 8, 2018 minutes Backup Material Page 24 of 29 Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas March 8, 2018 The Parks and Recreation Advisory Board met Thursday, March 08, 2018 at 6:00 pm at 1101 N. College Street, Georgetown, TX 78626. Regular Session – To begin no earlier than 6:00 pm. Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Jim Hougnon for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order The meeting was called to order by Jim Hougnon at 6:00 pm. B Roll Call Jim Hougnon, Katherine Kainer, Scott Macmurdo, Danelle Houck, Larry Gambone, Mike Simpson, Wayne Beyer Staff: Kimberly Garrett, Eric Nuner, Jessi Fischetti, Rachel Franks C Parks and Recreation staff member introduction and presentation Kimberly Garrett introduced Rachel Franks the Recreation Supervisor. Rachel Franks gave a brief history of her education and duties at the recreation center. It was asked how the utilization was. She stated we get 10 – 12 new memberships per day. It was asked about the programming and computer classes. She stated we still have the computer classes in addition to several other programs such as SAT prep, language lessons, photography, tutoring, teen cooking and teen finance and more. She stated we have a great hardworking, creative staff that put on the programs and have ideas and find the contractors that host these classes. It was asked what the most popular activity is and she stated it depends on the age group. She stated with the seniors it is the Silver Sneakers program. We are using the gym for the class as there are a lot of people that participate. Kimberly Garrett stated it benefits us to participate as we get a specified amount of money each time a Silver Sneakers member comes in. We have added additional classes to accommodate the high usage from this group. It was asked what the busiest time of the day is at the recreation center and she stated 4:30 pm – 5:30 pm and also at 5:30 am. It was asked what would be one thing she would like to see added to the Recreation Center. She stated space; we are bursting at the seams. It is trying to find that balance for people to come in and have open play in the gym, and programs that we offer and also rentals for different organizations. Kimberly Garrett stated as we look at the masterplan for 2019 that will come out through citizen input and surveys and that will hopefully facilitate the need for a recreation center on the west side of town. Kimberly Garrett stated we added Sunday for the center to be open and that has helped to distribute people but with the added growth to Page 25 of 29 Georgetown that adds to the usage. It was stated that the employees that work there are universally helpful and knowledgeable and there are a lot of programs available. D Update from the Friends of Georgetown Parks and Recreation Danelle Houck stated the Friends have an increase in soccer registration assistance applications. The next meeting is April 2nd and there are 8 members on the board. E Project Updates and Staff Report Eric Nuner updated the board on the projects. The last items for the Garey House are wrapping up. The decal lane is about 95% complete for the entry. A cave was discovered by the equestrian area and that has delayed us about 3 weeks. It was asked if we were on schedule and Eric Nuner stated we are. At San Gabriel Park progress is being made and moving slow. It is behind schedule and we do not have a date for completion. The columbarium was approved by council on 27th and it will be coming in the spring. For San Gabriel Park phase 2 the bidding process will start early April and then come back to board in May for construction contract. Kimberly Garrett stated we are working on the trail piece and waiting on Texas Parks and Wildlife for the environmental assessment. It was asked about the grand openings and if there would be one for each phase. Kimberly Garrett stated that is still being worked out. F Review and discussion of the Parks and Recreation Advisory Board by-laws and attendance policy for board members. Kimberly Garrett stated that this is the start of new term and all members have been reappointed. She reviewed the by-laws and attendance policy with the board members. She stated they haven’t changed since 2015. G Discussion to set date and time for the Parks and Recreation Advisory Board Annual Parks Tour Kimberly Garrett offered a tour of the parks. It was suggested that we view the inside of the Recreation Center and Tennis Center and more information on the cemetery. April 23rd or April 25th were suggested dates. H Update on the Parkland Dedication process and schedule Kimberly Garrett stated the parkland dedication subcommittee will meet immediately following this meeting to go over draft that we have so far and will probably meet prior to the next regular Parks and Recreation meeting in April. At the April Parks and Recreation Advisory Board meeting a draft will be presented. It will then go to the UDC committee and then to City Council for a workshop probably in May. Then the public input process will begin. Legislative Regular Agenda I Consideration and possible action to elect the Vice-Chair of the Parks and Recreation Advisory Board Page 26 of 29 Motion made by Scott Macmurdo second by Larry Gambone to elect Scott Macmurdo as the Vice-Chair of the Parks and Recreation Advisory Board. Approved 7 – 0 J Consideration and possible action to elect the Secretary of the Parks and Recreation Advisory Board Motion made by Mike Simpson second by Wayne Beyer to elect Katherine Kainer as the Secretary of the Parks and Recreation Advisory Board. Approved 7 – 0 K Consideration and possible action to set date and time for 2018 Parks and Recreation Advisory Board meetings Motion made by Mike Simpson second by Larry Gambone to set the 2018 Parks and Recreation Advisory Board meetings on 2nd Thursday of month at 6:00 pm. Approved 7 – 0 L Discussion and possible action on continuing operations at the Heritage Community Gardens at 2100 Hutto Road Kimberly Garrett stated the City purchased property in 2001; 19 acres along Hutto Road. Half of it is in the flood plain. The City entered into an agreement with Williamson County and Cities Health District (WCCHD) in 2003. She stated the area is very rich in history. Natalie Vreeland has been the Heritage Gardens coordinator and she came to Kimberly Garrett and stated that the WCCHD will be changing their philosophy and direction and where they would be spending their resources and they will not be funding her position. Kimberly Garrett stated that the other people in the room are gardeners that have current plots there and wanted to know what will happen if she left. Kimberly Garrett stated the City had no intention of getting rid of the gardens and that we didn’t know things were changing until recently. Kimberly Garrett stated this came up at a good time since it is at the start of the budget process and that we had a few months’ notice to get some things in place. She stated we would like to continue operations through the end of April that Natalie Vreeland would still be on board. That leaves 5 months in our current fiscal year that we would have to figure out how to pay for any expenses that may happen there that would be unforeseen that we didn’t budget for. The biggest item would be a portable restroom which we could fund out of our park maintenance budget which is about a $1,000 a year for another restroom. The City already pays for the water that is used there and the roll off carts for garbage and the mowing. There are things we would have to gap fund for the next 5 months. Staff will go to council and explain the situation and ask for funds to continue the community garden. She stated that will give staff some time to see what resources we might have to allocate to oversee the operations. She stated that the property doesn’t lend itself to other uses as over ½ of it is in the flood plain, so access and structures on the property are not best. Staff recommendation would be not to displace the Page 27 of 29 gardeners as it provides a really great benefit. There are opportunities to add more programming and utilizing volunteer groups. The garden has applied for grants in the past and that is how they funded a lot of their operations and the Parks department is grant driven as well. There is opportunity for revenue as there are rentals of the plots and that structure may have to shift a little. It was stated that the current rentals are $25.00 a year per gardener. There are 75 raised gardens and 33 in ground gardens and they range in size from tiny to 200X100. It was asked about how it is currently handled and if there was a standard for maintaining a lot. Currently, the gardener comes in and is shown what is available and they pick an area. There are current standards for maintaining the garden. It was asked about the crop. Kimberly Garrett stated the produce is the gardeners but a percentage is donated to The Caring Place. There are currently 70 gardeners and last year there were 105. Because of all the changes and a predicted drought the number is down. Natalia Vreeland stated she is also getting callers every day for new gardeners. Motion made by Wayne Beyer second by Larry Gambone to continuing operations at the Heritage Community Gardens at 2100 Hutto Road through this fiscal year. Approved 7 – 0 M Consideration and possible action to approve minutes from the February 08, 2018 meeting Motion made by Danelle Houck second by Scott Macmurdo to approve the minutes from the February 08, 2018 meeting. Approved 7 – 0 Adjournment Adjourn Motion made by Katherine Kainer second by Larry Gambone to adjourn the meeting. Approved 7 – 0 The meeting adjourned at 7:12 pm. ____________________________________ James Hougnon, Board Chair _____________________________________ Page 28 of 29 Katherine Kainer, Secretary ______________________________________ Jill Kellum, Board Liaison Page 29 of 29