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HomeMy WebLinkAboutAgenda_PAREB_04.09.2015Notice of Meeting for the Parks and Recreation Advisory Board of the City of Georgetown April 9, 2015 at 6:00 PM at Conference Room 1101 N. College Street, Georgetown, TX 78626 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order B Roll Call C Project Updates for Garey Park, Westside Park, San Gabriel Park, VFW Park, Village Parks, Williams Drive Pool and San Jose Splash Pad D Update from the Friends of Georgetown Parks and Recreation Legislative Regular Agenda E Consideration and possible action to elect the Secretary of the Parks and Recreation Board F Review, discuss and sign board by-laws and attendance policy for board members. G Consideration and possible action to set date and time for 2015 Parks and Recreation board meetings. H Presentation and discussion on the proposed Parks and Recreation Capital Improvement Plan (CIP). I Consideration and possible action to appoint a liaison to the Friend of Georgetown Parks and Recreation. J Discussion on setting a date for the annual Park's Board park tour. K Discussion and possible action to approve the minutes from the February 12th, 2015 Parks and Recreation Board meeting. L Discussion and possible action to approve the minutes from the March 16, 2015 Parks and Recreation Board special meeting. Adjournment Adjourn CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas Parks and Rec Advisory Board April 9, 2015 SUBJECT: Project Updates for Garey Park, Westside Park, San Gabriel Park, VFW Park, Village Parks, Williams Drive Pool and San Jose Splash Pad ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: ATTACHMENTS: Description Type April project updates Cover Memo Project Updates for Garey Park, Westside Park, San Gabriel Park, VFW Park, Village Parks, Williams Drive Pool and San Jose Splash Pad Garey Park – The schematic design and operations and maintenance plan was presented to City Council on March, 24th. The next step in the process is to begin Design Development. Westside Park – The 2nd public meeting to discuss the master plan for Westside Park was held on March 31st. The Parks and Recreation Advisory Board will be presented a draft master plan at the May 14th meeting. San Gabriel Park Master Plan – RVi along with Parks and Recreation staff hosted a public meeting regarding the San Gabriel Park Master Plan on March 18th. RVi will be working on a master plan design based on public comments from the meeting and information received from the on line survey. A draft master plan is scheduled to be presented at the May 14th meeting. VFW Park – Construction plans are being finalized for the redevelopment of VFW Park. Bidding will be in late spring. Construction is scheduled to start mid-summer in coordination with improvements to 2nd Street. Village Parks – Construction on Madrone Park and Rowan Park in the Georgetown Village started in February. Williams Drive Pool - Parks and Recreation staff has been meeting regularly with BWM Group to refine the Williams Drive Pool design including the walk up reception area, guard office, locker areas, and equipment and chemical storage. BWM Group was expecting to receive the survey information for this area later this week as they refine the layouts. The next scheduled meeting with staff is on Tuesday, April 21. San Jose Splash Pad – The temporary fence is in place and excavation equipment is on site. Construction by Progressive Commercial Aquatics, Inc. is set to begin this week with a goal of completing the project before the Memorial Day weekend. The new splash pad will sit adjacent to the newly installed San Jose playground. City of Georgetown, Texas Parks and Rec Advisory Board April 9, 2015 SUBJECT: Update from the Friends of Georgetown Parks and Recreation ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: City of Georgetown, Texas Parks and Rec Advisory Board April 9, 2015 SUBJECT: Consideration and possible action to elect the Secretary of the Parks and Recreation Board ITEM SUMMARY: FINANCIAL IMPACT: None SUBMITTED BY: Jill Kellum City of Georgetown, Texas Parks and Rec Advisory Board April 9, 2015 SUBJECT: Review, discuss and sign board by-laws and attendance policy for board members. ITEM SUMMARY: FINANCIAL IMPACT: None SUBMITTED BY: Jill Kellum ATTACHMENTS: Description Type By-Laws Cover Memo City of Georgetown, Texas Parks and Rec Advisory Board April 9, 2015 SUBJECT: Consideration and possible action to set date and time for 2015 Parks and Recreation board meetings. ITEM SUMMARY: FINANCIAL IMPACT: None SUBMITTED BY: Jill Kellum City of Georgetown, Texas Parks and Rec Advisory Board April 9, 2015 SUBJECT: Presentation and discussion on the proposed Parks and Recreation Capital Improvement Plan (CIP). ITEM SUMMARY: The proposed Parks CIP for 2015/2016 includes $2 million for the renovation of San Gabriel Park. The master plan for San Gabriel Park is in progress. The next step would be to do design work. There is a possibility that the renovations could be done in phases for San Gabriel Park. There are several other projects that were funded last year and are on-going which will require staff time. Those projects include VFW Park renovation, Williams Drive Pool renovation and the San Gabriel Park bank stabilization. There is also a consideration to add funding in the out years for Garey Park. Funding for the Parks CIP for 2015/2016 would be from voter approved bonds. The Parks CIP is part of the General Capital Projects CIP and will be presented to City Council during the workshop on June 9th. FINANCIAL IMPACT: N/A SUBMITTED BY: Kimberly Garrett, Parks and Recreation Director City of Georgetown, Texas Parks and Rec Advisory Board April 9, 2015 SUBJECT: Consideration and possible action to appoint a liaison to the Friend of Georgetown Parks and Recreation. ITEM SUMMARY: The Friends of Georgetown Parks and Recreation is a 501c3 that supports the Parks and Recreation Department. A Parks and Recreation board member would serve as a liaison to the Friends group to relay information regarding projects between the two groups. Their meetings are the first Monday of each month at 7 pm at the Parks Admin Building. FINANCIAL IMPACT: N/A SUBMITTED BY: Kimberly Garrett, Parks and Recreation Director City of Georgetown, Texas Parks and Rec Advisory Board April 9, 2015 SUBJECT: Discussion on setting a date for the annual Park's Board park tour. ITEM SUMMARY: Discussion on setting a date and time to tour some of the Georgetown Parks. FINANCIAL IMPACT: N/A SUBMITTED BY: Kimberly Garrett, Parks and Recreation Director City of Georgetown, Texas Parks and Rec Advisory Board April 9, 2015 SUBJECT: Discussion and possible action to approve the minutes from the February 12th, 2015 Parks and Recreation Board meeting. ITEM SUMMARY: FINANCIAL IMPACT: None SUBMITTED BY: Jill Kellum ATTACHMENTS: Description Type February 12, 2015 meeting Backup Material Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas February 12, 2015 The Parks and Recreation Advisory Board met Thursday, February 12, 2015 at 6:00 pm at 1101 N. College Street, Georgetown, TX 78626. Regular Session – To begin no earlier than 6:00 pm. Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Robert Johnson for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order The meeting was called to order at 6:00pm by Robert Johnson. B Roll Call Robert Johnson, Jason Shurley, Chuck Bridges, Katherine Kainer, Robert Palko, Keith Fruge C Introduction of staff member Glenn Moss, Recreation Superintendent. Erin Nuner introduced Glenn Moss, Recreation Superintendent. Glenn Moss described his job responsibilities and programs happening at the Recreation Center and updates on pools and hiring lifeguards. D Consideration and possible action to recommend approval of the parkland dedication for Woodhull. Eric Nuner introduced Mark Baker with SEC Planning, LLC. Mark Baker stated this project is planned as an in-city MUD. Staff has been working with the developers of Woodhull to develop a park plan that fits the needs of both the City and the development. The main entrance to this subdivision will be located off of County Road 110 also known as Rock Ride. The open space within Woodhull will create a network of trails and parkland that creates distinct neighborhoods and provides pedestrian walkways throughout the community. The PUD indicates that the maximum number of single family homes would be 1,100. Per the parkland dedication requirement of one acre for every 50 units, the requirement would be 22 acres of parkland. The Woodhull Concept Plan illustrates approximately 32 acres of parkland/open space; a mix of greenbelts, open space, trail corridors, parks and water quality amenity lakes. A portion of the 32 acres is in the floodplain so amenities are planned to offset the requirement. A combination of parkland and parkland improvements are proposed as credit toward the parkland requirements for the detached single family housing in Woodhull. Park elements that are proposed to be built on the parkland include: •Playgrounds •Parking lots to serve parkland •8’ Concrete hike and bike trails •Open recreation fields •Public picnic pavilions •Turf and irrigation associated with play fields •Amenity ponds The Townhouse, Cluster and Multi Family development parcels within Woodhull shall independently address parkland requirements or be allowed to pay a fee in lieu of parkland. Pedestrian trails and circulation are planned to be vital components of the Woodhull community. The following summary describes the location and approximate linear footage of trail proposed within Woodhull: •5,400 linear feet of 8’ wide, concrete trail will be incorporated into a centralized open space greenbelt and will connect parks, schools and neighborhoods. •1,800 linear feet of 8’ wide, concrete bike and walking trail will be located along the south side of Bell Gin Road which extends through the property. The Bell Gin trail will connect the central greenbelt trail with the City regional trail, which connects at Mitchell Elementary School. •2,400 linear feet of 8’ wide, concrete bike and walking trail will be located on the south side of the primary community entry road that connects to Rockride Lane (Street “B”). No sidewalk will be required along the north side of Street B. Water quality ponds are proposed to be located along the central greenbelt of Woodhull and will be designed as an amenity feature that enhances the adjoining residential neighborhoods. All facilities utilized as credit toward parkland requirements shall be open to the public and will be maintained by the Woodhull MUD and/or homeowner’s association. Staff supports this proposal. The potential developer built trails and park amenities will be a huge asset to the south east area of Georgetown. This partnership will allow public park amenities to be built and maintained by a private source. The park is proposed to be built in the first phase. Parks Board members discussed the possibility of incorporating a public restroom into the amenity center. Motion made by Keith Fruge, second by Katherine Kainer to recommend approval of the parkland dedication for Woodhull. Approved 6-0 E Consideration and possible action to recommend approval of a three year lease for cardio equipment to be used in the Recreation Center. Eric Nuner stated this would be a piece for piece replacement. The current cardio equipment in use at the recreation center has reached the three year use period planned by Parks and Recreation. Outfitting the recreation center with equipment via an operational lease provides the ability to replace equipment more frequently to ensure state of the art equipment is available members. The difference in cost between a straight purchase versus a lease is minimal. In a commercial facility such as the recreation center, with a large number of users, cardio equipment begins to wear and require frequent repairs after three to four years. To avoid down time, equipment must be replaced on a regular schedule. The current bid will be the third three year contract. The previous two were successful therefore staff recommends continuing to lease the recreation center cardio equipment. Bid opening was Tuesday, February 10th at 2 pm. The selected bid was in the amount of $119,712.54 with Municipal Asset Management, Golden, CO on behalf of Marathon Fitness, Sugar Land, Texas. The item will be forwarded to the February 24, 2015 City Council meeting. Motion made by Robert Palko, second by Chuck Bridges to recommend approval of a three year lease for cardio equipment to be used in the Recreation Center. Approved 6-0 F Project Updates for Garey Park, Westside Park, San Gabriel Park, VFW Park, Village Parks, Williams Drive Pool and San Jose Splash Pad Garey Park – Design is underway to refine the elements in the master plan. Staff has also been working with consultants from Baker Aicklen on an operations and maintenance plan. There will be a presentation and update at the City Council Workshop on March 24th. Westside Park – The public input process is underway for the Westside Park Master Plan. The first public meeting was held on January 22nd. The next public meeting is scheduled for March 31st. Please log on to http://georgetownwestsidepark.mindmixer.com/ to participate in the process. San Gabriel Park Master Plan – The Parks and Recreation Staff is working with RVi on the San Gabriel Park Master Plan. A public meeting will be planned in late February to gather ideas from the citizens. VFW Park – Construction plans are in process to redevelop VFW Park. The renovated park will have three lighted softball fields, parking, and a playground. The construction is scheduled to start midsummer in coordination with improvements to 2nd Street. Village Parks – Two new parks in the Georgetown Village; Madrone Park and Rowan Park are scheduled to begin in February. The contractor has begun to prepare the sites for construction. Williams Drive Pool - City Council approved a task order with BWM for the design of the Williams Drive Pool renovations. Construction is scheduled to being after the 2015 pool season to be open for the 2016 pool season. San Jose Splash Pad – Progressive Commercial Aquatics has begun work on the design of the Splash Pad at San Jose Park. The projected completion is summer 2015. G Discussion and possible action to approve the minutes from the January 8, 2015 Parks and Recreation Board meeting. Motion made by Keith Fruge, seconded by Robert Palko to approve the minutes from the January 8, 2015 Parks and Recreation Board meeting. Approved 6-0 H Adjourn Robert Johnson made a motion to adjourn the meeting at 7:00 pm. Adjournment The meeting adjourned at 7:00 pm. ______________________________________ Robert Johnson, Board Chair _____________________________________ Katherine Kainer, Secretary ______________________________________ Jill Kellum, Board Liaison City of Georgetown, Texas Parks and Rec Advisory Board April 9, 2015 SUBJECT: Discussion and possible action to approve the minutes from the March 16, 2015 Parks and Recreation Board special meeting. ITEM SUMMARY: FINANCIAL IMPACT: None SUBMITTED BY: Jill Kellum ATTACHMENTS: Description Type March 12th meeting Backup Material Minutes of the Special Parks and Recreation Advisory Board Meeting City of Georgetown, Texas March 16, 2015 The Parks and Recreation Advisory Board met Monday, March 16, 2015 at 6:00 pm at 1101 N. College Street, Georgetown, TX 78626. Regular Session – To begin no earlier than 6:00 pm. Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Robert Johnson for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) 1. Call to order The meeting was called to order by Kimberly Garrett at 6:02 pm. 2. Roll Call Katherine Kainer, Robert Palko, Chuck Bridges, Glenn Holzer, Jason Shurley, Keith Fruge Not in attendance: Robert Johnson 3. Consideration and possible action to elect Vice-Chair of the Parks and Recreation Board Motion made by Robert Palko, second by Glenn Holzer to elect Keith Fruge as Vice-Chair of the Parks and Recreation Board. Approved 6-0 4. Presentation, discussion and possible action on the operations and maintenance plan for Garey Park. Kimberly Garrett introduced Brian Binkowski with Baker Aicklen and stated they have implemented an operations and maintenance plan. Brian Binkowski introduced Jim Rodgers who is consulting with Baker Aicklen. Next Tuesday they are presenting a schematic design of Garey Park, the Operations & Maintenance Plan and Estimated Revenue Summary. Jim Rodgers reviewed the O & M Plan and Estimated Revenue Summary with the board. Glenn Holzer asked about possible inflation for the items on the list. Eric Nuner stated there are variables and some current contracts have actual gone down in price. Kimberly Garrett stated the projections are in today’s dollars. Motion made by Robert Palko, second by Keith Fruge to proceed on our course to present what was presented today to city council planning board on Tuesday, March 24. Approved 6 - 0 5. Adjourn Motion made by Robert Palko, second by Keith Fruge to adjourn the meeting. The meeting adjourned at 7:26 pm. Adjournment The meeting adjourned at 7:26 pm. ______________________________________ Robert Johnson, Board Chair _____________________________________ Katherine Kainer, Secretary ______________________________________ Jill Kellum, Board Liaison