HomeMy WebLinkAboutAgenda_PAREB_05.10.2018Notice of Meeting for the
Parks and Recreation Adv isory Board
of the City of Georgetown
May 10, 2018 at 6:00 PM
at 1101 N. College Street, Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er - Jim Hougno n, P arks and R ec reatio n Ad visory Board Chair
B Ro ll Call - Jim Ho ugnon, Parks and Recreation Advis o ry Bo ard Chair
C Parks and R ec reatio n s taff memb er introd uc tion and presentatio n - Eric Nuner, As sistant Directo r of P arks
and Recreation
D Up d ate from the F riends o f Georgetown P arks and Rec reation - Danelle Houck, Parks and Recreation
Ad visory Bo ard memb er
E Pro ject Updates and S taff Report - Eric Nuner, As s is tant Direc tor o f Parks and Recreatio n
F Up d ate on propos ed changes to the Unified Develo p ment Co d e regarding Chap ter 13.08 Parkland - Eric
Nuner, As s is tant Direc tor o f P arks and R ec reatio n
Legislativ e Regular Agenda
G Co nsideration and possible actio n to reco mmend ap p ro val o f the p arkland maintenance agreement with
Lakeside at Lake Geo rgeto wn - Eric Nuner, Parks and Recreatio n As s is tant Directo r
H Co nsideration and possible actio n to reco mmend ap p ro val o f a cons truc tion c o ntract with Ritter-Bo tkin
Prime Cons truc tio n Company Inc . o f Pflugerville, Texas , in the amount o f $3,619,690.90 for cons truc tion
of San Gab riel P ark - P hase 2 -- Eric Nuner, P arks and Rec reation Assis tant Direc tor
I Co nsideration and possible actio n to approve minutes from the April 12, 2018 meeting - Jill Kellum,
Ad ministrative Sup ervisor
Adjournment
Ad jo urn - Jim Ho ugnon, Parks and Recreation Advis o ry Bo ard Chair
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
Page 1 of 41
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Parks and Rec Advisory Board
May 10, 2018
SUBJECT:
Projec t Updates and Staff Rep o rt - Eric Nuner, As s is tant Directo r of Parks and Rec reation
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Eric Nuner, As s is tant Direc tor o f P arks and R ec reatio n
ATTACHMENTS:
Description Type
Project Report Backup Material
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Parks and Recreation
Capital Improvement Projects –May 2018
Garey Park –The Garey House is in final stages of completion. Convergint is completing all security/fire
systems with final inspection the week of May 9th. Punch list items are being corrected and remaining
doors are being hung. Landscaping at the house is underway. Equestrian pavilion construction is at 75%.
The splash pad concrete has been poured and final surfacing is underway. The playground installation is
complete. Poured in Place rubber surfacing is being installed with wood fiber scheduled for the week of
May 23rd. The maintenance facility is 99% complete. Final finish out is being completed. Entry monument
walls are 100% complete and are pending installation of signage. Guard house is 98% complete. Final
site clean-up is underway and revegetation of all affected areas is in process. The final pavement lift is
being completed this week. Striping and curb stops will follow. Fencing has been installed around the
main house and is in process at the play ranch. Restrooms on site are 98% complete.
Final Pavement Playground surfacing installation
Landscape at the Garey House Equestrian Pavilion/Restroom
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San Gabriel Park – Westar Construction continues work at San Gabriel Park. The project is currently 98%
complete. Restroom construction continues. Installation of fixtures and partition walls remain. The
project is three months behind schedule. Substantial completion is expected in approximately two
weeks. The remainder of the pavilions, parking and playground have been opened to the public.
Completion of spring restoration Completed medium pavilion
Swing area and sensory walk Playground
Entry monument Restroom doors/woodwork
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Columbarium –City council approved a contract with Prime Construction on February 27th. Because of
the significant lead time in manufacturing some of the products for the project, the Notice to Proceed
has been purposely held until those items have been ordered. The Notice to Proceed will be issued May
16th.
Meadows Park – Pavilion renovations have been completed and playground replacement has begun.
Additional sidewalk work will be done to meet ADA compliance once the installation of the playground
is complete.
Trail Reconstruction – 2018 phase II reconstruction of the San Gabriel River Trail is scheduled to be
completed this summer. Staff is assessing current conditions for ADA compliance. The project is being
considered as an addition to the Phase II San Gabriel project.
San Gabriel Park – Bids were received April 3rd for the construction of Phase II San Gabriel Park. Issuance
of the contract is pending park board and Council approvals. Pending approvals, the project is scheduled
to begin in early July.
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City of Georgetown, Texas
Parks and Rec Advisory Board
May 10, 2018
SUBJECT:
Update on pro p o s ed c hanges to the Unified Development Code regarding C hapter 13.08 P arkland - Eric
Nuner, As s is tant Directo r of Parks and Recreation
ITEM SUMMARY:
Counc il wo rks hop p res entation sc heduled fo r May 8, 2018. A report will b e pres ented at the board
meeting.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
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City of Georgetown, Texas
Parks and Rec Advisory Board
May 10, 2018
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend approval of the parkland maintenanc e agreement with
Lakes id e at Lake Georgetown - Eric Nuner, P arks and Rec reation Assistant Direc tor
ITEM SUMMARY:
Lakes id e at Lake Georgetown d ed icated and imp ro ved the 2.47 acre City park in their s ubdivis io n. This
p ark is open to the pub lic. Amenities include a s plas hp ad , p avilion, p layground, trail and land s caping.
This p ublic parkland maintenanc e agreement will allo w the Lakeside at Lake Geo rgeto wn Mastery
Assoc iation to p ro vide general routine land s c ap e and irrigation maintenanc e, inc lud ing regular mo wing,
ed ging, trimming o f s hrubs, weed /ant contro l, and trail maintenance. In additio n they will als o maintain the
s p las hpad, pavilion and the p laygro und .
STAFF RECOMMENDATION:
Staff is s uppo rtive of this agreement as it allows the p ark’s o p erations and maintenance to b e maintained b y
the Lakeside at Lake Geo rgeto wn Master Community, thus s aving the City mo ney.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Lakes ide Backup Material
Location Map Backup Material
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City of Georgetown, Texas
Parks and Rec Advisory Board
May 10, 2018
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend approval of a c o nstruc tio n c ontrac t with Ritter-Botkin
Prime Cons truc tion C o mp any Inc. of Pflugerville, Texas, in the amo unt o f $3,619,690.90 fo r c o nstruc tion
o f S an Gab riel Park - Phas e 2 -- Eric Nuner, Parks and Recreatio n As s is tant Directo r
ITEM SUMMARY:
San Gabriel Park is the signature park for George to wn and was included in the 2008 vo ter approved bonds for
renovation. Phase 1 construction was approved by co uncil on January 24, 2017 is planned fo r completion this June.
A task order with RVi o f Austin, TX was approved fo r the design of phase 2 by City Council o n April 25, 2017. Items
included are entry monuments, roadway and parking improvements, four medium size picnic and barbecue pavilions, a
large multi-use pavilio n, 10 small picnic pavilions, trails and trail heads, two children’s play areas, restoration of two
existing springs, one new small restroom building, lighting for two existing volleyball c ourts, o ne lighted basketball
court, directional and interpretive signage, open spac e s and landscaping. In additio n, the trail extension from San
Gabriel Park to the park at Katy Crossing will also be co nstructed.
Five (5) competitive bids for construction were received o n May 1, 2018. In additio n to the base bid, there were five
(5) alternate bids and one (1 ) trail extension bid ite m to be co nsidered.
Alternate 1 – Co urt Lighting
Re c ommended for approval
Alternate 2 – Two (2) small pavilions
Re c ommended for approval
Alternate 3 – Small Restroom
Re c ommended for approval
Alternate 4 – Basketball Court
Re c ommended for approval
Alternate 5 – Entry monument
Re c ommended for approval
Trail Extensio n – Katy Crossing Trail
Re c ommended for approval
The low bidder re spo nding was P rime Constructio n lo cated in Pflugerville, TX. Prime Co nstruction has successfully
completed multiple projects for both public and private entities. P rime Constructio n is currently finalizing the
construction of Garey Park and is on schedule and within budget.
The project budget is $4 .2M and the total for the c onstructio n bid and all supplementary items including contingenc y
are within budge t.
STAFF RECOMMENDATION
RVI and staff reco mmend awarding the base bid inc luding all alternates and the trail e xtensio n to Ritter-Botkin Prime
Construction Co mpany Inc. for the construction of San Gabriel P ark - phase II in the amount of $3,619,690.90.
FINANCIAL IMPACT:
Funds for this pro ject are budgeted in the Parks General Capital account #120-9-02 80 -90 -04 5 for $3,080,006.40
Page 26 of 41
and #120-0280 -90 -06 6 fo r $477,585.71 which are pro ceeds from the 2008 Park Bo nds. Additional funding of
$62,098.79 is budgeted in 2 25-5-0211-51-599.
Funds for ongo ing o peratio ns and maintenance are inc luded in the capital maintenanc e and replacement account.
SUBMITTED BY:
Kimberly Garrett, Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
Bid Tab Backup Material
Phas ing Plan Backup Material
Trail Extens ion Layout Backup Material
Page 27 of 41
BID TABULATION
CITY OF GEORGETOWN TEXAS
San Gabriel Park Phase 2 and Trail Extension
5/7/2018
2014-130-30
Item Estimated Unit Bid Data Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended
No. Quantity Description Price Amount Price Amount Price Amount Price* Amount* Price Amount
Base Bid
1 100% LS Insurance, Bonds & Move-In Related Expenses (not to exceed 5%
total bid)$ 147,862.77 147,862.77 132,215.84 132,215.84 135,000.00 135,000.00 189,750.00 189,750.00
2 100% LS Submit and Implement a Trench Safety Plan
prepared and signed by P.E., in Conformance
with State Law and OSHA
841.50 841.50 1,874.25 1,874.25 3,500.00 3,500.00 2,300.00 2,300.00
3 100% LS Prepare, Submit and Implement a Control Plan
prepared and signed by a P.E. for Vehicular
Traffic
20,196.00 20,196.00 4,373.25 4,373.25 12,000.00 12,000.00 2,875.00 2,875.00
4 100% LS Prepare & Implement Stormwater Pollution
Prevention Plan, Including Submission to and 5,194.86 5,194.86 1,499.40 1,499.40 4,000.00 4,000.00 1,725.00 1,725.00
5 2,500 LF Furnish, Install, Maintain and Remove Silt Fence as required in the 2.41 6,025.00 2.81 7,025.00 3.00 7,500.00 3.45 8,625.00
6 70 LF Furnish, Install, Maintain and Remove Rock Berm 28.61 2,002.70 46.23 3,236.10 22.00 1,540.00 34.50 2,415.00
7 12000 LF Furnish, Install and Remove Tree Protection
Fence 2.52 30,240.00 3.12 37440 3.25 39,000.00 3.91 46,920.00
8 100% LS For Providing a Video DVD of the Project Area
Prior to and After Construction 1,122.00 1,122.00 3,248.70 3,248.70 900.00 900.00 2,875.00 2,875.00
9 800 SY Removal & Haul Off of Existing Concrete,
Curb, & Gutter 8.42 6,736.00 14.99 11,992.00 26.00 20,800.00 13.80 11,040.00
10 8000 SY Removal & Haul Off of Existing Asphalt 1.40 11,200.00 2.50 20,000.00 2.50 20,000.00 2.30 18,400.00
11 2,500 SY Removal & Haul Off of Existing Gravel 3.70 9,250.00 2.50 6,250.00 2.00 5,000.00 2.30 5,750.00
12 100% LS Misc. Demo: Clearing/Grubbing, Signs, Walks,42,636.00 42,636.00 63,196.59 63,196.59 60,000.00 60,000.00 40,250.00 40,250.00
13 1,000 CY Unclassified Parking Excavation 9.26 9,260.00 8.12 8,120.00 12.00 12,000.00 7.48 7,480.00
14 2,400 CY Unclassified Roadway Excavation 7.57 18,168.00 12.50 30,000.00 9.00 21,600.00 11.50 27,600.00
15 650 CY For Placement of Onsite Fill Material 10.38 6,747.00 5.00 3,250.00 5.00 3,250.00 4.60 2,990.00
16 15,000 SY Furnish & Install Hydromulch Seeding for 4.75 71,250.00 5.29 79,350.00 5.25 78,750.00 3.16 47,400.00
17 110 SY Furnish & Install Rock Rip Rap 67.32 7,405.20 49.98 5,497.80 43.00 4,730.00 74.75 8,222.50
18 100 SY Furnish & Install Class A Concrete Rip Rap 56.10 5,610.00 57.59 5,759.00 87.00 8,700.00 57.50 5,750.00
19 100 SY Furnish and Install 6" Concrete Valley Gutter 59.47 5,947.00 74.85 7,485.00 62.00 6,200.00 51.75 5,175.00
20 9,800 SY Furnish & Install 2.5” HMAC Type D 13.97 136,906.00 16.24 159,152.00 11.75 115,150.00 14.95 146,510.00
21 350 SY Furnish & Install 4" Crushed Limestone Base 10.27 3,594.50 14.99 5,246.50 6.00 2,100.00 13.80 4,830.00
21 8,300 SY Furnish & Install 9" Crushed Limestone Base 9.48 78,684.00 14.99 124,417.00 9.00 74,700.00 11.50 95,450.00
22 8,300 SY Furnish & Install 6” Moisture Conditioned 1.12 9,296.00 2.50 20,750.00 2.00 16,600.00 2.30 19,090.00
23 200 LF Sawcut Existing Asphalt Roadway 3.65 730.00 11.25 2,250.00 7.00 1,400.00 10.35 2,070.00
24 120 LF Furnish & Install 24” Standard Curb and 22.44 2,692.80 17.26 2,071.20 21.00 2,520.00 22.43 2,691.60
25 1,000 LF Furnish & Install 4" Yellow Thermoplastic 2.52 2,520.00 2.50 2,500.00 2.35 2,350.00 2.59 2,590.00
26 135 LF Furnish & Install Yellow Gore Striping 2.52 340.20 1.87 252.45 1.75 236.25 2.59 349.65
27 2,700 LF Furnish & Install 4" White Thermoplastic 1.51 4,077.00 1.87 5,049.00 1.75 4,725.00 1.55 4,185.00
28 465.00 LF Furnish & Install White Gore Striping 4.21 1,957.65 1.87 869.55 1.75 813.75 4.31 2,004.15
29 45 LF Furnish & Install 24” White Stop Bar 10.10 454.50 13.74 618.30 7.00 315.00 10.35 465.75
30 120 LF Furnish & Install White Cross Walk Striping 1.40 168.00 27.49 3,298.80 13.50 1,620.00 1.44 172.80
31 11 EA Furnish & Install Accessible Parking Symbol 280.50 3,085.50 331.12 3,642.32 325.00 3,575.00 287.50 3,162.50
32 11 EA Furnish & Install Accessible Parking Sign 196.35 2,159.85 437.33 4,810.63 350.00 3,850.00 201.25 2,213.75
33 6 EA Furnish & Install Pedestrian Crossing Sign 336.60 2,019.60 437.33 2,623.98 350.00 2,100.00 345.00 2,070.00
34 2 EA Furnish & Install Stop Sign 308.55 617.10 437.33 874.66 350.00 700.00 316.25 632.50
35 110 EA Furnish & Install Curb Stops 72.93 8,022.30 50.60 5,566.00 72.00 7,920.00 74.75 8,222.50
36 2,200 LF 2" Diameter Water Line, including Thrust 30.29 66,638.00 37.71 82,962.00 20.00 44,000.00 41.65 91,630.00
37 2 EA Furnish & Install 2" Wet Tap including 2" Gate 1,037.85 2,075.70 1,155.79 2,311.58 3,000.00 6,000.00 1,564.00 3,128.00
38 150 LF Furnish & Install 1" Water Line, including 26.93 4,039.50 29.99 4,498.50 19.00 2,850.00 43.50 6,525.00
39 4 EA Furnish & Install 2" x 1" Tees 28.05 112.20 31.24 124.96 50.00 200.00 277.84 1,111.36
40 2.00 EA Furnish & Install 1-inch Water Meter assembly 1,683.00 3,366.00 1,874.25 3,748.50 1,250.00 2,500.00 3,634.00 7,268.00
41 100% LS For Furnishing All Materials, Equipment, Tools
and Labor Necessary for Utility Line Testing,
Including Any Necessary Repairs
701.25 701.25 780.94 780.94 2,100.00 2,100.00 2,875.00 2,875.00
42 115 EA Reset Edge Protection Boulders as indicated 112.20 12,903.00 149.94 17,243.10 58.00 6,670.00 230.00 26,450.00
43 100.00% LS Install playscape equipment "Poppie
Playscape"33,615.12 33,615.12 15,368.85 15,368.85 27,000.00 27,000.00 26,910.00 26,910.00
44 100.00% LS Install playscape equipment "Custom Arch 6,283.20 6,283.20 4,998.00 4,998.00 7,000.00 7,000.00 4,025.00 4,025.00
45 100.00% LS Install playscape equipment "Tot Playscape"12,880.56 12,880.56 13,119.75 13,119.75 10,500.00 10,500.00 10,608.75 10,608.75
46 5,700 SF Playscape Fall Surfacing, Engineered Wood 3.25 18,525.00 7.00 39,900.00 2.75 15,675.00 5.85 33,345.00
47 514 LF Playscape – Concrete Curb, at all 3 playscapes 17.95 9,226.30 13.02 6,692.28 20.00 10,280.00 20.70 10,639.80
48 8,430 SF Concrete Paving for Trails, Paths, Turndowns,6.73 56,733.90 6.87 57,914.10 6.25 52,687.50 6.90 58,167.00
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BIDDER INFORMATION
12345
Ritter, Botkin Prime Construction Co. Inc. The Barr Company, AIA M.A. Smith Contracting, Inc.Emerson Construction Patin Construction LLC
3800 West 2nd St209 Martin Lane 612A West 22nd St. 15308 Ginger 4502 Twin City Blvd
Pflugerville, TX 78660 Austin, TX Austin TX 78728 Temple TX 76502 Taylor TX
(1) Patin Construction LLC's Bid was deemed non-responsive. Revised bidform from Addendum 2 was not used.
*Calculation Error. Corrected Amount Shown.Page 1 of 4Page 28 of 41
BID TABULATION
CITY OF GEORGETOWN TEXAS
San Gabriel Park Phase 2 and Trail Extension
5/7/2018
2014-130-30
BIDDER INFORMATION
12345
Ritter, Botkin Prime Construction Co. Inc. The Barr Company, AIA M.A. Smith Contracting, Inc.Emerson Construction Patin Construction LLC
3800 West 2nd St209 Martin Lane 612A West 22nd St. 15308 Ginger 4502 Twin City Blvd
Pflugerville, TX 78660 Austin, TX Austin TX 78728 Temple TX 76502 Taylor TX
49 17,065 SF Decomposed Granite for trails and walkways 2.58 44,027.70 2.87 48,976.55 2.90 49,488.50 3.39 57,850.35
50 30 LF Furnish and install (2) 12" drainlines and rock
end treatments 84.15 2,524.50 93.71 2,811.30 60.00 1,800.00 97.77 2,933.10
51 330 LF Furnish and install 4" drainlines and rock end 39.27 12,959.10 93.71 30,924.30 30.00 9,900.00 40.81 13,467.30
52 380 LF Furnish and install cedar split rail fence 21.92 8,329.60 24.42 9,279.60 18.00 6,840.00 23.00 8,740.00
53 1 LS Furnish and install concrete stairs, railing and 9,837.70 9,837.70 3,765.42 3,765.42 16,000.00 16,000.00 7,210.50 7,210.50
54 3 EA Remove and relocate historic marker,1,009.80 3,029.40 1,124.55 3,373.65 250.00 750.00 1,035.00 3,105.00
55 1 EA Furnish and install Large Pavilion and
appurtenaces, complete 286,287.28 286,287.28 323,431.49 323,431.49 195,000.00 195,000.00 300,495.00 300,495.00
56 1 EA Furnish and install Medium Pavilion 1 and
appurtenances 123,393.07 123,393.07 150,955.53 150,955.53 110,000.00 110,000.00 128,483.75 128,483.75
57 1 EA Furnish and install Medium Pavilion 2 and 123,393.07 123,393.07 151,330.38 151,330.38 110,000.00 110,000.00 128,483.75 128,483.75
58 1 EA Furnish and install Medium Pavilion 3 and 123,393.07 123,393.07 151,330.38 151,330.38 110,000.00 110,000.00 128,483.75 128,483.75
59 1 EA Furnish and install Medium Pavilion 4 and 123,393.07 123,393.07 151,330.38 151,330.38 110,000.00 110,000.00 128,483.75 128,483.75
60 8 EA Furnish and install Small Pavilion 1 through 8 36,105.96 288,847.68 34,420.99 275,367.92 60,000.00 480,000.00 54,050.00 432,400.00
61 24 EA Install Maglin picnic table inside architecture,471.24 11,309.76 312.38 7,497.12 300.00 7,200.00 86.25 2,070.00
62 18 EA Install Maglin picnic table (provided by owner)1,817.64 32,717.52 1,066.54 19,197.72 1,500.00 27,000.00 1,236.25 22,252.50
63 8 EA Install Maglin backed park bench (provided by 1,779.49 14,235.92 512.58 4,100.64 3,300.00 26,400.00 603.75 4,830.00
64 3 EA Install Maglin bike rack (provided by owner)471.24 1,413.72 156.19 468.57 500.00 1,500.00 86.25 258.75
65 5 EA Furnish and install MDF drinking fountain for
functioning, complete and in-place 3,725.04 18,625.20 4,930.53 24,652.65 3,800.00 19,000.00 5,561.40 27,807.00
66 22 EA Furnish and install custom trash receptacles 1,578.65 34,730.30 1,392.28 30,630.16 500.00 11,000.00 1,178.75 25,932.50
67 2 EA Furnish and install directional signage
complete in-place 4,024.62 8,049.24 3,498.60 6,997.20 8,500.00 17,000.00 7,825.75 15,651.50
68 1 EA Furnish, install, and remove Temporary
Construction signage 3,366.00 3,366.00 1,249.50 1,249.50 1,000.00 1,000.00 1,150.00 1,150.00
69 5 EA Furnish and install pavilion rental signs,1,122.00 5,610.00 4,060.88 20,304.40 1,700.00 8,500.00 3,680.00 18,400.00
70 6 EA Furnish and install Springs Habitat signage,561.00 3,366.00 281.14 1,686.84 375.00 2,250.00 230.00 1,380.00
71 1 LS Furnish and install concrete abutment, and 20'
prefabricated steel pedestrian bridge, prepared
di dbPE lti l
55,539.00 55,539.00 68,341.29 68,341.29 50,000.00 50,000.00 57,500.00 57,500.00
72 2 EA Furnish and install 65 g Bald Cypress complete
and in-place 1,262.25 2,524.50 743.45 1,486.90 650.00 1,300.00 747.50 1,495.00
73 2 EA Furnish and install 65 g Taxodium distichum 1,262.25 2,524.50 812.18 1,624.36 725.00 1,450.00 747.50 1,495.00
74 9 EA Furnish and install 5 g Hibsicus moscheutos 53.69 483.21 33.74 303.66 30.00 270.00 31.05 279.45
75 8 EA Furnish and install 3g Iris viginica 48.81 390.48 26.24 209.92 24.00 192.00 26.45 211.60
76 20 EA Furnish and install 3g Lobelia cardinalis 48.81 976.20 26.24 524.80 24.00 480.00 26.45 529.00
77 8 EA Furnish and install 5g Panicum virgatum 38.71 309.68 31.24 249.92 29.00 232.00 31.05 248.40
78 15 EA Furnish and install 5g Pavonia lasiopetala 32.82 492.30 31.24 468.60 29.00 435.00 31.05 465.75
79 11 EA Furnish and install 5g Physostegia virginiana 37.03 407.33 31.24 343.64 29.00 319.00 31.05 341.55
80 12 EA Furnish and install 15g Sabal minor 387.09 4,645.08 239.90 2,878.80 215.00 2,580.00 230.00 2,760.00
81 14 EA Furnish and install 3g Sagittaria lancifolia 42.08 589.12 29.99 419.86 26.00 364.00 31.05 434.70
82 18 EA Furnish and install 5g Salvia greggii 31.98 575.64 29.99 539.82 26.00 468.00 31.05 558.90
83 31 EA Furnish and install 3g Thelypteris kunthii 42.08 1,304.48 29.99 929.69 26.00 806.00 31.05 962.55
84 14 EA Furnish and install 15g Yucca pallida 60.42 845.88 37.49 524.86 32.00 448.00 34.50 483.00
85 44 EA Furnish and install 5g Chasmanthium
latifolium 35.34 1,554.96 32.49 1,429.56 28.00 1,232.00 31.05 1,366.20
86 27 EA Furnish and install 5g Tripsacum dactylodies 38.71 1,045.17 32.49 877.23 28.00 756.00 31.05 838.35
87 25 EA Furnish and install 5g Malvaviscus arboreus 32.82 820.50 32.49 812.25 28.00 700.00 31.05 776.25
88 708 SF Furnish and install 4"pots 12" OC Orbexilum
pedunculatum 5.55 3,929.40 5.81 4,113.48 5.00 3,540.00 5.75 4,071.00
89 309 SF Furnish and install 4" pots 12" OC Phyla incisa 5.55 1,714.95 5.81 1,795.29 5.00 1,545.00 5.75 1,776.75
90 1,870 LF Furnish and install Steel edging for 5.33 9,967.10 5.94 11,107.80 5.10 9,537.00 5.75 10,752.50
91 4 EA Furnish and install Electrical Pedestal: 50/30/20
amp 2,805.00 11,220.00 1,874.25 7,497.00 3,000.00 12,000.00 4,126.20 16,504.80
92 2 EA Furnish and install receptable rack enclosure 4,488.00 8,976.00 3,123.75 6,247.50 12,000.00 24,000.00 6,612.50 13,225.00
93 2 EA 2-30 amp RV connector receptacles (125/250V 2,244.00 4,488.00 624.75 1,249.50 4,000.00 8,000.00 3,910.00 7,820.00
94 2 EA 50 amp RV connector receptacles 250 V 1,683.00 3,366.00 624.75 1,249.50 6,000.00 12,000.00 5,606.25 11,212.50
95 1 LS Upgrade electrical service, equipment, panels,21,318.00 21,318.00 118,702.50 118,702.50 250,000.00 250,000.00 33,062.50 33,062.50
96 2 EA Furnish and install removable bollards 561.00 1,122.00 749.70 1,499.40 350.00 700.00 1,351.25 2,702.50
97 7 EA Furnish and Install detectable warning strips,561.00 3,927.00 1,436.93 10,058.51 290.00 2,030.00 862.50 6,037.50
98 237 SF Furnish and install concrete brick paverFurnish and install concrete 15.71 3,723.27 13.40 3,175.80 15.00 3,555.00 13.80 3,270.60
99 13,089 SF SF Soil Aeration for Trees prior to area 0.54 7,068.06 0.62 8,115.18 1.90 24,869.10 0.23 3,010.47
100 1 LS Edge condition, channel stone cobbles and 76,919.83 76,919.83 124,950.00 124,950.00 210,000.00 210,000.00 201,250.00 201,250.00
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(1) Patin Construction LLC's Bid was deemed non-responsive. Revised bidform from Addendum 2 was not used.
*Calculation Error. Corrected Amount Shown.Page 2 of 4Page 29 of 41
BID TABULATION
CITY OF GEORGETOWN TEXAS
San Gabriel Park Phase 2 and Trail Extension
5/7/2018
2014-130-30
BIDDER INFORMATION
12345
Ritter, Botkin Prime Construction Co. Inc. The Barr Company, AIA M.A. Smith Contracting, Inc.Emerson Construction Patin Construction LLC
3800 West 2nd St209 Martin Lane 612A West 22nd St. 15308 Ginger 4502 Twin City Blvd
Pflugerville, TX 78660 Austin, TX Austin TX 78728 Temple TX 76502 Taylor TX
101 1 LS Irrigation system, sealed plans and 11,079.75 11,079.75 9,746.10 9,746.10 9,000.00 9,000.00 14,950.00 14,950.00
102 22 LF Rock berm erosion control at springs, 2 total,44.88 987.36 39.98 879.56 35.00 770.00 115.00 2,530.00
103 9,400 SF Single ground hardwood mulch at springs,0.56 5,264.00 5.00 47,000.00 4.50 42,300.00 4.60 43,240.00
104 60 CY 6" planting mix for landscape improvements at 107.71 6,462.60 36.02 2,161.20 60.00 3,600.00 63.25 3,795.00
$ 2,431,519.01 $ 2,886,643.06 $ 2,872,714.10 *$$2,926,760.93
Item Estimated Unit Bid Data Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended
No. Quantity Description Price Amount Price Amount Price Amount Price Amount Price Amount
Add Alternate 1 - Basketball & Volleyball Court Lighting
1 16 EA Basketball Court lighting units & mounts, Kenall Manuf, SPG-18 $ 2,945.25 47,124.00 1,652.40 26,438.40 8,000.00 128,000.00 2,700.00 43,200.00
2 8 EA Volleyball Court Lighting units, mounts and ples, Lithonia Lighting 3,618.45 28,947.60 3,855.60 30,844.80 8,000.00 64,000.00 5,400.00 43,200.00
3 1 LS All Conduit, wiring, electrical equipment, trenching, and other 24,684.00 24,684.00 32,221.80 32,221.80 55,000.00 55,000.00 27,000.00 27,000.00
TOTAL ADD ALT 1 (Items 1-3)
Item Estimated Unit Bid Data Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended
No. Quantity Description Price Amount Price Amount Price Amount Price Amount Price Amount
Add Alternate 2 - (2) Small Pavilions
1 2 EA Small Pavilion (9&10) and appurtenances $ 36,105.96 72,211.92 34,424.94 68,849.88 50,000.00 100,000.00 64,152.00 128,304.00
2 295 SF Decomposed Granite connection, from Pavilion 10 to trail & 2.58 761.10 5.44 1,604.80 5.00 1,475.00 3.18 938.10
3 2 EA Picnic Tables, complete in place 3,584.79 7,169.58 168.48 336.96 300.00 600.00 81.00 162.00
TOTAL ADD ALT 2 (Items 1-3)*
Item Estimated Unit Bid Data Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended
No. Quantity Description Price Amount Price Amount Price Amount Price Amount Price Amount
Add Alternate 3 - Small Restroom
1 100.00% LS Restroom building and appurtenances $ 300,748.73 300,748.73 23,434.71 23,434.71 390,000.00 390,000.00 264,632.40 264,632.40
2 1,350 LF Furnish, Install, Maintain and Remove Silt Fence as required in the 2.41 3,253.50 2.19 2,956.50 3.00 4,050.00 3.24 4,374.00
3 300 LF Furnish, Install and Remove Tree Protection Fence 2.52 756.00 2.82 846.00 3.25 975.00 3.67 1,101.00
4 100.00% LS Submit and Implement a Trench Safety Plan prepared and signed by 1,122.00 1,122.00 1,152.60 1,152.60 1,000.00 1,000.00 1,620.00 1,620.00
5 800 LF Furnish & Install 6' Water Line, including Thurst Restaint, Bends, 52.73 42,184.00 54.17 43,336.00 65.00 52,000.00 52.58 42,064.00
6 1 EA Connect to Existing 6' Water Line Complete 2,805.00 2,805.00 2,881.50 2,881.50 1,100.00 1,100.00 1,686.96 1,686.96
7 1 EA Furnish & Install 6' Wet Tap including 6' Gate valve 6,732.00 6,732.00 6,915.60 6,915.60 6,500.00 6,500.00 3,589.92 3,589.92
8 2 EA Furnish & Install 6' Gate Valve & Valve Box 1,234.20 2,468.40 0 0 1,300.00 2,600.00 1,483.92 2,967.84
9 1 EA Furnish & Install 6' Cap 336.60 336.60 345.78 345.78 450.00 450.00 723.60 723.60
10 1 EA Furnish & Install Standard Fire Hydrant Assembly 6,732.00 6,732.00 6,915.60 6,915.60 4,200.00 4,200.00 5,142.96 5,142.96
11 30 LF Furnish & Install 2' Diameter Water Service Line, including Thrust 28.05 841.50 28.82 864.60 19.00 570.00 62.73 1,881.90
12 1 EA Furnish & Install 2 Wet Tap including 2' Gate valve 1,739.10 1,739.10 1,786.53 1,786.53 2,000.00 2,000.00 1,533.60 1,533.60
13 1 EA Furnish & Install Concrete Paving from parking to restroom per 8,976.00 8,976.00 0 0 8,000.00 8,000.00 6,480.00 6,480.00
14 1 EA Furnish & Install 1-inch Water Meter assembly 1,683.00 1,683.00 1,728.90 1,728.90 1,250.00 1,250.00 1,533.60 1,533.60
15 100.00% LS FuFurnish & Install E-One Low Pressure Sewer 22,440.00 22,440.00 23,052.00 23,052.00 40,000.00 40,000.00 85,000.00 85,000.00
16 1,300 LF Furnish & Install 1.25” Force Main, including 32.54 42,302.00 33.43 43,459.00 25.00 32,500.00 44.71 58,123.00
17 185 LF Furnish & Install 4” wastewater service line 58.34 10,792.90 59.94 11,088.90 30.00 5,550.00 46.29 8,563.65
18 1 EA Furnish & Install Double Wastewater Cleanout 448.80 448.80 461.04 461.04 700.00 700.00 565.06 565.06
19 1 EA Tie into Existing Manhole 3,927.00 3,927.00 4,034.10 4,034.10 4,500.00 4,500.00 1,071.36 1,071.36
20 100.00% LS For Furnishing All Materials, Equipment, Tools 5,610.00 5,610.00 5,763.00 5,763.00 1,200.00 1,200.00 2,700.00 2,700.00
TOTAL ADD ALT 3 (Items 1 - 20)*
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TOTAL BASE BID (Items 1-104)
Non-Responsive Bid, See Note 1
Non-Responsive Bid, See Note 1
100,755.60$ 89,505.00$ 247,000.00$ 113,400.00$
465,898.53$ 181,022.36$ 559,145.00$ 495,354.85$
80,142.60$ 70,791.64$ 102,075.00$ 129,404.10$
(1) Patin Construction LLC's Bid was deemed non-responsive. Revised bidform from Addendum 2 was not used.
*Calculation Error. Corrected Amount Shown.Page 3 of 4Page 30 of 41
BID TABULATION
CITY OF GEORGETOWN TEXAS
San Gabriel Park Phase 2 and Trail Extension
5/7/2018
2014-130-30
BIDDER INFORMATION
12345
Ritter, Botkin Prime Construction Co. Inc. The Barr Company, AIA M.A. Smith Contracting, Inc.Emerson Construction Patin Construction LLC
3800 West 2nd St209 Martin Lane 612A West 22nd St. 15308 Ginger 4502 Twin City Blvd
Pflugerville, TX 78660 Austin, TX Austin TX 78728 Temple TX 76502 Taylor TX
Item Estimated Unit Bid Data Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended
No. Quantity Description Price Amount Price Amount Price Amount Price Amount Price Amount
Add Alterate 4 - Basketball Court
1 3,515 SF Furnish and install Basketball court concrete $8.13 28,576.95 11.19 39,332.85 10.00 35,150.00 7.61 26,749.15
2 100.00% LS Furnish and install basketball court striping,1,683.00 1,683.00 1,652.40 1,652.40 2,000.00 2,000.00 1,620.00 1,620.00
3 100.00% LS Furnish and install Basketball goals, nets,6,171.00 6,171.00 1,710.42 1,710.42 5,000.00 5,000.00 3,375.00 3,375.00
4 30 LF Furnish and install seat walls 157.08 4,712.40 197.19 5,915.70 150.00 4,500.00 259.20 7,776.00
5 88 LF Furnish and install 6' DesignMaster or 48.39 4,258.32 47.50 4,180.00 64.00 5,632.00 48.60 4,276.80
6 3 EA Reset boulders per plan 112.20 336.60 165.24 495.72 200.00 600.00 216.00 648.00
7 382 SF Decomposed Granite paving, southeast side of 2.58 985.56 2.53 966.46 3.00 1,146.00 3.18 1,214.76
TOTAL ADD ALT 4 (Items 1-7)*
Item Estimated Unit Bid Data Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended
No. Quantity Description Price Amount Price Amount Price Amount Price Amount Price Amount
Add Alternate 5 - Entry Monument Columns
1 2 EA Entry Monument Columns and appurtenances $ 8,532.81 17,065.62 30,294.00 60,588.00 27,000.00 54,000.00 19,332.00 38,664.00
TOTAL ADD ALT 5 (Items 1)
Item Estimated Unit Bid Data Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended
No. Quantity Description Price Amount Price Amount Price Amount Price Amount Price Amount
Trail Extension
1 100.00% LS Mobilization, Bonds, & Insurance (not to exceed
lbid)
$ 4,488.00 4,488.00 8,978.04 8,978.04 24,000.00 24,000.00 8,100.00 8,100.00
2 100.00% LS Submit and Implement a Trench Safety Plan
ddi db i f
561.00 561.00 550.80 550.80 1,100.00 1,100.00 1,620.00 1,620.00
3 100.00% LS For Providing a Video DVD of the Project Area
idf i
1,122.00 1,122.00 2,643.84 2,643.84 900.00 900.00 1,620.00 1,620.00
4 52 LF Furnish, Install, Maintain and Remove Rock 28.61 1,487.72 31.95 1,661.40 35.00 1,820.00 32.40 1,684.80
5 20 LF Furnish & Install 1 - 10' X 5' Reinforced Concrete 1,234.20 24,684.00 1,211.76 24,235.20 784.00 15,680.00 887.16 17,743.20
6 20 LF Furnish & Install 2 - 10' x 8' Reinforced Concrete 2,636.70 52,734.00 2,588.76 51,775.20 1,750.00 35,000.00 1,654.56 33,091.20
7 20 LF Furnish & Install 2 - 7' x 3' Reinforced Concrete 1,458.60 29,172.00 1,432.08 28,641.60 875.00 17,500.00 907.56 18,151.20
8 2 EA Furnish & Install Headwall with Wingwall
(lll) f ifd
9,480.90 18,961.80 5,508.00 11,016.00 17,000.00 34,000.00 6,212.20 12,424.40
9 2 EA Furnish & Install TxDOT TY PW Parallel Wing
ll ( k d) i h d ll f
14,137.20 28,274.40 5,508.00 11,016.00 15,000.00 30,000.00 3,975.00 7,950.00
10 2 EA Furnish & Install TxDOT TY PW Parallel Wing
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6,283.20 12,566.40 11,016.00 22,032.00 25,000.00 50,000.00 8,844.00 17,688.00
11 300 LF Pedestrian Rail (TXDOT TY PRI)
dl
56.25 16,875.00 56.51 16,953.00 55.00 16,500.00 54.27 16,281.00
12 350 SY Furnish & Install Rock Rip Rap,67.32 23,562.00 44.06 15,421.00 42.00 14,700.00 70.20 24,570.00
13 200 SY Furnish & Install Class A Concrete Rip Rap,56.10 11,220.00 47.37 9,474.00 87.00 17,400.00 54.00 10,800.00
14 2,378 LF Furnish, Furnish, Install, Maintain and Remove Silt Fence
idi h il i
2.41 5,730.98 2.17 5,160.26 3.00 7,134.00 3.24 7,704.72
15 52 EA Furnish, Install and Remove Tree Protection
fil ilii
162.69 8,459.88 2.20 114.40 3.25 169.00 3.67 190.84
16 25,260 SF Furnish and install 4" concrete paving and
id di l il
7.29 184,145.40 6.33 159,895.80 6.25 157,875.00 6.60 166,716.00
17 1 LS Misc. clearing, grubbing, and removal of
idbifil i
4,263.60 4,263.60 19,828.80 19,828.80 20,000.00 20,000.00 19,440.00 19,440.00
18 515 LF Furnish and install 4' Designmaster fence or
dl
36.11 18,596.65 35.45 18,256.75 55.00 28,325.00 35.64 18,354.60
19 67 LF Furnish and install 3'-6" curved limestone wall
l
228.89 15,335.63 262.41 17,581.47 200.00 13,400.00 259.20 17,366.40
20 1 LS Install Maglin cantilever bench and
(lidb )li
897.60 897.60 495.72 495.72 2,000.00 2,000.00 810.00 810.00
21 711 SF Furnish, plant and maintain per specification
idiiili li
1.40 995.40 1.60 1,137.60 2.50 1,777.50 2.16 1,535.76
22 1 EA Furnish, plant and maintain per specifications
li k
1,262.25 1,262.25 622.40 622.40 650.00 650.00 810.00 810.00
23 23,000 SF Furnish & Install Hydromulch Seeding for
illdi
0.53 12,190.00 0.52 11,960.00 0.58 13,340.00 0.43 9,890.00
TOTAL TRAIL EXTENSION - (Items 1 - 23)$477,585.71 $439,451.28 $503,270.50 *$414,542.12
3,142,105.19$ 3,342,803.61$ 3,888,962.10$ $*3,749,243.59
3,619,690.90$ 3,782,254.89$ 4,392,232.60$ $*4,163,785.71
Did Bidder Acknowledge Addenda No. 1 & No. 2? YES YES YES N/A
Did Bidder provide Section #00400?YES YES YES N/A
Did Bidder provide Section #00410?YES YES YES N/A
I hereby certify that this is a correct and true tabulation of all bids received
William Andrew Carman, PLA Date
Non-Responsive Bid, See Note 1
Non-Responsive Bid, See Note 1
Non-Responsive Bid, See Note 1
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TOTAL BASE BID + ADD ALTS 1-5 + TRAIL EXTENSION
TOTAL BASE BID + ADD ALTS 1-5
17,065.62$ 60,588.00$ 54,000.00$ 38,664.00$
46,723.83$ 54,253.55$ 54,028.00$ 45,659.71$
(1) Patin Construction LLC's Bid was deemed non-responsive. Revised bidform from Addendum 2 was not used.
*Calculation Error. Corrected Amount Shown.Page 4 of 4Page 31 of 41
SAN GABRIEL PARK PHASING PLAN 03/19/2018Page 32 of 41
TRAIL EXTENSION CONCEPT ALIGNMENT
SAN GABRIEL PARK TO KATY CROSSING
SAN
GABRIEL
PARK
SAN GABRIEL
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DRAINAGE
CROSSINGS
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KATY CROSSING
PARK LAND
Page 33 of 41
City of Georgetown, Texas
Parks and Rec Advisory Board
May 10, 2018
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve minutes fro m the Ap ril 12, 2018 meeting - Jill Kellum,
Adminis trative S upervis o r
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jill Kellum, Adminis trative Sup ervisor
ATTACHMENTS:
Description Type
April 12, 2018 meeting Backup Material
Page 34 of 41
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
April 12, 2018
The Parks and Recreation Advisory Board met Thursday, April 12, 2018 at 6:00 pm at 1101 N.
College Street, Georgetown, TX 78626.
Regular Session – To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the Jim Hougnon for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551.)
A Call to Order - Jim Hougnon, Parks and Recreation Advisory Board Chair
The meeting was called to order by Jim Hougnon at 6:03 pm.
B Roll Call - Jim Hougnon, Parks and Recreation Advisory Board Chair
Present members: Jim Hougnon, Scott Macmurdo, Katherine Kainer, Larry Gambone, Wayne
Beyer, Danelle Houck, Michael Simpson
Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum, Melissa Trahan-Pecorino, Amber Mims
C Parks and Recreation staff member introduction and presentation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett introduced Melissa Trahan-Pecorino, Special Events and Marketing
Coordinator. Melissa Trahan-Pecorino spoke about her past work history and how she came to
parks and recreation. She described her current job responsibilities; managing and updating the
website, social media, graphic design related materials, such as flyers, website, photography,
brochures and updating the trail maps. She is also responsible for all the special events that
Parks and Recreation does; which are about 15 a year that she is responsible for. She also
manages the Sales Coordinator for Garey House. Melissa Trahan-Pecorino is working on
marketing and the web content for Garey Park and grand opening event for the park. It was
asked what drew her to Georgetown. She and her family love the weekend activities here and
reminds her of her hometown. It was asked if there were counterparts in other departments
and it was explained that other departments contract out their marketing. Kimberly Garrett
explained that other cities have similar positions to market their events and departments.
D Update from the Friends of Georgetown Parks and Recreation - Kimberly Garrett,
Parks and Recreation Director
Danelle Houck reported that the Heritage Gardens were represented at the Friends of the
Georgetown Parks and Recreation meeting. She stated the Friends of Georgetown Parks and
Recreation are open to making a subcommittee of the Heritage Gardens so the Heritage
Gardens can use the nonprofit status or some beneficial programming with the Friends of
Georgetown Parks and Recreation. The Heritage Gardens should be a mutually beneficial
Page 35 of 41
relationship. It will allow more members for the Friends of Georgetown Parks and Recreation
group and also help towards the Heritage Gardens. The Friends of Georgetown Parks and
Recreation received the proceeds from the annual turkey trot through the Running Club and
they split the proceeds between Meals on Wheels and the Friends of Georgetown Parks and
Recreation and this year the Friends of Georgetown Parks and Recreation received $4,500.
There has been an increase in requests for assistance for memberships and soccer registrations.
The Daddy Daughter Dance will be October 27th with a Halloween theme. Danelle Houck
stated they are going to work toward getting a rock wall for the River Ridge pool. Kimberly
Garrett stated the Friends of Georgetown Parks and Recreation are raising money for this and
also applying for a grant through HEB. They had to present a project and have matching funds.
It was asked if Randall’s has grant programs. They will look into that.
E Project Updates and Staff Report - Eric Nuner, Assistant Director of Parks and
Recreation
Eric Nuner stated they had a project update on Garey Park this morning. Several items will be
wrapping up late April to early May. The 2nd lift on pavement will happen the end of this
month which will include paving, striping and curb stops. Playground equipment is complete
and surfacing will be done the middle of May. Everything is moving on schedule. Around the
equestrian playground and pavilion is where the karst feature was and that put that area about
4 weeks behind schedule. Grand opening is scheduled for June 9th. It was asked if there any
rentals. Melissa Trahan-Pecorino stated there will be tours available in May and there are
already many scheduled. There is one wedding booked already. Melissa Trahan-Pecorino
stated September will be the first event. It was asked about the fee schedule. It was explained
that the fee schedule varies depending on number of people and where the event will take
place. There are many options and many fee structures. There are high season and low season;
during the week vs. weekend events. Melissa Trahan-Pecorino stated there is a lot flexibility.
Eric Nuner stated for San Gabriel Park the contractor is making progress. They are working on
the restroom with plumbing and electrical. The surfacing on the playground will be completed
within the week. They are looking at the end of May for completion. Staff is bidding Phase 2
and that will come to the Parks and Recreation Advisory Board on May 10th and go to City
Council on May 22nd with an anticipated construction start mid – June. It will be a slow start
due to July 4th event.
On the Columbarium, staff will have a notice to proceed later this month. Prime Construction is
the contractor on this.
The Meadows Park will start next week. This is a neighborhood park behind Churchhill Farms.
The trail reconstruction is part of the ADA which will be included with Phase 2 of San Gabriel
Park. This will be added to the Phase 2 contract. This will be a summer or fall project.
Page 36 of 41
F Update on proposed changes to the Unified Development Code regarding Chapter
13.08 Parkland - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett stated the Parkland Dedication Subcommittee met on March 21st. Since then
Kimberly Garrett has met with the city managers and director department heads. They were
supportive of the changes. She stated she is going over the major changes and one of those are
the fees. In the Parkland Dedication currently, per unit is $250.00 which we know is not enough
money to go buy an acre of land. If someone pays a fee in lieu of land dedication that money is
supposed to help pay for adjacent land. At one acre per 50 units we are looking at the 3 acre
park, which is what we want for a typical neighborhood park; that wasn’t enough money.
What they are considering is increasing that to $500.00. That would give us about $25,000-
$30,000 for a 3 acre park which is still too low when you look at WCAD (Williamson County
Appraisal District). Kimberly Garrett stated the recommendation would be to go from $250 to
$500 so that we could go out and buy land if the developer did not dedicate land. The next
change to consider would be the development fee which the ordinance currently does not speak
to developing the actual parkland. Developers have come in wanting to develop the 3 acre
neighborhood park because they know the City does not have the funds or the means to do
that. We have to budget for it right now in the capital improvement plan. They see that as a
draw if it has a park and amenities. This is a trend in other communities as well. With the
amenities that we want to see in these parks such a playgrounds, trails, picnic pavilions, open
space, open unlighted sport courts, etc.; when we put together a budget for that, the cost of
developing that park is about $250,000 from the beginning; from engineering, to design and all
the way through construction. Kimberly Garrett explained that for 3 acres, that would be 150
units, you would look at $1,600 a unit if you don’t develop the park. She said she would round
that down to $1,500 and would recommend phasing that in in 2 – 3 years. She said that would
be the fee recommendation and she explained that to the city managers and directors and they
understand that it cost $250,000 to develop a park. She also stated for the MUD’s or the
developer is using another funding mechanism, the city is asking them to provide that to have
an enhanced development. The City does not want a piece of land that is undeveloped.
Kimberly Garrett stated they brushed on the flood plain credit and the city managers and
directors didn’t have anything to say about not giving credit for the flood plain. She stated she
wanted to incorporate that in on the San Gabriel River and giving partial credit and setting an
actual amount. Also for private parks, the city managers thought the private parks are
beneficial. She stated also, changes to the benefits zone map; which currently there are 19
zones. They were supportive and saw the benefits of having 4 quadrants. Kimberly Garrett
stated the next step is to take these proposed changes to the Development Alliance group,
which meets through the Chamber of Commerce and get their feedback since they are the
developers. The meeting is on April 25th at 7 am. Then on May 8th she has a presentation to City
Council to get their feedback. After that the subcommittee will met again to come up with the
final details.
G Discussion on available dates for a Parks and Recreation Advisory Board tour of the
parks. - Kimberly Garrett, Parks and Recreation Director
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The Park and Recreation Advisory Board will meet on Tuesday, April 26th at 4:00 pm for a parks
and facilities tour.
Legislative Regular Agenda
H Consideration and possible action to recommend approval of the parkland dedication
for the Wolf Ranch PUD Amendment including the Guy Tract - Kimberly Garrett, Parks and
Recreation Director
Kimberly Garret introduced, Duke Kerrigan with Hillwood and Chip Mills with RVI. They are
looking at adding to their development and there is a required park component to that. Chip
Mills with RVI presented information on this project. The Guy Tract is between the Wolf Ranch
project and the South San Gabriel River. They reviewed the Phase 1A and Phase1B of Wolf
Ranch. As part of the initial Wolf Ranch agreement and PUD, Hillwood agreed to construct a
portion of regional trail along the South San Gabriel River. Hillwood and Wolf Ranch agreed to
construct across what was their property and what was already City of Georgetown parkland.
They agreed to build a regional trail on both properties connecting IH35 to the edge of Wolf
Ranch. That will stay as it was and now they are talking about continuing that. For the Guy
Tract there is about 365 acres they look at what is developable. This property has floodplain
and sloped areas. They leverage these areas as open space and nature trails. They presented a
conceptual level open space plan for the Guy Tract and Wolf Ranch south of Hwy 29. They are
proposing which is the big ticket item, is the continuation of the South San Gabriel River Trail
from the eastern edge of the Guy Tract crossing the river onto Lyndoch Park and move west on
the south side of the river and cross back over the river to the Guy Tract to the western edge.
When you put the 2 trails together, it will go from IH35 to about 3.5 miles and about 40% of the
way to Garey Park. In addition to that they have agreed to dedicate 3 acres for a neighborhood
park out of the flood plain on the west side of the bypass and dedicate 20 acres of flood plain
land. He showed some of the open areas that are flat and the might be used for open space or
fields. There will also be 4 HOA pocket parks that will be maintained by the HOA. There will
also be an HOA amenity center. In the public neighborhood park they have agreed to $250,000
worth of improvement in addition to dedicating the land; in that will include a playground,
covered shade pavilion and active play areas, picnic areas, benches and bar-b-que pits. They
showed how the trail system would look. They showed a drone video of a portion of the
proposed trail area. Kimberly Garrett stated this part of the trail has been a huge need for a
long time in the River Ridge subdivision. It was asked what the crossings would be and it was
stated it would be a low water crossing not a bridge. It was asked about a trailhead with 10 – 12
parking places. It was stated that will be determined but likely on the west side of the property
west of the southwest bypass. They may build a road under the southwest bypass. It was
asked about restrooms and Kimberly Garrett stated we don’t typically have restrooms in
community parks. It was explained also we cannot put those structures in the floodplain. It
was asked what the parkland dedication would be based on units and it would be 14 acres.
Kimberly Garrett stated staff and the City Manager’s office worked on a combination that they
felt would meet that 14 acres, and the trail itself is a huge piece. They are making a
development that is outstanding. In the MUD and PUD we have the ability to negotiate land. It
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was asked what the timeline would be for the trail. For the Wolf Ranch portion they have
initiated a design for that and it will be constructed by the end of 2019. The Guy Tract is not
owned by the developer yet so that would be based on phasing as part of the development. It
was asked about Lyndoch Park and if any of it could be developed. Kimberly Garrett clarified
that it is in the flood plain and was given as parkland and it would be used for trail access. It
was asked who would develop the 3 acre park. Kimberly Garrett stated that the developer
would develop the 3 acre park and it would then be the City’s responsibility for maintenance
and capital replacement unless there was some agreement worked out that they would want to
do maintenance. It would be a public neighborhood park. They would have to meet the
standard for equipment and 200’ of street frontage. They are bound by the current ordinance
and guidelines. Kimberly Garrett stated there is a proposed elementary school going in and this
park would also be bonus as there are not parks on that side of town in this area.
Motion made by Michael Simpson second by Wayne Beyer to recommend approval of the
parkland dedication for the Wolf Ranch PUD Amendment including the Guy Tract.
Approved: 6 – 0 – 1(absent)
I Discussion and possible action to recommend approval of a cardio lease for the
Recreation Center. - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett explained this is the 3rd lease. The City has entered into 2, 3year leases. When
the Recreation Center expansion in 2009 happened, it was decided that leasing the cardio
equipment would be better because of the high use and turn over and trying to keep up with
the latest and greatest. This would be our 3rd, 3 year lease. It was bid out with certain
specifications and standards. There were 3 bids that were received the middle of March. A
purchasing agent, for the City of Georgetown, has made a recommendation on the bid.
Kimberly Garrett stated pricing and specifications are taken into consideration. They also look
for uniformity in variety and brand of equipment. The equipment includes treadmills,
ellipticals, ANT’s, recumbent bikes and espresso bikes. There are also 6 pieces of equipment
that we currently own, that have come to the end of their useful life and these have been
incorporated into this lease. We have the budget to do this. City Council and Finance has been
in support of the lease. It keeps the members happy and the aesthetics also. Marathon Fitness
met all the specifications; the other vendors were cheaper but did not meet the quality
standards. Kimberly Garrett stated that we own our weight equipment and those are in the
special revenue fund for replace in the future.
Motion made by Larry Gambone second by Danelle Houck to recommend approval to enter
into a lease agreement for 3 years for $181,608 with Municipal Asset Management for cardio
equipment for the Recreation Center.
Approved: 6 – 0 – 1(absent)
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J Consideration and possible action to recommend approval of the Parks 5 Year Capital
Improvement Plan. - Eric Nuner, Assistant Director of Parks and Recreation
Kimberly Garrett reviewed the timeline on the CIP plan and the plan itself. Each year the Parks
and Recreation Department prepares a 5 year Capital Improvement Plan. City Council
approves the final plan based on the funds available and the final debt schedule. In FY 2019,
capital projects proposed include:
• Completing the Park ADA improvements needed to complete the ADA Transition Plan
– Kimberly Garrett stated originally this was divided out over the next 3 years. The
Finance office recommended asking for it all next year.
• Develop a neighborhood park in Berry Creek Section 5 – The $250,000 is listed to
develop a neighborhood park. There is 2.7 acres of undeveloped parkland that was
received in 2014. We would develop that park with a playground, picnic pavilions, bar-
b-que pits, and possibly an open sports field. There is a $250,000 placeholder for the
following years as we have received other pieces of parkland that are vacant because we
don’t have the funding to develop them. Therefore, the need for changing the parkland
dedication ordinance so we have the funding.
• Update the Parks Master Plan – This is the document that guides where and what we
develop. That plan was last updated in 2009; they usually have about a 10 year life. We
have completed a lot of the priorities in that master plan. It was directly tied to the 2008
bonds that passed. The goal would be to do this next master plan; which would take
about 18 months and they would help tie to the next bond proposition which would go
for to fund the projects that are identified in the master plan. It was asked how we came
up with the $200,000 figure. Kimberly Garrett stated that a consultant gave us some
estimated costs. The last master plan was $150,000. 2 different consultants gave
Kimberly Garrett feedback on what that would cost.
• Design and construct a regional trail expansion – Kimberly Garrett stated there is
opportunity to pick up on the trail on the South San Gabriel; building from IH35 west,
starting east of IH35 and HWY 29.
• Design Phase 3 of San Gabriel Park improvements and demo the rodeo arena – Kimberly
Garrett stated the lease is up for the rodeo arena and the City if allowing them to have
their 75th rodeo there the end of June. In the agreement, it states they have 120 days to
remove any personal items they would like. The City Manager is in support of this as he
doesn’t want it to sit there and be an eyesore.
• Construct additional parking at VFW Park – Kimberly Garrett stated this area can also
be used for bringing in out of town guests for tournaments. It is designed and permitted
and it would be adding 53 spaces. This would be for straight construction.
Kimberly Garrett stated this is what staffs feels we have capacity of staff to do this next year;
once Garey Park is finished. On the out years, this is a best guess depending on the tax rate and
where the city council feels comfortable. Kimberly Garrett stated there is no development
around Westside Park. This is an out year project. Eric Nuner stated the masterplan was
completed in 2015. There will be a passive area with walking trails, picnic tables and pavilions.
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The active area will have athletic fields; softball, baseball and soccer fields. There is also a
possibility for a splash pad and playground and associated parking.
Also, in the out years it was identified in the parks masterplan to put as a place holder to
purchase land in the southeast part of Georgetown for a community park and also a west side
Recreation Center.
The Parks CIP will be presented to City Council at the April 24th City Council Workshop.
Motion made by Katherine Kainer second by Larry Gambone to recommend approval of the
Parks 5 Year Capital Improvement Plan.
Approved: 6 – 0 – 1(absent)
K Consideration and possible action to approve minutes from the March 08, 2018
meeting - Jill Kellum, Administrative Supervisor
Motion made by Danelle Houck second by Michael Simpson to approve minutes from the
March 8, 2018 meeting.
Approved: 6 – 0 – 1(absent)
Adjournment
Adjourn - Jim Hougnon, Parks and Recreation Advisory Board Chair
Motion made by Katherine Kainer, second by Larry Gambone to adjourn the meeting. The
meeting adjourned at 8:04 pm.
____________________________________
James Hougnon, Board Chair
_____________________________________
Katherine Kainer, Secretary
______________________________________
Jill Kellum, Board Liaison
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